BOARD MINUTES
MINUTES OF THE MEETING HELD ON NOVEMBER 19, 2013
PRESENT: Bruce, Cattat-Mayer, Cundy, Keim, Lyon, Malooly, Sanchez, Weber,
Wood, Kohl, Brinkman, Gough
ABSENT:
CALL TO ORDER:
The regular meeting was called to order at 7:00PM by T. Bruce.
MINUTES:
A MOTION was made by K. Weber to approve the minutes from the October 15, 2013
regular board meeting as amended. It was SECONDED by K. Cattat-Mayer. THE
MOTION WAS CARRIED UNANIMOUSLY.
PUBLIC PARTICIPATION: Karen Zilora was in attendance to assist with Strategic
Planning Committee presentation.
COMMUNICATIONS: None
TOWN LIAISON:
Panera Bread has put in a petition to open another location near the new Jeremiah’s on
Nine Mile Line Road.
Tomorrow night the Town Board will vote on accepting snow plow contracts.
1
COMMITTEE REPORTS:
FINANCE AND BUDGET:
A CD matured last week. The funds were rolled over into a 24 month CD.
A MOTION was made by A. Cundy to move $4000 of those funds to the checking
account while the 30 day grace period is in effect. It was SECONDED by S. Lyon. THE
MOTION WAS CARRIED UNANIMOUSLY.
PERSONNEL:
The Personnel committee conducted six interviews for a new trustee on November 11th.
One more interview needs to be completed.
A MOTION was made by K. Weber to accept the 2014 slate of officers: President –
Lynn Malooly; Vice President – Karen Wood; Secretary – Alison Cundy; Treasurer –
Dorothea Sanchez. It was SECONDED by L. Malooly. THE MOTION WAS CARRIED
UNANIMOUSLY.
LONG RANGE PLANNING:
After the Strategic Planning Committee’s presentation, a MOTION was made by L.
Malooly to accept the new Strategic Plan as presented. It was SECONDED by D.
Sanchez. THE MOTION WAS CARRIED UNANIMOUSLY.
PUBLIC RELATIONS: None
FRIENDS: None
LEGAL AND LEGISLATIVE: None
2
DIRECTOR’S REPORT:
A MOTION was made by K. Weber and SECONDED by L. Malooly to accept the 2014
Closing Dates as follows. THE MOTION WAS CARRIED UNANIMOUSLY.
Wednesday
Sunday
Sat. – Mon.
January 1
April 20
New Year’s Day
Easter
May 24, 25, 26 Memorial Day
and weekend
July 4
Independence Day
Aug. 30, 31, Sept. 1
Labor
Day and weekend
November 7 Staff in-service
training day
Nov. 26, 5 – 9 p.m.
Friday
Sat. – Mon.
Friday
Wednesday
Thanksgiving Eve
Thursday
Weds. – Fri.
Wednesday
November 27 Thanksgiving
Dec. 24, 25, 26
Christmas
Dec. 31, 5 – 9 p.m. New Year’s
Eve
Starting Saturday, June 28, the library will be open Saturdays 10
a.m. to 1 p.m., continuing through Saturday, August 23.
The library will be closed Sundays beginning Sunday, June 29, and
continuing through Sunday, August 31.
Everyone received the current edition of the Trustee Newsletter.
Staff training day was very successful. We are now a SAFE PLACE.
There is a trustee training workshop from 6-8pm tomorrow evening at Webster.
B. Brinkman will attend. Another will be presented in the Spring.
We are converting our sound recording classification system.
The landscaping around the building will begin soon.
We will again offer our hold cards from November 29 th to December 31st.
B. Brinkman is looking for a reliable vehicle to create an email blast/newsletter to
patrons. There are a variety of services to which we can subscribe, but would like to
find a free marketing service.
MCLS will be visiting PPL in January and March for staff training on how to help patrons
3
navigate www.healthbenefitexchange.ny.gov.
UNFINISHED BUSINESS:
MCLS Director, Patty Uttaro will give a presentation at the January 2014 regular
meeting.
The schedule of remaining discussions from the Trustee Handbook to begin again in
January:
Personnel 28
Budgets and Finance 33
Planning and Evaluation 38
Access to Library Services 40
Facilities 41
Risk Management 43
Information Technology 45
Public Relations and Advocacy 46
Library Friends and Foundations 47
Trustee Education 49
Intellectual Freedom, Censorship and Privacy 51
Selection of Trustees - Association Libraries 53
February 2014 Mary
March 2014
April 2014
May 2014
June 2014
July 2014
August 2014
September 2014
October 2014
November 2014
December 2014
January 2015
This schedule may be altered in the coming months to review other pertinent topics.
NEW BUSINESS:
Membership will vote at the December regular meeting to change the current name of
the Long Range Planning Committee to the Strategic Planning Committee.
If name change is passed, the By-Laws will also need to be changed.
CLAIMS PAYMENT AUTHORIZATION:
A MOTION was made by K. Weber to approve the payment of this month’s vouchers as
submitted in the amount of $18,671.82. It was SECONDED by L. Malooly. THE
MOTION WAS CARRIED UNANIMOUSLY.
The meeting to finalize the 2013 Budget will be held at 5:30pm on January 7 th.
4
APPOINTMENT OF AUDITOR:
The auditor for the December 17, 2013 regular board meeting and the January 7th final
voucher meeting will be K. Wood.
ADJOURNMENT OF REGULAR MEETING:
A MOTION was made by K. Weber to adjourn the regular meeting at 8:38PM. It was
SECONDED by K. Cattat-Mayer. THE MOTION WAS CARRIED UNANIMOUSLY.
Respectfully submitted,
Patricia A. Gough, Secretary
5