Business Plan Progress Report
Public Works
FY 2010, TR1 PERIOD ENDING January 31,2010 Work with government and private sector to protect and improve local air
quality.
1010112008· 0913012011
Overall Statu.: On Time
The Cllmah:j Protection Committee met in January and agreed to meet on a quarterly basis.
The Clean Cities Coalition grant from DOE was offiCIally awarded in January 2010.
PreUminary project research for the solar power demonstration project is being
funding approval from DOE
completed prior to requesting
Awaiting approval from DOE of the allocation of EECBG grant funds to the home energy audit program.
Lease bid proposals for the co-generation project were rejected due to' financial feasibility concerns.
on a new strategy,
Staff is
WOrking
The LED street light retrofit funded by EECBG money i. 80% complete.
The pro;ec! is expected to be complete by
early March. A second phase utilizing potential additional grant funding is being planned.
An anti-idling education campaign Is being draftEKl
Implement solid and hazardous waste collection and disposal programs.
1010112009 - 1213112010
Overall Status: On Time
A draft copy of the customer satisfaction survey for the Curblt program was circulated to City Council and the
Public Works Commission. Data collection will take place jn mid-March. Awaiting a response from the Idaho Department of Lands regarding the "Airport 7" solid waste legacy site. An analysis regarding solid waste landfill disposal options is being completed. The waste to energy project was not funded. Staff is evaluating properties tor a transfer station. The pharmaceutical take-back program was weI! received by the public. In conjunction with the Downtown Boise Association, staff worked with Allied Waste to adjust early morning solid waste collection times to reduce noise disruption for downtown residences. Develop phased implementation plan of Water Resources Advisory Committee
recommendations.
01/0512009·09/3012010
Overall Status: On Time
A request was sent to Idaho Water Resources for appointment to the Comprehensive AqUifer Management Plan
(CAMP). A kickoff meeting in March IS antiCipated
Develop a long-term plan for providing cost effective, coordinated pressure
Irrigation service.
1010112009 - 0913012011
Overall Status: On Time
Business Plan Progress Report
A long-term strategy for pressure irrigation was presented to the Mayor jn February.
Responsibly expand the use of the city's geothermal resource.
0110512009 - 01/3112011
OV$rall Statu.: On Tim.
In
December,
the
Boise
Warm
Springs
Water
District
(BWSWD)
agreed
to
the
proposed
increase
in the
geothermal pumping cap. Currently finalizing agreements with other users.
Design work for the BOlse State University geothermal extension is in progress.
Grant awards from DOE and HUD
are secured.
Implement wastewater treatment technology and capacity improvements.
01105/2009 - 09130/2011
Overall Status; On Time
Staff submitted the Wastewater 2020 plan
Anticipating final submittal by June 2010.
executive
summary
to
DEQ
and
received
favorable
approval.
Staff is reevaluating the strategic direction for the Co-generation system after lease proposals were not financially
feasible.
A draft agreement for the pilot phosphorus removal project will be presented for City Council
review/approval in March 2010. Bid proposals for engineering services for the design of UV channel modifications
are being evaluated.
Work on the Central lab expansion has begun.
As of January 2010, 1,97% of the collection system was rated poor or very poor, meeting our action plan goal to
lower the number to less than 2% of the 685 miles of pipe.
In December 2009, Public Works purchased a 49 acre parcel on the Dixie Drain to use as a wetland to filter
phosphorous from surface water.
Staff is working with EPA 10 develop legal framework relaling to the issuance of the next NPDES Wastewater
discharge permit,
Boise along with Nampa, Caldwell, and Meridian have committed to continue the funding partnership for the USGS
monitoring program.
Provide quality, responsive, and cost effective maintenance services for city
facilities.
1010112008 - 09130/2011
Overall Status; On Time
The
first
edition
of the
Government
Buildings
service
level
Government Buildings work plans will begin in March
Ensure quality construction of new city facilities.
01105/2009 - 09/30/2011
OVeran Status: On Time
agreements
was
completed,
Updates
to
the
Business Plan Progress Report
A development agreement was negotiated with Harris Ranch to provide ao alternate site and required infrastructure for the Harris Ranch fire station. Station design will resume. Design for phase one of the City Hall code improvement prOject is underway. Schematic design documents of the East Branch Library were presented to City Council on February 23. A design firm has been selected for limited master planning of the Police Filing Range and contract negotiatlon is undeIWay. Inltial design phase for the Joint Fire/Police Traimng Range is underway.
