ADJUNCT FACULTY
HANDBOOK
2014-2015
TABLE OF CONTENTS
Shawnee State University Mission Statement ...............................................................................4
Institutional Statement of Non-Discrimination .............................................................................4
Deans/Chairpersons/Program Leaders ..........................................................................................5
Campus Phone Numbers ...............................................................................................................5
Academic Freedom .......................................................................................................................6
Academic Misconduct ..................................................................................................................7
Bookstore ......................................................................................................................................7
Campus Email ...............................................................................................................................8
Clark Memorial Library ................................................................................................................8
Class Lists .....................................................................................................................................9
Class Records and Grades ............................................................................................................10
Classroom Assignments ...............................................................................................................10
Course Syllabus ............................................................................................................................11
Custodial Issues ............................................................................................................................12
Directory Information ...................................................................................................................12
Disability Services ........................................................................................................................12
Emergency in Your Classroom .....................................................................................................13
Examinations and Tests ................................................................................................................14
FERPA ..........................................................................................................................................14
Final Examinations .......................................................................................................................14
Forms Used for Enrollment/Registration and Grades ...................................................................15
Guest Lecturers .............................................................................................................................15
Identification Card ........................................................................................................................16
Key Control Policy .......................................................................................................................16
Maintenance Issues .......................................................................................................................18
Mileage .........................................................................................................................................18
Natatorium and Health Club .........................................................................................................18
Office of Instructional Technologies (Media Services) ................................................................18
Parking Permit & Key Card ..........................................................................................................20
Printing and Graphic Services ......................................................................................................20
Salary Schedule ............................................................................................................................20
Severe Weather Policy ..................................................................................................................21
Standards of Good Academic Practice ........................................................................................22
Student Complaints .......................................................................................................................24
Student Evaluation of Faculty .......................................................................................................24
Students Experiencing Difficulties ...............................................................................................24
Student Success Center .................................................................................................................26
Textbooks ......................................................................................................................................26
Tutoring..........................................................................................................................................26
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APPENDIX
SSU Academic Calendar 2014-2015………………………………….… APPENDIX 1
SSU Staff Payroll Schedule …………………………………..………… APPENDIX 2
Mileage Guideline Chart ………………………………………………. APPENDIX 3
Map of Campus ……………………………………………………….… APPENDIX 4
Information Technology Services …………………………………….… APPENDIX 5
SSU Policies & Procedures ………………………………………………APPENDIX 6
*Tuition Waiver
*Tuition Waiver Form
*Discrimination & Harassment
*Statement on Academic Rights & Responsibilities
*Drug Free Campus Policy
*Drug Free Workplace Policy
*Use of Tobacco Products
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SHAWNEE STATE UNIVERSITY MISSION STATEMENT
Shawnee State University – the regional state university of Southern Ohio – prepares students
for the changing needs of business, industry, education, and society through its diversified
degree programs. Recognizing the importance of knowledge, values, and cultural enrichment,
Shawnee State University is committed to providing education that fosters competence in oral
and written communication, scientific and quantitative reasoning, and critical analysis/logical
thinking. To enrich the lives of the community, the University provides opportunities for
continuing personal and professional development, intellectual discovery, applied research
and appreciation for the creative and performing arts.
INSTITUTIONAL STATEMENT OF NON-DISCRIMINATION
Shawnee State University is committed to complying with non-discriminatory legislation and
implementing affirmative action guidelines. In an effort to accomplish these goals, the
University intends to act in accordance with the following policy, which is applicable to
educational and employment activities conducted by the University.
Shawnee State University does not discriminate in its education or employment programs,
policies, or practices on the basis of race, creed, sex, color, national or ethnic origin, religion,
marital status, age, sexual orientation, or qualified handicap. Accordingly, Shawnee State
University complies with Titles VI and VII of the Civil Rights Act of 1964, Title IX of the
Education Amendments of 1972, the Age Discrimination Act in Employment of 1967, the Age
Discrimination Act of 1975, the Equal Pay Act of 1963, Sections 503 and 504 of the
Rehabilitation Act of 1973, and other appropriate state and federal statutes, regulations, and/or
guidelines as they exist and may be amended from time to time.
University Policy Number 5.01 serves to ensure that there are University structures and
processes in place that promote equal opportunity for students and employees and prohibit
discrimination against any individual because of race, color, genetic information, religion, age,
disability, national origin, ancestry, sex, pregnancy, sexual orientation, veteran status or military
status. (http://www.shawnee.edu/leadership/policies/media/policy-501.pdf)
For information relative to grievance procedures established at the University to address alleged
violations of laws and/or policies against discrimination, inquiries can be made to General
Counsel, located in the Administration Building, ext. 3046, or please see information at the
following link on the University’s website: http://www.shawnee.edu/information/comment.aspx
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DEANS/CHAIRPERSONS/PROGRAM LEADERS
Part-time faculty are encouraged to contact the appropriate Chairperson/Program Leader in
matters relating to the content of the course they have been assigned. The Chairperson/Program
Leader can explain the philosophy of the department with regard to a specific course and discuss
in depth the course outline and syllabus. In most instances, the departments have instructional
materials which are available for use by part-time faculty members.
Arts and Sciences
Dr. Jeff Bauer, Dean
Dr. Andrew Napper, Chair
Dr. Krista Maxon, Chair
Dr. Roberta Milliken, Chair
Dr. Jim Miller, Chair (acting)
Greg Lyons, Chair
College of Arts & Sciences
Department of Natural Sciences
Department of Mathematics
Department of English & Humanities
Department of Social Sciences
Dept./Fine, Digital & Performing Arts
Karen Leach, Secretary
Sharon Messer, Secretary
Heather Thacker, Secretary
Elsie Shabazz, Secretary
Marilyn Clay, Secretary
Djwana Spradlin, Secretary
Ext. 3554
Ext. 3456
Ext. 3301
Ext. 3300
Ext. 3234
Ext. 3118
College of Professional Studies
Department of Business
Health Care Admin., Dept. of Bus.
Department of Industrial/Eng. Tech.
Department of Allied Health Sciences
Dental Hygiene
Emergency Medical Technology
Medical Laboratory Technology
Radiologic Technology
Respiratory Therapy
Department of Nursing
Athletic Training
Physical Therapist Assistant
Sport Studies
Master’s Occupational Therapy
Occupational Therapy Assistant
Department of Teacher Education
Sarah Clausing. Secretary
Karen Arthur, Secretary
Karen Arthur, Secretary
Cindy Hopkins, Secretary
Kim Robbins, Secretary
Kim Robbins, Secretary
Kim Robbins, Secretary
Kim Robbins, Secretary
Kimberley Dickey, Secretary
Kimberley Dickey, Secretary
Deborah Howell, Secretary
Nita Roark, Secretary
Kimberley Dickey, Secretary
Kimberley Dickey, Secretary
Kimberley Dickey, Secretary
Penny Merritt, Secretary
Kimberly Dickey, Secretary
Gail Chinn, Secretary
Ext. 3270
Ext. 3215
Ext. 3215
Ext. 3224
Ext. 3236
Ext. 3236
Ext. 3236
Ext. 3236
Ext. 3006
Ext. 3006
Ext. 3210
Ext. 3209
Ext. 3006
Ext. 3006
Ext. 3006
Ext. 3225
Ext. 3225
Ext. 3451
Dean, University College
Sherry Scott, Secretary
Ext. 3299
Professional Studies
Dr. Paul Madden, Dean
Janice Johnson, Chair
Jerry McCoy, Director
Carl Hilgarth, Chair
Marla Thoroughman, Chair
Nancy Bentley, Program Leader
William Turner, Program Leader
M. Thoroughman, Program Leader
Brenda Renfroe, Program Leader
Amy France, Program Leader
Dr. Becky Thiel, Chair
Dr. Steven Rader, Chair
Tony Ward, Program Leader
Ryan Walker, Program Leader
Dr. Steven Rader, Program Leader
Dr. D. Scurlock, Program Leader
Kim Moore, Program Leader
Dr. Paul Madden
Dept. of Rehabilitation & Sport Professions
University College
Dr. Brenda Haas, Dean
CAMPUS PHONE NUMBERS (351-plus extension if off campus)
Admissions
Bookstore
Bursar’s Office
Career Services
Counseling & Psychological Services
Facilities Dept. (Maintenance & Custodial)
Financial Aid
Human Resources
Library Circulation
Office of Instructional Tech (Media Services)
Payroll
Ext. 3221
Ext. 3203
Ext. 3497
Ext. 3130
Ext. 3608
Ext. 3458
Ext. 3485
Ext. 3420
Ext. 3323
Ext. 3256
Ext. 3104
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President’s Office
Printing Services
Provost’s Office
Purchasing
Registrar’s Office
Public Safety - EMERGENCY
Public Safety Office
Student Success Center
Student Support Services
UIS: Help Desk
Ext. 3208
Ext. 3261
Ext. 3472
Ext. 3314
Ext. 3403
Ext. 3232
Ext. 3243
Ext. 3594
Ext. 4777
Ext. 3538
ACADEMIC FREEDOM
Shawnee State University is totally committed to the principles of academic freedom as stated by
AAUP.
Institutions of higher education are conducted for the common good and not to further the
interest of either the individual teaching or the institution as a whole. The common good depends
upon the free search for truth and its free exposition. Academic freedom and responsibility are
inseparable and must be considered simultaneously; they are shared by all members of the
academic community.
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The teacher is entitled to full freedom in research and publication of the results, subject to
adequate performance of his/her other academic duties. Research with pecuniary return
using University support and equipment should be based upon an understanding with the
authorities of the institution.
Teachers are entitled to freedom in the classroom in discussing a subject, but they should
be careful not to introduce into their teaching controversial matters which have no
relation to the subject.
The University teacher is a citizen, a member of a learned profession, and an officer of an
educational institution. When faculty members speak or write as citizens, they should be
free from institutional censorship or discipline, but their special position in the
community imposes certain obligations. As a “person of learning” and an educational
office, faculty members should remember that the public may judge their profession and
their institution by their utterances. Hence, they should strive for accuracy, should
exercise appropriate restraint, should show respect for the opinions of others, and should
make every effort to indicate that they are not speaking for their institution. However,
academic freedom should be distinguished clearly from constitutional freedom, which all
citizens enjoy equally under the law.
The concept of academic freedom must be accompanied by an equally demanding
concept of academic responsibility. The concern of the institution and its members for
academic freedom safeguards must extend equally to requiring responsible service,
consistent with the objectives of the institution.
The universal responsibility of the teaching faculty member is effective teaching. A
proper academic climate can be maintained only when members of the academic
community meet their fundamental responsibilities regularly, such as preparing for and
meeting their assignments, conferring with and advising students, evaluating fairly and
reporting promptly student achievement, and participating in group deliberations which
contribute to the growth and development of the students and the institution.
Administrators and faculty shall protect, defend, and promote both academic freedom and
academic responsibility.
