THE ANSON COUNTY BOARD OF COMMISSIONERS convened for their
regular monthly meeting on Tuesday, February 7, 2012 beginning at 6:00 P.M. in the
board room, Suite 209 of the Anson County Government Center.
Commissioners present:
Anna H. Baucom, Chair
Ross Streater, Vice Chair
Bobby Sikes
Jarvis Woodburn
Staff members present:
Lawrence R. Gatewood, County Manager
Bonnie M. Huntley, NCCCC, Clerk to the Board
Robert Thomas, Finance Officer
Rita James, Data Processing
Tasha Coleman, Elections Supervisor
Mary Beck, Grants Administrator
Mike Sessions, Utilities Administrator
Rodney Diggs, Emergency Management
Carol Ann Gibson, Interim Health Director
Tommy Allen, Sheriff
Gary Fincher, Airport Manager
Others:
Scott Forbes, County Attorney
Chairman Baucom called the meeting to Order, welcoming those present.
Reverend Larry King of the Morven United Methodist Charge delivered the Invocation.
Approval of the Agenda by Commissioners: Chairman Baucom reminded
board members of the Ethics Rule governing the board and if anyone had a conflict or
the appearance of conflict with any item on the Agenda to let it be known. The Clerk
noted the addition of three Budget Amendments to the Agenda with Chairman Baucom
placing these under consent. Motion by Commissioner Woodburn, seconded by
Commissioner Sikes, to approve the Agenda with the addition. Motion carried
unanimously.
Public Hearing: Close-Out 2009 Scattered Housing Project: Motion by
Commissioner Woodburn, seconded by Commissioner Sikes, to open the Public Hearing.
Motion carried unanimously.
In the Public Hearing, Chairman Baucom asked if the information they had was
the actual close out document or a summary with Ms. Beck answering it was a
summary. Ms. Beck shared that she was here for Mr. Walser who could not be here
tonight. Ms. Beck explained that we get scattered housing money every three years
and we were eligible to receive more this year when the state opens the window. Ms.
Beck shared that in 2009 we received $400,000 and 10% could be used for emergency
repairs. Ms. Beck stated that Mr. Walser reported that we were able to do rehabilitation
to 8 houses and we did 8 emergency repairs. Ms. Beck added that when the project
was completed he went back and requested additional funds which mean we actually
received $475,000. Ms. Beck stated that all homes were monitored by the state, the
audit had been completed and all funds were spent. Ms. Beck shared a copy of the
2012 pre application with board members noting she would be taking applications
shortly. Chairman Baucom commented that strict rules govern who is eligible for the
repairs and asked if all the rules were followed in the 2009/2010 project with Ms. Beck
answering yes. Ms. Beck noted houses have to be owner occupied. Chairman Baucom
called for comments, questions or concerns from the public. Hearing none, motion by
Vice Chair Streater, seconded by Commissioner Woodburn, to close the Public Hearing.
Motion carried unanimously.
In regular session, motion by Vice Chair Streater, seconded by Commissioner
Woodburn, to approve the close out of the 2009 Scattered Housing Project. Motion
carried unanimously.
Anson County Hazard Mitigation Plan: Motion by Commissioner Woodburn,
seconded by Commissioner Sikes, to open the Public Hearing. Motion carried
unanimously.
In the Public Hearing, Mr. Diggs spoke to the issue. Chairman Baucom asked Mr.
Diggs if he worked with a team to put this together with Mr. Diggs answering yes.
Chairman Baucom noted it was well written, comprehensive and contained good
information. Mr. Diggs shared that the plan had been approved by the state and FEMA
and once approved by the board would be sent back to the state for approval.
Chairman Baucom called for public comments. Hearing none, motion by Commissioner
Sikes, seconded by Commissioner Woodburn, to close the Public Hearing. Motion
carried unanimously.
In regular session, motion by Vice Chair Streater, seconded by Commissioner
Sikes, to approve the Anson County Hazard Mitigation Plan. Motion carried
unanimously.
Appearances: Chairman Baucom noted there were several appearances and
there would be limited time for each.
Deneal Bennett – Audit Contract for 2011/12 & Recap of Audit
Findings: Ms. Bennett thanked for the board for the opportunity to speak and the
opportunity to audit the county. Ms. Bennett commented that the county’s staff was a
pleasure to work with. Ms. Bennett pointed out new areas of the audit. Ms. Bennett
stated that for fiscal year ending June 30, 2011, GASBY statement 54 gave new fund
balance definitions and classifications and reporting requirements and because of that
there was a new category called restricted for stabilization by state statute. Ms.
Bennett stated that it had been on the fund balance statement before but not here and
explained that this was our accounts receivable. Ms. Bennett shared that it was money
in fund balance but not in spendable form and North Carolina State law requires us to
restrict this because it was not ready cash. Ms. Bennett noted pages 3-8 were our fund
statements for our government funds and because of the new fund balance definitions
our general fund was not just the general fund anymore. Ms. Bennett noted that the
column for general fund on these pages would also include our revaluation fund and
our public school capital outlay fund. Ms. Bennett noted that pages 20-22 were the
new definitions for fund balance and the new classifications. Ms. Bennett shared that
the audit schedule was held up a little due to the grant schedule. Ms. Bennett
explained that USDA changed their reporting requirement and they no longer want food
stamp direct benefits included in the grant schedule. Ms. Bennett stated that this took
$9,447,280 from our grant schedule. Ms. Bennett mentioned the management letter
included loosely in the back of the audit with management comments. Ms. Bennett
shared a handout with board members comparing years 2011, 2010 and 2009 to help
them see the financial position of the county. Ms. Bennett pointed out that she also
added a column for the statewide average of counties the same size as Anson with a
population of 25,000 – 49,999 to see how we compare. Ms. Bennett stated that the
state averages came from the LGC and the average cash balance for a county our size
included Dare County and they had over $72,000,000 in cash and she felt that skewed
the average so she threw them out. Vice Chair Streater pointed out that we have
increased every year. Ms. Bennett noted the general fund was our true general. Ms.
Bennett stated that LGC looks at our fund balance available as a percentage of our
general fund expenditures and state law requires 8% and LGC recommends 25% in
order to cover three months cash flow needs in the event of an emergency. Ms.
Bennett stated that this year the percentage for the county was 34.97%. Ms. Bennett
commended board members for their fund balance increase adding that it was a great
effort by staff. Chairman Baucom voiced appreciation to Ms. Bennett for her work
noting our information was on the State Treasurer’s web page. Vice Chair Streater
asked with the renewal of the contract would we still be on schedule to meet the
deadline again this year with Ms. Bennett answering if they get everything in time from
staff they will get it to the state on time. County Manager Gatewood added that the
short answer was yes and our goal was to have it in on November 30. Chairman
Baucom referred to the contract renewal and asked the cost with Ms. Bennett
answering there was no increase in the financial or single audit but there was a $500
increase in the financial statement preparation due to the new requirements from LGC.
Ms. Bennett noted that they have not raised the financial statement part of the audit
since 2005 and they did raise their hourly bookkeeping rate to $100 an hour. County
Manager Gatewood stated the total number was $50,500. Motion by Commissioner
Woodburn, seconded by Commissioner Sikes, to approve the audit contract with J. B.
Watson. Vice Chair Streater asked Ms. Bennett if she was the owner of J.B. Watson
firm with Ms. Bennett answering that she was one. Ms. Bennett noted the three
partners were Jimmy Hanna, David Burns and Ms. Bennett and they all live in Anson
County. Motion carried unanimously.
Janine Rywak – Amendment to County’s VAD/EVAD Ordinance: Ms.
Rywak stated that she was here at the request of the Anson Ag Advisory Board. Ms.
Rywak shared that they currently have 41 farms enrolled in the Voluntary Ag District
Program with 2 more in process for a total of 43 farms. Mr. Rywak noted when these
were completed they would have a total of 8,533 acres enrolled in the program in both
the voluntary and the enhanced voluntary programs. Ms. Rywak explained that this
past summer the General Assembly changed the requirements for enrollment in the
local county Voluntary Ag District programs. Ms. Rywak noted the three changes: 1)
increase in the filing fees when the land was enrolled with the Register of Deeds, 2)
consideration to not register the voluntary parcels and only register the enhanced
parcels (which her board voted against) and 3) to change the wording so that land did
not have to be already enrolled or qualify for enrollment in the present use taxation
program in the county. Ms. Rywak stated that they changed the wording that it must
be real property engaged in agricultural as defined in the General Statutes. Ms. Rywak
noted lobbying for the change came from the equine industry across the state. Ms.
