California State University, San Bernardino President’s Office
Administrative Council Minutes
July 25, 2005
Present
Aguilar, Arlin, Aylmer, Clark, Conley, DeMauro, Fernandez, Frost, Jandt, Karnig, Kray,
Langford, McGowan, Mariam, Peake, Ralph, Rincon, Robinson, Summers, Takehara,
Vicknair, West, Yasuhara
Absent
Bowerman, Carlson, Diaz, Kamusikiri, Moran, Zorn
Guests
Otto Chang, Lydia Ortega, Owen Owens, Stephanie Ross
Informational Handouts
President Karnig discussed the following informational handouts:
An article from The San Bernardino County Sun, dated July 7, entitled “CSU, UC
Reach Doctorates Agreement.”
An article from News and Information for California State University Leaders,
dated July 5, entitled “CSU, UC Reach Agreement on Ed.D. Bill.”
An article from The San Francisco Chronicle, dated July 13, entitled “Students
Sue UC Over Plan for Jump in Fees.”
An article from Inland Valley Daily Bulletin, dated July 5, entitled “Schools Ponder
Expanding Grad Requirements.”
An article from a recent ACE study, dated June 29, entitled “A ‘Sky is Not Falling’
Study on Loan Debt.”
An article from The San Bernardino County Sun, dated July 7, entitled “Most
County Commuters Prefer Solo Ride, Poll Says.”
An article from The Press-Enterprise, dated July 7, entitled “Traffic, Crime Called
Top County Concerns.”
An article from University Business, dated June 2005, entitled “Higher Education
at Risk.”
Telecom Pricing
Ms. Frost provided a report on telephone services cost comparison as a result of the
new VOIP services. At this time there is no change in the cost of long distance
services; however, long distance phone usage is declining as a result of faculty and
staff using cell phones for long distance calls. Mr. Owens reported that plans are
underway to investigate long distance charges and how the costs might be reduced.
Proposed Revisions to Email Policy (2nd Reading)
Discussion/Comments

Ms. Ortega stated that she spoke with staff at Cal Poly, Pomona and
reported that they’ve had good success with their policy and has in place a
failsafe approach for students who do not have access to email.

Dr. McGowan stated that advertising for the policy will be similar to that
used when Financial Aid went on-line – flyers, advertisements, postings
on the web page and access mailers. If we plan in a thoughtful way it will
provide an opportunity to promote the transition for a year.

In response to concerns previously expressed regarding spam, Mr. Owens
stated that he’s reviewing vendors (and funding) in order to provide better
spam protection.

The question was asked, under Group Emails, “what does no commercial
use” indicate? Does this include events held at Coussoulis? What about
the Bookstore? Dr. McGowan stated that he’ll revisit with the committee
the question/concern of commercial ventures.

President Karnig inquired about part-time and stop-out students. Will they
look at e-mail from campus if not attending? And will the stop-out
students have access to email? Dr. McGowan replied that stop-out
students who are eligible to register will have access to email. Dr.
McGowan also stated that the policy will highlight the consequences of not
opening email from campus.

In response to a request to expand the limit of time that alums have
access to email, Mr. Owens stated that it becomes not only a hardware
issue, but a personnel issue to manage and maintain the constant growth.

President Karnig inquired whether there are circumstances under which
we might accept commercial advertising.

There was an inquiry into why email accounts are established at the time
of application and not admission. Dr. McGowan stated that Admissions
and Student Recruitment requested that accounts be established at the
applicant stage because of the large number of bounce backs and the
need to integrate email into admission communications at the earliest
possible time. Dr. McGowan stated that applications are deleted if not
admitted; however, he will revisit this issue with the committee.

Ms. Frost stated that the term “policy” should reference the “Acceptable
Use Policy for Electronic Communications.”

President Karnig asked who will control/monitor the file(s) to be sent? Ms.
Ortega stated that she is the main “gatekeeper,” but she will add the
Provost, et. al.

In closing, President Karnig stated that we need to be thoughtful about this
process that we don’t inadvertently harm students.
Dr. McGowan will reconvene the committee and return with a revised policy for
discussion at a later date.
CSU Board of Trustees’ – July 19 and 20
President Karnig’s summary of the Board of Trustee’s meeting included:

