MITHI
Government-Wide Medium-Term Information and Communications
Technology Harmonization Initiative
BREAKOUT SESSION TEMPLATE
MITHI Cluster Plenary / 6 November 2013
A. HEALTH CLUSTER
B. NAMES/AFFILIATIONS OF PARTICIPANTS
1. DOH – Information Management Service
9.
2. DOH – Natl Center for Dis Prev & Control
10.
3. DOST – Phil Council for Health Res & Dev
11.
4. Philippine Health Insurance Corporation
12.
5. Food and Drug Administration
13.
6. DOST – Philippine Nuclear Res. Institute
14.
7. UP-PGH
15.
8. DOST – ICTO
16.
C. FACILITATOR/S:
Crispinita A. Valdez
Merlita Opena
E. PROJECTS FOR FY 2014
D. DOCUMENTOR/S:
Tyrone C. Aquino
HEALTH CLUSTER (DOH-Lead agency)
I.
PMO/Secretariat for Health Cluster
II.
Philippine Health Information Exchange (PHIE)
III.
Philippine Health Enterprise Data Warehouse
IV.
National Disease Registry Enhancement
V.
Integrated Health Goods Licensing Information System (IHG-LIS) Phase 3
VI.
Standards (SNOMED, HL7, Loinc, etc), Training, change management
VII.
Provision for interconnecting RHUs/Regional Hospitals
VIII.
CHITS partial expansion pilot (National Telehealth/UP Manila)
IX.
HOMIS (DOH) partial expansion
F. CLUSTER MEMBER AGENCIES
(On the approved projects listed above, what agencies should be part of the cluster to ensure its
successful implementation)
1. Department of Health – Information Management Service
2. Department of Health – National Center for Disease Prevention and Control
3. Department of Health – National Center for Health Facility and Development
4. Department of Health – National Epidemiology Center
5. Department of Health – Bureau of Local Health and Development
6. Department of Health – Research Institute of Tropical Medicine
7. Food and Drugs Administration
8. Philippine Health Insurance Corporation
9. UP – National Telehealth Center
10. Department of Science & Technology – Philippine Council on Health Research and
Development
11. Department of Science & Technology – Philippine Nuclear Research Institute
12. Department of Science & Technology – Information and Communications Technology
Office
13. Department of Science & Technology – Food and Nutrition Research Institute
14. University of the Philippines – Philippine General Hospital
15. Association of Municipal Health Officers of the Philippines
16. Specialty Societies in Health
17. Philippine Medical Association
18. National Statistics Office
Steering Committee
1. Secretary Enrique T. Ona (DOH) – Chair
2. Secretary Mario G. Montejo – Co-Chair
3. Members:
a. Dr. Teodoro Herbosa – Undersecretary, DOH
b. Engr. Louis Napoleon Casambre – Executive Director, DOST-ICTO
c. Dr. Jaime Montoya – Executive Director, DOST-PCHRD
d. Atty. Alexander Padilla – President & CEO, PHIC
e. Dr. Kenneth Hartigan-Go – Director General, FDA
f. Dr. Manuel Agulto – Chancellor, UP Manila
g. President, Philippine Hospital Association
Technical Working Group
1. Ms. Crispinita A. Valdez – DOH
2. Ms. Merlita M. Opena – DOST
3. Members:
a. Engr. Denis Villorente – DOST – ASTI
b. Ms. Julie Ana Sudario – DOST – ICTO
c. Ms. Charity Tan – DOH
d. Ms. Jovita Aragona – DOH
e. Mr. Robert Manuel – DOH
f. Mr. Jay Bernolia – PHIC
g. Mr. Bobby Crisostomo – PHIC
h. Dr. Arturo Alcantara – PHIC
i. Mr. Calixto Gabuya Jr. – PHIC
j. Ms. Christine Asetre – FDA
k. Mr. Ryan Glenn Deguma – FDA
l. Mr. Roger Manapat – FDA
m. Dr. Alumanda Dela Rosa – DOST – PNRI
n. Ms. Thelma Artificio – DOST – PNRI
o. Dr. Vangeline Parami – DOST – PNRI
p. Ms. Ana Elena Conjares – DOST – PNRI
q. Dr. Portia Marcelo – UP – NTHC
Secretariat Group:
1. Ms. Concepcion Liberan – DOH
2. Mr. Vincent John Tumlos – DOST – PCHRD
3. Members:
a. Ms. Violeta Intia – DOST – PCHRD
b. Mr. Joshua Ababa – DOST – PCHRD
c. Ms. Athena Dana Cortes – DOST – PCHRD
d. Ms. Amor Espiritu – DOH
e. Ms. April Joy David – DOH
f. Mr. Tyrone Aquino – DOH
g. Outsourced PMO
G. CLUSTER MILESTONES/WORKPLAN. Pls identify KEY ACTIVITIES, INDICATIVE TIMETABLE,
RESOURCES NEEDED (from ICTO or outside). Particularly focus on immediate doable next steps.
