Marin Local Agency Formation Commission
Planning Agency / Subdivision of the State of California
LAFCO
AGENDA REPORT
August 13, 2015
Item No. 11 (Business / Action)
August?, 2015
TO: Local Agency Formation Commission
FROM: Keene Simonds, Executive Officer
SUBJECT: Approval of Job Description for Administrative Analyst Position
The Commission will consider approving a job description and associated
benefits for an administrative analyst position. The position would be a
fulltime employee with a salary range of $67,636 to $82, 118. The position
would also receive health and pension benefits consistent with
unrepresented employees with the County ofMarin. The Executive Officer
recommends Commission approval with any desired changes.
Local Agency Formation Commissions (LAFCOs) are responsible under the CorteseKnox-Hertzberg Local Government Reorganization Act of 2000 ("CKH") to regulate and
plan the formation and development of local governmental agencies and municipal
services. CKH prescribes personnel requirements for LAFCO under Government Code
Section 5684 and marked by appointing an executive officer to conduct and perform the
day-to-day business of the agency. This statute also directs LAFCOs to appoint
additional staff as it deems appropriate in fulfilling its regulatory and planning duties.
A. Background
Adopted Work Plan
Marin LAFCO's ("Commission") current adopted work plan includes a cariyover project
from the previous fiscal year for the Executive Officer to complete a staffing needs
assessment for the agency. This project is premised on addressing the Commission s
directive from the two most recent annual workshops for the agency to invest additional
resources in advancing its standing study requirements as prescribed by the California
Legislature; specifically performing municipal service reviews on a regular five-year
rotation as contemplated under Government Code Section 56430.
2015-2016 Operating Budget
The Commission's adopted operating budget for 2015-2016 includes a placeholder in
the amount of $94,305 to cover the estimated costs of hiring a fulltime analyst position.
This amount is spread-out among various salary and benefit accounts and directly tied
to matching to a compatible position - Administrative Analyst I - with the County of
Marin as historically practiced by the Commission. The addition of this placeholder,
pertinently, was made in step with the Executive Officer s staffing needs assessment
and vetted by the Budget Committee (Arnold, Condon, and Rodoni).
Administrative Office
555 Northgate Drive, Suite 230
San Rafael, California 94903
T: 415^46-4^09 F: 415-^46-^^10
marinlsfco.org / staff@morinlafco.org
jGffryEle-chfisld Chair
1/acantVice Chair
J'jd/ Arnold, Jack Bake', Carla Condon, Damon Conrolly, Craig K. Murray, Gary Ph ill ips Regular Members
Chris Eurdick, L°w K;ous, Kats Sears. Herb V/einsr Alternate Members
Keene Simonds Executive Officer
Mann LAFCO
August 13, 2015 Meeting
Agenda Report / Item. No. 11
B. Discussion
This item is for the Commission to consider approving a job description and benefits for
a new position with Marin LAFCO titled Administrative Analyst. This action is consistent
with staffing needs assessment performed by the Executive Officer as detailed below and
if approved by the Commission would allow staff to proceed with an open recruitment
directly managed by the Executive Officer. Assuming a successful recruitment the
anticipated start date for the new hire would be November 2015.
Need for Position
As discussed during the budget hearings the Commission has an immediate and ongoing
need for staff support services given its existing and projected workload with the
preference therein to hire a fulltime analyst as opposed to utilizing consultants. Two
related issues underlie this preference. First and foremost, using a staff analyst positions
Marin LAFCO to enhance its organization capacity in meeting its regional growth
management responsibilities. It also helps to ensure the resulting work products - and
in particular municipal service reviews - are more closely aligned to incorporating local
conditions. Second, the available pool of consultants capable and interested in preparing
these types of studies is limited based on the Executive Officer's past and current
inquires. The improving economy further narrows the potential consultant pool as larger
development projects take precedence.