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ACADEMIC MISCONDUCT
Academic misconduct is defined as any activity that tends to compromise the academic integrity
of the institution or subvert the education process. This is further explained in the Student
Conduct Code which can be found at the following link on the University’s website:
http://www.shawnee.edu/offices/dean-students/student-conduct-code.aspx
Examples of academic misconduct include, but are not limited to:
1. Violation of course rules as contained in the course syllabus or other information
provided to the student.
2. Providing or receiving information during exams and quizzes or providing or using
unauthorized assistance in the laboratory, at the computer terminal, or in fieldwork.
3. Plagiarism – whether it occurs in the classroom (i.e. through the use of term papers or
laboratory reports from any source other than the student’s own work) or anywhere else
within the Shawnee State community.
4. Serving as, or enlisting the assistance of a “ringer” or substitute for a student in the taking
of examinations.
5. Alteration of grades or marks by the student in an effort to change the earned grade or
credit.
6. Alteration of university forms used to drop or add courses to a program or unauthorized
use of those forms.
7. Failure to report incidents of academic misconduct.
Academic misconduct may result in dismissal from a class with appropriate grade or a major
program depending on the individual case and the decision of the faculty member. A student
charged with academic misconduct may appeal the decision of the faculty member to an appeals
committee. (Refer to the Student Conduct Code:
http://www.shawnee.edu/offices/dean-students/student-conduct-code.aspx)
BOOKSTORE
The Shawnee State University Bookstore is located in the University Center on the 1st floor.
New and used textbooks as well as reference and general reading books are stocked. Staff can be
reached by phoning 351-3155 or fax 351-3156. Regular hours are Monday through Friday 8:00
am to 5:00 pm. Extended hours will be posted at the store and on the website prior to each
semester.
Office/art/educational supplies, insignia/spirit memorabilia, and other items are stocked for the
convenience of the University community. A 20% discount on clothing and supplies are offered
to all full and part time employees of SSU with a valid Staff ID.
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CAMPUS E-MAIL
All adjunct faculty will be provided with a campus email address so that you may be included in
distribution lists when applicable. Human Resources will contact University Information
Services (UIS) to set up your account.
If you already have an email address, but have forgotten your password, visit the Help Desk with
a picture ID. Office hours 8:00 a.m. - 5:00 p.m. Monday through Friday.
As employees of SSU, you are responsible for checking your email account frequently for
important messages and communications.
SSU CLARK MEMORIAL LIBRARY
Welcome to the Clark Memorial Library http://library.shawnee.edu/
For additional information, see our “Library Services for Faculty” guide
http://shawneesu.libguides.com/faculty
Hours and Services
Fall and Spring Semesters
7:30 AM to 11 PM Monday -- Thursday
7:30 AM to 5 PM Friday
10AM to 6 PM Saturday
12 Noon to 12 Midnight Sunday
8 AM to 10 PM Monday -- Thursday
8 AM to 5 PM Friday
1 PM to 6 PM Sunday
8 AM to 5 PM Monday -- Friday
Summer Semester
Break and Intersession
Service Desk (351-3323), Curriculum Materials Center (CMC) (351-3513) are available during
all the hours the Library is open. Graphics Lab hours are posted in the CMC.
Library Resources & Services
The Clark Memorial Library provides access to thousands of print and electronic books,
periodicals, multimedia, graphics and video. Our website offers immediate access to our online
materials, and the catalog allows you to locate print materials with ease. In addition to our local
collections, Shawnee State is a charter member of OhioLINK, providing access to millions of
materials from academic libraries across the state.
The SSU Library system interacts in real-time with the OhioLINK system, allowing SSU
students and faculty access to many print and electronic materials accessible through OhioLINK,
which includes 50 million books, over 12,000 electronic journals, 56,000 ebooks and millions of
other materials held by 91 Ohio colleges and universities.
In a specially arranged agreement with other OhioLINK members, SSU students and faculty can
request items from other member libraries to be delivered to the Clark Memorial Library for
checkout within four working days – all at no additional cost to you. Just choose the “Request”
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button in the OhioLINK Library Catalog. For more information, visit our website
(http://library.shawnee.edu), the OhioLINK website at (http://www.ohiolink.edu) or contact a
librarian.
Adjunct faculty members have full library privileges during the semester(s) they teach. Adjunct
faculty may update library accounts by phoning the Service Desk at 351-3323 or by emailing:
library@shawnee.edu.
All networked computers on campus provide full access to the Library’s electronic resources.
The SSU and OhioLINK Library Catalogs are openly available everywhere on campus. Faculty
may use research databases, online reference tools, and other full-text resources, from offcampus. You will be prompted for your user name and password to access resources.
Reserves
At the Service Desk, faculty may place personal items or library materials on Reserve and
designate “room use only,” “overnight,” “three day,” “seven day”, or “three week” lending
periods. An online course reserve form is also available via the Clark Memorial Library website.
http://library.shawnee.edu/
Working with Librarians for your Course
Liaison librarians have been assigned as designated contacts for academic departments on
campus. Liaison librarians are prepared to help you with library instruction, research help, ideas
for integrating library materials into your coursework and to facilitate materials acquisitions.
The library has a strong instruction and research consultation program which enables librarians
to provide library instruction for your course. Students are familiar with the Web, but they often
need guidance in locating and evaluating resources that are appropriate for college level research.
We look forward to meeting and working with you during the academic year. If you’d like to
schedule a librarian visit or a visit to the library, please contact your liaison librarian or call 740351-3323 to get started.
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CLASS LISTS
A tutorial for your MySSU Account is posted on the web under the UIS Technical Support
link. On the navigation panel click on Help Desk then under the Help Desk menu select
Training Resources for these topics with demonstration videos:
• How to Log in to MySSU Account
• How to access your Class List
• How to complete Final Grades
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CLASS RECORDS AND GRADES
Instructors must use the university grading scale and, where applicable, abide by departmental
and/or course grading standards. See the SSU online catalog under Academic Policies and
Programs for grading scale.
Each instructor is to keep an accurate record of all grades given to students, as well as a record of
each student’s attendance. This information should be available to appropriate college officials
and the students concerned, if so requested. Class records are to be retained by each faculty
member for at least one semester following the last day of class.
Faculty members are required to electronically submit their midterm and grade reports to
the Registrar’s Office on the date listed on the schedule.
It is vital to meet deadlines for midterm and final grades; if you have any questions about either
of these procedures, please contact the department chair/program leader.
The instructor is also responsible for keeping adequate records of course content and
assignments. Faculty members must keep all student grades confidential. To not do so would be
in direct violation of the Family Educational Rights and Privacy Act.
CLASSROOM ASSIGNMENTS
Each class is to be taught only in the classroom assigned at the beginning of the semester. Prior
approval is to be secured from the appropriate Chair for not holding a regularly scheduled class,
holding any class off-campus, moving a class from a regularly scheduled location, or using a
substitute or proctor for any assigned class meeting or examination. The Dean’s Office is to be
notified of any temporary change in class location.
Instructors are expected to meet with their classes. If you must miss a class, you should inform
the department chair/program leader and be prepared to have materials ready for a substitute.
If an emergency arises after 5:00 p.m., please call the Student Success Center at 351-3594.
Every effort should be made to make appointments away from campus (doctor, dentist, etc.) at
times that do not conflict with teaching schedules.
Instructors are expected to hold their classes for the allotted time. Repeated early release or late
start time may result in instructors being removed from their class and non-renewal of their
contract.
In the event that a faculty member is not present at the normal time class begins, students are to
remain in the classroom an additional 15 minutes. If the class meets once a week for 3 to 5 hours,
students must remain in the classroom for 45 minutes. If the faculty member has not arrived or
no special instructions have been received within that time, students may leave class without
penalty. Upon completion of class, please leave your classroom configured the same way you
found it.
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COURSE SYLLABUS
A course syllabus must be distributed to each student during the first week of classes for each
semester. This course syllabus must be submitted to the Chair, Program Leader, or department
secretary no later than Friday of the second week of classes. The outline should consist of the
following:
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Name of instructor, including information regarding contact outside of class
Name of course (including course number and call number from schedule)
Hours of lecture and/or lab
Textbooks and other required materials and readings
Attendance policy
Grading policy
Other necessary information specifically related to the course
ADA statement
Depending on the nature of the course, it is good practice to provide the students and the
Department Chairperson/Program Leader with a list of daily activities and assignments. It is also
good practice to provide the above listed information in writing to the students at the beginning
of the semester so any potential questions or problems may be discussed and dealt with in an
efficient and professional manner.
Below is the University ADA Statement approved by ADA Compliance Committee and General
Counsel; modifications may impact ADA compliance.
Adjunct faculty must include the following ADA Statement on course syllabus:
University ADA Statement for Course Syllabi:
Any student who believes s/he may need an accommodation based on the impact of a documented
disability should first contact a Coordinator in the Office of Disability Services, Student Success Center,
Massie Hall, 740-351-3276 to schedule a meeting to identify potential reasonable accommodation(s) .
Students are strongly encouraged to initiate the accommodation process in the early part of the semester
or as soon as the need is recognized. After meeting with the Coordinator, students are then required to
meet with their instructors to discuss the student's specific needs related to their disability. If a student does
not make a timely request for disability accommodations and/or fails to meet with the Coordinator of
Disability Services and the instructor, a reasonable accommodation might not be able to be provided.
If you have any ADA questions or concerns, you may contact the committee using SSU’s Global
Address book e-mail account: ADA Compliance Committee, or any committee member directly.
Members are posted on the ADA Compliance Committee webpage:
http://shawnee.edu/committees/ada-compliance/index.aspx
Thank you for your assistance in creating an inclusive campus community for all individuals
with disabilities.
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CUSTODIAL ISSUES
For general cleaning, trash, recycling, cleaning carpet or upholstery, and any event set-ups,
please send an e-mail to “Needs” and list your requests. If tables and chairs are needed for a setup (event), please give as much notice as possible. Be sure to contact Student Activities to
reserve space for your event/set-up.
Please see your department secretary should you have questions.
DIRECTORY INFORMATION
Shawnee State has designated the following information as “directory information,” which may
be freely disclosed without the consent of the student unless the Office of the Registrar is
notified in writing to the contrary prior to the first day of the fall academic term:
• Student’s name
• Address and phone number
• University assigned e-mail address
• Major field of study
• Class rank (freshman, sophomore, etc.)
• Dates of attendance at SSU
• Date and place of birth
• Degree(s) and awards received
• Participation in officially recognized activities and sports, including weight and height of
members of athletic teams
• The most recent previous educational agency or institution attended by student
No other student-specific information is to be released to anyone, other than the student and SSU
staff with a "need to know" without the student's written authorization. Non-directory
information should not be released via the internet or telephone, because the identification of the
individual receiving the information cannot be determined. SSU employees desiring access to
student information must be briefed on the confidentiality of student information by the Registrar
prior to receiving such access. Outside requests for student information should be directed to the
Registrar’s Office.