Discussion regarding salary increases: A 3.5% increase for MPP’s was a
topic of conversation with several scenarios discussed:
o President Karnig stated that the MPP category should be 100%
performance based.
o It was announced the Sun Edison has entered into a partnership with CSU
Fullerton.
o San Diego State has received $5.47 million for the establishment of an
institute on Indian gaming.
o San Diego State is using redevelopment funds for faculty and staff
housing which is proving to be contentious with nearby neighborhoods.
o The Chancellor’s Office is optimistic about positive effects of the Early
Assessment Program.
o There was extensive discussion regarding facilitating graduation rates.
Campus Efforts to Facilitate Graduation Rates
Dr. Fernandez reviewed the 22 Campus Actions to Facilitate Graduation and CSUSB’s
progress on each item:
1. Reduction of Required Units in Programs Leading to the Baccalaureate Degree
The required units have been reduced in all but 15 degree areas: Business,
Vocational Education and the Sciences. Dr. Fernandez will inquire of System
regarding reduction requirements in the Sciences.
2. Selective Reduction of Campus Graduation Requirements (general education;
other)
Dr. Fernandez reported that the campus is within the required range.
3. Emphasis on Graduation in Orientation Sessions for New Students (First-time
freshmen; Transfers)
Dr. Fernandez reported that the recently passed Gateway Program will include
an emphasis on graduation. The Freshman Seminar also includes a component.
President Karnig stated that the Board wants all new students to have an
orientation.
4. Strengthened Support for both General Education and Life/Career Goal
Clarification for Lower-Division Students
Dr. Fernandez reported that he will meet with the Career Placement Center to
ensure that this requirement is met.
5. Prominent Association of Career Outcomes with Degree Majors in Catalogs, and
Other Student Informational Materials & Resources
This information is readily available.
6. Choice of Degree Major Required at a Reasonable, Early Juncture
We may have to revise this down to 60 units.
President Karnig stated that the Board expects the above six policies to be
implemented by the end of Fall quarter.
7. Wide Promulgation of Roadmaps to Degree in an Official, Centrally-Archived,
Graphically Authoritative Format
Dr. Fernandez reported that out of 111 programs, 108 have completed
roadmaps.
8. Alignment of Class Schedules to Roadmaps
Only 88 programs are complete. Dr. Fernandez will meet with the deans and
emphasize the importance on the roadmaps and schedules being placed on the
websites.
9. Provision in Policy of Mandatory Individual Student Study Plans to the Degree
Dr. Zorn will convene the committee to ensure this requirement is met.
10. Use of Cumulated Individual Student Plans in Planning Class Schedules
Dr. Fernandez stated that CMS will help with this.
11. Adoption of Strategies for Student Success and Learning Support: Tutoring:
Technology-mediated Supplementary Learning and Similar Tactics
This is in place with the Writing Center and Learning Center.
12. Renewed Enforcement of Policies that Limit or Discourage Drops, Withdrawals,
and Grades of Incomplete
Dr. Clark is working on a revision of the policies.
13. Adoption or Renewed Enforcement of Policy that Limits the Number of Course
Repetitions.
Dr. Fernandez reported that this needs to be reviewed.
Dr. Fernandez stated that the goal is to have items 7 through 13 completed by
the end of the Fall quarter.
14. Campus Provision of a Rich CMS Information and Communications Environment
for Major Advising
Dr. Fernandez reported that CSUSB is fine with this requirement.
15. Strong, Timely Major Advisement, Including Mandatory Advisement Upon
Declaring or Upon Changing a Major
CSUSB’s current requirement is at 90 units.
16. Frequent Use of Degree Audits
Dr. Fernandez reported that this is in place at 90 units.
17. Mandatory Degree Audits not later than at 70 Semester Units (or Quarter-unit
Equivalent)
CSUSB is currently doing at 90 units.
18. Mandatory and If Needed Intrusive Advisement as Student Approaches/Exceeds
Minimum Units Required for the Degree
Dr. Fernandez will discuss with the deans on how to develop a system.
19. Development and Use of “Dashboard Indicators” for Campus-wide Monitoring of
Graduation
Dr. Fernandez will work with Dr. Moran to look at data.
20. Review by CSU Academic Peers of How Efforts at Encouraging Graduation are
Succeeding, by Degree Program
Dr. Fernandez reported that CSUSB is fine with this.
21. Provide the Board of Trustees with Periodic Reports
The campus will be ready when requested to provide the reports.
22. Provide Appropriate Campus Funding, Support
No action required at this time.
President Karnig stated that during his tenure as President this is the first time the
Trustees have requested anything major of this type from the campuses.
Announcements
Dean Carlson reported the College has received a commitment of $200,000 from
Portland Cement for the Observatory. He also announced that Lory Lewis has
been hired to serve as his assistant beginning August 2nd.
Dean Conley reported that Cecelia Soriano has accepted a position at UCR and
that he will begin the recruitment process for a development officer.
Ms. Summers expressed her appreciation for the courtesies extended to her
during her service as Interim Dean.
Dr. Aguilar announced that Vanessa Kragenbrink has relocated to Arizona.
Dr. McGowan reported that a consultant looking at international programs will be
on campus this week.