Rywak noted the larger horse farms did not qualify for the present use value taxation in
the counties but obviously they were agricultural and they wanted to be recognized as
such with other programs like the Voluntary Ag District Program. Ms. Rywak stated that
they lobbied to have the wording of the State Legislation changed and it gives them the
opportunity to be recognized for the agricultural entity they are even though they are
not in present use value. Ms. Rywak shared a copy of what the state recommended the
local ordinance be changed to, noting wording was replaced from being participating in
farm present value or being qualified to participate to being real property that is
engaged in agricultural. Ms. Rywak stated that the board recommends changing the
local ordinance to bring us in line with state statutes. Ms. Rywak noted that it had been
approved by the County Attorney. Ms. Rywak stated that the second part of what was
recommended was the last wording. Ms. Rywak explained that it was in our Ordinance
that it had to be in an unincorporated area of the county because municipalities have
they own Zoning Ordinance but we now have Memorandums of Understanding with our
municipalities and it was recommended to change the wording to be within the
unincorporated area of Anson County unless there was an agreement with that
municipality. Ms. Rywak shared with board members that Mr. Gulledge had gotten all
parcels on the new GIS system and now nationally the public could see where these
areas are. Motion by Commissioner Sikes, seconded by Commissioner Woodburn, to
amend the County’s VAD/EVAD Ordinance. Ms. Rywak shared that now any agricultural
that was not in the present use program could now be recognized in their Ag district.
County Attorney Forbes felt this would give more protection to people that needed
protection that didn’t have as much land. Chairman Baucom felt it also gave a clear
signal that this was working land and not a neighborhood. Motion carried unanimously.
Update on Impact of Redistricting on Anson County & Presentation of
Election Cycle/Calendar for 2012: Ms. Coleman stated that the only change in the
redistricting process was the House of Representatives and it went from being District
69 to District 55. Ms. Coleman noted it still included the same people that were
included in District 69 and it was only a number change. Ms. Coleman stated that she
had a list of those included in the change if anyone would like a copy. Ms. Coleman
highlighted that candidate filing would start Monday, February 13 at 12:00 Noon and
end on February 29th at 12:00 Noon. Ms. Coleman stated that absentee ballots would
be available on March 19 and encouraged everyone to participate in absentee voting
whether it was through one stop or if they knew someone disabled to request a ballot
be mailed to them. Ms. Coleman asked help in spreading the word that if someone
could not come to the precinct they could request a ballot be mailed to their home. Ms.
Coleman stated that one stop begins on April 19th and runs through May 4th from 8:30
A.M. to 5:00 P.M. and they would be in the office on May 5th from 8:30 A.M. to 1:00
P.M. Ms. Coleman announced that the primary election would be held on May 8th from
6:30 A.M. to 7:30 P.M. and if needed, a second primary would be held June 26th with
the general election on November 6. Chairman Baucom asked if there were any
changes in the local precincts with Ms. Coleman answering they all stayed the same.
Health Department Fee Increase per Medicaid Cost Settlement: Ms.
Gibson stated that at the recommendation of the Board of Health, she was bringing
three new fees before the board for their approval. Ms. Gibson stated that they had
not been using albuterol and they just received some and need to establish a fee. Ms.
Gibson shared that Medicaid recommends $35. Ms. Gibson noted Medicaid was
changing the way they handle antepartum or visits after the birth of a baby and the
state recommends 46 visits at $750.55. Ms. Gibson added that 7 plus visits or however
many they need at $1365.92. Ms. Gibson stated that only three counties set fees in
January but the state was recommending we go with these. Ms. Gibson explained the
fees were recommendations from Medicaid and there would be no cost to the clients.
Chairman Baucom asked if they had clients other than Medicaid with Ms. Gibson
answering this was strictly a Medicaid thing. Motion by Commissioner Woodburn,
seconded by Commissioner Sikes, to approve the fees as presented. Motion carried
unanimously. Ms. Gibson then explained that each year the health department
receives a Medicaid settlement and this year it would be less than $100,000. Ms.
Gibson stated that what they receive was the difference in what it actually cost the
department and what Medicaid pays the department. Ms. Gibson noted that they want
their fees to be the same as their cost and how they set the cost makes it impossible
for the department to do. Ms. Gibson stated that the Board of Health has
recommended taking these fee and adding no more than 20% overall in order to meet
what Medicaid will pay. Ms. Gibson noted that again this would be no cost out of their
client’s pocket. Ms. Gibson noted there were 66 fees targeted by the state, 17 of those
they no longer have and they were asking for no change on 16 of them. Ms. Gibson
stated that they have increased the other thirty-three an average of 20%. Ms. Gibson
stated that most of their clients have Medicaid or insurance and they pay a set amount
as their fees were all at least what insurance and Medicaid pays. Ms. Gibson added
that their other clients that don’t have Medicaid or insurance were on a sliding fee scale
and she believes 82% slide to zero. Ms. Gibson stated that this was being done in an
effort to try to meet what the state has recommended in order to receive a Medicaid
cost settlement. Commissioner Woodburn asked what happens if we don’t with Ms.
Gibson answering we would not receive a Medicaid cost settlement. Ms. Gibson stated
that they may not with this because the board did not want to increase by more than
20%, but this was a good faith effort. Chairman Baucom commented that if the state
doesn’t pay then all of us have to pay. Motion by Commissioner Woodburn, seconded
by Commissioner Sikes, to approve the fees as recommended by the state at no more
than a 20% increase. Motion carried unanimously.
Utilities Progress Report: Mr. Sessions reported that two new experienced
people were hired at water distribution. Mr. Sessions shared that the electrical work at
filtration was going to cost approximately $402,000 and they were waiting to receive
bids from two contractors. Mr. Sessions stated that he hopes to meet with Brad later in
the week to discuss the sludge situation. Mr. Sessions referred to the issue regarding
meters for Peachland and Polkton. Mr. Sessions explained that for fourteen months
employees at Waste Treatment studied the situation and the flows through every
season and found that if we had metered them we may have taken in $50,000 to
$55,000 more for the plant. Mr. Sessions stated that he would need 3 meters, 3
manholes with power and engineering cost. Mr. Sessions noted that the price could
change 5% to 10% but he feels for approximately $150,000 we could meter Peachland
and Polkton and everyone would be the same. Ms. Sessions stated that he would have
2 meters in Peachland and they would subtract Marshville’s flow from that of Peachland
and they would have 1 meter in Polkton. Mr. Sessions recommended metering
Peachland and Polkton. Vice Chair Streater asked how we would pay for this with Mr.
Sessions answering that it would pay for itself in 3.5 years. County Manager Gatewood
stated that it would be paid from the Waste Water Treatment fund balance. Chairman
Baucom asked if we would pay cash or borrow the money with County Manager
Gatewood stating that they would first see if we could pay cash and if not we would
certainly borrow on a short term basis. Commissioner Woodburn commented that the
audit report reflects that we need the income and it seems to be the route we need to
go. Commissioner Woodburn stated that this puts emphasis on trying to get flow from
other areas as well. Chairman Baucom asked if Marshville was sending back everything
they purchase from us with Mr. Sessions answering the biggest majority was coming
back. Motion by Vice Chair Streater, seconded by Commissioner Woodburn, that we
meter Peachland/Polkton and subtract Marshville from Peachland and approve the
purchase of 3 meters. Motion carried unanimously.
Lynn Whitlock/Town of Lilesville – Sewer Meters and Rates: Ms.
Whitlock commented that their main concern may have just been answered. Ms.
Whitlock stated that they have appeared four times in four years so they were trying.
Ms. Whitlock shared a handout with board members with information regarding their
complaint. Ms. Whitlock stated that their main concern was that they felt they were not
being treated fairly. Ms. Whitlock explained that for Lilesville to have 3,000 gallons of
sewer treated, they have to bill their customers $42.71, Morven was $50.34, Polkton
was $21.30, Peachland was $21.58 and Wadesboro was $25.32. Ms. Whitlock added
that they were in the process of installing 2 new pump stations and in July when this
work is complete about 95% of their sewer lines would either be replaced or relined.
Ms. Whitlock feels the meters just approved for Peachland and Polkton would pay for
themselves and voiced appreciation to the board for approving the request. Chairman
Baucom voiced appreciation for the study and monitoring that was done to show we
were losing revenue. Chairman Baucom added that we wanted to be fair and equitable
but the water/sewer system has to pay for itself. Ms. Whitlock shared that Mr. Sessions
had been good to work with and had kept in touch with her since their last visit here.
Ms. Whitlock asked the board to keep in mind how Lilesville has been paying
throughout the years when they discuss rates and not go up on theirs as much.
Public Addresses to the Board:
Vancine Sturdivant stated that it was always an honor to stand before the
board. Ms. Sturdivant mentioned their Toys for Tots drive and presented the Clerk with
a certificate of thanks for all she did. Ms. Sturdivant explained that during the last
week of January something happened with a board member and he was hospitalized.
Ms. Sturdivant shared that she was sending a letter to the Anson Record and The
Express because so many times we talk about the bad and she wants to give honor
where it’s due. Ms. Sturdivant stated that during this time our EMS Services stepped up
to the plate in the form of Crystal Belk, Sara Hutchinson, Thomas Murdock and Ryan
Teal. Ms. Sturdivant stated that when she was able to see Mr. Spencer at the hospital
the first thing he did was ask her to find Ryan Teal and thank him. Ms. Sturdivant then
presented a gift of appreciation to Mr. Teal, Ms. Belk, Ms. Hutchinson and Mr. Murdock.