OFFICE OF DISABILITY SERVICES
Michelle Patrick M.Ed., LPCC
Coordinator, Disability Services
mpatrick@shawnee.edu
(740) 351-3106
Jim Weaver M.Ed.
Coordinator, Disability Services
jweaver@shawnee.edu
(740) 351-3276
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Guidelines for working with ADA Students at Shawnee State University
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Take the student’s accommodation letter discretely and offer that the student e-mails you
with any concerns.
Never identify the student to the class as a disabled student.
Contact a coordinator in the Office of Disability Services for any questions regarding the
student’ s accommodations. ODS can not specify the disability.
Make sure the student’s exam(s) are dropped off in the Student Success Center and ready
for the student to take the exam at the scheduled class test time.
Give the student a 24 hour window to take the exam in case their class schedule does not
allow for extended time during class testing time.
Pick up all accommodation exams and grade promptly so the student knows their grade.
E-MAIL OR CALL A COORDINATOR IF YOU ARE UNSURE ON ANY ISSUES
WITH AN ADA STUDENT.
Links to most important Faculty Resources:
HOW A STUDENT REQUESTS ACCOMMODATIONS:
http://www.shawnee.edu/offices/disability-services/request.aspx
TESTING ACCOMMODATION PROCEDURES:
http://www.shawnee.edu/offices/disability-services/testing.aspx
KEY POINTS IN ADA COMPLIANCE:
http://www.shawnee.edu/offices/disability-services/faculty-resources-ada.aspx
ADA STATEMENT FOR COURSE SYLLABI:
http://www.shawnee.edu/committees/ada-compliance/ada-resources.aspx
http://www.shawnee.edu/offices/disability-services/media/University-ADA-Statement-for-Course-Syllabi.pdf
EMERGENCY IN YOUR CLASSROOM
The emergency procedures in case of critical illness, injury, or death of a student or employee are
as follows:
IMMEDIATELY SUMMON EMERGENCY ASSISTANCE TO VICTIM LOCATION.
1. Dial 9-911.
2. Notify Department of Public Safety at Ext. 3232 or 351-3232.
3. Notify the Office of Student Affairs at Ext. 3280 or 351-3280 (during regular business hours).
4. File an incident report with Department of Public Safety within 12 hours of the incident.
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EXAMINATIONS AND TESTS
The following guidelines are suggested in your evaluation of the students in your class(es):
• The instructor should make clear the materials to be covered on any quiz or examination.
A good practice is to include explicit information in the course syllabus.
• The instructor should make clear whether the test will be primarily objective, essay or a
combination of objective and essay questions.
• The instructor should promote good writing practices by requiring the students to adhere
to standard educational English (e.g., acceptable grammar, sentence structure, and
organization of material).
• The instructor must supervise quizzes and examinations to prevent students from
dishonest practices.
• The instructor must not publicly post grades. Posting grades are considered an invasion of
the student’s privacy even if the instructor has taken steps such as using ID numbers to
identify the grades.
(FERPA) NOTIFICATION OF RIGHTS UNDER THE FAMILY EDUCATIONAL
RIGHTS AND PRIVACY ACT
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with
respect to their education records. They are:
1. The right to inspect and review the student’s education records.
2. The right to request the amendment of the student’s education records to ensure that they
are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other
rights.
3. The right to consent to disclosures of personally identifiable information contained in the
student’s education records, except to the extent that FERPA authorizes disclosure
without consent.
4. The right to file, with the U.S. Department of Education, a complaint concerning alleged
failures by Shawnee State University to comply with the requirements of FERPA.
5. The right to obtain a copy of the University’s student records policy. You can obtain a
copy of the policy at http://www.shawnee.edu/leadership/policies/media/policy-304.pdf
Confidential student information must not be released to anyone, other than the student, without
a written release from the student. Faculty and staff that require access to confidential student
information must complete FERPA training prior to receiving access to student data. Please
contact the Office of the Registrar at 351-3403 to schedule FERPA training.
FINAL EXAMINATIONS
Final Examinations for courses taught during each semester are to take place during the Final
Examination Week. Instructors MUST HAVE Chair/Dean permission to make any changes
to administer the final exam other than final exam week.
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The Final Exam Schedule is posted on the SSU website under the Registrar’s link. Please notify
your students of the Final Exam schedule for your course(s) as early as possible in the semester.
If you have questions, please contact the Registrar’s Office at 740/351-3403.
FORMS USED FOR ENROLLMENT/REGISTRATION AND GRADES
A tutorial with instructions on Authorizing a Student to Take Your Course Via Your
MySSU Account is posted on the SSU website.
Several different forms may be required at some point during your teaching at Shawnee State.
Students are required to obtain the instructor’s signature on forms in order to apply for Pass-Fail
credit, to enroll in a closed class, to enroll in classes after the “add” deadline (no enrollment is
allowed after the fourteenth day of the term), or a course taken for credit by arrangement.
Course credit by arrangement also requires a different procedure for payment to the faculty
member teaching the course. Students are required to pay more for these courses, and special
conditions must exist in order for the student to take the course in this manner. Questions about
course credit by arrangement should be directed to the appropriate Dean/Chairperson/Director.
If you report a grade, which for some reason must be changed (Example: Incomplete), you must
complete a Special Grade Report Form, available in the Registrar’s Office. Grades for courses
taken by arrangement must also be reported on this form. Grades must be recorded via your
MySSU Account by the DESIGNATED INSTRUCTOR before the date and time listed on the
Academic Calendar.
GUEST LECTURERS
Faculty are encouraged to use the resources of the community to supplement the instruction
provided by the University. Instructors may invite outside speakers to address a class where the
speaker is knowledgeable in a given subject and where the topic is pertinent to the course.
Normally, the University will expect the outside speakers to donate their services. In those
instances where a fee is required, prior approval by the appropriate Chairperson or Dean must be
secured before a guest lecturer may be contracted for an appearance.
At least one week before the guest lecturer’s presentation, the instructor should inform the
Chairperson or Dean of the time and place of the presentation. The instructor is also responsible
for assuring appropriate steps are taken to guarantee free discussion when controversial topics
are presented. This open discussion should take place during the time allocated to the speaker
when the presentation is open to those not enrolled in the course. This can be done through open
debate, through a question and answer period, or through a presentation of alternate points of
view by the instructor, by other speakers, or by distributed statements.
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IDENTIFICATION CARD
A Shawnee State University identification card is available to all personnel. This card is required
for free access to University sponsored activities which include cinema nights, athletic events,
dances, etc. Reduced prices may be available in some instances. However, community events
held on campus, such as the Community Concert Series held in the SSU Vern Riffe Center for
the Arts, are not available at a reduced fee, or free of charge to persons other than students
holding valid University identification. Theater Department presentations may also require the
purchase of a ticket.
The University ID is required for part-time faculty to use the facilities in the Natatorium/Health
Club free of charge. It should also be presented when proof of employment by Shawnee State
University is required. Your University ID is also your LIBRARY CARD.
KEY CONTROL POLICY
Note: The following policy statements are excerpts from the complete policy as adopted by the
University. The University Policy and Procedure Manual is available for your inspection at the
Reference Desk of the Library or in the appropriate Dean/Chair’s Office.
In order to provide for physical security of campus buildings and their occupants, and to provide
for administration and control of keys, the following policy has been formulated:
Hours – The buildings and facilities of Shawnee State University are available for general use
by University employees and students for educational purposes. Each building will be open
(outside door unlocked) for business on weekdays on an individual basis, as scheduled classes
require.
Keys – All employees authorized access to buildings are expected to request and be responsible
for their own key(s), and to have on their person their own key(s) in order to unlock doors where
and when they are authorized. Maintenance and Department of Public Safety personnel are not
authorized to unlock doors for individuals at any time except when approved in advance in
accordance with the Space Reservation Policy.
Emergency access – approved through Department of Public Safety via immediate supervisor
and/or director. Duplication of keys by anyone other than the Key Control Manager or Director
of Facilities is prohibited. Ohio Revised Code Statutes Section 3345.13 states:
“No person shall knowingly make or cause to be made any key for any building, laboratory,
facility, or room of any college or university which is supported wholly or in part by the State
of Ohio, contrary to any regulation respecting duplication of keys adopted by the Board of
Trustees of such college or university.”
- 16 -
Key Recipients – Personnel to whom keys have been issued are responsible for:
• Completing and signing a key-issuance record and signature card for every key approved
in Facilities Department.
• Maintaining possession and security of any and all keys issued by the Key control
Manager.
• Immediately reporting loss or theft of keys to the Key Control Manager.
• Returning all keys issued by the Key Control Manager before executing final termination
clearance.
• If transferring to another University office or facility, DO NOT give your keys to another
employee.
Procedure for Obtaining Campus Keys – The requesting employee must execute a Key
Request Form and have the request approved by the appropriate vice president or department
head. When approved by the Director of Facilities, the appropriate key(s) will be made and the
requesting employee will be notified when to pick up the key(s) from the Key Control Manager.
See your department secretary for the proper forms and procedures for obtaining your key. Keys
are available for pick up Monday-Friday 8:00 a.m.-5:00 p.m. in the Facilities office.
Loss or Theft of Campus Keys – Loss or theft of University keys must be reported immediately
to the Key Control manager by the individual to whom they were issued. The individuals will be
charged a fine of $5.00 per key with additional locksmith charges if a core(s) needs replaced.
Locksmith charges are $45.00/hour plus parts. Fines must be paid before the individual is issued
additional University keys. A receipt will be required prior to a new key issued. Fines for lost
keys are payable in the Bursar’s Office.
Returning Campus ID, Keys, Parking Tag
Upon completion of the semester, you are required to turn in all of the
following to Dean’s office:
CAS – Massie Hall, First Floor, Room 100.
CPS – Health Science Building Room 128.
 Building/office keys
 SSU ID
 SSU Magnetic Gate Key
 Parking Hang Tag
These will be reissued to you at start of next semester if re-employed.
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MAINTENANCE ISSUES
For general maintenance of building or equipment, electrical, plumbing, heating/AC, furniture
moves, etc., please use the link below and follow the instructions for the automated maintenance
management system. Once you have opened the link, bookmark this page for future use. The link
is also available on the Facilities home page. This system will provide e-mail feedback on the
status of work requests, as well as provide the user with the ability to browse their current work
orders. The TMA software is based on “areas” (room numbers) therefore, when entering your
request you will need to be familiar with your room number. There is a link called “area maps”
on the request page you may follow to obtain your room number if it is not posted. Areas will
include offices, corridors, classrooms, labs, closets and/or any space where maintenance may be
needed. Please see department secretary if questions. http://workorder.shawnee.edu:81/home.html
MILEAGE
Adjunct faculty will be compensated for any mileage beyond a 25 mile limit one way or 50 mile
limit round trip according to the standard University mileage rate. There is a travel
reimbursement cap of $1500 per semester. Mileage must be reported on a Travel Expense Report
form which may be obtained by accessing http://www.shawnee.edu/offices/controller/travel.aspx
These reports must be submitted to the appropriate Chairperson/Program Leader/ Dean at the end
of each semester. The administrator will check each travel voucher for accuracy and will sign
and forward the Travel Expense Report form to the Business Office authorizing reimbursement.