Design of the 36th Street pedestrian bridge is complete. lTD bid the project in February
Modeling for the Boise River Hydraulic Analysis is complete.
reviewed with stakehokiers.
River capacHy enhancement options are being
City of Boise
Department Report
Public Works
FY 2010, Triannual1
Development Info Services
Service Evaluation:
The economic conditions have dramatically affected the DtS service group, During the FY 201012011 budget development,
PW reduced revenues further over FY 2009 already lower levels, Development activity is even lower than budgeted, which
is reflected in the revenue projections. However, demand for project management support provided to other departments is
gre-ater than budgetect Design and planning efforts for the Harris Ranch fire station and the Bown Crossing Library are
moving forward more quickly than we had budgeted for in project management
Service Delivery:
No change in service delivery methods.
Infonnatlon Technology Analysis:
NIA
Personnel Capacity: N!A Physical Capacity Evaluation:
NIA
City of Boise
Department Report
Public Works
FY 2010, Triannual1
Fund: 101 -General Fund
FY 09YTD
Actual.
FY 10 Revised
Budget
FY 10 YTD
Actual.
Projection
27,527
148,713
23,185
141,581
Personnel Cost
227,137
576,514
230,948
607,576
M&O
376,097
1,152,534
315,071
1,162,934
1,607
18,851
0
17,360
Tolal Expens""
604,841
1,747,899
546,019
1,787,870
Net
577,314
1,599,186
522,634
1,646,269
Revenue
Expenses
Equipment
Revenue - DIS revenues are projected to be $7,100,4,6%, under budget for FY 2010, Project management cross
charge revenue is projected to be $8,000 more than budgeted due to more capital project activity than expected, This
increase will help offset the expected $14,900 revenue shortfall in development revenues.
Personnel- DIS personnel expenses are projected to be $31,100,5.4%, over budget This overage will be offset by
savings in PW Administration and Government Buildings personnel budgets.
M&O and Equipment- Operating expenses are projected to be $8,700, 0,8%, over budget due to cross charges and
power costs. Power savings from the LED streetlight conversions will nol be fully realized until next fiscal year.
Fund: 402 - Capital Projects Fund
FY09YTD
Actual.
Revenue
FY 10 Revised
Budget
FY 10YTD
Actuate
Projection
0
690,000
0
690,000
Capital
9,267
1,788,919
965,033
1,788,045
Total Expen.e.
9,287
1,788,919
965,033
1,788,045
Net
9,287
1,098,919
965,033
1,098,045 Expen.e.
Caprtal projects include LED street light conversion, East Parkcenter Bridge emergency eccess, 36th Street pedestrian bridge, Boise River hydraulic analysis, and Hulls Guloh pipeline replacement. The LED street light conversion and the 36th Street pedestrian bridge are funded by slimulus grants, City of Boise
Department Report
Public Works
FY 2010, Triannual1
Environmental
Service Evaluation:
The stimulus grants have added new projects to the Stormwater and Air Quality programs. Staff has taken on the grant
administration duties with great attention to detail.
Service Delivery:
No change in service delivery method.
Information Technology Analysis:
NiA
Personnel capacity:
NiA
Physic.1 Capacity Evaluation:
NiA
C"y of Boise
Department Report
Public Works
FY 2010, Triannuall
Fund: 101 • General Fund
FY 09 YTD
Actuals
FY 10 Revi.ed
Budget
FY 10 YTD
Actuals
Projection
8,373
60,365
9,190
59,715
123,298
285,591
103,524
306,982
27,195
153,440
29,061
148,317
0
3,280
0
2,471
Total Ex""nses 150,493
442,311
132,585
457,770
N.t 142,120
381,946
123,395
398,055
Revenue
e.""ns""
Personnel Cost
M&O
Equipment
Revenue - Revenues are projected to be slightly under the budgeted amount of $60,365, for FY 2010,
Personnel- Environmental personnel expenses are projected to be $21.400, 7,5%, over budget. This overage will be
offset by savings in PW Administration and Governmen1 Buildings personnel budgets,
M&O and EqUipment - Operating ex""ns.o are projected to be S5,900, 4.0%, under budget due to Stomlwater and Air
Quality program savings.
Fund: 402 • Capital Projects Fund
FY 09 YTD
Actual.