Ms. Sturdivant commented that it was a great man they saved and the doctors said if it
had not been for them he did not know what would have happened.
Chairman Baucom called for a 10 minutes break.
After the break, Administrative Matters was the next topic of discussion.
Airport Apron Rehabilitation Project: Mr. Fincher was present to request
approval of the planning and design phase of two upcoming projects. Mr. Fincher
stated that both phases would be paid with Vision 100 Grant funds and the local share
had been previously programmed in the budget. Mr. Fincher explained that the apron
serves hanger and parked aircraft, aircraft taxi and includes the fueling area for jet and
turbo prop aircraft. Mr. Fincher explained that this was the oldest pavement on the
airport and had been identified by the North Carolina Department of Transportation
Division of Aviation as being in a failed condition. Mr. Fincher noted the project
involves approximately 5500 yards of pavement and the old pavement would be
removed and replaced and the elevation would be altered to accommodate any future
development. Mr. Fincher noted the engineer estimated of the project was
approximately $410,000. Mr. Fincher shared that the Division of Aviation anticipated
that construction of the project would be funded by state discretionary funds. Mr.
Fincher shared that the cost of the planning and design phase was $65,655 to be paid
by Vision 100 grant funds.
Airport Runway 34 Approach & Obstruction Removal Project: Mr.
Fincher stated that it was mandated by the FAA that no trees or obstructions penetrate
the approach path of aircraft landing on runway 34. Mr. Fincher stated that the project
also impacts approximately 22 acres, consisting mostly of trees and involved clearing,
grubbing and planting of grass. Mr. Fincher stated that they have an aviation easement
involving the property and the landowner was allowing us to remove the trees so in the
future there would be no more trees penetrating the approach path. Mr. Fincher stated
that the engineer estimated cost of the project to be approximately $245,000 and
covered by Vision 100 Grant funds, of which the local share had been programmed into
the budget. Mr. Fincher shared that the Division of Aviation anticipated construction of
the project to be funded by Vision 100 Grant funds and the cost for planning and design
would be $34,407 and paid by Vision 100 Grant funds. Mr. Fincher stated that we
currently have $345,000 in our Vision 100 Grant funds. Chairman Baucom asked if
Vision 100 would award us another grant to make up the difference in the total cost of
the projects with Mr. Fincher of the understanding we have the cost covered. Chairman
Baucom asked if there was hope of a timber sale from the trees being removed with Mr.
Fincher of the understanding if there was it would go to the landowner. Chairman
Baucom asked if there was a signed agreement with the landowner and if he
anticipates this ever being a problem with Mr. Fincher sharing that the owner was in
favor of turning this land into pasture. County Attorney Forbes asked Mr. Fincher if he
foresaw any type asbestos or hazardous waste involved with Mr. Fincher answering not
to his knowledge. Chairman Baucom noted the first item was the Apron Rehab
Planning phase and the cost involved. Commissioner Sikes asked if local people would
get the bid with Mr. Fincher answering that it would be advertised. Chairman Baucom
asked Mr. Fincher to make sure local vendors were aware. Motion by Commissioner
Woodburn, seconded by Vice Chair Streater, to approve the Airport Apron Rehab
Project Planning Phase. Motion carried unanimously. Motion by Vice Chair Streater,
seconded by Commissioner Woodburn, to approve the Runway 34 Approach &
Obstruction Removal Project. Motion carried unanimously.
RESOLUTION
A motion was made by Commissioner Woodburn and seconded by Vice Chair Streater for the
adoption of the following resolution, and upon being put to a vote was duly accepted:
WHEREAS, a Grant in the amount of $59,090 has been approved by the Department based on
total estimated cost of $65,655 ; and
WHEREAS, an amount equal to or greater than ten percent (10%) of the total estimated
project cost has been appropriated by the Sponsor for the Project.
NOW, THEREFORE, BE AND IT IS RESOLVED THAT THE Chairman of the Sponsor be and she
hereby is authorized and empowered to enter into a Grant Agreement with the Department, thereby
binding the Sponsor to the fulfillment of its obligation incurred under this Grant Agreement or any
mutually agreed upon modification thereof.
RESOLUTION
A motion by made by Vice Chair Streater and seconded by Commissioner Woodburn for the
adoption of the following resolution, and upon being put to a vote was duly accepted:
WHEREAS, a Grant in the amount of $30,964 has been approved by the Department based on
total estimated cost of $34,404 and
WHEREAS, an amount equal to or greater than ten percent (10%) of the total estimated
project cost has been appropriated by the Sponsor for this Project.
NOW, THEREFORE, BE AND IT IS RESOLVED THAT THE Chairman of the Sponsor be and she
hereby is authorized and empowered to enter into a Grant Agreement with the Department, thereby
binding the Sponsor to the fulfillment of its obligation incurred under this Grant Agreement or any
mutually agreed upon modification thereof.
Proposed Agenda for March 3 Planning Retreat: County Manager
Gatewood noted the March 3 retreat would be held in the board room on Saturday.
County Manager Gatewood noted one additional item to be added to the agenda was a
debt service analysis to be presented by Ms. James. County Manager Gatewood stated
that the retreat would start at 8:30 A.M. and coffee and biscuits would be available at
8:00 A.M. Motion by Vice Chair Streater, seconded by Commissioner Woodburn, to
approve the Agenda as presented. Motion carried unanimously.
Set Date for Annual Joint Meeting with SPCC Trustees: Chairman Baucom
stated that they have suggested April 10th. Board members present agreed to the
date.
Set Date for Annual Joint Meeting with Board of Education: Chairman
Baucom asked board members present to agree to table this until we had more
information about our time for budget meetings and for further consideration. Motion
by Vice Chair Streater, seconded by Commissioner Sikes, to table the meeting with the
Board of Education until we get further into the budget and if they want to come to our
Public Hearing they can. Motion carried unanimously.
Manager’s Report: County Manager Gatewood asked to defer to Ms. Gibson to
review of the animal control recommendation.
Recommendation for Animal Control: Ms. Gibson stated that as a result of
the ladies giving the presentation at the January board meeting, she, along with Sheriff
Allen and County Manager Gatewood, met to discuss their request for assistance with
animal cruelty. Ms. Gibson shared that they looked at four counties similar to us to see
how we compare. Ms. Gibson stated that we have one animal control officer and it was
impossible for him to be on call 24/7, 365 days a year. Ms. Gibson noted that in Anson
County we have no cruelty investigators and that was what the ladies were really
interested in. Ms. Gibson shared the following information:
Pop.
Land Area
Sq. mi.
Control
Officers*
Cruelty
Investigators*
Anson
Montgomery
Richmond
Hoke
Stanly
26,948
27,798
46,639
46,952
61,254
531
492
474
391
395
1
2
3
3
3
0
0
1
0
1
Ms. Gibson pointed out that in Richmond all their officers were charged with doing was
picking up animals and taking them to the shelter, which was not a county owned
shelter but supplemented by county funds. Ms. Gibson pointed out that the shelter has
a cruelty investigator but his certification had expired so they really did not have one
right now. Ms. Gibson explained that in Stanly County their animal control officers were
not deputized but they have the training in cruelty. Ms. Gibson noted that historically
cruelty has been a nonpaid position handled by a volunteer and she feels this was why
we were not seeing cruelty investigators in these counties. Ms. Gibson shared that
after consideration, their recommendation was to hire a second full time animal control
officer under the health department and have them take the cruelty investigator course
within 6-9 months of employment. Ms. Gibson stated that this would provide assistance
for our current officer and help with the cruelty investigation that the Sheriff’s
department has been inundated with. Ms. Gibson explained that hiring a second officer
would allow them to take turns being on call. Ms. Gibson shared the cost as follows:
Compensation: Salary Grade 61
Benefits:
Overtime and Training:
Truck, F-150 XL
Equipment and uniforms
$ 24,697
$ 10,000
$ 5,000
$ 16,000
$ 2,900
Ms. Gibson noted they would like hire this person as soon as possible this budget year.
County Manager Gatewood stated that we have funding in contingency for the truck
and salary and next fiscal year it would be funded under the health department.
Commissioner Sikes commented that next year the truck cost would not be there and
equipment and uniforms should be less. Ms. Gibson felt the overtime would be small
with 2 people on call and they would manage it in house. Chairman Baucom asked if
having someone to investigate and be proactive would cut down on overtime with Ms.
Gibson feeling it would not cut down on the overtime but should cut down on sheriff’s
department over time. Vice Chair Streater asked if this position was under the sheriff
would they not have the power to arrest with Sheriff Allen answering that a certified
animal cruelty investigator could go to the magistrate’s office and swear out warrants
for a deputy to serve and his office would continue to investigate but in talking with
Sheriffs in the counties mentioned he found that none of them handled animal control.