(See Appendix 3 for Mileage Guideline Chart.)
NATATORIUM AND HEALTH CLUB
Part-time faculty can make use of the Natatorium and Health Club facilities free of charge.
Please call for court reservations and fees (351-3269). Please check class schedules and the
Natatorium schedule for times when facilities may not be available due to classes being held or
swim meets.
Lockers may be available, but can only be used by patrons who are in the facility. Lockers are
not available on a permanent basis due to the short supply of locker facilities.
A valid University ID is required and must be shown upon entrance to the facility. Family
members must purchase a membership at the regular rate. Due to insurance regulations, no
memberships will be available for children under age 14. Children under age 14 are only
permitted to use the facility during the family swim time. Please check with the Natatorium for
business hours.
OFFICE OF INSTRUCTIONAL TECHNOLOGIES (MEDIA SERVICES)
Office of Instructional Technologies -- Clark Memorial Library, Room 118
Equipment Reservation (Classroom Support)
Online Reservation:
http://www.shawnee.edu/offices/instructional-technology/equipment-reservation-form.aspx
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Office Hours: Academic Year (Fall/Spring) Monday-Thursday: 8 a.m. to 8 p.m.,
Friday: 8 a.m. to 5 p.m., Breaks, Holidays & Summer: Monday-Friday 8 a.m. to 5 p.m.
OIT provides audiovisual equipment and assistance in support of classroom instruction; events
sponsored by the university and many of the community related activities held on campus. OIT
oversees and supports interactive videoconferencing, programs and broadcast feeds off satellite,
and a limited production service for media oriented materials.
OIT offers audiovisual equipment for scheduled delivery to the classroom by reservation.
To make an equipment reservation with OIT, you can go online at
http://www.shawnee.edu/offices/instructional-technology/equipment-reservation-form.aspx, or
by email at: OIT-Mediaservices@shawnee.edu,
by telephone; 740/351-3256 or walk up reservations can be made at the OIT Public Service
Counter located on the 1st level of the Clark Library. Preference will be shown to reservations
made 24 hours in advance; all other requests are subject to the availability of equipment.
OIT may assign equipment to a specific classroom or location on a “Semester Loan”.
Semester Loan equipment shall be marked as to purpose and should not be moved from its
assigned location or classroom.
Production requests for media need to be made at least 48 hours in advance of use.
OIT will not duplicate any copyrighted materials without proper authorization from the
copyright holder.
OIT supports distance learning efforts in Classroom 110 of the Clark Memorial Library with an
internet based interactive videoconferencing system.
A C/Ku Band satellite downlink is available from OIT with a distribution system to Library
Rooms 108,110, and each section of the Flohr Lecture Hall, (Library Rooms 204, 205 and 207).
Off-satellite programs can be videotaped at a nominal charge with demonstrated proof of
proper licensing or permission.
For more information check the SSU website, look for OIT under University Offices and then
Office of Instructional Technology at http://www.shawnee.edu/offices/instructional-technology/
OFFICE OF INSTRUCTIONAL TECHNOLOGIES (BlackBoard)
BlackBoard Support Office, Clark Memorial Library, Room 113
User Support: Voice: 740/351-3682, E-mail: courseinfo@shawnee.edu
Office Hours: Academic Year (Fall /Spring) Monday-Thursday: 10 a.m. to 6 p.m.,
Friday: 10 a.m. to 4 p.m., Breaks, Holidays & Summer: Monday-Friday 8 a.m. to 5 p.m.
OIT is also home to BlackBoard, the university online Course Management System (CMS).
The Blackboard Office serves as a single point of contact for faculty, staff and students
- 19 -
in setting up online courses and providing the follow-up support for users that may experience
difficulties. The BlackBoard Office also serves as a solution center for instructors wanting to
augment their course sites using various types of technology.
For more information, go to MySSU for BlackBoard link.
PARKING PERMIT & KEY CARD
A Parking Permit tag can be obtained at the Department of Public Safety Office located at the
southeast end of campus next to the floodwall (Smokestack Building).
A key card to access the gated lots is available from Human Resources of the Administration
Building.
Both offices are open from 8:00 a.m. to 5:00 p.m. Monday thru Friday.
PRINTING SERVICES
Photocopying of syllabi, tests, etc. is available either through the department secretary or
Printing Services (ADMN 023, Print Shop). Please check with your department secretary as to
the proper procedure for these services.
The Print Shop is also available to students; along with coin operated copiers in the Clark
Memorial Library, the Student Success Center in Massie Hall, and the University Center.
SALARY SCHEDULE
Remuneration for semester part-time faculty will be based on a course hour basis. Each semester
part-time faculty member is expected to schedule time before and after class to assist students
desiring instructional help.
Stipend Per Contact Hour
B.S. /B.A. Degree
$461/lecture hour
Master’s Degree
$554/lecture hour
Ph.D. or other
$636/lecture hour
Terminal Degree*
$383/lab hour
$440/lab hour
$513/lab hour
*Note: As determined by the appropriate Dean and the Provost according to the appropriate
accreditation standards for Baccalaureate degrees. (Updated July 15, 2011)
It is the responsibility of each part-time faculty member to make an appointment with the Human
Resources Department before beginning work. They will conduct a brief orientation, have you
complete your employment paperwork (i.e. tax forms, retirement forms, background check, etc.)
and provide you with summary information regarding your benefits as an adjunct faculty
member. You will be paid according to the payroll schedule provided.
- 20 -
Direct Deposit OR PayCard Option.
SSU has implemented a paperless pay system. You have the option of being paid through direct
deposit or a US Bank VISA PayCard (which operates like a debit card). If you choose Direct
Deposit, you will also need to bring a voided check for validation of account information.
State Teachers Retirement System (STRS)
State Teachers Retirement System of Ohio (STRS) is one of the nation’s premier retirement
systems, serving 449,000 active, inactive and retired Ohio public educators. STRS Ohio operates
under the guidelines of Chapter 3307 of the Ohio Revised Code (R.C.) as enacted by the Ohio
General Assembly.
You will be enrolled into STRS as a part-time educator at the University. Member contributions
are currently 11% of gross wages (pretax) for July 1, 2013-June 30, 2014. Increases of 1% every
July 1 to 2016 will take place, at which point it will be 14% – University contributions are 14 %.
Your earnings under this job are not covered under Social Security. When you retire, or if you
become disabled, you may receive a pension based on earnings from this job. If you do, and you
are also entitled to a benefit from Social Security, your pension may affect the amount of the
Social Security benefit you receive. Medicare benefits are not affected. Refunds of member
contributions can be made upon termination of all Ohio public service and upon submission of
an Application for Withdrawal of Member Deposits.
SEVERE WEATHER – CLOSING THE UNIVERSITY
The University has an audible outdoor siren system located on the east and west end of campus.
This system is activated by the National Weather Service when a Tornado warning has been
issued for Scioto County. Tornado shelter areas are located on the lowest floor of each academic
building. This siren system is tested each Wednesday between 10:00 am and 12:00 noon.
Shawnee State University has a system to notify the campus community in cases of an
emergency, i.e., campus closure, class cancellation due to inclement weather, or a health and
safety concern. This attempt to notify you will occur by phone and e-mail. Shawnee State
University or its contractors will not use this information for any other purpose than to attempt to
contact you in case of a campus emergency. If you choose to opt-out of this service, you will not
be notified when an on campus emergency occurs using this system. If you have already
provided SSU this information, please use this opportunity to ensure it is correct.
Please complete the form for your cell phone or local residence number as well as an alternate
number where you can be contacted. If you would like to be notified by e-mail, please include
your e-mail address. As your emergency contact information changes, make sure you visit
MySSU online to complete an update of your emergency contact record.
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You may also listen to your local radio stations and TV stations for announcements. If you
miss the announcements, you can reach Shawnee State Department of Public Safety at 351-3232
twenty-four hours a day.
WAXZ
WRVC
WNXT
WKOV
WCOL
WXIC
WRAC
WLW
WKEE
WBEX
WSRW
WOKT
WBNS (Channel 10, Columbus)
WCMH (Channel 4, Columbus)
WLWT (Channel 5, Cincinnati)
WLGC
WIOI
WZIO
WOWK
WSAZ
WSYX
(Channel 13, Charleston)
(Channel 3, Huntington)
(Channel 6, Columbus)
STANDARDS OF GOOD ACADEMIC PRACTICE
Standards of good academic practice start ideally with faculty and students who are prepared for
the teaching-learning process. Faculty, by definition, are well educated in their fields of
academic study, and most faculty members at SSU are highly experienced in teaching, some with
25 or more dedicated years in the college classroom. Students are expected to be academically
ready to benefit from the courses in which they enroll at SSU. This means they have the
necessary prerequisites to enter a given course, and the motivation and interest to be serious
academically-minded students.
Beyond these ideal opening conditions, faculty is expected to be organized for teaching a course.
This organization starts with the preparation of a detailed syllabus that will serve as a teachinglearning guide to themselves and the students, and discussed during the first part of the first class
period.
The construction of a syllabus starts with the course description in the college catalog, which is
essentially a contract between a University and its students. The content of a syllabus generally
includes a description of what students are expected to learn in the course, sometimes stated as
measurable learning or behavioral objectives that lead students to know how they will be
evaluated. Important information is also included in a syllabus such as the scope and sequence of
the course (an outline) of what topics will be covered and when, a list of required and suggested
readings, learning expectations outside of the classroom, descriptions of required papers or other
independent or group study projects, class participation and attendance policies, and how
students will be evaluated. Some syllabi describe how faculty members can be contacted during
office hours for assistance such as class related tutoring, as well as other information faculty
think is important to help students in the learning process.
Standards of good academic practice require that students receive full, fair value for their
investment of time and money. At a minimum, this includes:
• Maintaining an important tenet of the AAUP (American Association of University
Professors) regarding academic freedom, which the SEA and SSU endorses – being
careful to cover the course content and not introducing controversial matters that have no
relationship to the subject of a course;
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•
•
•
•
•
Providing alternatives to learning through lectures and labs that ensure a full semester of
instruction even when faculty are away from campus for professional meetings, classes
cancelled due to inclement weather, faculty illness, or when holidays fall on Mondays or
Fridays;
Varying teaching and learning techniques during a given class session, using audio visual
media where appropriate, or scheduling brief breaks that have a tendency to stimulate
student learning;
Meeting for the full scheduled class period, during every class period, with meaningful
subject- related presentations or discussion, or through out-of-class equivalent and
alternative learning assignments which can be validated;
Accommodating students who may miss the first class session of the course, or are
occasionally absent from a class, by implementing creative ways of briefing them on how
to catch up on the content covered;
Seeking help from department chairpersons and colleagues whenever class-related
problems arise that seem insurmountable.
