No.LI1019/5/2014-0&M
Government of India
Department of Commerce
(Supply Division)
1\
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Dated the
December, 2014
Office Memorandum
Subject:
Advisory for use of email and web services in compliance of the order of
High Court of Delhi under Public Records Act, 1993 - reg.
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A copy of Department of Commerce's No.9!85!2014-FT -Coordination dated 8'h
December, 2014 alongwith O.M. No.2 (l03)/2014-CERT-In dated 27.11.2014 received
from Department of Electronics and information Technology, New Delhi, on the subject
mentioned above, is enclosed for information and compliance.
.
Encl: As above.
(Ajay Kumar)
Under Secretary to the Govt. of India
Ph. 23062946
To
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2.
3.
4.
DG (S&D), DGS&D, Jeevan Tara Building, Parliament Street, New Delhi
CCA, Department of Commerce (Supply Division, 16-A, Akbar Road
Hutments, New Delhi
Director (IF), IF Wing, Jeevan Tara Building, New Delhi/IF wing KolkattalIF
Wing, Mumbai
v ~ (1Ft) fJ'eW ~
All Under Secretaries/Section Officers in Supply Division (Sectt.)
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MOST IMMEDIATE
No. 9/85/20 14-FT (Coord)
Government of India
Ministry of Commerce and Industry
Department of Commerce
Udyog Bhawan, New Delhi.
Dated, the q-f!",., December, 2014. '.
Office Memorandum
Subject:
Advisory for use of email and web seNices in compliance
of High Court of Delhi under Public Records Act, 1993.
of the order'
The undersigned is directed to convey that DG, CERT-In, Department of
Electronics and information Technology has issued an advisory for use of email and
web services in compliance with the order of High Court of Delhi under Public
Records Act, 1993. (Copy of DeitY OM No.2(103)/2014-CERT-ln
dt.27.11.2014 is
enclosed). The advisory inter alia highlights the need for all Government seNants tQ
use the email/web services provided by NIC only, to ensure that no security breach
. occurs in using these services.
All concerned should either use e-mail services
provided by NIC only or they should use, e-mail and web services provided by a
service provider within India only, for all official communication as a security measure.
In this regard, security guidelines/advisories, as issued from time to time by CERT-In
should be followed, without exception.
2
A copy of the CERT-In Advisory, for use of email 'and web services In.
compliance to the order of High Court of Delhi under Public Records Act, 1993!
alongwith a cornpliance certificate
has also been uploaded in the DoC's webslte.'
which may be perused by officers and staff in the Department of Commerce
at
(DoC NIC) intranet, under heading-Notice
Board as Advisory for use ore-mail
and web services"> CERT-In Guidelines regarding vuinetebitities in the Desklop
Seerch utility software.
3.
All officers/staff of DoC are requested that the relevant rules as well as the
advisory for use of email and web services are strictly complied, with immediate
effect. Since the compliance report in this regard is to be reported to the Commerce
Secretary, it is requested that all officers and staff of DoC may fill up the compliance
certificate in the proforma enclosed and furnish the same to
FT(Coordination)
Section latest by 31.12.2014 with a copy to the concerned Establishment
Section
(E-I, E-II, E-III, E-IV, GA Section etc.).
Jt-'I(,L~_.('.
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(M.C. Luther)
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All
All
All
All
Ali
Director (Coordination)
EPABX NO.503
Sr. Officers at and above the rank of Joint Secys in the DoC
Directors/Dy Secys in DoC
Under Secretaries in DoC
Section Officers in DoC
Sr. PPSs/PPSs/PAs in DoC
DEOs in DoC, DGFT,DGAD, DGS&D, DGCI&Setc (through Gen.Section)
Copy to .- NIC, DoC-with the request to upload the above mentioned advisory
alongwith the compliance proforma. Soft copy of these have
also been forwarded.
Copy to:- PPS to CS
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and noted the contents of the O.M.No.2(103)/2014~CERT-ln dated
27.112014 relating to use of email and web services. I hereby certifythat, for ;lil
server/gateway: only. I confirm' that I am not using email/web 'services for offir:j;)!
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New Delhi.
Dated 27.11.2014
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OFFICE MEMORANDUM~
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Subject: Advisory for use of email and web services in respect of com pliance to the order
of High Court of Delhi under Public Records Act, 1993
Internet has given the flexibility of accessing information
from anywhere, any time
through variety of techniques and technology be it computer system, mobile phone or 'Tablets.
