City of Spirit Lake
Regular City Council Meeting 5:30 p.m.
Tuesday, May 8, 2012
City Council Chambers
Present: Mayor Andera Councilmembers Balm, Harbst, Bice, Ihrke and Thee
MINUTES
Motion by Bice seconded by Harbst to approve the minutes of the April 24th council meeting. Motion
carried unanimously.
BILLS
Motion by Bice seconded by Harbst to approve the bill list for the month of May, 2012. Motion carried
unanimously.
IAMU
MINNESOTA CHILD SUPPORT PMT
PETTY CASH
AMERICAN FAMILY LIFE ASSURANCE
IAMU
ING LIFE INS. & ANNUITY CO.
MINNESOTA CHILD SUPPORT PMT
SECURE BENEFITS SYSTEMS
STATE BANK - PARTIAL SELF FUND
VERIZON WIRELESS
WADDELL & REED
WELLMARK
EMC NATIONAL LIFE
EMPLOYEE BENEFIT SYSTEM INC
HASCHE/JANET
IOWA LAKES REGIONAL WATER
LOWRY/DALLAS
STEVENS/MARK
VERIZON WIRELESS
VOSS/BOB
WALMART COMMUNITY/GEMB
WASTE MANAGEMENT OF WI-MN
WINDSTREAM
XEROX CORPORATION
ACS
BERNINGER/DAVE
CENTURY LINK
CHASE CARD SERVICES
CITY:BEV RUBEL
DOHLMAN/DWIGHT
DYNO OIL CO. INC.
GURITZ/MEGAN
IA LAKES ELECTRIC CO-OP
MARCO
MEDIACOM LLC
STATE BANK - PARTIAL SELF FUND
TOTALFUNDS BY HASLER
U.S. POSTMASTER
WASTE MANAGEMENT OF WI-MN
A-ONE WATER SPECIALIST
AMY PAS
BARNES DISTRIBUTION
BECK ENGINEERING, INC
BECK EXCAVATING, INC
BOMGAARS SUPPLY INC
BROCKSHUS/ROGER
CAMPUS CLEANERS & LAUNDERERS
CARROLL DISTR&CONSTR.SUPPLY
CC SCREEN PRINTING
MEETING REGISTRATION
WAGE ASSIGNMENT
POSTAGE
SUPPLEMENTAL INS
ADDL REGISTRATION FEE
ANNUITY
WAGE ASSIGNMENT
CAFETERIA PLAN
CLAIMS PD 4/13/2012
CELL PHONE & INTERNET
ANNUITY
HEALTH & DENTAL PREM MAY
POLICE LIFE PREM MAY
ADMIN FEE
IMFOA CONFR MOTEL&MI
PURCHASED SERVICES
REIMBR FUEL GBG TRUCK
MI REIMBR CITY USE VEH
CELL PHONE SERVICE
REIMBR MEETINGS EXPENSES
SUPPLIES
LANDFILL CHGS APR 1-15
TELEPHONE
COPIER MAINT CONTRACT
TOTAL SUPPORT AGREEMENT
WATER DEPOSIT REFUND
TELEPHONE
COMPUTERS
WATER DEPOSIT APPLIED
MILEAGE REIMBR
GAS & FUEL FOR VEH & EQU
WATER DEPOSIT REFUND
ST LITE UTILITIES
COPIER MAINT CONTRACT
INTERNET
TO COVER CLAIMS 4/10/12
POSTAGE FOR METER
STAMPS FOR POLICE DEPT
LANDFILL CHGS MAR 16-31
SERVICES
CONCRETE SIGN AT GRN WST
SIGN BRACKETS
SERV:PLANS,SPECS&CONTRCT
PAY EST #1
SUPPLIES
REIMBR CELL PH USE
TOWEL & RUG SERVICE
CONCRETE MESH
LOGOS EMBROIDERED
80.00
171.66
48.62
1,071.62
20.00
200.00
171.66
1,756.26
3,747.58
738.86
100.00
26,686.86
229.50
304.00
424.62
52.10
20.00
312.40
222.84
299.97
185.00
7,543.02
494.50
27.00
2,472.00
50.00
332.84
3,590.82
50.00
286.34
9,944.77
50.00
985.35
122.12
309.85
4,100.16
500.00
45.00
8,468.84
28.75
65.00
667.53
26,690.25
119,448.12
480.70
10.00
50.36
105.00
44.65
CERTIFIED TESTING SERVICE INC
CITY CLERK
CITY: RICHARD KILGORE
COHRS CONSTRUCTION, INC.
