In Other Words
Feminist Community Center
Job Title:
Lead Staffing Coordinator
Position Type:
Volunteer Position
Reports To:
Board/ Financial Personnel
Location:
14 NE Killingsworth Ave. PDX
Travel Required:
No
Salary:
$0.00
Job Description
Role and Responsibilities
In Other Words is a non-profit community center in NE Portland. Our Mission is to support, enrich, and empower communities through
educational and cultural events, art, and literature. We achieve this by having a bookstore, lending library, consignment program and community
events programming. In order to help grow our community center’s vision and community engagement, we are looking for a passionate and
qualified individual to serve as our Lead Store Coordinator. The Lead Staffing Coordinator’s role is to oversee staffers’ jobs and accountability,
cultivate a supportive feminist mentorship program, promotes our values and mission of IOW with the responsibility to make quick decisions
about the day-to-day actions in the store.
The Lead Staffing Coordinator will also be responsible for the following:
• Coordinate 3 separate volunteer trainings between senior volunteers and new volunteers*
• Maintain and coordinate the schedules all staffers and strive to have two staffers on every shift
• Oversee internal communications, complaints, issues that staffers may have*
• Ensure all staffers are abiding by the IOW policies and oversees absenteeism policy *
• Gather job descriptions from other volunteer teams to keep as common knowledge and post job descriptions when needed
• Gather individual work team policies and procedure to keep as common knowledge documentation
• Create, maintain, and update the Staffing Binder*
• Oversight of short-term volunteer projects and internships*
• Alternate On-call/Emergency responsibilities with other Lead Coordinators, such as but not limited to,
• Shift coverage for scheduled events, scheduled staffing shifts, public outreach, and store emergencies *
• Provide excellent mentorship services to staffers and volunteers
• Look into offsite trainings that would be useful for board members and volunteers alike*
• Attend board meetings and sharing that knowledge with the staffers/volunteers*
• Communicate regularly with work teams regarding donations, consignment, books and orders
• Listed on the emergency calling list for the alarm company*
• Be available to field volunteer and staffer questions when needed
• Create weekly staffer emails to keep everyone up to date on what is happening in the store
• Implement punch in and out procedures to help in grant reporting*
• Maintain the scheduling@inotherwords.org email account
• Attend weekly or bi-weekly Lead Coordinator meetings with the other Lead Coordinators, in which, as a group the Coordinators are
specifically responsible for, but not limited to, *
• The creation and management of centralized documentation and knowledge base
• The creation of a action plan to cultivate a cohesive mentorship process for IOW volunteers
* denotes in-store presence needed to fulfill these responsibilities
Qualifications and Education Requirements
• Interest in being at part of a large feminist community
• A dedication to the IOW mission and values
• Excellent leadership skills
• Professional and friendly communication skills; in person, on the phone, and through emails
• Goal oriented with excellent attention to detail
• An In Other Words volunteer who has been with the organization at least 3 months required unless not feasible.
• The ability to multi-task and prioritize assigned work
• Self motivated, solution orientated
• Professional demeanor in an office environment
• Must be able to attend all Board Meetings or other meetings when required
• Must be have the ability to cover any shifts when needed and be able to be connected when needed.
•
This person should expect to be in the store for staffing, meetings, events and such between 2 to 4 times a week
1
In Other Words
Feminist Community Center
Application Process
If you are interested in applying for this volunteer position please submit your resume with 3 references and a cover letter showcasing why you
feel like you are a good candidate for this position to humanresources@inotherwords.org by 5:00pm on July 5th, 2013. Thank you for your
interest. We are an equal opportunity volunteer recruiter.
2