Revenue
°
FY 10 Revised
Budget
1,000,000
FY 10YTD
Actuala
(8,863)
Projection
1,000,000
Expenses
1,777
990,944
7,183
990,994
Total E.""n••• 1,777
990,944
7,183
990,994
Net
1,777
16,046
(9,006)
Capital
(9,056)
Environmental capital includes the grant funded Hyatt Wellands project
City of BOise
Department Report
Public Works
FY 2010, Tnannual 1
Geothermal Services
Service Evaluation:
A strategic plan for the Geothefmal system was completed last year, The plan will guide future expansion of the syatem
including the BSU extension prOjects.
Service Delivery:
As noted in the Business PI.n progress, the Bois. Warm Springs Water District (BWSWD) agreed
limit Staff is negotialing the increase with olher stakeholders,
to increa.e the pumping
Information Technology Analysl.:
NIA
PO/llonnel Capacity:
NIA
Physical Capaclly Evaluation:
NIA
Fund: 528 - GOQlhennal Fund
FY09YTD
Actuals
Revenue
FY 10 Revised
Budget
FYi0YTD
Actuals
Projection
300,483
3,076,391
137,251
2,966,388
18,165
89,818
29,121
94,862
132,169
543,587
144,562
470,937
Expenses
Personnel Cost
M&O
Equipment
Capilal
Total Expen.e.
Net
°
28280
°
25,900
2,879
3,021,366
116,188
3,000,917
153,213
3,681,051
289,871
3,592,616
(147,270)
604,660
152,620
626,228
Revenue - Geothermal Fund revenue is projected to be $110,000, or 3.6%, less Ihan budgeted due to the timing of
operating revenues related to new capital projects.
Personnel- Geothermal personnel expenses are projected 10 be $0,100,5,7%, over budget for FY 2010, The overage is
due to the 3% non~base compensation and the health insurance increase effective January 2010.
M&O and equipment - Operating expense. are antiCipated to be $72,900 under budget, This rep"",enl. a variance of
12.8% from budget due to line repair expenses coming in lower than budgeted.
Capital- The BSU exten.ion project is the majori!)' of the $3 million capital budget
City of Boise
Department Report
Public Works
FY 2010, Triannual1
Government BuIldIng ServIces
Service Evaluation:
Service level agreements with each department are complete" The agreements document services provided to each
department and the major work requests scheduled.
Service Delivery:
Government Buildings returned to full staffing during the first period of FY 2010. Information Technology Analyais: NIA
Personnel Capacily:
NIA
Physical Capacity Evaluation:
NIA
City of Boise
Department Report
Public Works
FY 2010, Triannual1
Fund: 101 - General Fund
FY09 YTD
Actu.l.
Revenue
FY 10 Revised
Budget
FY10YTD
Actu....
Projection
80,251
341,068
113,379
349,068
Personnel Cost
229,396
810,346
248,526
761,868
M&O
274,029
1,385,222
406,031
1,367,360
4,707
92,940
349
94,911
Total Expen.es
508,132
2,288,508
654,906
2,264,139
Net
427,881
1,947,440
541,527
1,916,071
Expensee
Equipment
Revenue - Revenue. are projected to be $349,100 for FY 2010,2,3% more than budget, due to additional cross charge
revenue.
Personnel Government Buildings experienced two and. half months worth of personnel savings to start FY 2010 while
completing the hiring process for 3,5 FTE •. Government Buildings' personnel saving. covered about half of the Public
Works General Fund 2% vacancy target.
M&O and Equipment- Government Buildings is projecting M&O and equipment expenses will be on par wilh budget.
Fund: 402 - Capital Projects Fund
FY09YTO
Actual.
FY 10 Revi.ed
Budget
FY10YTD
Actu....
Projection
Expen.e. Capital
2,440,197
1,141,565
94,50B
1,141,565 Total Expense.
2,440,197
1,141,565
94,508
1,141,565
Net
2,440,197
1,141,565
94,508
1,141,565
Government Buildings capital includes the City Hall code upgrade project, major repair and maintenance projects, and
the stimulus funded City Hall West solar power demonstration project.
City of Boise
Department Report
Public Works
FY 2010, Trlannual 1
Municipal Irrigation Service
Service Evaluation:
At Mayor and City Council direction, Public Walks is working on a long-leon strategy for the Municipallrrigalion Fund.
Service Delivery:
As part of the long-term planning process, service delivery alternatives are being explored, The City currently serves five
systems with a total 01260 accounts.
