Ministry of Government and
Consumer Services
ServiceOntario
Companies and Personal Property
Security Branch
(mailing address)
393 University Avenue, Suite 200
Toronto ON M5G 2M2
(physical address)
375 University Avenue, 2 nd
floor
Ministère des Services gouvernementaux et des Services aux consommateurs
ServiceOntario
Direction des compagnies et des sûretés mobilières
(adresse postale)
393, avenue University, bureau 200
Toronto ON M5G 2M2
(adresse municipale)
375, avenue University, 2 e
étage
An Ontario business or not-for-profit corporation must file a Form 1, Initial Return/Notice of
Change under the Corporations Information Act to report any change to the following corporate information contained on the Companies and Personal Property Security Branch Public Record:
•
Registered or head office address
•
Mailing address
•
Language of preference
•
Director/officer information (e.g. address for service, date elected/appointed, date ceased to hold office, officer title, etc.)
COMPANIES AND PERSONAL PROPERTY SECURITY BRANCH REQUIREMENTS
Form 1, Initial Return/Notice of Change
All Ontario business and not-for-profit corporations are required to file a Form 1, Initial Return setting out the prescribed information within 60 days after the date of incorporation, amalgamation or continuation into Ontario of the corporation (S. 2(1) & (2) of the Corporations
Information Act ).
After filing a Form 1, Initial Return, business and not-for-profit corporations are required to file a
Form 1, Notice of Change for any change in the information previously filed within 15 days after any change takes place (e.g., when a corporation changes its address or any information concerning its directors or officers, S.4 (1) of the Corporations Information Act ).
FEE
There is no Ministry fee to file an Initial Return/Notice of Change.
FORMS
The Form 1, Initial Return/Notice of Change is available on the ServiceOntario website at www.ServiceOntario.ca.

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Forms may also be picked up at the Companies and Personal Property Security Branch Public
Office at the above address.
COMPLETING THE FORM 1, INITIAL RETURN/NOTICE OF CHANGE
To help clients complete the Form 1, Initial Return/Notice of Change correctly, the Branch has created an information sheet entitled “Checklist for Completing Form 1, Initial Return/Notice of
Change, under the Corporations Information Act . “
Clients may obtain the information sheet from the ServiceOntario website at www.ServiceOntario.ca.
The completed forms can be dropped off or mailed to the above address. Due to the large number of filings it takes several weeks until the updated information is recorded on the public record. Clients should wait 25 business days if they wish to order a Corporation Profile Report with the updated information.
ELECTRONIC FILING OF FORM 1, INITIAL RETURN/NOTICE OF CHANGE
Clients who wish to have the corporation’s updated information reflected on the Public Record immediately may file the Initial Return/Notice of Change electronically through Service Providers under contract with the Ministry of Government and Consumer Services.
Clients may order an electronic data extraction report (data extract) to facilitate the electronic filing process. The data extract allows clients to review existing corporate information on the
Public Record, temporarily store and edit this information, prior to filing the changes electronically.
For information about visit Service Providers under contract with the Ministry of Government and Consumer Services visit the ServiceOntario website at: www.ServiceOntario.ca.
GENERAL INFORMATION
Please be advised that the COMPANIES AND PERSONAL PROPERTY SECURITY BRANCH
CANNOT GIVE LEGAL ADVICE . This information is intended as a general guide only. For further assistance or legal information, please consult private legal counsel.
If you need a lawyer, you may wish to contact the Lawyer Referral Service of the Law Society of
Upper Canada. You will be referred to a lawyer for up to a half-hour free legal consultation, either in person or over the phone. Please note that this is a toll service and phoning the Lawyer
Referral Service line will automatically generate a $6.00 charge on your phone bill, in the month following your call. You must be 18 years of age to access this service. The number is 1-900-
565-4577 (1-900-565-4LRS).
For details governing the information filing requirements for corporations in Ontario, please refer to the Corporations Information Act . The Corporations Information Act is available on the
Internet at www.e-laws.gov.on.ca or can be purchased through Publications Ontario at (416)
326-5300 or toll-free at 1-800-668-9938. The website for Publications Ontario is www.publications.gov.on.ca.

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Registered or Head Office Address
Whenever a business or not-for-profit corporation changes its registered/head office address, a
Form 1, Notice of Change, under the Corporations Information Act must be completed and filed with the Companies and Personal Property Security Branch within 15 days after the change takes place (S. 4(1) of the Corporations Information Act ).
Directors
An Initial Return listing the names of all the directors of the corporation, their address for service and date they were elected/appointed or ceased to be a director, must be filed within 60 days from the date of incorporation, amalgamation or continuation into Ontario. If any of the information changes a Notice of Change must be filed setting out all the current information within 15 days after the change takes place.
Corporations are no longer required to file a copy of a resolution or special resolution concerning changes to director or officer information or the registered/head office address.
However, this information must be kept at the registered or head office of the corporation.
Officers
Only the five most senior officer positions must be recorded on the Initial Return/Notice of
Change. If one individual is both the president and secretary of the corporation it counts as two positions (i.e. 2 separate officer positions must be reported on the form). If the information concerning the five most senior officers changes, a Notice of Change must be filed within 15 days after the change. Information concerning any officers other than the five most senior officers reported on the form must be kept at the registered/head office address.
RELATED INFORMATION SHEETS
Checklist for completing Form 1, Initial Return/Notice of Change under the Corporations
Information Act
November 30, 2007
(aussi disponible en français)