Vice Chair Streater felt it would have more bite if under the Sheriff. County Attorney
Forbes stated that if under health it would broaden their powers because being cruel to
an animal was criminal but some aspects might be covered under the health
department that would not be as broad and feels they would stand better for a
conviction under the health code. County Attorney Forbes stated that they would not
have the direct power to arrest but they would have the power to cause the arrest and
a broader policing power because of the health department control. Sheriff Allen
shared that in discussing the issue they noted that the health department needed an
additional person to handle the volume of what might be generated and what they
were handling now. Sheriff Allen suggested starting with this to see how it works and
then decide if we need to add a deputy to compliment what we are doing. Chairman
Baucom noted the bottom line was we don’t want a child mauled by a dog not properly
taken care or abused to be mean. Sheriff Allen added that in the past the health
department had two people doing this job but it got cut back years ago. After
discussion, motion by Commissioner Woodburn, seconded by Commissioner Sikes, that
based on what we’ve heard we approve the request for an animal control officer with
the cruelty training. Motion carried 3 to 1 with Vice Chair Streater opposed. Ms.
Dyson spoke in support of the position offering the condition of a dog she passes every
day. Vice Chair Streater stated that he was not against the person or the position but
at the time he needed more information and feels he will support it at a later date.
County Manager Gatewood asked Vice Chair Streater what additional information he
needed with Vice Chair Streater asking to table this for the next meeting.
Manager’s Report: County Manager Gatewood provided an update on current
projects feeling the courthouse spoke for itself. County Manager Gatewood noted all
comments received had been favorable. County Manager Gatewood stated that
installation of the 137 replacement windows would begin the middle of the month and
would continue for up to three months. County Manager Gatewood shared that the two
magnolia trees would be pruned around the middle of the month by a local tree expert.
County Manager Gatewood noted that sealing of the building, replacement of the
gutters and the concrete repairs would continue through the end of February. County
Manager Gatewood reported we were still on track with the budget to end up around
$900,000 for the project. County Manager Gatewood reported that work on the office
building at Parks and Recreation was well underway and should be completed by May.
County Manager Gatewood gave special thanks to Jeff Waisner for coordinating all the
major renovations. County Manager Gatewood stated that the Hampton B. Allen
Library project was completed. County Manager Gatewood shared that planning
continues on the Anson County Emergency Services Center and after interviews the
team unanimously selected Moseley as the Architect for the project. County Manager
Gatewood reported that last month he, along with Robert Thomas and Cathy Baxter,
met with LGC representatives in Raleigh and they complimented us on having our audit
in on time and for the financial progress we’ve made over the last three to four years.
County Manager Gatewood shared that they identified one area of concern and that
was our tax collection rate which is 92.6%. County Manager Gatewood stated that we
were ranked 90th out of 100 in our tax collection rate. County Manager Gatewood
voiced that he was hopeful that in the next two to three years we would be up to the
97.5 and maybe even the 98% range. Chairman Baucom asked our options with
County Manager Gatewood noting the economy was sour all over the state and we
have a lot of heir property with multiple owners in multiple states and it was very
difficult to collect these taxes. Commissioner Sikes asked why motor vehicle taxes kept
getting lower thinking there was something in place to improve this. Ms. James stated
that if taxes are not paid timely she sends a file to the state monthly to have those files
blocked. Ms. James shared that they were finding in years past when people got the
bill in hand they wanted to come pay but they’ve learned if they don’t pay and keep up
with the sticker on the tag and when it is time for renewal they come in and pay and
then get their tag. Ms. James stated that it was intended to be inconvenient for the
customer but they’ve not interpreted it that way. Ms. James noted our collections were
so bad because they were not being paid timely. Ms. James stated where we used to
have 2200 – 2300 vehicles in a month to be billed today she loaded the file for February
and had 1504 records. Ms. James reported that March of 2013 the state will begin a
new process so when you renew your tag they will collect the cost of the tag and taxes
before issuing the tag. Commissioner Sikes asked how it works now with Ms. James
answering that was how it works now and there would be no more blocks after March
2013. County Manager Gatewood shared that Mr. Dutton was being very aggressive
but it was a tough road here in Anson County. County Manager Gatewood referred to
property taxes comparing June of last year to where we were today noting we were
running a little less than 2% below last year in property tax collections. Chairman
Baucom asked if we could touch heir property with County Manager Gatewood
answering it was difficult unless you had all the parties together and sometimes they
were very difficult to locate. Vice Chair Streater asked if the new Emergency Services
Center would be presented to the board before the final plan was approved with County
Manager Gatewood answering time would be spent at the March 3 retreat discussing
this issue. County Manager Gatewood shared that the cost would be around
$5,000,000 for 25,000 square feet on an average of $150 a square feet. County
Manager Gatewood noted a contingency was built in and the total price includes
equipment. County Manager Gatewood noted they had this discussion with the LGC
and they asked if we had considered paying cash and they indicated a debt in this
amount was no issue at all. County Manager Gatewood stated that the team felt the
area was too small to include ACTS and that was not appropriate for the neighborhood.
Chairman Baucom asked if the LGC felt we would have no problem handling the
$5,000,000 debt with County Manager Gatewood answering none whatsoever.
Chairman Baucom asked if the school bonds would be paid off this year with County
Manager Gatewood answering yes. Ms. James shared that we still had the QZAB and
the Board of Education modular unit but these would be paid in 2013. Vice Chair
Streater asked when the school bonds were passed if we added 7% to the tax rate with
Ms. James answering she did not know but would investigate. Vice Chair Streater was
of the impression that the citizens were told when the buildings were paid for we would
remove that from their taxes with Ms. James stating this would be discussed at the
March 3 retreat. Vice Chair Streater asked if we had more property would we locate
ACTS at the Emergency Services Center with County Manager Gatewood answering it
could very likely be done. County Manager Gatewood noted our December
unemployment rate was 12.1% compared to 12.4% last December and this marks the
39th month of double digit unemployment in Anson County. County Manager Gatewood
mentioned that we just received a $1500 Wal-Mart wellness grant thanks to Ryan Teal
and Carol Ann Gibson. County Manager Gatewood stated that this may not seem like a
lot of money but it was enough to fund our next summer wellness fair including lunch.
Chairman Baucom shared that students at New Tech would be doing a wellness
program and she asked Mr. Stinson to contact the County Manager or Ryan Teal. Mr.
Teal stated that he spoke with Mr. Stinson and they would do their best to try to mesh
the two wellness programs. County Manager Gatewood stated that the lead tax
technician vacancy, left by the retirement of Sybile Williams, was filled with Jackie
Bowers. County Manager Gatewood stated that we have posted a vacancy notice for
our part time planning position. County Manager Gatewood shared that the person
hired would work 19 hours a week with a salary between $19 and $24 a hour with no
benefits included.
Old Business:
Driveway Repair – Richmond Street: Commissioner Woodburn stated there
was nothing at this time.
Web Design Update: Mr. Gulledge noted we were still on schedule for June to
have this rolled out. Mr. Gulledge shared that he gave a GIS preview at a recent
department head meeting and just last week he finished installing the pictometry in the
on line version. Chairman Baucom commented that the GIS upgrade looked good.
Consent Agenda: Chairman Baucom reminded board members of the 3
Budget Amendments added at the beginning of the meeting. Motion by Vice Chair
Streater, seconded by Commissioner Woodburn, to approve the Consent Agenda with
the additions. Motion carried unanimously.