Indicative targets listed below. Please feel free to include additional milestones for the cluster.
KEY ACTIVITIES
INDICATIVE
TIMETABLE
RESOURCES
NEEDED
Week 2 of Nov 2013
-
Week 3-4 of Nov
2013
-
INDICATIVE MILESTONES FOR FY2013
1. Amendment of the existing National
Governance Structure on eHealth
2. Development of Required Documents for
Project Implementation
a. Proposal using e-Gov Proposal Template
b. Terms of References
3. Presentation of the required project proposals
and terms of references to the TWG for review
and approval.
Week 1 of Dec 2013
4. Preparatory activities for 2015 Budget Prep
-Setting criteria for projects to be
recommended by the cluster
Week 1 of Dec 2013
5. Hire PMO subject to realignment of funds by
DBM
Nov-Dec 2013
6. Hire consultant for PHIE subject to
realignment of funds by DBM
Nov-Dec 2013
7. Regular Monthly TWG Meeting
Nov-Dec 2013
8. Regular Quarterly Steering Committee
Meeting
Week 4 of Nov 2013
INDICATIVE MILESTONES FOR FY2014
1. Endorsement to DOST-ICTO
Week 2 of Feb 2014
2. Wait for DBM SARO for all approved projects
Feb-Aug 2014
3. Procurement of Consulting Services for all
approved projects
Feb-Aug 2014
4. Project Implementation
- Regular Monthly TWG Meetings
- Regular Quarterly Steering Committee
Meetings
- Regular Semester Project Monitoring
5. Recommendation of 2015 Projects to DBM
Aug 2014-Aug 2015
2nd Qtr 2014
H. PROPOSED CLUSTER FUNCTION
Steering Committee
1. Provide direction and guidance in the implementation of projects.
2. Monitor implementation of projects.
3. Ensure availability of required resources.
4. Review and approve project proposals.
5. Address and/or resolve issues and concerns.
Technical Working Group
Meeting Expenses
1.
2.
3.
4.
5.
6.
7.
8.
9.
Develop project proposals and terms of references.
Review project proposals that will be endorsed to DOST .
Endorse project documents to concerned offices.
Provide support in the implementation of cluster projects.
Provide support in the roll-out or implementation of projects.
Report regularly to the Steering Committee.
Provide documentation on PMO activities.
Monitor progress of the activities.
Set relevant standards to ensure that health projects are not duplicated and shall be able
to interoperate or share/exchange data/information; and health related projects shall
pass the review and evaluation of the Health Cluster.
Cluster PMO
1. Prepare the Work and Financial Plan including the Project Procurement Management
Plan and other operations, financial and procurement documents.
2. Develop and/or finalize ehealth project proposals to conform to required forms to be
submitted for funding to the DigEFund.
3. Develop and/or finalize the Terms of References of services to be outsourced for
clearance of the DOH Technical Assistance Coordination Team and procurement
through the Central Office Bids and Awards Committee.
4. Define the implementation and coordination plan and mechanics of the various projects
among the participating agencies.
5. Provide administrative support needed according to government rules and regulations
such as financial and accomplishment reports to be submitted to DigEFund, MITHI
Health Cluster, DOH Finance Service, Procurement Service, and others.
6. Facilitate and organize various activities of the Health Cluster’s projects and to ensure
that no overlapping or duplication of activities.
7. Monitor projects’ executions and ensure corrective action(s) to problem areas are
undertaken through MITHI-HC.
8. Facilitate and coordinate harmonization of systems development activities under MITHI
and also with the ehealth master plan.
9. Prepare required reports for MITHI, DigEFund, MITHI-Health Cluster and DOH offices.
10. Keep project history and other documents systematically.
11. Undertake all other relevant jobs needed in the planning, execution, monitoring,
validation, closeout and evaluation of various projects.
I. ISSUES FOR DISCUSSION/OTHER IMPORTANT CONSIDERATIONS/COMMENTS
1.
2.
3.
4.
5.
Submission of additional proposal(s) not in the approved list.
Duration of project approval from ICTO to release of funds.
Availability of connection up to barangay health centers.
Finalization of the citizen unique identifier.
Interfaces with the other government registries.
J. RECOMMENDATIONS
1. Simplify the e-Gov Project Proposal Template.
2. All ehealth related projects must pass the review and evaluation of the cluster so as not
to create duplication also and/or optimize the use of government resources.
3. Streamline the approval process.
4. Fast track the release of SARO.