The majority of the workload for the analyst position as referenced would be tied to
assisting the Commission in its study responsibilities and specifically the agency's
relatively new directive to regularly prepare municipal service reviews and sphere
updates. (The remainder of the workload would involve processing boundary changes,
special projects included in the annual the work plan, and general office duties.) These
study responsibilities - which includes 65 local agencies in Marin County - were a central
addition to CKH in 2001 with the inaugural cycle requiring completion by January 1,
2008 and then repeated eveiy five years thereafter.1 A listing of studies prepared during
each of the past two cycles is provided as Attachment One. A listing of studies calendared
for the current cycle (2013, 14 to 2017,18) is provided as Attachment Two.2
Proposed Job Description and Benefits
The proposed description for the Administrative Analyst position is oriented towards
candidates interested in regional planning and or public policy with minimum
qualifications being graduation from a four-year degree in a related field. No specific
work experience is necessary. Expected competencies include familiarly wifh the role
and function of Marin LAFCO and other forms of local government as well as the ability
to perform entry to intermediate qualitative and quantitative analyses. Specific duties
The scope of these studies is determined by each LAFCO with the inferred understanding not all agencies and services need the same
level of analysis so long as the membership has sufficient information to make the required and associated determinations. Further,
only Contra Costs LAFCO has more local agencies subject to its oversight at 67 compared to Marin LAFCO at 65.
As part of the 2014 strategic session the Commission agreed to amend the current study schedule dates from calendar to fiscal years.
2 ] Pa ge
Marin LAFCO
August 13, 2015 Meeting
Agenda Report / Item No. 11
are outlined within an explicit emphasis the position's primary role is to prepare studies
on local governmental services with direct supervision provided by the Executive Officer.
The Administrative Analyst position would be an employee of the Commission and
provided pay and benefits that align to a compatible position with the County of Marin
(Administrative Analyst I). This includes a five-step annual salary range starting at
$67,636 and ending at $82, 118 based on a 40-hour work week.3 Benefits would include
health and pension consistent with unrepresented employees with the County of Marin
and include mandatory participation in the Marin County Employee Retiree Association.
A copy of the job description and associated benefits is provided as Attachment Three.
C. Analysis
The proposed job description and benefits for the Administrative Analyst position is
borne from a prolonged review by the Executive Officer in assessing the agency's staffing
needs relative to Commission stated policy directives. This includes investing in Marin
LAPCO's organization capacity in step with meeting its directive to proactively study the
availability and performance of municipal services and effectuate appropriate
governance and boundary changes accordingly. The proposed benefits are consistent
with budgeted resources and continue the Commission's practice to identify and use
comparable positions with the County of Marin for purposes of setting compensation.
D. Alternatives for Action
The following alternative actions are available to the Commission.
Alternative Action One (Recommended):
Approve the proposed job description and benefits for the Administrative Analyst
position provided as Attachment Three with any desired changes as identified.
Alternative Action Two:
Continue consideration of the item to the next regular meeting and provide direction
to staff for additional information as needed.
E. Recommendation
Staff recommends approval of the proposed Job description and benefits as presented
and as outlined as Alternative Action One in the preceding section. Approval will allow
the Executive Officer to proceed with an open recruitment with the ultimate goal of filing
the position by November.
The adopted 2015-2016 budget anticipates the annual pay range for the Administrative Analyst position at $67,242 to $81,639
based on an anticipated 2.4% cost-of-liv ing adjustment. The anticipated co st-of-living adjustment is now 3.0% based on the recent
approval made by the County of Marin and is the subject of a. separate agenda item.
3 I Page
Marin LAFCO
August 13, 2015 Meeting
Agenda Report / Item No. 11
F. Procedures for Consideration
Staff has agenized this item as part of the regular business calendar. The following
procedures are recommended with respect to the Commission s consideration:
1) Receive verbal report from staff;
2) Invite comments from the audience (voluntary); and
3) Discuss item and consider action on recommendation.
Respectfully ^Li^imitted.