Minutes: Approved minutes dated January 9, 2012 and January 11, 2012
Tax Releases:
Property Tax Releases/Refunds/Adjustments
02/07/12
18588 Burr, Julia W
18589 Burr, Julia W
18590 Burr, Julia W
18591 Burr, Julia W
18592 Burr, Julia W
18593 Burr, Julia W
18594 Burr, Julia W
18595 Burr, Julia W
2004
2005
2006
2007
2008
2009
2010
2011
20107 CMH Leasing LLC
20108 CMH Leasing LLC
20105 CMH Leasing LLC
20106 CMH Leasing LLC
20103 CMH Leasing LLC
18596 CMH Leasing LLC
20104 CMH Leasing LLC
18597 CMH Leasing LLC
20101 CMH Properties
20102 CMH Properties
18598 Capell John H ET/AL
18599 Capell John H ET/AL
20109 Limited Leasing LLC
20110 Limited Leasing LLC
18586 Morton, Henry H Living Trust
18587 Morton, Henry H Living Trust
2010
2011
2010
2011
2010
2010
2011
2011
2010
2011
2010
2011
2010
2011
2010
2011
19278 Adams, Timothy L
21914 CMH Leasing LLC
21916 Fincher, Steve
19277 Gaddy, Norvell S
21919 Hill, Bonnie
21925 Holloway, Tracy
19276 Hunter, Latonya
21921 Hyatt, Cliff Construction
21920 Hyatt, Cliff Construction
19275 Hyatt, Rodney
19274 Hyatt, Rodney
19272 Ingram, Robert Jr
21918 Kendall, Demetris
20111 Lisk Trucking Inc
19270 Martin Brothers
21922 McCoy, Chastity
21923 McCoy, Chastity
21924 McNeil, Pettie
19271 Melton, William
21917 Addison Moore & Son
18585 Pesce, Sam
21915 Smith, Miracle
19279 Thompson, Charles
2008
2011
2009
2010
2011
2011
2009
2011
2011
2010
2011
2011
2010
2011
2011
2008
2010
2011
2010
2011
2011
2008
2011
19269 Altman's of Whiteville
19273 Pope, Felton R
18583 Quick, Henry
2011
2011
2010
34.77
50.18
45.68
41.03
36.49
32.28
24.34
21.97
$
Release
Release
Release
Release
Release
Release
Release
Release
Mobile home not on property
Mobile home not on property
Mobile home not on property
Mobile home not on property
Mobile home not on property
Mobile home not on property
Mobile home not on property
Mobile home not on property
107-3458
117-3475
107-3456
117-3473
107-3457
107-3457
117-3474
117-3474
107-3459
117-3476
107-2537
117-2550
107-10469
117-10479
107-12884
117-12904
Real Taxes
Real Taxes
Real Taxes
Real Taxes
Real Taxes
Real Taxes
Real Taxes
Real Taxes
Real Taxes
Real Taxes
Real Taxes
Real Taxes
Real Taxes
Real Taxes
Real Taxes
Real Taxes
Refund
Refund
Refund
Refund
Refund
Refund
Refund
Refund
Refund
Refund
Refund
Refund
Refund
Refund
Refund
Refund
NC Property Tax Commission Adjt
NC Property Tax Commission Adjt
NC Property Tax Commission Adjt
NC Property Tax Commission Adjt
NC Property Tax Commission Adjt
Acreage Value Adjustment
NC Property Tax Commission Adjt
Acreage Value Adjustment
NC Property Tax Commission Adjt
NC Property Tax Commission Adjt
NC Property Tax Commission Adjt
NC Property Tax Commission Adjt
NC Property Tax Commission Adjt
NC Property Tax Commission Adjt
House on property burned 2009
House on property burned 2009
0903-000005
1112-000279
1004-000578
1104-000658
1112-000698
1110-000842
1001-000683
1112-000275
1112-000274
1007-000847
1105-001044
1112-000783
1104-001082
1201-000895
1112-001009
0904-001265
1007-001198
1112-001050
1008-001201
1109-000021
1112-001159
0810-001773
1112-001474
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Vehicle Taxes
Release
Release
Release
Release
Release
Release
Release
Release
Release
Release
Release
Release
Release
Release
Release
Release
Release
Release
Release
Release
Release
Release
Release
Proration
Proration
Proration
Proration
Proration
Proration
Proration
Proration
Proration
Proration
Proration
Proration
Proration
Billing Error
Proration
Proration
Proration
Proration
Proration
Proration
Value Adjustment to Cost
Proration
Proration
11,683.72
1.20
272.69
34.70
215.39
15.93
60.36
22.72
90.00
4.40
2.40
37.29
40.59
57.12
296.90
18.00
23.85
5.86
13.20
16.56
6.60
16.80
8.56
10.08
$
Real Taxes
Real Taxes
Real Taxes
Real Taxes
Real Taxes
Real Taxes
Real Taxes
Real Taxes
286.74
45.47
45.47
77.36
77.36
897.07
499.97
897.07
499.97
1,418.35
1,418.35
2,190.04
2,190.04
329.65
329.65
383.95
383.95
$
047-2129
047-2129
067-2171
077-2179
087-2163
097-2191
107-2246
117-2256
1,271.20
26.76 1109-000059 Vehicle Taxes Refund
10.04 1106-001459 Vehicle Taxes Refund
87.93 1101-001233 Vehicle Taxes Refund
$
Proration
Proration
Situs to Another County
124.73
Vehicle Taxes Adjustment Situs
$
-
13,366.39
Vehicle Taxes Adjustment Situs
$
-
13,366.39
Tax Collector’s Report:
Vehicle Property Taxes
FY 2011-2012 -
Current Ad Valorem Year - 2011
January 31, 2012
(Total $$ Collections)
Jun
2011
2010
2009
2008
2007
2006
2005
105,280.46
142,346.13
125,895.94
123,109.03
137,987.50
116,190.58
2011
2010
2009
2008
2007
2006
2005
85,353.85
115,523.99
102,403.58
101,296.97
112,058.69
94,873.96
Of Total Collections
County Taxes
Jun
Jul
92,779.98
113,210.20
122,954.66
116,814.90
122,820.41
99,740.59
96,266.34
Aug
99,798.88
99,617.63
105,356.06
143,009.05
170,641.96
116,768.90
97,198.40
Sep
105,721.28
105,412.14
126,604.54
133,467.18
123,647.78
92,961.20
118,779.31
Oct
89,208.44
120,638.72
148,976.92
143,135.63
146,325.19
129,893.08
131,088.21
Nov
148,511.21
102,776.37
109,246.46
113,001.20
147,290.59
114,626.08
93,076.77
Dec
146,211.62
132,099.43
165,750.40
193,942.28
166,118.52
157,960.67
131,539.48
Jan
66,546.71
59,678.19
78,676.31
115,732.30
143,668.15
137,685.46
94,377.68
Jul
74,000.71
92,298.88
100,380.49
96,140.94
100,892.19
81,031.47
78,713.00
Aug
80,157.54
81,964.93
84,903.01
114,934.99
136,693.09
94,236.09
79,310.02
Sep
85,160.92
83,870.76
100,742.46
107,462.61
98,711.37
74,206.32
95,162.00
Oct
70,394.58
96,381.18
121,008.41
116,225.68
118,921.05
106,168.06
106,353.71
Nov
118,902.26
83,476.51
89,356.91
90,925.14
118,540.93
93,444.65
76,792.22
Dec
117,567.90
107,502.33
134,554.58
155,695.83
134,593.33
127,794.21
106,670.91
Jan
53,245.76
47,539.38
62,366.01
91,988.86
113,643.72
109,043.87
75,869.66
Aug
52.39%
53.28%
51.04%
54.00%
56.62%
51.40%
63.59%
62.70%
63.87%
Sep
56.21%
55.79%
56.71%
58.06%
58.75%
53.34%
66.63%
64.56%
69.45%
Oct
56.44%
60.46%
61.37%
61.79%
62.74%
57.96%
70.26%
69.64%
69.96%
Nov
61.75%
61.74%
61.15%
62.00%
66.28%
59.93%
69.72%
71.97%
67.97%
Dec
67.89%
67.57%
69.32%
70.89%
72.39%
66.77%
74.22%
77.53%
76.97%
Jan
66.43%
65.98%
68.56%
72.06%
75.42%
69.65%
74.67%
77.83%
76.99%
Current Year (2011) Ad Valorem Collections %
Jun
2011
2010
2009
2008
2007
2006
2005
2004
2003
Jul
History of Past Due Mailings
06/01/10
#
6,042
Total Monthly Veh Billings
Jun
2011
2010
2009
2008
2007
2006
46.31%
49.60%
51.33%
49.30%
48.56%
44.96%
62.89%
59.82%
65.61%
76.72%
81.22%
82.75%
83.27%
83.28%
84.88%
86.46%
87.55%
110,328.69
125,068.34
133,231.36
139,609.75
140,952.25
10/01/10
$$
388,149.72
Jul
107,312.94
120,478.19
143,621.80
147,096.09
152,547.25
132,157.86
#
7,810
Aug
109,491.47
119,999.02
130,748.72
146,173.32
147,152.11
126,655.92
Sep
109,893.73
107,672.23
142,216.63
155,143.04
159,800.15
150,995.18
Oct 2011
Accounts Receivable by Type
Active Garnishments
Bankruptcies
Remaining Accts Receivable
Current Year AR (Taxes/Int)
**Red = AR Dollars
#
Garnishments Served by Mth
Garnishments Matured by Mth
5,540
Oct
116,870.35
117,140.95
149,233.48
148,373.75
150,609.76
145,191.02
Nov
100,398.20
97,615.33
103,692.98
113,200.10
122,374.37
120,878.86
Nov 2011
$$ Due Now
#
11/08/11
$$
340,622.47
Dec 2011
$$ Due Now
#
#
9,681
$$
530,539.81
Dec
93,940.00
90,680.69
100,434.86
108,876.07
115,257.50
115,964.90
Jan
87,640.79
82,034.34
88,380.58
96,624.23
