POSITION AVAILABLE: Executive Assistant Posted: May 22, 2006 FREEDOM TO MARRY, the gay and non-gay partnership working to win marriage equality nationwide, offers the following full-time staff position: TITLE: Executive Assistant Reports to: Executive Director HOW TO APPLY: Applicants should send a cover letter, resume, and three references in a single Microsoft Word document via e-mail with JOB-EXEC ASSISTANT as the topic to Charles Ignacio, Deputy Director, at [email protected] No calls or faxes, please. Only those whose applications are being considered will be contacted. Deadline: June 15, 2006 or until filled. LOCATION: New York, NY DUTIES: The Executive Assistant is responsible for providing full administrative support for the Executive Director and Program Director, as well as general administrative back-up to other staff, as directed. Executive & Administrative Support: Candidate must provide efficient support for Executive and Program Directors, manage information flow, and be a personable and professional voice for the organization. In addition to working closely in sync with the Executive and Program Directors, the successful candidate must have the ability to be diplomatic, discreet, amiable, and professional with colleagues, steering committee members, funders, and other stakeholders. Executive Support Manage the Directors’ schedules to ensure efficient and effective us of their time Coordinate all aspects of Directors’ speaking engagements and meeting travel, including responding to requests, making travel arrangements, and creating itineraries; track receipts and prepare expense reports Draft and proof correspondence as requested Coordinate logistics for outside meetings with partner organizations Manage Executive Director’s office, files, and items requiring signature Update Directors' calendars; relay schedule to staff and media relations Coordinate with other staff and partners all incoming and outgoing communications Screen requests and coordinate logistics for media interviews, events, and appearances Assist Program Director in her work off-site General Administrative Support Draft agenda and take minutes for staff and biannual steering committee meetings Secure location and catering for regular and ad hoc meetings Assist with listserv management and monthly meeting and attendance lists Manage press clippings archive and polling files Provide back-up to Administrative Associate as needed Other tasks as assigned by supervisor Requirements: 2-4 years experience as executive-level assistant or equivalent 2-4 years secretarial experience or equivalent Demonstrated excellence in written, verbal, telephone, and electronic communication skills High level of comfort and skill speaking on behalf of high-profile public figure Excellent organization skills, including but not limited to management of both electronic and paper filing, meeting organization and planning, telephone conferencing, online calendar scheduling, and juggling travel arrangements Ability to exercise independent judgment when appropriate; strong decision-making skills Ability to prioritize work and multi-task in fast-paced, high-pressure environment Ability to interact with all levels of an organization, particularly at senior levels Ability to maintain confidentiality regarding sensitive issues or information Strong PC skills in MS Word, Outlook, Excel, and internet search engines Willingness to work on occasional evenings and weekends Plus factors: facility working with BlackBerry and other office technologies; demonstrated commitment to nonprofit organizations and equality for LGBT persons COMPENSATION: mid-30’s, depending on experience. Through the Astraea Lesbian Foundation for Justice, Freedom to Marry offers a generous benefits package, which includes medical and dental insurance, 403B and employer-contributed pension plan, long-term disability, three weeks paid vacation, and transportation vouchers. HIRING POLICY: We are an equal opportunity employer committed to a diverse, multicultural work environment. People of color, people with disabilities, and people of diverse sexual orientations are encouraged to apply.