Standards of good academic practice also call for a collegial understanding with the academic
department and other faculty who teach the same courses to ensure identical courses cover
essentially the same content. In a similar manner, courses that build upon the content of other
courses are expected to have a rational scope and sequence that will enable one course to either
lead into, or build upon, the other. Such understandings will contribute to students and faculty to
have an academically successful experience at SSU.
Learning takes place in several ways and in many venues. While one of the important ways is
with a faculty member teaching a group of students, faculty may wish to be creative in designing
learning opportunities that extend beyond the classroom. Reserving shelf reading materials in the
Library can serve as an extension of face-to-face instruction as can outside-of-class small group
learning projects. Other examples include: required viewing of films or video tapes, self- study
through programmed instructional media, interviewing professionals in the field, or “talking”
with distant student colleagues via the Internet. Any of these suggestions could serve as course
requirements, especially as alternative paths to learning when a faculty member finds it difficult
to provide in-class instruction to students for whatever reasons.
Students, especially students who travel long distances to attend class, appreciate the courtesy of
being notified ahead of time when classes will not meet. When emergency cancellations do arise,
you may send an email to the entire class via MYSSU using the class roster. Please remind
students to use and check their Shawnee State email frequently so important messages can be
received.
Standards of good academic practice also suggest student learning should be evaluated fairly,
and feedback results should be timely. Knowledge of test results is a part of both student and
faculty learning. Students learn the important things in a course they haven’t learned when the
correct answers are noted or discussed. Faculty use the feedback to alter their syllabi and
teaching strategies related to their courses. The outcome of student evaluation should lead
naturally toward designing future teaching and learning experiences at the highest quality level
possible.
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What major qualities in an instructor are important to students? Competence. Clarity.
Enthusiasm. Caring. While arguable, these are the attributes arrived by Harvard University’s
James Wilkinson who studied student remarks on faculty evaluations over a 20 year period.
Finally, there is one more standard of good academic practice that is sometimes overlooked. All
students have a right to study and learn in a classroom that reflects a “warm climate.” A faculty
member can exercise great control of the interactions between students in a class so that no one –
men, women, young, old, or people of different races, ethnic backgrounds, religions, sexual
preferences, or handicaps – feel discriminated against as they seek a higher education at
Shawnee State University.
STUDENT COMPLAINTS
Guidelines exist to aid the student and the University representative should valid complaints
arise. Any complaint against a faculty member shall be referred to the appropriate
Dean/Chairperson/Director, who shall attempt to informally resolve any matter that does not
constitute a serious charge. The student shall be requested to submit and sign a written statement
detailing the nature of any serious charge including, but not limited to, unfair grading policies or
unprofessional behavior. Any complaint of alleged misfeasance or malfeasance of duties must
refer to actions of the faculty members done in the performance of his/her employment duties.
The Dean/Chairperson/Director and the Provost shall investigate the written complaint within ten
(10) working days. If merit is found, the officials shall discuss the complaint with the faculty
member. For more details, please refer to the Student Handbook or the Office of the Provost.
STUDENT EVALUATION OF FACULTY
Student evaluations will be given to the instructors at the end of the semester in a manila
envelope. Student evaluation forms must be distributed to all of your classes. Please adhere to
the directions included with the forms. Upon completion of the student evaluations, a student
designee will collect, place and seal the forms in the enveloped provided and return them to the
Department Secretary or the appropriate Dean’s Office.
Please note:
You are NOT to remain in the classroom while evaluations are being completed.
You are NOT to deliver evaluations to the Dean’s Office yourself.
You are NOT to have students complete evaluations during the same class period a final
exam is given.
STUDENTS EXPERIENCING DIFFICULTIES
HOW TO REFER –
When you think a student may be experiencing some emotional difficulties and might benefit
from professional counseling, you can refer that student directly to the Office of Counseling and
Health Services. However, prior to doing so, it is best to be straightforward about your concerns
with the student. Always do so in a private setting to ensure the student’s confidentiality.
Specifically address the behaviors or verbalizations the student has manifested or you have
- 24 -
observed that have raised your concerns for their well-being, while conveying your respect for
their privacy. Emphasize counseling is confidential and no one will be able to see their record.
Usually a student needs some time to think over what you have discussed before choosing to
seek counseling. Sometimes the gentle suggestion by a person who shows genuine concern for
the student is enough. If a student declines to speak to you about their problems or refuses to
seek counseling, it is important to respect that decision. However, always leave the door open for
the student to approach you in the future for further discussion. If the student doesn’t and your
concern continues, do not hesitate to follow-up with the student to let them know you would still
like to help; even to the point of offering to make the call to set up an appointment and if you
feel comfortable enough, bringing them to the first session. Many times all it takes is that extra
effort.
If at any time, you become concerned for the safety of the student or other students due to
verbalizations of doing harm to oneself or others, immediately contact the Office of Counseling
and Health Services for assistance. Contact Public Safety (Ext. 3232) if there is an immediate
chance of harm. If the situation arises after normal office hours (Monday thru Friday, 8:00 a.m.
to 5:00 p.m.), contact the Crisis Hotline at Shawnee Mental Health Center, 354-1010, explain the
situation and ask for assistance.
WHEN TO REFER
Throughout the year, the Office of Counseling and Health Services receives inquiries from
faculty, administrators and support staff. In many cases, due to the frequent contact they have
with students, they have an excellent opportunity to observe students. They may be the first to
notice the signs that a student may be in need of a referral for professional counseling. Below are
some of the general symptoms that indicate a student may be experiencing some difficulties:
• Marked changes in behavior
• Decline in personal hygiene
• Isolation from others
• Decline in academic performance
• Talks about feeling anxious or depressed
• Makes comments about feeling worthless and things are hopeless
• Exhibits symptoms of stress: headaches, nausea, appetite change or inability to sleep
• Has had traumatic changes in personal relationships such as break-up with a significant
other or death in the family
• Exhibits signs of alcohol or drug abuse
• Overly concerned about weight or body image
• Manifests a sudden unwillingness to communicate
• Makes references to suicide ***
• Exhibits disorientation or bizarre behavior
• Exhibits paranoia
• Becomes verbally abusive or physically violent
• Threatens bodily harm to others ***
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*** References to suicide or homicide: ALL suicide threats are to be taken seriously. No matter
what the context, a student who talks about committing suicide is at risk and needs to be
evaluated by a mental health professional immediately.
Threats against others also demand an immediate response. In those instances, Department of
Public Safety (Ext. 3232) should be the first contact to ensure the safety of those involved and
determine the appropriate course of action.
Any time you feel concerned about a student’s behavior or emotional well-being, feel free to call
the Office of Counseling and Health Services at 351-3608 or stop by to consult with our staff.
STUDENT SUCCESS CENTER
The Student Success Center is located on the first floor of Massie Hall. Services include
placement testing, new student orientation, advising and registration, peer tutoring, access to
computer labs, multicultural student services, supplemental instruction, and services to students
with disabilities. During a student’s first year at Shawnee State, the Success Center assists with
registration for classes and provides support that better prepares students for the classroom.
Please check with the Success Center at ext. 3594 for operating hours.
TEXTBOOKS
Part-time instructors are to use the textbooks recommended by the Dean/Chairperson/Director
for each course. Desk copies of selected textbooks should be requested through the office of the
appropriate Dean/Chairperson/Director. The requested copies are to be returned at the end of
the semester.
Since many students purchase textbooks prior to the first day of class, it would place an
unnecessary financial burden on the students if the recommended textbooks were not used.
However, in certain instances, instructors may wish to supplement approved textbooks with
additional text. Instructors must first obtain the approval of the Dean/Chairperson/Director.
Supplemental materials may also be placed on reserve in the Library.
TUTORING
The Success Center in widely known for its peer tutoring program. Our program is accredited
through CRLA (College Reading and Learning Association) and offers one-on-one peer tutoring
to any currently enrolled SSU student. Whether a student needs help understanding course
concepts or completing assignments or just want to feel more confident in your class, peer
tutoring offers an opportunity to improve academic performance. Tutoring appointments are
arranged to suit the student’s schedule and are free of charge. Requests for a tutor are made
through the main desk at the Student Success Center or call 351-3594.
Faculty must recommend students who have received no lower than a “B” in the course for a
tutor position. Interested students should apply at the main desk at the Student Success Center or
call 351-3106 to schedule an appointment for tutor training.