103,750.93
104,861.62
Jan 2012
$$ Due Now
#
$$ Due Now
13,522.68
162
12,304.53
159
11,862.24
156
1
5.27
1
5.30
1
5.33
1
5.36
6,503
362,592.44
5,714
318,309.41
5,054
281,530.11
4,764
266,456.98
4,619
253,294.05
4,815
272,054.32
4,822
266,037.08
5,598
312,107.41
11,301
629,414.44
10,692
602,673.56
10,036
559,434.76
10,519
590,413.64
One Year Ago
Active Garnishments
Bankruptcies
Remaining Accts Receivable
Current Year AR (Taxes/Int)
**Red = AR Dollars
#
178
Garnishments Served by Mth
Garnishments Matured by Mth
Accounts Receivable by Type
02/10/11
$$
471,356.74
11,843.89
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Oct 2010
#
Nov 2010
$$ Due Now
#
Dec 2010
$$ Due Now
#
Jan 2011
$$ Due Now
#
$$ Due Now
416
28,631.96
402
27,810.82
387
25,989.71
380
4
230.45
4
231.73
4
233.01
4
25,533.49
234.29
4,922
302,965.67
4,570
282,052.27
4,214
260,055.77
4,026
248,941.81
4,225
248,786.24
4,868
288,803.38
4,886
281,762.97
5,711
329,660.57
9,567
580,614.32
9,844
598,898.20
9,491
568,041.46
10,121
604,370.16
3
318.24
2
253.58
18
1,274.23
-
-
1
104.14
2
255.03
18
1,274.23
-
-
Real Property Taxes
FY 2011-2012
(Total $$ Collections)
Jun
Year
Year
Year
Year
Year
Year
Year
2011
2010
2009
2008
2007
2006
2005
132,015.62
149,915.40
144,764.28
92,036.48
99,256.26
94,007.06
2011
2010
2009
2008
2007
2006
2005
95,416.97
112,505.37
104,520.34
71,653.77
73,463.10
70,311.83
Of Total Collections
County Taxes & Late List
Year
Year
Year
Year
Year
Year
Year
Jun
Current Year Ad Valorem - 2011
January 31, 2012
Jul
78,897.91
64,025.06
75,012.59
82,074.70
284,567.14
52,974.73
58,888.18
Aug
1,033,340.38
698,291.83
562,659.35
1,509,823.05
1,310,396.82
1,152,305.43
1,286,770.17
Sep
1,114,236.77
1,078,301.02
1,317,720.88
750,653.41
788,895.51
871,645.87
844,543.25
Oct
724,932.68
727,146.32
681,923.36
705,888.42
539,491.44
600,534.92
513,758.67
Nov
1,057,582.02
1,834,033.24
1,487,890.82
1,308,422.04
912,342.12
1,229,982.74
1,053,007.12
Dec
8,676,118.24
8,467,126.13
8,128,729.39
7,772,676.85
7,198,087.81
6,661,857.22
6,399,381.90
Jan
273,110.53
313,652.81
307,485.71
477,271.59
1,555,214.99
668,463.89
445,472.77
Jul
53,935.78
47,746.47
52,118.13
61,341.51
228,499.71
36,851.87
42,348.90
Aug
840,543.63
560,283.83
460,019.34
1,218,671.84
1,083,649.84
923,498.88
1,051,972.16
Sep
921,545.62
894,518.98
1,104,190.36
633,646.80
612,969.68
726,149.72
678,094.34
Oct
603,338.68
605,605.64
561,891.76
574,997.79
452,661.26
502,659.49
428,210.56
Nov
865,688.02
1,479,716.19
1,192,815.02
1,046,831.34
714,929.80
1,013,901.27
841,956.15
Dec
7,272,885.47
7,135,832.26
6,849,076.69
6,643,082.02
6,145,385.34
5,543,430.26
5,377,552.13
Jan
222,718.59
256,020.32
255,249.25
382,989.15
1,301,068.53
545,377.88
356,497.68
Aug
7.87%
4.90%
4.47%
12.88%
12.95%
9.72%
11.83%
1.32%
3.58%
4.89%
Sep
13.92%
13.35%
12.81%
15.53%
16.08%
15.87%
17.64%
7.59%
12.64%
11.67%
Oct
18.51%
15.95%
17.03%
20.18%
19.69%
20.69%
21.77%
16.65%
18.90%
12.65%
Nov
24.84%
27.10%
26.88%
29.04%
25.78%
30.37%
30.22%
29.10%
27.62%
23.68%
Dec
84.15%
84.77%
84.98%
85.89%
79.39%
84.55%
84.70%
79.55%
82.59%
80.46%
Jan
85.77%
86.61%
87.03%
89.03%
90.58%
89.67%
88.20%
86.76%
87.84%
85.80%
Current Year (2011) Ad Valorem Collections %
Jun
Year
Year
Year
Year
Year
Year
Year
Year
Year
Year
2011
2010
2009
2008
2007
2006
2005
2004
2003
2002
Jul
94.09%
93.78%
94.62%
95.25%
95.78%
96.43%
96.05%
96.66%
95.66%
Current Year (2011) Accounts Receivable Balance Remaining For County Taxes ONLY - Including Late Penalties
Jun
Year 2011
Jul
-
Aug
Sep
32,692.26
9,407,190.90
Oct
Nov
Dec
Jan
10,421,780.20
9,872,181.97
9,108,774.55
1,922,422.15
1,726,814.58
Year 2010
720,335.90
6,847.17
9,730,558.67
8,865,833.89
10,243,265.68
8,883,658.36
1,857,343.24
1,632,751.51
Year 2009
Year 2008
732,900.66
625,589.94
32,526.38
9,545,565.61
9,309,025.66
8,349,408.41
10,257,601.76
9,819,865.74
9,763,301.52
9,285,824.84
8,627,953.83
8,256,793.08
1,770,470.81
1,642,118.89
1,529,286.07
1,275,760.82
History of Past Due Mailings
06/01/10
#
Tax Scroll Billings
11/10/10
2,743
$$
2,175,384.80
#
02/10/11
2,177
$$
1,837,679.92
Year
Year
Year
Year
Year
Year
Year
2011
2010
2009
2008
2007
2006
2005
Tax Rate
0.767
0.767
0.894
0.894
0.894
0.894
0.875
Taxed Value
1,323,056,075
1,327,866,369
1,074,350,757
1,067,095,405
1,057,504,045
1,031,311,772
1,011,277,231
County Tax
10,147,848.87
10,184,743.25
9,604,696.60
9,539,833.35
9,454,086.99
9,219,927.97
8,848,717.58
Late List
13,689.32
15,890.10
38,844.26
15,293.61
36,594.58
30,747.75
15,868.51
Year
Year
Year
Year
Year
Year
Year
2011
2010
2009
2008
2007
2006
2005
County Tax
1,903,727.55
1,909,334.87
1,997,433.34
2,036,138.47
1,845,058.15
866,105.28
794,788.24
City Taxes
96,335.67
96,146.67
93,637.75
80,919.31
752,396.25
128,816.34
72,326.24
Fire Taxes
112,271.30
110,638.22
102,680.57
104,766.86
36,424.77
34,170.91
36,058.48
Total Billed
2,112,334.52
2,116,119.76
2,193,751.66
2,221,824.64
2,633,879.17
1,029,092.53
903,172.96
Utilities
Oct 2011
Accounts Receivable by Type
Active Garnishments
Accts with Agreements
Accts in Foreclosure
Bankruptcies
Remaining Accts Collectible
Current Year Ad Valorem(All)
**Red = AR Dollars
#
Fire Taxes
499,585.19
503,371.31
419,657.98
418,342.90
417,392.35
413,585.67
405,725.04
Total Billed
12,301,081.86
12,333,833.02
11,660,103.78
11,560,871.67
11,475,136.57
11,135,245.13
10,711,571.29
#
Dec 2011
$$ Due Now
#
$$
2,100,002.93
Jan 2012
$$ Due Now
#
$$ Due Now
95,471.63
248
91,488.15
242
89,508.56
65
16,169.58
63
16,040.65
71
18,108.04
71
18,111.92
104
28,090.94
81
26,728.99
76
25,579.13
76
25,719.88
125
74,436.97
124
74,610.07
123
74,673.69
123
75,041.39
7,258
2,118,909.32
6,458
2,018,013.27
6,794
1,967,918.05
6,734
1,916,130.65
15,078
11,770,626.33
13,697
10,856,002.53
5,535
2,306,882.49
5,012
2,113,722.87
22,910
#
14,112,040.67
$$
20,680
#
13,086,867.14
$$
12,847
4,484,649.55
$$
12,258
4,238,235.27
$$
1
370.09
24
3,110.80
-
-
-
One Year Ago
Debt Setoff Letters Mailed
City Taxes
1,639,958.48
1,629,828.36
1,596,904.94
1,587,401.81
1,567,062.65
1,470,983.74
1,441,260.16
2,168
257
Balance owed on Debt Setoff(Call DSC239)
$$ Pd/Foreclosures/ by Mo
# Accts Given to ParaLegal
Garnishments Executed
4,771
103,807.53
Debt Setoff Letters Mailed
Active Garnishments
Accts with Agreements
Accts in Foreclosure
Bankruptcies
Remaining Accts Collectible
Current Year Ad Valorem(All)
**Red = AR Dollars
#
Nov 2011
$$ Due Now
11/08/11
$$
3,526,519.23
280
$$ Pd/Foreclosures/ by Mo
# Accts Given to ParaLegal
Garnishments Executed
Accounts Receivable by Type
#
-
365,646.02
-
Oct 2010
#
#
7
-
-
Nov 2010
$$ Due Now
#
2,168.82
-
362,904.67
#
359,674.08
#
-
-
-
-
Dec 2010
$$ Due Now
-
358,809.26
Jan 2011
$$ Due Now
#
$$ Due Now
294
101,614.47
291
99,314.19
317
110,512.37
308
105,965.33
107
33,903.83
102
31,562.38
97
29,484.76
92
27,481.13
92
15,385.70
90
15,095.55
89
14,758.79
89
14,835.79
159
88,836.19
156
86,276.23
153
85,597.22
145
80,899.65
7,331
2,038,271.68
6,907
1,881,796.22
6,559
1,779,164.32
6,261
1,699,990.72
15,438
12,192,815.51
13,303
10,522,265.03
5,699
2,228,662.70
5,154
2,031,353.72
23,421
#
14,470,827.38
$$
20,849
#
12,636,309.60
$$
12,914
4,248,180.16
$$
12,049
3,960,526.34
$$
1
81.52
4
1,045.10
-
-
-
8
8
5,788.72
5,788.72
13
13
6,198.71
5,885.62
#
#
3
898.78
-
-
-
-
-
-
-
-
45
44
19,640.14
20,050.42
Remaining Accts Collectible
Current Year Ad Valorem(All)
**Red = AR Dollars
7,331