CORNELL ABSTRACT COMPANY
CUTTING EDGE SALES & SERVICE
D&K REPAIR
DICKINSON CO ANIMAL CLINIC
DICKINSON CO CONSERV. BOARD
DICKINSON CO ENGINEER
DICKINSON CO NEWS
DICKINSON CO.AIRPORT AUTHORITY
DISCOVERY HOUSE
FAREWAY STORES, INC.
FERGUSON GARDEN CENTER
FICK'S ACE HARDWARE
FOX INTERNATIONAL, INC.
GALEN'S PRO-MOW
GALL'S INC.
GREAT LAKES AUTO PARTS
H & H RECYCLING
HAWKINS, INC
IA LAW ENFORCEMENT ACADEMY
INLAND TRUCK PARTS
JIM BLUM SURVEYING
KOLLASCH WELDING & MACHINE
KUOO
L & C TIRE SERVICE
LAKES AREA SENIOR CITIZENS
LAKES AUTO SPORT & LUBE CENTER
LAKES NEWS SHOPPER
LAKES PRINTING
LARRY ACHENBACH
MAAHS & OWENS
MATHESON TRI-GAS, INC
MICHAEL S WEBB
MUESKE ELECTRIC INC.
MUNICIPAL SUPPLY INC.
OKOBOJI TOURISM
PARTS CITY
REEKERS/CLARK
REGIONAL TRANSIT AUTHORITY
SMITH/JERRY
SPIRIT LAKE CHAMBER COMMERCE
SPIRIT LAKE KIWANIS
SPIRIT LAKE READY MIX
STAPLETON/CLINTON
STOREY-KENWORTHY CO.
T&T MATS
U.S. POSTMASTER
SOILS TESTING
UTILITY BILLS
WATER DEPOSIT APPLIED
GRAVEL: GREEN WASTE SITE
OWNER INFO NUISANCE ABAT
PARTS & LABOR
VEHICLE REPAIR
BOARDING
RECYCLE BRN & WHT GOODS
MAINT AGREEMENT 2011-12
LEGALS PUBLISHED
AIRPORT SUPPORT AGRMNT
MAY AGREEMENT
SUPPLIES
MULCH FOR TREE PLANTING
SUPPLIES
PARTS
REPAIRS
SAFETY LIGHTS & CONES
PARTS
74.44 TONS RECYCLE
CHEMICALS
TRAINING REGISTR/TIREVLD
PARTS
SURVEYING
METAL
"ONE CALL" AD SPOTS
RECAPPED TIRES
SUPPORT AGRMNT MAY
VEHICLE REPAIR '02 EXPLR
CLEAN UP DAYS AD
PRINTING:AN.IMPND&INCDNT
WINDSHIELD REPAIR
MAR LEGAL SERVICES
WELDING SUPPLIES
RELEASE RETAINAGE
SUPPLIES
TOUCH PADS
2ND 1/2 FY'12 SUPPORT
PARTS & SUPPLIES
CLEANING @ CITY HALL
3RD QTR SERVICES
COMPUTER TECH SUPPORT
4TH QTR SUPPORT FY'12
22.41 TON RECYCLE PAPER
READY MIST FOR GAZEBO
REIMBR CELL PH USE
SUPPLIES
MATS
PERMIT#18 PREPAY POSTAGE
Final Totals...