Keene
Executive Officer
Attachments:
1) SOI/MSR Status for All Local Agencies
2) Study Schedule for Current 5-Year Cycle
3) Proposed Job Description and Benefits for Administrative Analyst Position
4 I Fag e
M^mA
Marin Local Agency Formation Commission
Local Agencies Reviewed in First Two SOI/MSR Cycles
Current % of Total % Change in SO) MSR/SOI MSR/SOI
Cities
Population Population 10-Yr Population Adopted 1st Rnd (01-07) 2nd Rnd (08-12)
1
Belvedere
2
3
Corte Madera
4
Larkspur
Fairfax
5 Mill Valley
6 Novato
7 Ross
8 Sausalito
9 San Rafael
10 San Anselmo
11 Tiburon
Incorporated
Unincorporated
County Total
2/086
9/320
7,499
12/021
14/147
52/554
2,446
0.96%
4.44%
2004
1982
2007
2007
2004
1982
2007
7/116
2.80%
-1.02%
2004
58/182
12/431
9/031
22.91%
2.69%
4.89%
1.67%
3.56%
3.18%
1984
1986
1982
186,833
73.55%
5.32%
6 7,174
26.45%
-1.26%
254/007
100%
3.51%
0.82%
-0.19%
3.67%
1.16%
2.95%
2.88%
4.73%
1.31%
5.57%
4.57%
20.69%
9.13%
2004
2007
2007
2007
2010 / Cursory
2004
2010 / Cursory
2008 / Cursory
2010 / Cursory
2010 /Cursory
2002
2007
2004
2006
2007
2004
2007 / Cursory
2010/Cursory
Leeend
"Cursory" denotes staff presented an agenda item for Commission discussion/direction in which the membership determined no further study was needed
........" means not done
1»L<^
Special Districts
Subject to Marin LAFCO
Active SOI MSR/SOI MSR/SOI
Services Adopted 1st Rnd (01-07) 2nd Rnd (08-12)
(a) independent Distracts
1 Almonte Sanitary District
2 Alto Sanitary District
3 Bel Mann Key Community Serivces District
4 Bolinas Fire Protection District
5 Bolinas Public Utility District
wastewater/garbage
wastewater/garbage
reclamation/landscape/+
fire protection
water/wastewater/garb3ge/+
6 Homestead Valley Sanitary District
wastewater/garbage
7 Inverness Public Utility District
water/fire protection
8 Kentfield Fire Protection District
9 Las Galinas Valley Sanitary District
10 Marin City Community Services District
11 Marin County Resource Conservation District
12 Marin Heaithcare District
13 Mann Municipal Water District
fire protection
wastewater/recycled water/garbage
recreation/garbage/!ighting/+
soil conservation
medical at Marin General
1983
1983
2002
1984
1984
1983
1984
1984
1983
1984
1984
1984
14 Marinwood Community Services District
fire protection/recreation/lighting/+
1983
1983
15 Muir Beach Community Services District
fire protection/water/recreation/-i-
1984
water/wastewater
2002
2002
2002
1983
1985
1984
1984
1999
1984
1984
1983
1983
1983
1983
1998
16 North Marin Municipal Water District
17 Novato Fire Protection District
18 Novato Sanitary District
19 Richardson Bay Sanitary District
20 Ross Valley County Sanitary District 1
21 Sausalito-Marin City Sanitary District
22 Sleepy Hollow Fire Protection District
water
fire/paramedic/ambulance
wastewater/recycled water
wastewater/recycled water
wastewater
wastewater
fire protection
23 Southern Marin Fire Protection District
fire/paramedic/ambulance
24 Stinson Beach Fire Protection District
fire protection/ambulance
25 Stinson Beach Water District
26 Strawberry Recreation District
27 Tamalpais Community Services District
28 Tiburon Fire Protection District
29 Tiburon County Sanitary District 5
30 Tomales Village Community Sen/ices District
water/wastewater/garbage
recreation/garbage
wastewater/recreation/garbage/+
fire protection/paramedic/ambulance
wastewater
wastewater/recreation/+
2005
2005
2002
2011
2011
2007
2007
2005
2007
2007
2006
2004
2011
2010 / Cursory
2009
2011
2006
2007
2002
2002
2002
2005
2007
2005
2008 / Cursory
2008 / Cursory
2008 / Cursory
2011
2007
2004
2010/Cursory
2008
2008
2004
2004
2004
2005
2010 / Cursory
2011 / Cursory
2010 / Cursory
2010
Legend
"Cursory" denotes staff presented an agenda item for Commission discussion/direction in which the membership determined no further study was needed
"........" means not done
Special Districts
Subject to Marin LAFCO/ Continued...