2,038,271.68
6,907
1,881,796.22
6,559
1,779,164.32
6,261
1,699,990.72
15,438
12,192,815.51
13,303
10,522,265.03
5,699
2,228,662.70
5,154
2,031,353.72
23,421
#
14,470,827.38
$$
20,849
#
12,636,309.60
$$
12,914
4,248,180.16
$$
12,049
3,960,526.34
$$
1
81.52
4
1,045.10
-
-
-
$$ Pd/Foreclosures/ by Mo
# Accts Given to ParaLegal
Garnishments Executed
Debt Setoff Letters Mailed
Balance owed on Debt Setoff(Call DSC239)
8
8
5,788.72
5,788.72
449,831.84
#
-
13
13
6,198.71
5,885.62
441,001.26
#
3
898.78
-
-
-
-
-
-
45
44
19,640.14
20,050.42
426,214.22
-
421,804.22
Budget Expense Report and Fund Balance Update:
Fund Balance Calculation
As of 01-31-12
Available Fund Balance
Cash & Investments (General)
Cash & Investments (22 Fund)
Less Cash from General (other funds)
Less Liabilites (w/out deferred revenue)
Less Deferred Revenue (from cash receipts)
Less Encumbrances
Last Year
Two Months
Last
Same Month
Ago
Month
Now
As of
01/31/11
As of
11/30/11
As of
12/31/11
As of
01/31/12
$
$
$
$
$
$
12,589,199
10,097
54,328
(53,476)
(468,734)
$
12,131,415 $
6,761,528 $
10,484,759 $
12,124,753
General Fund Expenditures
Total Expenditures (Adopted Budget)
$
26,226,323 $
28,090,574 $
28,090,574 $
28,090,574
Total Available for Appropriation
Total Available
Total Expenditures
$
$
12,131,415 $
26,226,323 $
6,761,528 $
28,090,574 $
10,484,759 $
28,090,574 $
12,124,753
28,090,574
Total Available
$
$
$
$
$
$
7,776,598
12,606
(18,206)
(52,979)
(956,492)
$
$
$
$
$
$
11,473,182
12,857
2,540
(43,474)
(960,345)
$
$
$
$
$
$
12,967,594
13,109
98,613
(43,474)
(911,089)
Total % Available Fund Balance
46.26%
24.07%
37.32%
43.16%
Available Fund Balance Requirement
Per LGC
8%
$2,098,106
8%
$2,247,246
8%
$2,247,246
8%
$2,247,246
16.07%
4,514,282 $
29.32%
8,237,514 $
35.16%
9,877,507
% Undesignated Fund Balance
$
38.26%
10,033,309 $
Budget Amendment – Health Department: appropriate additional funding from the Yost Foundation
Fund Balance to cover expenses at Health Department for Fiscal Year 2011-2012
AMENDMENT
Anson County Budget Ordinance FY 2011/12
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2011/12 Budget
Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase:
Health Programs 11-5110-5181
$ 3,000
Total Increase:
$ 3,000
Section 2. General Fund Revenues:
Increase:
Health – All Programs 11-5100
$ 3,000
Total Increase:
$ 3,000
Adopted this 7th day of February, 2012.
Budget Amendment – Human Resources: Appropriate funding from the Wal-Mart Foundation for
the Human Resources Department for Employees Wellness Programs.
AMENDMENT
Anson County Budget Ordinance FY 2011/12
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2011/12 Budget
Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase:
Human Resources 11-4125
$ 1,500
Total Increase:
$ 1,500
Section 2. General Fund Revenues:
Increase:
Human Resources 11-4125
$ 1,500
Total Increase:
$ 1,500
Adopted this 7th day of February, 2012.
Budget Amendment – Library Building: To appropriating funding from the ContingencyEmergencies Fund to cover additional funding needs for maintenance and repairs in the Library building
budget.
AMENDMENT
Anson County Budget Ordinance FY 2011/12
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2011/12 Budget
Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase:
Library Building 11-6167
$ 2,500
Total Increase:
$ 2,500
Section 1. General Fund Expenditures:
Decrease:
Contingency-Emergencies 11-9912
$ (2,500)
Total Decrease:
$ (2,500)
Adopted this 7th day of February, 2012.
Budget Amendment – Landfill/Solid Waste Management: To appropriate funding from the
Contingency-Emergencies Fund to cover additional funding needs for consultant fees in the Landfill/Solid
Waste Management Budget.
AMENDMENT
Anson County Budget Ordinance FY 2011/12
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2011/12 Budget
Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase:
Landfill/Solid Waste Management 11-4720
$ 3,500
Total Increase:
$ 3,500
Section 1. General Fund Expenditures:
Increase:
Contingency-Emergencies 11-9912
$ (3,500)
Total Decrease:
$ (3,500)
Adopted this 7th day of February, 2012.
Budget Amendment – Water Fund Filtration: to appropriate funding from Water Fund Balance to
cover New Electrical Service at Water Filtration plant. Funds to be transferred t 37 Fund Raw Water
Intake Project.
AMENDMENT
Anson County Budget Ordinance FY 2011/12
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2011/12 Budget
Ordinance be amended as follows:
Section 16. Revenues:
Increase:
Water Fund 61-7120
$ 102,625
Total Increase:
Section 15. Expenditures:
Increase:
Water Fund 61-7122
Total Increase:
Adopted this 7th day of February, 2012.
$ 102,625
$ 102,625
$ 102,625
Budget Amendment – Raw Water Intake Project: to appropriate funding from SRF Revolving Loan
($300,000) and Water Fund Balance ($102,625.00) to repair electrical systems to complete Raw Water
Intake Project.
AMENDMENT
Anson County North Carolina 2006-207 North Carolina Revolving Fund Loan CDBG-ED Project and Stag
Project
BE IT ORDAINED by the Anson County Board of Commissioners that pursuant to Section 13.2
Chapter 159 of the General Statutes of North Carolina, the following grant ordinance is hereby adopted:
Section 3. Revenues:
Increase:
SRF-Raw Water Intake
$ 102,625
$ 300,000
Total Increase:
$ 402,625
Section 4. Expenditures:
Increase:
SRF-Raw Water Intake
$ 5,000
Increase:
SRF-Raw Water Intake
$ 17,500
Increase:
SRF-Raw Water Intake
$ 25,000
Increase:
SRF-Raw Water Intake
$ 6,000
Increase:
SRF-Raw Water Intake
$ 349,125
Total Increase:
$ 402,625
Adopted this 7th day of February, 2012.
Anson County 2011-2012
State Revolving Fund Loan
ELECTRICAL – ANSON COUNTY WATER TREATMENT PLANT
BE IT ORDAINED, by the Anson County Board of Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant ordinance is hereby adopted:
Section 1:
County
The project authorized is the 2011-2012 State Revolving Fund Loan for the Anson
electrical upgrades to the County’s existing pump station located on Blewett Falls Lake,
between the North Carolina Department of Environment and Natural Resources, and the
County
of Anson.
Section 2:
The officers of this unit are hereby directed to proceed with this project within the terms of
the loan documents, the rules and regulations set forth by the North Carolina Department
of
Environment and Natural Resources.
Section 3:
The following revenues are anticipated to be available to complete this project:
Authorization
DWSRF Revolving Loan
yrs.) County local commitment (water fund bal.)
Total Sum
Amount
$
$
$
Fee Rate
300,000.00 + (2%)
106,000.00
406,000.00
$
$
$
Fee
Terms
Interest
Rate
6,000.00 (2.455% interest for 20
REVENUES:
NCDENR SRF Loan
County Funds
TOTAL FUNDS
$ 300,000.00
$ 102,625.00
$ 402,625.00
Section 4:
The following amounts are appropriated for the project:
EXPENDITURES:
Construction Cost
Engineering Bidding
Inspections
Loan Administration
Closing Cost 2% of SRF loan
TOTAL FUNDS
Section 5:
Section 6:
Section 7:
Section 8:
Section 9:
$ 349,125.00
$ 25,000.00
$ 17,500.00
$
5,000.00
$
6,000.00
$ 402,625.00
The Finance Officer, Robert Thomas, is hereby directed to maintain within the Grant Project Fund
sufficient detailed accounting records to provide the accounting to the grantor agency required by
the grant agreement(s) and federal and state regulations.