Information Technology Analysis: NIA Personnel Capacity:
NiA
Physical Capacity Eva'uaUon:
NlA
Fund: 527 • Municipal Irrigation Fund
FY09 YTD
Actuals
Revenue
FY 10 RevIsed
6udget
FriO YTO
Actual_
Projection
165
39,180
11
45,405
20,295
45,517
13,977
45,954
Equipment
0
3,000
0
3,000
Capital
0
28,280
0
0
Total Expenses
20,295
76,797
13,977
48,954
Net
20.130
37,617
13,968
3,549
ExpensQs
M&O
Revenue - Munioipallrrigation revenues are projected to be 15.9%, $6,200, mar. than budget The $14,200 General
Fund transfer in revenue budget did not load even though it was approved during budget development A correcting
budgel change will be processed. The Br.dford Subdivision pump is nol expected 10 be inslalled this fiscal year, so the
58,000 budgeted lor the developers contribution is not projected.
Personnel- The MuniCipal Irrigation Fund does not include personnel expenses. Staff support is included as croSS
ch.rges in M&O
M&O and equipment - Municipal Jrrigation"operating expenses are expected to come in right at budget for FY 2010. The
irrigation season wHl begin in mid-Apnl.
Capital ~ The capital budget is for a new pump installation at the Bradford subdivision. The project is not expected to
move forward,
City of Boise
Department Report
Public Works
FY 2010, Triannual1
Public Works Administration
~rvice
Evaluation:
PW Administroijon represents the budget for the Director's oversight and several other General Fund department
contingenCies.
Service Delivery: NIA Information Technology Analysis: NIA P,,",onn91 Cap,aclty:
NIA
Physical Capacity Evaluation:
NIA
Fund: 101· General Fund
FY09 YTO
Actuals
Revenue
FY 10 Revised
Budget
FY 10 YTD
Actuals
Projection
86,457
420,603
140,274
420,603
Personnel Cost
54,343
181,494
50,629
161,334
M&O
33,986
96,390
7,445
95,109
241
1,000
0
684
88,570
278,884
58,074
257,127
(141,719)
(82,200)
(163,476)
Expe:nses
Equipment
Total expanses
Net
2,113
Revenue - Public Works Administration revenlJes include indirects and the newly implemented $100,000 geothermal
reimbursement to the general fund. Both revenues are projected as budgeted.
Personnel- The PW Administration personnel budget includes the department's General Fund health insurance
contingency, Therefore, the personnel projection for this service UOit reflects a $20,200 savings, which partially offsets
the projected overages in 'he other PW General Fund service groups. Overall, PW General Fund personnel costs are
expecled to be $3,800, 0.2%. over budget
M&O and Equipment - Operating expenses are projected to be $900, 1 %, under budget Savings in this service unit will
offset overages in other service groups.
In lotol, Public Works General Fund is projeeled to be $6,100, 0,1%, over budget for FY 2010. This is after a budgel
reduelion of $83,000 to cover the initial FY 2010 sailings larget. PubliC WorkS is committed 10 finding creative ways to
reduce costs while making every effort to maintain service levels,
City of Boise
Department Report
Public Works
FY 2010, Triannual1
Sewer Services
Service Evaluation:
Public Works staff is working to secure issuance of the NPDES permit. Significant reductions in phosphorous in the effluent
stream are expected to be a requirement of the new permit. Staff is working on cutting edge methods to achieve the
proposed reductions.
Service Delivery:
No change in service delivery methods.
Infonn.lion Technology An.lysis: NIA P"",onn.1 Capacity: NIA Physical capaclly Evaluation: NIA City of Boise
Department Report
Public Works
FY 2010, Triannual 1
Fund: 526· Sewer Fund
FY 09 YTD
Actuals
FY 10 Revised
Budget
FY 10YTD
Actuals
Projection
9,283,507
34,171,159
9,486,207
33,387,642
Personnel Cost
4,034,598
12,196,142
4,067,622
12,354,707
M&O
5,400,417
20,527,181
5,657,316
20,104,362
255,855
2,882,991
57,776
2,901,564
Capital
2,907,220
26,112,462
1,537,411
25,819,688
Total Expens....