Active SOI MSR/SOI MSR/SOI
Services Adopted 1st Rnd (01-07) 2nd Rnd(08-12)
(b) Dependent Districts
1 CSAl(Loma Verde)
2 CSA 6 (GaIIinas Creek)
3 CSA9(Northbridge)
4 CSA 13 (Lucas Valley)
5 CSA 14 (Homestead Valley)
6 CSA16(Greenbrae)
7 CSA17(Kentfie!d/Larkspur)
8 CSAlS(LasGallinas)
9 CSA19(SanRafael)
10 CSA 20 (Indian Valley)
11 CSA 23 (Terra Linda)
12 CSA 25 (San Mann)
13 CSA 27 [Ross Valley)
14 CSA2S(WestMarin)
15 CSA 29 (Paradise Cay)
16 CSA 31 (Unincorporated Area)
17 CSA 33 (Stinson Beach)
18 Marin/Sonoma Mosquito and Vector Control District
19 Mann County Parks Open Space District
open space/iighting
drainage
streets
fire protection/open-space
parks
parks
parks/police
parks
1984
fire protection
1984
parks
2002
1984
parks
ambulance
drainage
fire protection
parks
vector/mosquitoes/y.jackets
recreation
wastewater
22 Murray Park Sewer Maintenance District
wastewater
24 Mann County Flood Control and Water Conservation
1984
1983
2002
2006
2006
2006
2006
2007
2007
2006
2006
2007
parks
ambulance
20 San Rafael Sanitation District
21 Corte Madera County Sanitary District
23 San Quentin Village Sewer Maintenance District
2002
1983
1983
1983
1983
wastewater
1984
1984
1991
2006
2003
1983
1983
1984
1983
2007
2006
2007
wastewater
flood control/storm water
' Sonoma IAFCO prepared its own report on the Marin/Sonoma MVCD in 2005; Mann IAFCO took no formal action
Legend
"Cursory" denotes staff presented an agenda item for Commission discussion/direction in which the membership determined no further study was needed
........" means not done
AtUn^^"
Marin Local Agency Formation Commission
Political Subdivision of the State of California
2013/14-2017/18
Study Schedule
Adopted June 12,2014
Amended January 21, 2015
Preamble:
The Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000 ("CKH") requires
Local Agency Formation Commissions (LAFCOs) to review and update spheres of influence for
all cities and special districts by January 1, 2008 and every five years thereafter. CKH specifies
LAFCOs inform their sphere of influence updates by preparing comprehensive evaluations municipal service reviews — to determine the availability and adequacy of local governmental
services relative to current and future cotnmunity needs. The collective purpose of these studies
is to make LAFCOs more proactive in independently overseeing the logical formation and
development of local government agencies and their services with increasingly emphasis on
promoting accountability and efficiency.
Objective:
This study schedule is intended to serve as a guide to Marin LAFCO in fulfilling its statutory
directives to prepare municipal service reviews and sphere of influence updates during the
legislative cycle covering the 2013/14 to 2017/18 period. The study schedule has been prepared
in consultation with affected agencies and input from the general public and reflects the
Commission's interests and priorities over the referenced period. The Commission will
regularly review and amend, as needed, the study schedule to help track progress as well as
adjust to changes in priorities and resources.