561.75
451.14
50.00
682.08
110.00
91.30
164.80
50.00
724.00
3,740.00
384.61
500.00
1,000.00
36.93
377.91
104.91
51.10
62.30
358.41
14.79
7,880.00
3,233.36
475.00
178.35
1,385.00
24.00
100.00
678.29
375.00
294.22
104.55
417.23
230.00
2,546.25
72.76
1,891.00
336.20
236.43
15,000.00
464.76
475.00
2,250.00
455.00
10,250.00
336.15
647.75
10.00
150.06
15.50
1,100.00
284,934.41
LIQUOR LICENSE
Motion by Bice seconded by Harbst to approve a Class C Beer Permit and Wine Carryout Permit for HyVee Store, Class C liquor license for Sportsman’s LLC and Class C liquor license for Dickinson County
Agricultural Society. Motion carried unanimously.
TAXI PERMIT
Motion by Bice seconded by Harbst to approve a Taxi Permit for Harley Rides. Motion carried
unanimously.
TRANSFER AND MANUAL JOURNAL ENTRIES
Motion by Bice seconded by Harbst to approve the transfers and manual journal entries for January –
April, 2012. Motion carried unanimously.
Items affecting cash, recorded by manual journal entry:
January, 2012
February, 2012 March, 2012
April, 2012
Liberty Bank ACH 941 deposit
$17,793.13
16,561.84
15,846.77
16,344.09
NW Bank ACH 941 deposit
$16,527.23
15,861.77
15,302.70
16,076.02
Treas. St IA ACH state w/h tax
$6,939.00
6,015.00
5,874.00
6,207.00
IPERS ACH Ipers
$23,837.27
20,423.14
19,808.87
21,001.23
Treas St. IA EPAY state tax
$7,302.00
6,895.00
5,816.00
7,576.00
Treas St IA EPAY SUTA
7,624.22
Collect Serv Ctr EPAY wage assn.
$962.40
962.40
962.40
962.40
Direct Deposit Payroll
$79,442.98
66,455.23
64,937.37
68,822.94
TOTAL:
$152,804.01
$133,174.38
$136,172.55
$136,989.68
Transfers between funds per Budget January through April, 2012: From Water to Water Revolving Sinking
Fund $79,886.64 for SRF requirements; from LOST to General Fund net 60% of LOST $104,000; from Water $540,
Sewer $90, Sanitation $270 to General Fund for SHIELD; from water to WTP ’08 $0.14; from General Fund to
Economic Development $150,000; to Center Lake Lighting $100, to Trust & Agency $35,000, from sewer to sewer
improvement $125,000.
CHANGE ORDER #1 FOR 2012 SOUTHEAST WATER MAIN PROJECT
Motion by Ihrke seconded by Thee to approve the Change Order #1 to Beck Excavating, Inc. for the 2012
Southeast Water Main Project. Motion carried unanimously.
RESOLUTION NO. 2012-43
RESOLUTION APPOINTING BANKERS TRUST COMPANY OF DES MOINES, IOWA, TO
SERVE AS PAYING AGENT, NOTE REGISTRAR, AND TRANSFER AGENT, APPROVING
THE PAYING AGENT AND NOTE REGISTRAR AND TRANSFER AGENT AGREEMENT
AND AUTHORIZING THE EXECUTION OF THE AGREEMENT
Thee introduced and caused to be read Resolution No. 2012-43 and moved for its adoption, which was
seconded by Bice. Aye: Thee, Balm, Harbst, Bice, Ihrke. Resolution duly adopted.
TAX EXEMPTION CERTIFICATE
Motion by Thee seconded by Bice to approve the tax exemption certificate. Motion carried unanimously.
CONTINUING DISCLOSURE CERTIFICATE
Motion by Thee seconded by Bice to approve the continuing disclosure certificate. Motion carried
unanimously.
