Job profile:
Administrator
Job title: Administrator
Responsible to: National Co-ordinator
Salary: £14,500 pro rata
Hours: 21 hours per week (excluding breaks) to be worked over at least 3 days
Location: Birmingham
Contract: Permanent (on successful completion of a six-month probationary period)
Holiday: pro rata to 28 days plus Bank Holidays per annum (based on a 5 day week)
_____________________________________
Job brief
To handle the administration of SCM’s work and ensure that everything runs smoothly, both day-to-day
in the office and at events run by the movement.
Key areas of responsibility are:
• Manage the post and staff the telephone in the office and undertake a range of administrative tasks
including maintaining databases, updating the website, record keeping and correspondence.
• Organise all paperwork and communications for events and meetings, taking minutes where
appropriate.
• Maintain stocks of stationery and oversee equipment, utilities and bills for the office.
• Keep the accounts up to date and produce monthly bank reconciliations and financial reports, as
well as liaising with SCM’s accountant to produce the end-of-year accounts.
• Attend SCM events where possible to manage bookings and other essential administration.
• Plan and carry out regular mailings to SCM’s membership, with support from other staff and
oversee production and distribution of publications and materials.
• Assist other staff and volunteers with marketing and fundraising work as appropriate.
Position in organisation
General Council
National Co-ordinator
Administrator
Links Worker
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Person specification
Attributes
Essential
Desirable
Method of
Assessment
1. Education
and Training
GCSE maths and English grades A-C or
equivalent qualification
Training in spreadsheet,
database and accounts
packages
A+I
2. Experience
Experience
Experience of office administration
Experience of administration in
a membership based
organisation
A+I
Ability to maintain office filing and
administrative systems accurately and
methodically
Experience of fundraising
administration
Experience of maintaining and updating
databases
Experience of organising events
A+I
Ability to understand budgets and
accounts, and make calculations for
budgets etc
Experience of managing
volunteers
A+I
Able to carry out research and
communication using email and the
internet
Experience of working with
Higher Education students
and/or young people
A+I
Competent in the use of Microsoft office,
including Word, Excel, Access and
Publisher
Familiar with accounting
packages such as ‘QuickBooks’
and ‘Sage’
A+I
Experience of maintaining office
accounts, recording income and
expenditure etc
3. Special
Knowledge
and Skills
4. Special
Qualities
Good oral and written communication
skills to write letters, minutes, reports etc
and deal with telephone queries
A+I
Ability to work to deadlines and manage
competing priorities
A+I
Able to work flexibly as part of a small
team
A+I
Able and willing to work alone for periods
of time without close supervision
A+I
Prepared to work some irregular hours,
including evenings and weekends
A+I
Sensitive towards people of all Christian
traditions, those of other faiths, and
those of no faith
Understanding of SCM’s
inclusive, aware, radical and
challenging vision of the
Christian faith
Understanding of, and agreement with,
the principles of equal opportunities and
anti-discriminatory working practices
Method of Assessment: A – Application Form, I - Interview
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A+I
A+I
Background information
SCM is a movement seeking to bring together students of all backgrounds to explore the Christian faith
in an open-minded and non-judgemental environment. SCM promotes a vision of Christianity that is
inclusive, aware, radical and challenging. The movement works to achieve these aims by:
• providing support and resources for student groups, individual students and university chaplains via
mailings, e-mail, website and visits;
• producing and distributing Movement magazine, newsletters and other publications and online
resources to encourage engagement with current theological, political and social justice issues;
• organising events, including termly gatherings and an annual conference that bring people together
and explore specific issues.
The staff team supports the national SCM network from the Birmingham office. The network is made up
of:
• student groups and chaplains;
• individual members - current students and older graduates;
• subscribers to Movement magazine;
• Friends - supporters who give regular financial support to the movement.
SCM is a student-led movement. General Council (GC) is the decision-making body of the movement,
and the trustees of the charity. Its elected members are either students or recent graduates. General
Council meets regularly to discuss the running of the movement.
If you’d like to know more about SCM please see our website at www.movement.org.uk
Guidelines for completing the application form
It is not possible to interview every applicant for a vacancy so it is necessary to draw up a shortlist.
Your application form will therefore play an essential part in the selection process. It determines
whether or not you will be shortlisted and will act as a basis for an interview if you are selected.
Read the job description carefully.
The job description clearly outlines the duties you will be expected to undertake if appointed. The
person specification represents the most important qualities necessary to perform the job efficiently
and is used to ensure that the selection is undertaken in a fair and objective manner.
Think about:
What the job entails; what interests you about the job; and whether you fulfil the criteria on the person
specification.
Please type or use black ink as it makes it easier to photocopy.
Return your completed application form to: Job Applications, Student Christian Movement,
Movement, Unit
308F, The Big Peg, 120 Vyse Street, The Jewellery Quarter, Birmingham B18 6NF or email
email your
completed form to scm@movement.org.uk.
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