Study Schedule:
Fiscal Year 2014/15
Countywide Study on Public Water Service
Marin Municipal Water District
North Marin Water District
Muir Beach Community Services District
Bolinas Community Public Utility District
Inverness Public Utility District
Stinson Beach County Water District
Las Gallinas Valley Sanitary District
Novato Sanitary District
* Limited to water service activities
UDQ
Mariti LAFCO
Adopted Study Schedule
20I3/14to 2017/18
Fiscal Year 2015/16
North/North Central 101 Study on Sewer
San Rafael Sanitation District
Las Gallmas Valley Sanitary District
Corte Madera Sanitary District No. 2
Ross Valley Sanitary District No. 1
Murray Park Sewer Maintenance District
San Quentin Sewer Maintenance District
Central Main Sanitation Agency (JPA)
North Central 101 Study
CityofSanRafael
Marinwood Community Services District
CSA 6 (Gallinas Creek)
CSA 9 (Northbridge)
CSA 13 (Lucas Valley)
CSA l8(LasGallinas)
CSA 19(SanRafael)
CSA 23 (Terra Linda)
Fiscal Year 2016/17
North 101 Study
City ofNovato
Novato Sanitary District
Novato Fire Protection District
Bel Marin Keys Community Services District
CSA 1 (Loma Verde)
CSA 20 (Indian Valley)
CSA 25 (San Marin)
South Central 101 Study
Town of Fairfax
Town of San Anselmo
City ofLarkspur
Town of Corte Madera
Town ofRoss
Kentfield Fire Protection District
Sleepy Hollow Fire Protection District
CSA 16 (Greenbrae)
CSA 17 (KentfieId/Larkspur)
CSA 27 (Ross Valley)
Central Marin Police Authority (JPA)
Fiscal Year 2017/18
South 101 Study
City of Mill Vailey
AImonte Sanitary District
Alto Sanitary District
Homestead Valley Sanitary District
Richardson Bay Sanitaiy District
Southern IVTarin Fire Protection District
Strawberry Recreation District
Tamalpais Community Services District
East Peninsula Study
Town ofTiburon
City ofBelvedere
Tiburon Sanitary District No. 5
Tiburon Fire Protection District
CSA 29 (Paradise Cay)
CSA 14 (Homestead Valley)
Sewerage Agency of Southern Marin (JPA)
Agencies Not Scheduled for Review During Cycle...
West County
Bolinas Community Public Utility District
Bolinas Fire Protection District
Inverness Public Utility District
Muir Beach Community Services District
Stinson Beach Fire Protection District
Stinson Beach County Water District
Tomales Village Community Services District
CSA 28 (West Marin)
CSA 33 (Stinson Beach)
Golden Gate Corridor
City ofSausalito
Marin City Community Services District
Marin City - Sausalito Sanitaiy District
Miscellaneous
Marin County Resource Conservation District
Marin Healthcare District
Marm/Sonoma Mosquito and Vector District
Marin County Parks and Open Space District
Marin County Flood Control District
CSA 31 (Unincorporated Area)
A^c\v^<\^'€<.
Marin Local Agency Formation Commission
Planning Agency / Subdivision of the State of California
LAP CO
Established
**************
ADMINISTRATIVE ANALYST
Job Description and Benefits
DEFINITION
The Administrative Analyst works under the immediate direction of the Executive Officer
and performs a full range of analytical, technical, and administrative staff support
services for Marin LAFCO. No supervision is exercised over others; however,
assignments may include functional or lead direction such as serving as project
manager for assigned studies. Incumbents are employees of Marin LAPCO.
CLASS CHARACTERISTICS
Under immediate supervision, incumbents are given direct and detailed supervision in
analysis of local governmental services in terms of assessing availability, capacity, and
performance relative to current and projected needs. This includes, but not limited to,
preparing studies required of Marin LAFCO under State law that culminate in making
recommendations to the Commission on potential governmental reorganizations,
boundary changes, and other related matters. Training will be provided, and as
experience is gained, assignments gradually become more complex and varied.