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APPENDIX 1
2014-2015 ACADEMIC CALENDAR
Summer Semester 2014-2015
May 5
Summer intersession – classes begin
May 17
Final exams and last day (Summer intersession)
May 19
Summer classes begin (full and first five week sessions)
May 20
Grades due in Office of the Registrar by noon (Summer intersession)
May 26
Memorial Day (University Closed)
June 21
Last day of first five-week session (final exams during last scheduled class period)
June 23
Second five-week session – classes begin
June 24
Grades due in Office of the Registrar by noon (first five-week session)
July 4
Independence Day observed (University Closed)
July 26
Last day of full and second five-week session (final exams during last scheduled
class period)
Summer semester ends
July 29
Grades due in Office of the Registrar by noon (full session and second five week
session)
Fall Semester 2014-2015
July 28
Fall intersession – classes begin
August 16
Final exams and last day (Fall intersession)
August 18
Fall semester classes begin (full and first eight-week sessions)
August 19
Grades due in Office of the Registrar by noon (Fall intersession)
September 1
Labor Day (University Closed)
October 10
Last day of first eight-week session (final exams during last scheduled class period)
October 13
First day of second eight- week session
October 14
Grades due in Office of the Registrar by noon (first eight-week session)
November 11 Veterans Day observed (University Closed)
November 26 No Classes (University Offices Open)
November 27 Thanksgiving Day (University Closed)
November 28 Thanksgiving Holiday (University Closed)
November 29 Classes resume
December 5
Last day of classes (full session and second 8 week session)
Dec 6-12
Final Exams (full and second eight-week sessions)
December 12 Fall Commencement – semester ends
December 16 Grades due in Office of the Registrar by noon (full and second eight week session)
December 24 Christmas Holiday (University Closed)
December 25 Christmas Holiday (University Closed)
January 1
New Year’s Holiday (University Closed)
Spring Semester 2014-2015
December 15 Spring intersession – classes begin
January 10
Final exams and last day (Spring intersession)
January 12
Spring semester classes begin (full and first eight week session)
January 13
Grades due in Office of the Registrar by noon (Spring intersession)
January 19
Martin Luther King, Jr. Day (University Closed)
March 8
Last day of first eight-week session (final exams during last scheduled class period)
March 9-15
Spring Break
March 10
Grades due in Office of the Registrar by noon (first eight-week session)
March 16
Spring full session classes resume
First day of second eight- week session
May 1
Last day of classes (full session and second 8 week session)
May 2-8
Final Exams (full and second eight-week sessions)
May 9
Commencement
May 12
Grades due in Office of the Registrar by noon (full and second eight week session)
STAFF PAYROLL SCHEDULE
FY 2014-2015 --- AY 2014-2015
PAY PERIOD DATES
SUBMISSION DATE
TIMESHEETS / Pay Documents
DUE IN PAYROLL BY 3:00pm
* Timesheets Due Early*
PAY DATE
06/21/14 - 07/04/14
July 3, 2014*
July 11, 2014
07/05/14 - 07/18/14
July 18, 2014
July 25, 2014
Comments/FYI
06/21 - End 1st 5 Week Session Classes
06/23 - Begin 2nd 5 Week Session Classes
6/24 - Grades due in Registrar by noon (1st 5 weeks)
07/04 - Independence Day HOLIDAY (Univ. Offices Closed)
Last pay Adm/ATS FY14 (6 days)
First pay Adm/ATS FY15 (4 days)
07/26 - End Summer Classes
07/28 - Begin Fall Intersession
07/29 - Grades due in Registrar by noon (Summer)
Last pay AY14 SMR SEM - FS Fac
Last pay AY14 SMR SEM - PT Fac
Last pay AY14 - FS Fac 26 pay opt
07/19/14 - 08/01/14
July 30, 2014*
August 8, 2014
08/02/14 - 08/15/14
August 15, 2014
August 22, 2014
08/16/14 - 08/29/14
August 28, 2014*
September 5, 2014
08/16 - End Fall Intersession and Final Exams
08/18 - Begin Fall Semester Classes (Full and 1st half)
08/19 - Grades due in Registrar (Fall intersession
08/30/14 - 09/12/14
September 12, 2014
September 19, 2014
09/01 - Labor Day (Univ. Offices Closed)
First pay AY15 - FS Fac 20/ 26 pay opt
09/13/14 - 09/26/14
September 26, 2014
October 3, 2014
09/27/14 - 10/10/14
October 10, 2014
October 17, 2014
10/10 - Last day of first 8-week session
10/11/14 - 10/24/14
October 24, 2014
October 31, 2014
10/13 - Begin 2nd 8WK Fall session
10/14 - Grades due in Registrar by noon (1st 8WK Fall)
10/25/14 - 11/07/14
November 6, 2014*
November 14, 2014
11/08/14 - 11/21/14
November 21, 2014
November 28, 2014
11/22/14 - 12/05/14
December 5, 2014
December 12, 2014
12/06/14 - 12/19/14
December 17, 2014*
December 26, 2014
12/20/14 - 01/02/15
January 2, 2015
January 9, 2015
01/03/15 - 01/16/15
January 14, 2015*
January 23, 2015
01/17/15 - 01/30/15
January 30, 2015
February 6, 2015
01/31/15 - 02/13/15
February 13, 2015
February 20, 2015
02/14/15 - 02/27/15
February 27, 2015
March 6, 2015
02/28/15 - 03/13/15
March 13, 2015
March 20, 2015
11/11 - Veteran's Day (Univ. Offices Closed)
11/26 - No Classes (University Offices Open)
11/27 - Thanksgiving Day (Univ. Offices Closed)
11/28 - Thanksgiving Holiday (Univ. Offices Closed)
11/29 - Classes Resume
12/05 - Last day of classes (full Fall and 2nd 8WK Fall)
12/06 - 12/12 - Final Exams (full and 2nd 8 WK)
12/12 - Fall Commencement - semester ends
12/15 - Begin Spring Intersession
12/16 - Grades due in Registrar by noon (full and 2nd 8WK Fall)
12/24-12/25 - Christmas Holiday (Univ. Offices Closed)
01/01 - New Year's Holiday (Univ. Offices Closed)
01/10- End Spring Intersession and Final exams
01/12 - Begin Spring Semester classes (full and 1st 8 WK)
01/13 - Grades due in Registrar by noon (Spring Intersession)
01/19 -Martin Luther King, Jr. Day (Univ. Offices Closed)
03/08 - End 1st 8 week session
03/09 - 03/15 - Spring Break
03/10 - Grades due in Registrar by noon (1st 8wk Spring)
03/14/15 - 03/27/15
March 27, 2015
April 3, 2015
03/28/15 - 04/10/15
April 10, 2015
April 17, 2015
04/11/15 - 04/24/15
April 24, 2015
May 1, 2015
04/25/15 - 05/08/15
May 8, 2015
May 15, 2015
05/01 - End full Spring Session and 2nd 8WK Spring
05/02 - 05/08 - Final Exams (full and 2nd 8WK Spring)
Last Pay AY15 - FS FAC 20 pay opt
05/09/15 - 05/22/15
May 20, 2015*
May 29, 2015
05/09 - Commencement
05/12 - Grades due in Registrar by noon (full and 2nd 8 WK Spring)
05/25 - Memorial Day HOLIDAY (Univ. Offices Closed)
05/23/15 - 06/05/15
June 5, 2015
June 12, 2015
06/06/15 - 06/19/15
June 19, 2015
June 26, 2015
06/20/15 - 07/03/15
July 2, 2015*
July 10, 2015
07/04/15 - 07/17/15
July 17, 2015
July 24, 2015
07/18/15 - 07/31/15
July 31, 2015
August 7, 2015
08/01/15 - 08/14/15
August 14, 2015
August 21, 2015
08/15/15 - 08/28/15
August 28, 2015
03/16 - Spring full session classes resume & begin 2nd 8WK Spring
07/03 - Independence Day HOLIDAY (Univ. Offices Closed)
Last Pay AY15 - FS FAC 26 pay opt
First PayAY15-FS FAC20/26 pay option
September 4, 2015
Observed Holidays
Independence Day - July 4, 2014
Labor Day - September 1, 2014
Veterans Day - November 11, 2014
Thanksgiving - November 27-28, 2014
Christmas - December 24-25, 2014
Updated 06/2014
New Year - January 1, 2015
Martin Luther King Day - January 19, 2015
Memorial Day - May 25, 2015
Independence Day - July 3, 2015
Labor Day - September 7, 2015
APPENDIX 3
MILEAGE GUIDELINE CHART
From Shawnee State University
To
Mileage
Athens, OH
172 round trip
Charleston, WV
190 round trip
Chesapeake, OH
90 round trip
Chillicothe, OH
88 round trip
Cincinnati, OH
230 round trip
Columbus, OH
182 round trip
Columbus Airport
220 round trip
Huntington, WV
88 round trip
Ironton, OH
56 round trip
Piketon, OH
48 round trip
South Point, OH
82 round trip
Waverly, OH
58 round trip
NOTE:
MILEAGE IS CURRENTLY PAID AT 56 CENTS PER MILE
effective January 1, 2014. Mileage rates may be
periodically readjusted by the SSU Business office to reflect
IRS standard mileage rates.
APPENDIX 4
Department of
Public Safety
Shawnee Turf
Bookstore
University
Center
Office of Admission
Education
Building
Tanner Place
Apartments
740.354.3205 t www.shawnee.edu
ADMISSION INFORMATION
740.351.4SSU t 1.800.959.2SSU
or e-mail us at To_SSU@shawnee.edu
SECURITY
740.351.3232 (Emergency)
740.351.3243 (Non-emergency)
Bridge View Court
Apartments
Our Expanding Campus
Please use this map as a reference to
key locations, parking during
expansion, emergency telephones, and
recycling stations.
A.
B.
C.
D.
E.
F.
Central Access Walk
Executive Parking (special pass only)
Faculty/Staff/Visitor Parking
Faculty/Staff/Parking
Student/Visitor Parking
Residential Student Parking
University Townhouses
Campus View
Bears’ Den Cafeteria
Clark Planetarium
Handicapped Parking
Student Health Clinic
Security Blue Phones
Recycling Bins
Construction Zone
Parking
Your Accounts
Network & Email Account
Each employee is provided
an account that grants access
to networked computers and
printers, wireless networks, and
library resources. This account
is also your Shawnee State
University email account.
Your username and email address
last name. For example, John
Smith would be
jsmith@shawnee.edu.
Accounts are created within 24
Human Resources. For security
reasons, you must activate your
Your username and password will
be provided to you at that time.
MySSU Account
MySSU is SSU’s campus portal
This portal is where students
class rosters, communicate with
students, and complete grade
pay vouchers and employee
Information Technology Services
for Employees
Welcome
The University Information Services Department, UIS, is charged to offer
outstanding technology services to its students, faculty, and staff. UIS supports
the latest technologies for academic instruction, administrative computing, and
student learning. Our commitment to a fully-redundant, 10GB campus network
infrastructure affords a capacity for growth and advancement, ensuring a quality
of service for wired and wireless connectivity.
UIS is eager to support all of your technology needs. We offer a wide variety of
services to employees and this document serves to highlight those essential to
getting you started. Please visit our web site at www.shawnee.edu/uis to learn
more about all the services available.
Mobile Devices
Wireless access at SSU requires a network login. Your employee Network Account
provides secure access once your device is configured to properly authenticate on
the campus wireless network. Visit the Wireless & Residential Network link on
our web site for assistance with connecting your device.
Microsoft Home Use Rights
SSU offers a Microsoft Campus Agreement which extends home use rights for
select software packages, at no cost to the employee. Please visit
www.shawnee.edu/microsoft for more information.
Training
UIS provides an online training resources web page located at
www.helpdesk.shawnee.edu/training. This site provides self-paced training on
various technologies used on campus.
One of these resources, Atomic Learning, is a web-based learning service that
delivers on-demand technology training for over 250 software applications. It
allows you to learn at your own pace, from your personal computer, and can be
utilized for classroom instruction. We recommend visiting Atomic Learning to
learn more.
On-Line Password Tools
Your initial password is your date
If you need to reset your account passwords from off campus, go to
myid.shawnee.edu. In order to use the service, you must first enroll your
accounts and create security questions for authentication. We encourage you to
visit our site to enroll now so this service can be available to you when needed.
Here to Help
Our office is located in the basement of the Administration Building, room 035.
We can be reached by phone or email using the contact information listed below.
Do not hesitate to contact us if we can assist you with any of your information
technology needs.
www.shawnee.edu/uis
740.351.3538
Shawnee State University
AREA:
BUSINESS AFFAIRS
SUBJECT:
TUITION WAIVER FOR ADJUNCT FACULTY
POLICY NO. 4.73 REV.
ADMIN. CODE 3362-4-44
PAGE NO. 1 OF 1
EFFECTIVE DATE: 8-11-06
RECOMMENDED BY: BUSINESS AFFAIRS
APPROVED BY:
It is the policy of Shawnee State University to allow a tuition waiver for one undergraduate course/term to
any adjunct faculty member who has taught at least 9 semester credits or 12 quarter credits (or the
equivalent combination of semester and quarter credits) within the immediate previous four complete fiscal
years and is an adjunct faculty member during the fiscal year in which he or she elects to take a course.
1.0
Definitions
"On-campus tuition waiver benefits" apply to Shawnee State University undergraduate fees only,
and do not cover special fees such as lab fees. An adjunct faculty member is entitled to an oncampus undergraduate tuition benefit for one course per term, "one course" being a single class for
credit and carrying five or fewer credit hours.
