Name of the Procuring Entity Project Reference Number
Name of the Project
Location of the Project
Republic of the Philippines
Department of the Interior and Local Government
BUREAU OF FIRE PROTECTION
REGIONAL HEADQUARTERS IV-A, CALABARZON
Camp Vicente Lim, Calamba City 4029
Tele/Fax No. (049) 834-0604
Email: bfpr4a_calabarzon.com.ph
Website : www.bfpcalabarzon.com
INVITATION TO BID/ REQUEST TO SUBMIT PRICE QUOTATION
(Mode of Procurement: Small Value Procurement Sec 53.9)
The Bureau of Fire Protection Region 4 A (BFP R4A), through its Regional Bids and Awards
Committee (RBAC), invites interested contractors/bidders as duly registered with the Philippine
Government Electronic Procurement System (PhilGEPS) (http:/www.philgeps.net) of the Department of
Budget and Management (DBM), to submit price quotation/ scope of works through Small Value
Procurement for the hereunder project Not Later Than (NLT) 5 September 2012.
Name of Project : Repair/Rehabilitation of One (1) Unit ISUZU FT
Location
Brief Description
Approved Budget
For the Contract
:
:
:
WITH ENGINE NO. 6BD1-1376384 AND CHASSIS NO.
JCR420-4360019 WITH PLATE NO SBM 723
SAN PEDRO FIRE STATION, Laguna BFP, Region 4A
Repair and Delivery of One (1) Unit ISUZU FT
TWO HUNDRED TWENTY FOUR THOUSAND TWO HUNDRED
TWENTY PESOS & 00/100 (Php224,220.00)
45 Calendar Days from Notice To Proceed Contract Duration :
All particulars relative to Eligibility Statement and Screening, Bid Security, Performance
Security, Evaluation of Bids, Post-Qualification and Award of Contract shall be governed by the pertinent provisions of Revised Implementing Rules and Regulations (IRR) of R.A. 9184.
The schedule of activities is listed, as following:
Activities
1. Pre-Bid Conference
1. Deadline of Submission of Sealed Price
Quotation
2. Opening of Sealed Price Quotation
Schedule
1 PM 23 August 2012
G/F Annex Bldg RHQ4A, Camp Vicente Lim,
Calamba City
10 AM 5 September 2012
2F RBAC Office, Bldg, Camp Vicente Lim,
Calamba City
10:30 AM of 5 September 2012
G/F Annex Bldg RHQ4A, Camp Vicente Lim,
Calamba City
Submission of Sealed Price Quotation by eligible bidders shall be addressed to Chairman,
RBAC 4A, Attention RBAC4A Secretariat BFP R4A, Camp Vicente Lim, Calamba City – contact person
– FSI ANNALEE C ATIENZA at contact No. (049)834-0604.
The RBAC 4-A reserves the right to accept or reject any bid, to annul the bidding process, to reject all bids at any time prior to contract award without thereby incurring any liability to the affected bidder/s and to waive any required formalities therein and to award the contract to the bidder whose proposal as evaluated is most advantageous to the Bureau.
The RBAC 4-A assumes no obligation whatsoever to compensate or indemnify the bidder for any expenses or loss that may be incurred in the preparation of the bids, nor does it guarantee that any award will be made.
Date of Publication: 16 August 2012
Approved by
REYNALDO C LORENZO
SUPT BFP
Chairman, RBAC 4A

Name of the Procuring Entity Project Reference Number
Name of the Project
Location of the Project
PROJECT
Republic of the Philippines
Department of the Interior and Local Government
BUREAU OF FIRE PROTECTION
REGIONAL HEADQUARTERS IV-A, CALABARZON
Camp Vicente Lim, Calamba City 4029
Tele/Fax No. (049) 834-0604
Email: bfpr4a_calabarzon.com.ph
Website : www.bfpcalabarzon.com
: REPAIR OF FIRETRUCK
LOCATION : SAN PEDRO FIRE STATION, LAGUNA
MODEL : ISUZU MORITA
ENGINE # : 6BD1-1376384
CHASSIS # : JCR420-4360019
PLATE # : SBM 723
BUDGET : Php224,220.00
SCOPE OF WORK
1 Engine Tune - up
Injection pump calibration
2 Body repair and repainting
3 Repair of turret
4 Electrical
Replacement of defective lights, bulbs and switches
Replacement of blinker and beacon lights
Replacement of dash board and panel instrument
5 Brake system overhauling
6 Replacement of wiper blades
7 Upholstery
8 Replacement of clutch assy
9 Replacement of side mirrors