EXAMPLES OF DUTIES tUlustrative Only)
• Conduct research, data collection, and related analysis in evaluating local
agencies and their governmental services in the preparation of municipal service
reviews and related regional planning studies.
• Perform basic to intermediate qualitative and quantitative analysis in tracking
demographics, service capacities, and financial resources.
• Perform routine work in various phases of processing applicant proposals for
boundary changes, outside service extensions, and reorganizations of local
government agencies.
• Contribute to the preparation of special studies involving inter-jurisdictional and
inter-departmental coordination.
• Research, analyze, and prepare agenda items for presentation to the Commission.
• Consult with staff and representatives of other governmental agencies on
programs, projects, or specialized assigned activities.
• Make presentations before the Commission and other local governmental
agencies and community groups.
Marin LAFCO
Job Description and Benefits:
Administrative Analyst
• Explain policies and procedures to the public and assist with related questions,
issues, and or concerns.
• Utilize a variety of computer software programs to prepare reports, maps,
diagrams, graphs, and other material related to duties.
• Assist wifh. administrative functions, including the development of the agency
budget, fee schedules, and surveys.
• Assist with general office duties as needed.
EMPLOYMENT STANDARDS
Equivalent to graduation from a four-year college with major course work in public
policy, planning, political science, or related field required. Experience in planning and
local government is desirable but not necessary for employment
GENERAL COMPENTENCIES:
• Role and function of Marin LAFCO
• Role and function of local government and specifically counties, cities, and districts.
• Public administrative and planning principles and practices.
• Public and private infrastructure systems and financing mechanisms.
• Project management, analytical processes, and report preparation techniques.
• Computer applications related to work, including Microsoft Office programs.
• Techniques for dealing effectively with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds, in person and over the telephone.
ABILITIES:
• Perform basic to intermediate qualitative and quantitative analysis.
• Provide critical thinking and objective reporting.
• Direct and conduct special studies, projects, and public meetings.
• Prepare clear and concise reports, correspondence, and other written materials.
• Organize and manage projects and programs efficiently.
• Establish and maintain effective working relationships with others.
• Exercise sound independent judgment in performing assignments.
• Maintain accurate records and files.
M arm LAFCO
Job Description and Benefits:
Administrative Analyst
SALARY AND BENEFITS:
The incumbent serves as an employee of Marin LAFCO. Salary- is determined by Marin
LAFCO and based on a five-step merit system. Incumbents are generally hired at the
first step and through annual reviews eligible to advance if approved.
Salary Schedule
Sten 1
Sten2
Step 3
Step 4
Step 5
Hourly:
$32.52
$34.15
$35.85
$37.64
$39.48
Bi-Weekly
$2,602
$2,732
$2,868
$3,011
$3,158
Monthly
$5,637
$5,919
$6,214
$6,524
$6,843
$67,642
$71,032
$74,568
$78,291
$82,118
Annual
For purposes of defining benefits Marin LAFCO will provide the incumbent with health
(medical, dental, vision, and life insurance) and pension coverage consistent with the
contributions provided by the County of Marin to its Administrative Analyst I position.
This includes mandatoiy participation by the incumbent in the pension program
administered by the Marin County Employee Retirement System. Marin LAPCO does
not participate in Social Security. The incumbent will also receive vacation, holiday,
sick time, and personal leave consistent with the accruals and allowances provided by
the County ofMarin to its Administrative Analyst I position.
WORKING CONDITIONS:
Approximately 90% of the duties of this position are performed in an indoor office
environment and may require that an incumbent sit at a desk for prolonged periods of
time; twist to reach equipment surrounding desk; perform simple grasping and fine
manipulation; see and hear with sufficient acuity to successfully perform all aspects of
the job; and use telephone and write or use a keyboard to communicate through written
means. Approximately 10% of the position involves traveling with or without others to
project sites, other agencies, and outside conferences and/or meetings.