Requests for funds should be made to the grantor agency in an orderly and timely manner as funds
are obligated and expenses incurred.
The Finance Officer is directed to report quarterly on the financial status of each project element
in Section 4 and on the total grant revenues received or claimed.
The Finance Officer is directed to include a detailed analysis of past and future costs and
revenues on this grant project in every budget submission made to the board.
Copies of this grant project ordinance shall be made available to the Finance Officer, if different
from the County Clerk for direction in carrying out this project.
ADOPTED, THIS THE
7th day of February , 2012.
Budget Amendment – Country Club Road Building: to appropriate funding from the Country Club
Rd Building budget to cover funding needs for land acquisition.
AMENDMENT
Anson County Budget Ordinance FY 2011/12
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2011/12 Budget
Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase: Governing Body-General Administration 11-4110
$ 16,158
Total Increase:
$ 16,158
Section 1. General Fund Expenditures:
Decrease:
Country Club Rd Building 11-42-67
$ (16,158)
Total Decrease:
$ (16,158)
Adopted this 7th day of February, 2012.
Budget Amendment – Hornwood Sewer-Georgia Pacific Line: To appropriate funding and return
to Water Fund Balance as borrowed fund per budget amendment September 12, 2011 to cover Hall
Contracting Services invoices until North Carolina Rural Center made payment to Fund 41 Hornwood
Waterline Project. North Carolina Rural Center made payment on January 10, 2012 and 41 fund has to
refund advance to Water Fund Balance.
AMENDMENT
Anson County Budget Ordinance
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2011/12 Budget
Ordinance be amended as follows:
Section 15. Expenditures:
Decrease:
Distribution Water
(-$144,680)
Total Decrease:
(-$144,680)
Section 16. Revenues:
Decrease:
Fund Balance Appropriated Water
(-$144,680)
Total Decrease:
Adopted this 7th day of February, 2012
(-$144,680)
Budget Amendment – Water Fund Distribution: to appropriate and return funding from Fund 41
Hornwood Waterline Project to Water Fund Balance as Funds were received from North Carolina Rural
Center and per original Budget Amendment on September 12, 2011 to return advanced funds to pay Hall
Contracting Services, Payment was received on January 10, 2012 from North Carolina Rural Center.
AMENDMENT
Anson County North Carolina 2007 North Carolina Rural Grant, Golden Leaf Foundation Grant, North
Carolina Commerce Grant
BE IT ORDAINED by the North Carolina Board of Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following grant ordinance is hereby
adopted:
Section 3. Revenues:
Decrease: Hornwood Sewer-Georgia Pacific Line Addition
(-$144,680)
Total Decrease:
(-$144,680)
Section 4. Expenditures:
Decrease: Hornwood Sewer-Georgia Pacific Line Addition
(-$144,680)
Total Decrease:
(-$144,680)
Adopted this 7th day of February, 2012.
Budget Amendment – Elderly Services Programs: To recognize already received revenues to
benefit Senior Citizens Activities in the Elderly Services Programs.
AMENDMENT
Anson County Budget Ordinance FY 2011/12
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2011/12 Budget
Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase: Elderly Services programs 11-5880-5885
$ 2,600
Total Increase:
$ 2,600
Section 2. General Fund Revenues:
Increase:
Elderly Services Program 11-5880-5884
$ 2,600
Total Increase:
$ 2,600
Adopted this 7th day of February, 2012.
Budget Amendment – Library Building: To appropriate funding from the Country Club Rd building
fund to cover additional funding needs for repairs at the Library Building:
AMENDMENT
Anson County Budget Ordinance FY 2011/12
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2011/12 Budget
Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase:
Library Building 11-6167
$ 3,000
Total Increase:
$ 3,000
Section 1. General Fund Expenditures:
Decrease:
Country Club Rd Building 11-4267
$ (3,000)
Total Decrease:
$ (3,000)
Adopted this 7th day of February, 2012.
Budget Amendment – Water Department Filtration: to appropriate additional funding from Water
Fund balance to cover Capital outlay Projects (nozzles & media replacements, sludge pond, valves,
operators, etc.) at the Water Filtration plant to carry them thru June 30, 2012.
AMENDMENT
Anson County Budget Ordinance FY 2011/12
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2011/12 Budget
Ordinance be amended as follows:
Section 16. Revenues:
Increase:
Water Dept. Revenue 61-7120
$ 500,000
Total Increase:
$ 500,000
Section 15, Expenditures:
Increase:
Water Dept. Filtration 61-7122
$ 500,000
Total Increase:
$ 500,000
Adopted this 7th day of February, 2012.
Budget Amendment-Social Services: to appropriate additional funding from the North Carolina
DHHS/DSS budget Office for the Crisis Intervention new Allocation Program at Anson County Department
of Social Services.
AMENDMENT
Anson County Budget Ordinance FY 2011/12
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2011/12 Budget
Ordinance be amended as follows:
Section 1. General fund Expenditures:
Increase:
Social Services 11-5310-5580
$ 21,461
Total Increase:
$ 21,461
Section 2. General Fund Revenues:
Increase:
Social Services Administration 11-5310
$ 21,461
Total Increase:
$ 21,461
Adopted this 7th day of February, 2012.
Proclamation – Black History Month:
PROCLAMATION
WHEREAS, February has been designated as Black History Month and will be observed in many
area communities; and
WHEREAS, this observance affords special opportunity to become more knowledgeable about black
heritage and to honor the many black leaders who have contributed to the progress of our nation; and
WHEREAS, such knowledge can strengthen the insight of all of our citizens regarding the issues of
human rights, the great strides that have been made in the crusade to eliminate the barriers of equality for
minority groups, and the continuing struggle against racial discrimination and poverty.
NOW, THEREFORE, BE IT RESOLVED, that the Anson County Board of Commissioners, does
hereby proclaim the month of February 2012 as “BLACK HISTORY MONTH,” and we hereby express
special commendation to those throughout Anson County who have labored so diligently to make this
observance a reality in our area.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that all residents are urged to make special
note of the various community activities and celebrations, and to join together in making this a period of
rededication to the principles of justice and equality for all people.
Adopted this 7th day of February 2012.
Budget Amendment – Social Services: to appropriate additional funding from the North Carolina
DSSH/DSS budget office for the Crisis Intervention New Allocation Program at Anson County Department
of Social Services.
AMENDMENT
Anson County Budget Ordinance FY 2011/12
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2011/12 Budget
Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase:
Social Services 11-5310-5580
Total Increase:
Section 2. General Fund Revenues:
Increase:
Social Services Administration 11-5310
Total Increase:
Adopted this 7th day of February, 2011.
$ 87,904
$ 87,094
$ 87,904
$ 87,904
Budget Amendment –Health: to appropriate additional funding from the Environmental health Anson
County Health Department for the Childhood Lead Aid Program.
AMENDMENT
Anson County Budget Ordinance FY 2011/12
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2011/12 Budget
Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase:
Health Programs 11-5110-5181
$
312
Total Increase:
$
312
Section 2. General Fund Revenues:
Increase:
Health – All Programs 11-5100
$
312
Total Increase:
$
312
Adopted this 7th day of February, 2012.
Budget Amendment – Health: to appropriate additional funding from the Environmental Health to
Anson County Health Department for the Infection Control Program.
AMENDMENT
Anson County Budget Ordinance FY 2011/12
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2011/12 Budget
Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase:
Health Programs 11-5110-5181
$ 2,220
Total Increase:
$ 2,220
Section 2. General Fund Revenues:
Increase:
Health – All Programs 11-5100
$ 2,220
Total Increase:
$ 2,220
Adopted this 7th day of February, 2012.
Appointment:
EMS Advisory Board: Motion by Vice Chair Streater to appoint Reverend Larry
King from the Morven United Methodist Charge and if he can’t complete the term he
would like Anthony Ratliff to step in. Motion seconded by Commissioner Woodburn and
carried unanimously.
Closed Session: Motion by Commissioner Woodburn, seconded by
Commissioner Sikes, to go into closed session for personnel pursuant to North
Carolina General Statutes 143-318.11(a)(6) to consider the qualifications, competence,
performance, condition of appointment of a public officer or employee or prospective
public officer or employee. Motion carried unanimously.
Motion by Commissioner Woodburn, seconded by Commissioner Sikes, to go out
of closed session. Motion carried unanimously.
In regular session, motion by Commissioner Woodburn, seconded by
Commissioner Sikes, to recess until March 3, 2012. Motion carried unanimously.
Respectfully submitted:
Bonnie M. Huntley, CMC, NCCCC
Clerk to the Board
Meeting time: 2 hr. 45 min.