The email and the wel> services have emerged today as one of the most essential mode of
communication
between
people
to people, people
to organizations,
and organizations
to
organizations. At the same time security risks have also increased while accessing information
over the Internet through email or web as some of the adversaries have launched. targeted attacks
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to steal or damage theTnfbhnation for different purposes and interests.
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There ,are number
of organizations
in the country as well as outside the country providing
email and web services . ._to any
person irrespective of the location.
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The National
Informatics
.
Centre (NIC)'under Department of Electronics and Information Technology
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(DeitY) has hosted
email and web hosting services in the country for use by employees of Government, be 11Central
or State Government, for government related communications
within government as well as outside the government.
and disseminating
the information
NIC has been quite liberal in creating the
email and web accounts for Government employees both in the Central and State governments.
They arc also regularly engaged in strengthening the infrastructure both from the point of view
of faster access and security.
It has been observed that a number of officials in the Ministries/Departments
3.
central and state government are using the private mail services particularly
from outside India for official communications.
in the
hosted and operated
Such official communications
are government
and also the public records, It is to mention that data pertaining to such emails and web services
is stored by these service providers outside India and is fully under their control. At the time of
or data loss it becomes very difficult to obtain . data from those
.. securitv breach incident
-
any
-',
service providers apart from the possibility of leakage of information as they are controlled by
the service providers outside the country.
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Govern mcnt:
Provided thaI no such prior approval
shall he required
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taken or sent 'c,;;[of' India for any ~)rficial purpose"
The lli gh Court of Delhi in a writ petition
'i,
3672/2()12,K,N,.~G0yiI1(Jac:lilrya
W,P,(C)
versus Union () r India has: been particularly concerned with the official commun!ca~i{)11s made .
through email and web ~lfsiIlg services provided
.~country:
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Keeping in view the observations of the High Court of Delhi, the Public Records Atl,
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Al["flle MinlsCtrics7Departnie'~of Cciifral"and'Statc-GoVci'nnlc'ntsCs
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c~ml\i1services provided by National Informatics Centre (NIC) or they sbould use
thch' own .e-mail and web services, being fully controlled by them and hosted in
India for.. o'ffici~l
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time to time should be follo~ed.
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CERT-In
security guidelines/advisories' as issued
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This issues with the approval of Secretary, DeitY.
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(Gulshan --~-l
Rair.
Director General, CERT':In, DeitY
Phone: 01I-24368544
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The Secretary, Dep~rtment ofTeleco~unications
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The Secretary, Department of Posts
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The Secretary, Department of Electronics & Information Technology
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The Secretary, Department of Food and Public Distribution
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The Secretary, Department of Consumer Affairs
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The Secretary, Department of Defence
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The Secretary, Department of Defence Production
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The Secretary, Department of Defence Research and Development
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The Secretary, Department of Ex-Servicemen Welfare
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The Secretary, Department of Financial Services
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The Secretary, Department of Economic Affairs
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The Secretary, Depa.rt.rfientofExpenditure
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The Secretary, Department of Revenue
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The Secretary, Department of Disinvestment
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The Secretary, Department of Public Enterprises"
The Secretary, Departmentof Home Affairs CflS;>Jp.e
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The Secretary, Department of Official,Langu~~~;~
The Secretary, DepartmentofBorder
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The Secretary, Department of Inter State Council Secretariat
The Secretary, Department of School Education & Literacy
The Secretary, Department of Higher Education
The Secretary, Department of Legal Affairs
The Secretary, Department of Justice
The Secretary, Department of Legislative Depmiment
The Secretary, Department of Personnel & Training
111eSecretm'Y, Deprutment of Administrative Reforms & Public Grievance
The Secretary, Department of Pension & Pensioners Welfare
The Secretary, Depaliment of Rural Development
The Secretm'y, Depaltment of Land Resources
The Secretal'Y, Depaltment of Science and Teclmology
The Secretary, Depruiment of Scientific alld Industri~l Research
The Secretary, Deprutment of Bioteclmology
The Secretary" Departrnent of Social Justice & Empowermel1t
The Secretary, Department of Disabilit)1 Al.ifairs
The Secretary, Department of Space
The Secretary, Deprutment of Sports
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The Secretal'y, Ministry of Water Resources
The Secretary, Millistryof \}lomen and Child development
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