made possible by the
Co-financed by the ERDF
INTERREG IVC
INNOVATION & ENVIRONMENT
REGIONS OF EUROPE SHARING SOLUTIONS
Management & Organisation:
the project management structure and flow chart
CASTLE Kick-off Meeting
Brussels, 25th - 26th February 2009
Marco Mobrici
2.3 Application Form: management and coordination
►LP overall responsibility
◉ Shared with the PPs through the Co-financing Statements (already signed) and through the Partnership
Agreement (as requested by the Managing Authority).
►Steering Group (SG)
◉ Members: 1 Project Coordinator from the Lead Partner (as chairperson) and 9 Project Leaders, as project
Coordinators for the partners (1 per each partner).
◉ Tasks: Ensuring that all the project technical & financial obligations are fulfilled, decision taking on the project
vital matters, steering of the project, validating the outputs, defining the communication strategy, agreeing on
project modifications (if necessary).
►Project Managers Group (PMG)
◉ Members: 10 Project Managers (1 for each PP) who are also the SG deputy members.
◉ Tasks: day-to-day management, preparation of the materials to be approved by the SG (each project
meeting foresees a PMG session and a subsequent SG session (both technical and financial).
►Local/regional project teams, set up by each PP
◉ Clear identification of the staff working on the project and especially of the activities carried out by the staff
(for reporting purposes, time sheets with activities carried out/outputs must be produced by each PP).
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2.3 Application Form: management and coordination
Lead Partner
Legal Representative
Project Partners
Legal Representative
Personal representative with legal standing.
Personal representative with legal standing.
Project Coordinator
Project Leader
Qualified in European project management, he/she takes over the
operational responsibility for the implementation of the overall project.
(the Project Coordinator and the Project Leader is the same person for
the LP).
Person appointed by the project partner for the parts of the project for
which it is responsible. He/she takes over the authority to represent the
project partner in the project, deciding on project important and strategic
matters, to control the overall activities and the financial issues.
Project Financial Manager
Project Manager
Person responsible for the day-to-day management, for the accounts,
financial reporting, the internal handling of ERDF funds and national cofinancing.
The PM is the deputy member at the SG, representing the corresponding
Project Coordinator.
(the Project Financial Manager and the Project Manager is the same
person for the LP).
Person appointed by the project partner for the day-to-day project
management, including both the technical and the administrative/financial
matters.
The PMs are deputy members at the SG, representing the corresponding
Project Leaders.
Other technical staff
Other technical staff
Persons who regularly work on the technical parts of the project.
Persons who regularly work on the technical parts of the project.
Other admin./financial staff
Other admin./financial staff
Persons who regularly work on the admin./financial parts of the project.
Persons who regularly work on the admin./financial parts of the project. 3
2.3 Application Form: management and coordination
► Staff and mailing list
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2.3 Application Form: management and coordination
► Component leaders
They coordinate, in cooperation with the LP, component activities and partners involved, propose methodologies,
check work progress, collect the PPs’ contributions for outputs finalisation.
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2.3 Application Form: management and coordination
Management flow chart
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2.3 Application Form: management and coordination
7
¿Questions?
8
made possible by the
Co-financed by the ERDF
INTERREG IVC
INNOVATION & ENVIRONMENT
REGIONS OF EUROPE SHARING SOLUTIONS
Thank you for your kind attention!
Marco Mobrici
Institute for Transport and Logistics Foundation
Phone +39 051 28 3246
Fax +39 051 28 3169
mmobrici@regione.emilia-romagna.it