12,598,090
61,718,776
11,320,125
61,180,321
3,314,583
27,547,617
1,833,918
27,792,679
Revenue
Expenses
Equipment
Net
Revenue - Sewer Fund operating revenues are projected to be $644,300,2,1%, less than budgeted for FY 2010 Flows
for several major industrial and commercial customers are lower than budgeted resulting in a combined shortfall of
$762,500, In addition, residential flows are lower impacting revenues by $252,000, The•• shorlfalls are partially offset
by sewer district revenues coming in ove, budget by $160,000,
Capital revenues are projected to be $139,200, 4,7%, under budget due to interest earnings,
Personnel- Sewer Fund has experienced very timited turnover resulting in personrrel expenses projectect at 1,3%,
$158,500, over budget.
M&O and equipment - Operating expenses are projected to be $121 ,300 under budget due to savings in cross charges
and deferral of two vehicle purchases.
Capital· Savings of $292,800, 1,1 %, are projected in the Sewer Fund capital projects; major contributors to the savings
include $44,000 in trunk replacament and rehab proJects, $45,500 in odor control. $149,700 in land acquisition, and
$48,100 In w"st Beis. fiber backbone,
Cll)' of Boise
Department Report
Public Works
FY 2010, Triannual 1
Solid Waste Services
Service Evaluation:
The Curb It program rollout was completed just as FY 2010 started Overall. results have been favorable with recycling
volume (pounds per household) up 71%, compared to historical averages.
Service Oelivery: No change in service deUvery methods. Information Technology Analysis:
N/A
Pe..,onnel Capacity:
N/A
P"~sical
Capacity Evaluation;
NIA
Fund; 531 • Solid Waste Fund
FY 09 YTD
Actuals
Revenue
FY 10 Revised
Iludget
FY10 YTD
Actual.
Projection
7,790,952
25,076,610
7,993,396
24,$86,220
123,646
368,777
130,142
385,567
7,552,828
24,195.466
7,594,800
23,240,246
0
52,380
0
47,808
22,871
73,612
44,676
]3,612
7,699.345
24,690,235
7,769,618
23.747,233
(91,607)
(366,375)
(223,778)
(638,987)
Expense.
Personnel Cost
M&O
Equipment
Capital
Total Expen...
Net
Revenue - Solid Waste Fund revenues are projected to be $690.400, 2.8%, under budget. The majorll)' 01 the budge!
variance is related to the Curbit program including increased recycfing participation and cart discounts,
Personnel- Personnel expenses are projected to be over budget by $16,800.4.6%, due to the 2% vacancy targeland
health cost increases,
M&O and equipment Operating expenses are projected to be under bUdget by $959,600, 4.0%. landfill charges
account for the variance from budget The increase for Allied Waste (AWS) residential reimbursement is offset by the
saVings in AWS fuel reimbursement
Capital ~ Capital includes the Gowen Field remediation project
City of Boise
Department Report
Gowen Field Remediation
73A26
53,392
2Q.Q34
2.7% 09i30/2014
Two new monitoring wells are set to go, In
to ",place two wells tnat went dry AIrport
hes delayed the Orchard realignment until
2013. Thet delay witt stretch fills project
001 Iom!lItt1er; since we wi!! heve to move
wetts
74,212
53,392
20,820
26%
Other Revenue/Fund Balance:
Geothermal - The investment balance lS $343,300, less than $1,000 diffarence from the sarna time lasl year
The outstanding debl owed to Iha Sewer Fund is $112,340, Staff has stopped payment 10 the Sewer Fund on a
temporary basis to ensure adequate cash flow.
Municipal Irrigation - Investment balance is $49,400, The remaining monies will be used to implement
long-term strategies once they are developed,
Sewer - As of January 31, 2010, the investment balance is $34A million, $12,000 less than the same time last
year, $21,8 million is left in outstanding debt $9A million in projects were approved for FY09, This budget did
nOI include the major pipeline and treatment plant projects currenVy underway, $45 million IS obligated for
West Boise Sewer District and Garden City reserves. $1.1 million is obllgated for developer pipeline
reimbursement contracts. A minimum investment balance goal is $5.0 million.
Solid Waste - As of January 31, 2010, cash and investments fotal $3,06 million, which is $1.88 million more
than the same time last year, The outstanding loan principal owed by the City Shop is $701,988, Current
liabilities are $3.38 million; $1.06 million more than the same time last year. The minimum fund balance is
targeted to provide a 45-Ciay cash flow, currently equating to $3,09 million, The net unreserved fund balanca is
$2,08 million, While this is approximately $1,01 million lass than tha targat, It is $877,400 more than one year
ago reflecting the plan to rebuild tha fund balance to the targeted 45-day cash flow reserve,