2.0
Requirements and Limitations
The adjunct faculty member may enroll in undergraduate classes during the regular registration
process, and no special provisions will be made for him or her to enroll in a course. Such enrollees
will not be counted in determining minimum class size requirements, nor will additional sections be
added to accommodate them.
Programs or classes which have special admission requirements or class size limitations will be
available to such enrollees in the same way they are available to the student body, and enrollees
will be required to compete for admission into these programs or courses with other student
applicants.
3.0
Procedures
3.1
Any adjunct faculty member desiring to take a Shawnee State University undergraduate
class under this on-campus tuition benefit policy shall obtain and complete the appropriate
form.
3.2
At least one week prior to early registration, an adjunct faculty member should
submit his/her fee waiver benefit form to his/her division chairperson or dean, for
approval, review and final processing by the Financial Aid Office.
--------------------------------------------------------------------University Policy and Procedures Manual
Employee and Dependent
Tuition Waiver Form
Academic Year __________________________________
Full-time Administrator/ATSS
E
M
P
L
O
Y
E
E
S
E
C
T
I
O
N
Part-time Administrator/ATSS
Full-time Hourly
Student Name (last, first, middle initial)
Student ID
Employee Name (last, first, middle initial – if different from student’s)
Employee ID
H
R
A
I
D
Spouse or Same Sex Partner
Adjunct Faculty
Dependent Child
Department
Yes
No
2. My/family adjusted gross income is over $70,000.
3. I claimed the above named dependent on my tax form or the above is a legal dependent
under IRS rules (may include spouse or same sex partner).
Instructions: Submission of this form is required to receive SSU tuition waiver benefits. Complete the employee section, obtain your administrative
supervisor’s signature and submit to the Human Resources Department two weeks prior to the beginning of your starting term.
All students must meet SSU admission and federal standards of progress guidelines. The Office of Financial Aid will make the final determination whether a
FAFSA must be filed by a student. Approval of this request permits waiving of SSU tuition (includes general, instructional, technology, and out-of-state fees).
The SSU employee receiving this benefit for him/herself or on behalf of a spouse, same sex partner, or dependent is responsible for all other fees (bond
fee, course fees, late fees, etc.) associated with each course.
Date
Account Number: ____ ____ – ____ ____ ____ ____ – 5880 – ____ ____ ____ ____
Administrative Supervisor Approval: _______________________________________________________________________________________________
Date
Human Resources Approval: _____________________________________________________________________________________________________
Fees/Aid
F
I
N
A
N
C
I
A
L
Self
Full-time Faculty
1. Student has prior B.S./B.A. degree.
Employee Signature
S
U
P
E
R
V
I
S
O
R
Part-time Hourly
Summer
Fall
Spring
Tuition
_______________________
_______________________
_______________________
Out of State Tuition
_______________________
_______________________
_______________________
Total
_______________________
_______________________
_______________________
Pell Grant
_______________________
_______________________
_______________________
OCOG
_______________________
_______________________
_______________________
Other
_______________________
_______________________
_______________________
Fee Waiver
_______________________
_______________________
_______________________
FAFSA
Cumulative
Attempted Hours
FORM # – BO:072288 revised 6/27/13
Shawnee State University
SUBJECT: EQUAL OPPORTUNITY
& NON-DISCRIMINATION/
HARASSMENT POLICY
1.0
2.0
POLICY NO. :
ADMIN CODE:
PAGE NO.:
EFFECTIVE DATE:
NEXT REVIEW DATE:
RESPONSIBLE OFFICER(S):
APPROVED BY:
5.01
3362-5-02
1 of 3
09/13/13
09/13/16
VP Finance & Admin.
BOT
POLICY PURPOSE
1.1
Shawnee State University is committed to having an educational and working
environment that provides an equal opportunity for students and employees and is
without unlawful or prohibited discrimination and harassment.
1.2
This policy serves to ensure that there are University structures and processes in
place that promote equal opportunity for students and employees and prohibit
discrimination against any individual because of race, color, genetic information,
religion, age, disability, national origin, ancestry, sex, pregnancy, sexual
orientation, veteran status or military status.
UNIVERSITY RESOURCES AND PROCESSES
2.1
The University will have processes and resources in place to protect students,
employees and visitors from discrimination and harassment and to ensure the
following:
2.1.1 Compliance with applicable state and federal laws that address
discrimination and harassment;
2.1.2 Complaints of discrimination and harassment are adequately reviewed and
resolved; and
2.1.3 Training and education, designed to prevent discrimination and harassment,
is conducted throughout the University.
2.2
There will be university employees who have the requisite authority and
responsibility to ensure compliance with laws and university policies and
procedures that address discrimination, equal employment opportunities and
affirmative action.
2.2.1 There will be a Title IX Coordinator and deputy coordinators who have
overall responsibility for matters addressing sexual harassment and sexual
POLICY NO. 5.01
PAGE NO. 2 of 3
misconduct. The Title IX officers will have responsibility to ensure that the
University has clear processes in place for sexual harassment complaints
from students, employees and visitors; and that sexual harassment and
sexual misconduct complaints are appropriately investigated and resolved.
2.2.2 There will be at least one ADA Coordinator whose responsibility will be to
address allegations of discrimination based upon disability, to ensure
compliance of applicable laws and related University policies and
procedures, and to review and appropriately respond to accommodation
and access requests for students, employees and visitors.
2.3
There will be a system(s) in place to track all reports and complaints of
discrimination. An annual report shall be submitted to the President from each
University office or unit that is responsible for discrimination compliance that
documents the number and type of discrimination complaints and reports filed
with the University within the previous year, along with the resulting resolution or
outcome.
2.4
There will be an adequate and regularly updated affirmative action plan in place
to promote equal opportunity for employment and is compliant with the
University’s obligations as a federal contractor or subcontractor, and is compliant
with applicable federal, state and local laws.
3.0 PROCEDURES
3.1
There will be procedures in place, approved by the President, to amplify this policy.
Such procedures will include, but not be limited to, the following topics or areas:
3.1.1
Sexual harassment procedure(s) that applies to students, employees and
visitors that includes definitions and identifies forms of sexual harassment
and misconduct, and addresses consent and consensual relationships,
notification and reporting, the investigative process, confidentiality,
discipline and consideration of the classroom and instructional settings;
3.1.2
Disability procedure(s) that applies to students, employees and visitors and
addresses equal access to University programs, activities and services and
process(es) for reasonable accommodations;
3.1.3
An investigation and complaint procedure(s) that addresses a clear process
for initiating a complaint of unlawful discrimination or harassment that
applies to students, employees and visitors, and adequately describes the
investigative process, confidentiality, discipline or other corrective
measures, retaliation and consideration of the classroom and instructional
settings;
POLICY NO. 5.01
3.1.4
PAGE NO. 3 of 3
Affirmative action and equal opportunity procedure that applies to the
employment setting that addresses: recruitment, selection and promotion
processes for identifying the most qualified applicants, while providing a
strong emphasis on reaching out to underrepresented groups; leadership
development initiatives that includes inclusiveness and diversity; and
employee development processes to ensure equal opportunity for all
employees.
History: Replaces 5.01; 5.02, 5.03, 5.04 and 5.05 (Eff. 9/13/13)
NOTE: Policies 5.02, 5.03 and 5.05 are converted to interim procedures effective 9/13/13.
Applicable Procedures: 5.01:1 Affirmative Action Hiring Guidelines
5.01:2 Investigating Complaints of Discrimination and Harassment at
SSU
5.01:3 Affirmative Action Program for Vietnam-Era and Disabled
Veterans
Shawnee State University
AREA:
SUBJECT:
1.0
UNIVERSITY-WIDE POLICY
DRUG FREE CAMPUS POLICY
POLICY NO.:
ADMIN. CODE:
PAGE NO.:
EFFECTIVE DATE:
RECOMMENDED BY:
APPROVED BY:
5.06
3362-5-07
1 OF 5
10/15/90
Paul Crabtree
General Background
The Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act
Amendment of 1989 require all federal contractors, federal grant recipients and recipients of any
federal funds whatsoever to implement a comprehensive substance and alcohol abuse policy.
Some regulatory compliance requirements under this act were effective March 18, 1989. The
Drug-Free Schools and Communities Act Amendment of 1989 is effective October 1, 1990.
Shawnee State University shall comply with all provisions of these Acts. This policy shall apply
to the entire university community, faculty, staff, and students.
2.0
Standard of Conduct
The university is committed to maintaining a workplace free of illegal drugs or the unlawful use of
alcohol. Shawnee State University prohibits the possession, manufacture, distribution,
dispensation, or use of illegal drugs and the unlawful use, possession, or distribution of alcohol on
all university property, at any locations where employees or students are conducting university
related business or activities, when using university vehicles and when using private vehicles on
university business or in the conduct of university activities.
3.0
Legal Sanctions
3.1 Applicable legal sanctions under local, State or Federal law for the unlawful possession or
distribution of illicit drugs and alcohol are set forth in the referenced laws.
3.1.1
LOCAL
Codification Ordinance of Portsmouth
Chapter 624 - Drugs
3.1.2
STATE
Ohio Revised Code Chapters 2925 - Drug Offenses
3179 - Controlled Substances
4301 - Liquor Control Laws
3.1.3
FEDERAL
Federal (Harrison) Narcotic Act
Federal Narcotic Drugs Import and Export Act
Federal Food, Drug and Cosmetic Act
Federal Alcohol Administration Act
---------------------------------------------------------------------------------------University Policies and Procedures Manual
POLICY NO.:
4.0
5.06
PAGE NO.: 2 OF 5
3.2
These sanctions can include probation, fines, driver's license suspension or
incarceration.
3.3
Future revisions, amendments or additions to these or other applicable codes are
incorporated in this policy by this reference.
Health Risks
The following describe the health risks of some of those substances that may cause physical or
psychological damage when abused.
4.1
ALCOHOL. Alcohol consumption causes a number of marked changes in behavior.
Even low doses impair judgment and coordination, and increase the incidence of
aggressive behavior. Very high doses can cause respiratory depression and death.
Alcohol intoxication is equivalent to a drug overdose. If combined with other depressants
of the central nervous system, the effects of alcohol are multiplied. Repeated use of
alcohol can lead to change in tolerance and dependence. Cessation of alcohol intake
can produce withdrawal symptoms including tremors, hallucinations, convulsions, and
death. Long-term consumption of large quantities of alcohol can lead to permanent
damage to vital organs such as the brain and the liver. Women who drink even small
amounts of alcohol during pregnancy may give birth to infants with fetal alcohol
syndrome. Children of alcoholic parents have a 40% greater risk of developing
alcoholism than children of parents who are not alcoholic.
