Plymouth Community Homes
JOB DESCRIPTION
POSITION:
Assistant HR Adviser
RESPONSIBLE TO:
HR Adviser
LOCATION:
Corporate Services
SUMMARY OF ROLE
To contribute to the provision of an excellent transactional HR service including
recruitment, pay, pensions and benefits administration and the provision of
management data.
To provide advice and support, including casework, to client departments and
contribute to corporate HR and other departmental work as required.
To provide support to colleagues on development, implementation and evaluation
of HR policy, strategy, procedure in line with policies, employment law and good
practice.
KEY TASKS
Adviser

To interpret employment legislation and Codes of Practice, EU Directives,
national and local agreements and to advise on pay and conditions of
employment.

To provide guidance and practical support to managers on disciplinary,
capability and grievance procedures.

To provide clear, consistent, relevant and timely human resources advice,
guidance and support to client departments on employment and to advise
managers in developing solutions to problems.

To provide advice and support on the management of change programmes
relating to restructures, redundancies, early/ill health retirement, and
redeployment.
Data Management

To assist with research for reports and collation of statistical information and
to prepare regular routine reports for management when required.
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
To maintain confidentiality of information and ensure compliance with
regulations relating to access and processing of personal data.

To assist with keeping the HR database system up to date, accurate and
functional. To ensure effective and efficient maintenance of manual
information and records related to the employment of staff.
Pay, Benefits and Pensions

To liaise with payroll in the administration of employee pay, benefits and
pensions.

To maintain personal knowledge and understanding of terms and conditions
of employment including all pension schemes offered by PCH.

To research and implement employee benefit programs under the direction
of the HR manager.
Absence management.

To ensure that employees and managers follow the absence reporting and
recording processes.

To monitor absence rates and to ensure that appropriate action is taken in
accordance with the absence management policy and process.
Recruitment

To assist in the recruitment process including administration, interviewing
and assessment testing.

To assist in carrying out CRB checks and any other security checking as
required.
HR Team Member

To contribute to corporate/departmental initiatives and policy development
as a project team member.

To assist other members in the HR team in their work when required.

To assist in overseeing the work of the People Services team, including the
administrator posts when required and in the absence of the team leader.

To be responsible for your own continuous professional development to
meet the changing demands of the post including participation in learning
events.
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
To maintain professional standards of customer focused service delivery.

To participate in performance management and appraisal within the HR
department.

To promote equality and diversity, customer service and “one organisation”
as part of the corporate culture.
We are committed to providing access, aids, adaptations and alternatives wherever
possible and reasonable adjustments to enable disabled people to fulfil the criteria
for, and undertake the duties of, its jobs.
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PERSON SPECIFICATION
ASSISTANT HR ADVISER
EXPERIENCE &
JOB
KNOWLEDGE
ESSENTIAL
Reasonable experience of
providing HR advice and
support in a HR environment
Experience of recruitment
and selection
DESIRABLE
Knowledge of Personnel
Policies and Procedures
Experience of working with
external agencies
Interpretation of employment
legislation
Experience of using IT
systems to collate and
present statistical
information
Presentation skills
JOB RELATED
ABILITIES
Good communication skills
Ability to use computer
software packages:
Customer care skills
Excellent organisational
skills
Microsoft Office (Word,
Access and Excel) and
internet systems
Ability to brief and present
Commercial awareness
Good ICT skills
Problem solving skills
Ability to work under
pressure and to strict
deadlines
Ability to follow, implement
and uphold Corporate
Policies
An awareness of Equal
Opportunities including the
nature of discrimination in
employment
Ability to develop and
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maintain good relationships
with colleagues, Trade
Unions, Staff and outside
bodies
QUALIFICATIONS Undertaking course of study
towards CIPD or relevant
experience
PHYSICAL
REQUIREMENTS
Access to a vehicle for work
purposes.
Ability to visit offices and
units across the City
GENERAL RESPONSIBILITIES
1. Confidentiality
The post holder must maintain confidentiality of information about staff and
residents and Plymouth Community Homes and Plymouth Community Homes
Services business and be aware of the Data Protection Act 1998.
2. Standards of Business Conduct
Plymouth Community Homes and Plymouth Community Homes Services expect all
employees to maintain the highest standards of personal and business conduct at
all times. Plymouth Community Homes and Plymouth Community Homes Services
staff handbook sets out the Plymouth Community Homes and Plymouth
Community Homes Services expectations under sections: Code of Conduct and
Declaration of Interests, copies are available from the Human Resources
Department at Princess Court.
3. Health & Safety
The Post holder should be aware of the responsibility placed on employees under
the Health & Safety at Work Act (1974) to ensure that the agreed safety
procedures are carried out to maintain a safe environment.
4. Equal & Diversity
Plymouth Community Homes and Plymouth Community Homes Services is
opposed to direct and indirect discrimination and aims to promote equal
opportunities throughout Plymouth Community Homes and Plymouth Community
Homes Services. Any employee of Plymouth Community Homes and Plymouth
Community Homes Services is required to treat all colleagues, customers,
stakeholders and partners equally, regardless of race, gender, disability, sexual
orientation or religious belief.
All employees must abide by the Plymouth Community Homes and Plymouth
Community Homes Services Equal & Diversity Policy and Strategy – a copy is
available upon request from the Human Resources Department at Princess Court.
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5. Training and Development
To attend appropriate training courses and supervision meetings as required.
6. Communication
To attend staff and team meetings
PURPOSE OF A JOB DESCRIPTION
This is a description of the job as it is presently constituted. Job descriptions are
reviewed and updated when considered necessary to reflect any changes to the
job being done and to incorporate changes. Employees will be consulted on any
changes in their job description in a meeting with their line manager. If agreement
is not possible Plymouth Community Homes and Plymouth Community Homes
Services reserves the right to insist on changes by adding to, taking away or
substituting duties; provided that in doing so we do not change the fundamental
nature of the post.
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