RESOLUTION NO. 2012-44
RESOLUTION APPROVING AND AUTHORIZING A FORM OF LOAN AGREEMENT AND
AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF $6,300,000 GENERAL
OBLIGATION REFUNDING CAPITAL LOAN NOTES, SERIES 2012, AND LEVYING A TAX
TO PAY THE NOTES
Thee introduced and caused to be read Resolution No. 2012-44 and moved for its adoption, which was
seconded by Bice. Aye: Thee, Balm, Harbst, Bice, Ihrke. Resolution duly adopted.
RESOLUTION NO. 2012-45
RESOLUTION APPOINTING BANKERS TRUST COMPANY OF DES MOINES, IOWA, TO
SERVE AS PAYING AGENT, NOTE REGISTRAR, AND TRANSFER AGENT, APPROVING
THE PAYING AGENT AND NOTE REGISTRAR AND TRANSFER AGENT AGREEMENT
AND AUTHORIZING THE EXECUTION OF THE AGREEMENT
Ihrke introduced and caused to be read Resolution No. 2012-45 and moved for its adoption, which was
seconded by Thee. Aye: Thee, Balm, Harbst, Bice, Ihrke. Resolution duly adopted.
TAX EXEMTION CERTIFICATE
Motion by Ihrke seconded by Thee to approve the tax exemption certificate.
unanimously.
Motion carried
CONTINUING DISCLOSURE CERTIFICATE
Motion by Ihrke seconded by Thee to approve the continuing disclosure certificate. Motion carried
unanimously.
RESOLUTION NO. 2012-46
RESOLUTION APPROVING AND AUTHORIZING A FORM OF LOAN AGREEMENT AND
AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SECURING THE PAYMENT
OF $2,675,000 WATER REVENUE REFUNDING CAPITAL LOAN NOTES, SERIES 2012, OF
THE CITY OF SPIRIT LAKE, STATE OF IOWA, UNDER THE PROVISIONS OF THE CITY
CODE OF IOWA, AND PROVIDING FOR A METHOD OF PAYMENT OF THE NOTES
Ihrke introduced and caused to be read Resolution No. 2012-46 and moved for its adoption, which was
seconded by Thee. Aye: Thee, Balm, Harbst, Bice, Ihrke. Resolution duly adopted.
DISCUSSION OF HILL AVENUE BOULEVARDS
Dohlman explained the junipers located at the end of the boulevards along Hill Avenue and in other parts
of the right-of-way are dying or showing signs of stress. Dohlman reported in lieu of replacing the
junipers, staff has replaced the junipers with crushed red granite. Andera recommended the Betterment
Committee review the options and make a recommendation to the Council.
DISCUSSION OF ALLOWING ALL-TERRAIN VEHICLES ON CITY STREETS
Brad Price, 16317 255th Ave; Tony Peterson, 1201 Fargo Avenue; Scott Wicks, 806 6th Street; and Rick
Kraus, 612 11th Street, spoke in favor of year-around travel of all-terrain vehicles in Spirit Lake. Motion
by Bice seconded by Harbst to refer the issue to the Public Safety Committee.
COMMENTS BY PUBLIC
Ryan Buckendahl, 1302 34th Street, explained to the Council the situation with his home on 34th Street.
Assistant City Attorney Owens explained to the Council there is nothing at this time the Council can do
as the district judge has already ruled on this matter. Jona Forbes, 2810 Center Lake Drive, discussed the
discharge of unsanitary water from the city outlet into Center Lake. The Council directed Stevens to
discuss the issue with Darin Peterson of the Water Department.
COMMENTS BY MAYOR, COUNCIL AND STAFF
Mayor Andera recognized Deputy City Clerk Janet Hasche for receiving the Iowa Municipal Clerk
Certification and Iowa Certified Municipal Finance Officer designation from the IMFOA. Ihrke thanked
city staff for their extra efforts picking up items for the citywide clean-up days. Stevens presented an
update of the Memorial Park plans and cost of the project.
ADJOURNMENT
Motion by Ihrke seconded by Bice to adjourn the meeting. Motion carried unanimously
______________________________
Blain Andera, Mayor
__________________________
Mark Stevens, City Administrator