4.2
CANNABIS. The mood altering effects of marijuana are the result of the chemical delta-9
tetrahydrocannabinol (THC). THC is fat soluble and remains in the body up to three
weeks after smoking one marijuana cigarette. Consequently, even the occasional user
can be detected through urinalysis. Research indicates that regular use may have longterm effects on the user's brain, heart and reproductive organs. The numerous
carcinogenic chemicals found in marijuana smoke make it particularly harmful to the
lungs. Loss of memory, lack of motivation and diminished attention span are some of the
effects of regular marijuana use. Long-term use may result in psychological dependence
and change in tolerance.
4.3
DEPRESSANTS. The use of depressants can result in a change in tolerance and
physical, as well as psychological dependency. The combining of several depressants
(e.g. valium and alcohol) will potentiate the depressant effects, multiplying the health
hazards. Withdrawal symptoms include anxiety, vomiting, acute psychotic episodes,
seizures and death.
POLICY NO.:
5.0
5.06
PAGE NO.: 3 OF 5
4.4
STIMULANTS. High doses of stimulant drugs result in intense personality disturbances
including visual and auditory hallucinations, delusions and paranoia. Tolerance develops
rapidly. Cross tolerance does develop among stimulant drugs, (e.g. methamphetamine
and cocaine). The use of cocaine can cause death by cardiac arrest or respiratory
failure. Stimulants are addictive, and while withdrawal from stimulants is less dangerous
than with depressants, depression can make the person vulnerable to suicide.
4.5
NARCOTICS. Tolerance, especially to the euphoric effects of narcotics, and physical
dependence develop rapidly. In order to avoid the abstinence syndrome, the addict
becomes preoccupied with acquiring the drug. Withdrawal symptoms are extremely
uncomfortable; however, they are seldom life threatening.
4.6
HALLUCINOGENS Phencyclidine (PCP). Large doses of PCP may result in convulsive
seizure, coma and death. Mood disorders occur and the user may become violent,
irrational and potentially harmful to self and others. Lysergic acid (LSD), mescaline and
philocybin cause sensations and feelings to change rapidly. The user may experience
panic, confusion, anxiety, depersonalization and loss of control. While relatively rare,
flashbacks, the spontaneous reappearance of the drug experience after use has ceased,
may occur.
4.7
ANABOLIC-ANDROGENIC STEROIDS. Steroid users can experience serious
cardiovascular, liver, central nervous system, gastrointestinal and reproductive disorders.
In males, use can result in testicular atrophy, sterility, impotence and arrested growth.
Irreversible masculinization and sterility can result when women use steroids.
Psychological impairments include mood swings, depression and very aggressive
behavior.
Substance Abuse Counseling and Education
5.1
Resource information (booklets, brochures, pamphlets, etc.) regarding health and safety
concerns from substance abuse and information regarding the availability of and/or
referral to community-based, approved substance abuse counseling and rehabilitation
services are available through the Counseling and Assessment Center of Shawnee State
University.
5.2
Education concerning substance abuse, especially of alcohol and drugs, will be provided
periodically on campus. The university community is encouraged to take advantage of
these opportunities to become more aware of the effects of substance abuse.
---------------------------------------------------------------------------------------University Policies and Procedures Manual
POLICY NO.:
6.0
5.06
PAGE NO.: 4 OF 5
Sanctions for Violation of Standards of Conduct
Shawnee State University has used and will continue to use progressive discipline in
administering sanctions for violations of this policy; however, the university reserves the right to
determine when the serious nature of a violation or arrest without adjudication requires that the
university take immediate action up to and including dismissal. Appropriate law enforcement
authorities will be notified if any illegal substances are found on the university campus. All action
will be in compliance with the negotiated contracts of SEA and CWA except in serious cases
where immediate action is necessary and mandated by law. Such action may include, but is not
limited to the following:
6.1
Possible sanctions for employees may include
written reprimands
transfer to other duties
suspension
demotion
termination
referral to appropriate authorities for prosecution for violations
of the standards of conduct described in this policy
see 6.3
6.2
Possible sanctions for students may include
disciplinary probation
suspension
dismissal
referral to appropriate authorities for prosecution for violations of the standards of
conduct described in this policy
see 6.3
6.3
7.0
Both students and employees may be referred to appropriate drug or alcohol abuse
treatment facilities for treatment as a condition of continued employment and/or student
standing.
Conviction of Illegal Drug Violation on the Worksite
It is a condition of employment with Shawnee State University that an employee who is convicted
of criminal drug statute violation occurring in the workplace, notify appropriate administrative
personnel no later than five days after such conviction.
POLICY NO.:
5.06
PAGE NO.: 5 OF 5
The University will notify the appropriate federal funding agency within ten days after receiving
notice of an employee's conviction with respect to a drug-law violation occurring in the workplace.
Within 30 days of such notice, the University will either take appropriate personnel action, or
require the successful completion of a certified drug abuse assistance or rehabilitation program
by the convicted employee.
8.0
9.0
Distribution of Policy
8.1
SSU Policy for a Drug-Free Campus shall be distributed annually to each current
employee and student, whether they are full-time or part-time, effective October 1, 1990.
The division of Student Affairs shall formulate the procedure for the distribution to
students. Distribution to employees shall comply with SSU's Policy on Policies and
Procedures, Section 6.0.
8.2
A copy of the policy shall be issued to each new full-time or part-time employee by the
Personnel Office effective October 1, 1990.
8.3
A copy of the policy shall be issued to every new full or part-time student effective
October 1, 1990.
8.4
The official SSU policy for a Drug-Free Campus shall also be published in the university
policies and procedures manual.
Certification
The Counseling & Assessment Office shall submit the drug-free campus certification as required
by Section 22 of the Drug-Free Schools and Communities Amendments of 1989 (Public Law 101226) to the Secretary of the U.S. Department of Education.
10.0
Policy Review
The Drug Education Committee shall do a biennial review of this policy to determine the
effectiveness of the policy and to insure that sanctions are being consistently enforced. When
recommended, changes shall be forwarded by the DEC to appropriate authority for review and
for amendment of the policy.
---------------------------------------------------------------------------------------University Policies and Procedures Manual
Shawnee State University
AREA:
UNIVERSITY-WIDE POLICY
SUBJECT:
DRUG-FREE WORKPLACE
POLICY NO.:
ADMIN. CODE:
PAGE NO.:
EFFECTIVE DATE:
RECOMMENDED BY:
APPROVED BY:
5.07
3362-5-08
1 OF 1
3/13/89
Paul Crabtree
It is the policy of Shawnee State University to maintain a drug-free workplace in compliance with federal
regulations. The following policy provisions shall apply:
1.0
The University is committed to maintaining a workplace free of illegal drugs.
Recognizing that illegal drug use poses health and safety hazards to employees
and to the community at large, the university prohibits the possession or use of
illegal drugs on all university property and at other locations where employees
are conducting university business.
2.0
Employees manufacturing, distributing, dispensing, possessing or using illegal
drugs on university property and at other locations during the conduct of university
business are subject to dismissal.
3.0
The university will establish and maintain a drug-free awareness program including
the following topics of concern:
3.1
3.2
3.3
3.4
Health and safety concerns from drug abuse.
University policy regarding illegal drug use.
Availability of approved drug counseling and rehabilitation services.
Penalties that may be imposed upon employees for drug-abuse violations.
4.0
In compliance with the Drug-Free Workplace Act of 1988, employees engaged in work
under a federal grant or contract may be subject to additional requirements to ensure
a drug-free workplace.
5.0
In accordance with federal regulations, the violation of this policy could result in the
suspension, termination or debarment of the individual or the institution from federal
Shawnee State University
SUBJECT:
1.0
2.0
3.0
SMOKING
POLICY NO. :
ADMIN CODE:
PAGE NO.:
EFFECTIVE DATE:
NEXT REVIEW DATE:
RESPONSIBLE OFFICER(S):
APPROVED BY:
5.08
3362-5-09
1 of 3
11/08/13
11/08/16
PRESIDENT
BOT
PURPOSE
1.1
Shawnee State University recognizes the need to create and maintain an
environmental quality that sustains and enhances the general health and wellbeing of its students, faculty, staff, and visitors.
1.2
As such, smoking of any material and the use of any tobacco product are
prohibited in all University owned, leased, and managed buildings and other
designated areas established by this policy.
DEFINITIONS
2.1
Smoking: The burning of tobacco or any other material in any type of smoking
device, including, but not restricted to, cigarettes, cigars, electronic cigarettes or
pipes.
2.2
Tobacco: All tobacco derived or containing products, including, and not limited
to, cigarettes, electronic cigarettes, cigars and cigarillos, hookah smoked products,
pipes, and oral tobacco (e.g., spit and spitless, smokeless, chew, snuff) and nasal
tobacco. It also includes any product intended to mimic tobacco products, contain
tobacco flavoring, or deliver nicotine other than for the purpose of cessation.
PROHIBITION
3.1
Smoking and the use of any tobacco product, including chewing tobacco, are
prohibited in or at the following locations:
3.1.1
Any building and designated outdoor non-smoking area that is owned,
leased, or managed by the University.
POLICY
NO. Shawnee
5.08
OLICy
4.0
PAGE NO. 2 of 3
3.1.2
Within 25 feet of any entrance or other outside access to a building so as
to insure that tobacco smoke does not enter the area through entrances,
windows, ventilation systems or any other means.
3.1.3
Any vehicle owned or leased by the University.
3.2
Sale of tobacco is prohibited on University owned, managed, or leased property.
3.3
Disposal of cigarettes and other smoking products in any place on University
owned, managed or leased property, other than a smoking receptacle.
DESIGNATED OUTDOOR NON-SMOKING AREAS
4.1
4.2
5.0
State University
The following outdoor areas will be designated as non-smoking areas:
4.1.1
Outdoor athletic facilities
4.1.2
Outdoor areas utilized by the University and/or the Shawnee State
University Development Foundation for scheduled events, including
commencement.
The President may approve the establishment of other designated non-smoking
outdoor areas, as well as designated outdoor areas for smoking.
SIGNAGE AND SMOKING RECEPTACLES
5.1
“No Smoking” signs or the international “No Smoking” symbol will be
conspicuously posted at all University building entrances and inside all University
vehicles. All such signs will include the State of Ohio’s contact information for
reporting violations.
5.2
Locations of smoking receptacles will be placed at least 25 feet away from any
building entrance that are not along any primary walkway. Any person who
moves a smoking receptacle without appropriate authority will be in violation of
this policy and subject to discipline.
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NO. Shawnee
5.08
OLICy
6.0
State University
PAGE NO. 3 of 3
COMPLIANCE AND ENFORCEMENT
6.1
The President will designate the University department(s) responsible for
ensuring compliance.
6.2
The University will provide smoking cessation information for employees and
students who wish to quit smoking.
6.3
The University will identify contact information to enable employees, students
and visitors to report any violation of this policy.
6.4
Any violation of this policy will be addressed through the standard disciplinary
process appropriate to the individual’s relationship to the University. Visitors who
violate this policy may be denied future access to the University campus.
History: Replaces 5.08, Use of Tobacco Products (Eff. 6/9/06)