Name of the Procuring Entity Project Reference Number
Name of the Project
Location of the Project
Please include the following documents in your sealed bid envelopes:
Checklist of Technical Component including Eligibility Requirements for Bidders
 The Eligibility Envelope shall contain the following:
Class “A” Documents
LEGAL DOCUMENTS of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development
Authority (CDA) for cooperatives or any proof of such registration as stated in the
Bidding Documents;
 Valid and current Mayor’s permit issued by the city or municipality where the principal place of business of the prospective bidder is located;
TECHNICAL DOCUMENTS
FINANCIAL DOCUMENTS authorized institutions, for the preceding calendar year which should not be earlier than two(2) years from the date of bid submission, showing among others the total and current assets and liabilities.
Class “ B” Documents the absence of a JVA, duly notarized statements from all the potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful shall be included in the bid. Failure to enter into a joint venture in the event of a contract award shall be ground for the forfeiture of the bid security. Each partner of the joint venture shall submit the legal eligibility documents.
The submission of technical and financial eligibility documents by any of the joint
 venture partners constitutes compliance.(a)
Omnibus Sworn statement by the prospective bidder
Production/delivery schedule, manpower requirements, and or after-sales service/parts,
 if applicable;
Latest Tax Clearance
Latest Income Tax Return and Business Tax Returns for CY 2011 (electronically filed
 with BIR);
Phil-GEPS Registration
BIR Registration Certification, which contains the Taxpayer’s Identification Number
Articles of Incorporation, Partnership or Cooperation, whichever is applicable, including amendments thereto, if any; supply the goods/equipment and Letter of Authority to participate in the bidding by the manufacturer, bidder, who is under an international exclusive distributorship from his respective international exclusive distributor and a notarized copy of exclusive distributor from the manufacturer; and, the most recent or current model; have no defect arising from design, materials, and workmanship. A warranty is required from the supplier, for a minimum period of one (1) year.

Name of the Procuring Entity Project Reference Number
Name of the Project
Location of the Project
The Financial Component: shall contain the following:
1. Bid Form provided by RBAC 4A
2. Bid Proposal in bill of quantities form provided by RBAC 4A
NOTE:
1. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 136 and in accordance with
Sec 23.5 of the Revised IRR of RA 9184.
2. All documents photocopied/ attachments to be submitted are duly certified true copy and initialed per page by the bidder’s authorized representative.
3. Attachment of duly certified true copy of downloaded Invitation to Bid duly signed by the
RBAC4A Chairman published in the PhilGEPS and/or BFP R4A websites.
TERMS AND CONDITION:
1.
2.
3.
4.
5.
6.
7.
Price quotation should be inclusive of 5% VAT and expanded withholding tax (EWT) of
1%.
Evaluation of the quoted price will be determined on the basis of the total price.
This request for quotation must be sealed and submitted or ready for pick-up on or before the mentioned date in the ITB
Refusal to accept the Notice of Award maybe ground for the imposition of Administrative
Sanction under Rule XXIII of the Revised IRR of RA 9184.
All waste materials is required to be turned over by the contractor to BFP R4A RHQS properly receipted by the end user and duly acknowledged by the OPFM concerned.
Place of delivery: of repaired FT/MV is at BFP RHQS4A Compound, Camp Vicente Lim,
Calamba City, Laguna for initial inspection prior to delivery to recipient end-user.
Seven (7) days observation of repaired FT/MV delivered at recipient end-user is required prior to final acceptance and payment.

Name of the Procuring Entity Project Reference Number
Name of the Project
Location of the Project
[Sample Format]
Company Letter Head
F/CSUPT NIMFA D CUARTEL BFP
Invitation to Bid
Date:
1 N o
:
Regional Director, BFP Region 4A
4029 Camp Vicente Lim, Calamba City
ATTENTION: BFP R4A BAC CHAIRMAN
Gentlemen and/or Ladies:
Having examined the Bidding Documents including Bid Bulletin Numbers [insert numbers], the receipt of which is hereby duly acknowledged, we, the undersigned, offer to [supply/deliver / perform]
[description of the Goods] in conformity with the said Bidding Documents for the sum of [total Bid amount in words and figures] or such other sums as may be ascertained in accordance with the
Schedule of Prices attached herewith and made part of this Bid.
We undertake, if our Bid is accepted, to deliver the goods in accordance with the delivery schedule specified in the Schedule of Requirements.
If our Bid is accepted, we undertake to provide a performance security in the form, amounts, and within the times specified in the Bidding Documents.
We agree to abide by this Bid for the Bid Validity Period specified in BDS provision for ITB
Clause 18.2 and it shall remain binding upon us and may be accepted at any time before the expiration of that period.
Commissions or gratuities, if any, paid or to be paid by us to agents relating to this Bid, and to contract execution if we are awarded the contract, are listed below:2
Name and address of agent Amount and Currency Purpose of Commission or gratuity
(if none, state “None”)
Until a formal Contract is prepared and executed, this Bid, together with your written acceptance thereof and your Notice of Award, shall be binding upon us.
We understand that you are not bound to accept the lowest or any Bid you may receive.
We certify/confirm that we comply with the eligibility requirements as per ITB Clause 5 of the
Bidding Documents.
Dated this ________________ day of ________________ 20________.
[signature] [in the capacity of]
Duly authorized to sign Bid for and on behalf of ____________________________
1 If ADB, JICA and WB funded projects, use IFB.
2 Applicable only if the Funding Source is the ADB, JICA or WB.

Name of the Procuring Entity Project Reference Number
Name of the Project
Location of the Project
Sample Format Bid Proposal
Company Letter Head
F/CSUPT NIMFA D CUARTEL BFP
Regional Director, BFP Region 4A
4029 Camp Vicente Lim, Calamba City
ATTENTION: BFP R4A BAC CHAIRMAN
_________________
(Date)
SUBJECT: Bid Proposal for _____________________ Bid Bulletin Reference No.______________
PROJECT
LOCATION
MODEL
ENGINE #
CHASSIS #
PLATE #
BUDGET
PARTICULARS
SCOPE OF WORK
QTY & UNIT PRICE TOTAL PRICE
Respectfully submitted/ offered by:
____________________________
(Name/Signature)
____________________________
(In the capacity of)
Duly authorized to sign Bid for and on behalf of ___________________________.
(Name of Company)