Contract for Professional
Services
[Contract Name]
Contract Number: [NZTA Contract No.]
Between The NZ Transport Agency and the Consultant
The Consultant
[insert within signing set]
Address
[insert within signing set]
Set No.
[insert within signing set]
NZ Transport Agency
Page 3 of 125
Contents
Abbreviations
7
Section A Contract Agreement Form
9
Section B Instructions for Tendering
15
1
General
1.1 The NZ Transport Agency’s Expectations
1.2 Tender Close
1.3 Document Deposit
1.4 RFT Documents and Standard Specifications
1.5 Communications During Tender Period
1.6 Pricing
1.7 Conflict of Interest or Risk of Bias
1.8 Site Inspection
1.9 Electronic Information
1.10 Tender Submission Programme
1.11 Tender Submission
1.12 Interactive Tender Process
1.13 Commercial in Confidence
1.14 Tender Format
1.15 Joint Ventures
1.16 Privacy Act
17
17
17
17
18
18
19
20
20
20
21
21
22
23
23
25
26
2
Non-Price Attributes
2.1 Relevant Experience and Track Record
2.2 Relevant Skills
2.3 Methodology
26
27
29
30
3
Tender Evaluation Procedure
3.1 Tender Evaluation Team
3.2 Supplier Selection Method
3.3 Tender Evaluation Process
3.4 Late Tenders
3.5 Presentation of Tender
3.6 Errors and Omissions
3.7 Tags
3.8 Tender Evaluation Interviews
3.9 Preletting Meeting
3.10 Lowest Price or Any Tender not Necessarily
Accepted
3.11 Probity
35
35
35
38
38
39
39
39
40
40
4
Signing of Professional Services Document
41
5.
Tender Evaluation Forms
42
Section C Tender Form, Pricing and Personnel Schedules
49
41
41
Contract Pricing Schedule
53
Geotechnical Testing Schedule
59
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 4 of 125
NZ Transport Agency
Additional Services Schedule
63
Personnel Schedule
65
Payment Schedule
67
1
Method of Payment
1.1 Consultant’s Requests for Payment
1.2 Lump Sum Items
1.3 Unit Rate Items
1.4 Hourly Rate Items
1.5 Reimbursable Expenses
1.6 Provisional Sums
1.7 Cost Fluctuations
1.8 New Zealand Taxes – Overseas Consultants
67
67
67
68
68
68
69
69
70
2
Contract Payment Schedule
70
Section D: Contract Scope
Scope of Services
99
101
1
Introduction
1.1 Extent
1.2 [Other]
1.3 Contract Management
1.4 Programming and Funding
1.5 Traffic Management
1.6 [Other]
101
101
101
101
102
102
102
2
Background
2.1 Site Description
2.2 Problems
2.3 Objectives
2.4 [Other]
102
102
102
102
102
3
Investigation Phase
3.1 Review of Previous Reports
3.2 Traffic Studies/Models
3.3 Consultation
3.4 Scheme Assessment Report
3.5 [Other]
102
102
102
103
103
103
4
Risk Management
103
5
Design Phase
5.1 Landscaping
5.2 Consent Conditions
5.3 Staging of Physical Works
5.4 [Other]
103
103
103
103
103
6
Construction Phase
6.1 Landowner Liaison
6.2 Temporary Detours
6.3 Project Management Board
6.4 [Other]
103
104
104
105
105
Deliverables and Time Schedule
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
106
NZ Transport Agency
Page 5 of 125
1
General
106
2
Programme for Deliverables
106
Inputs Provided by Client
111
1
To Tenderers
111
2
To the Consultant
111
Project Manager
113
Hazards Known to the Client
114
Section E General and Special Conditions of Contract
115
1
General Conditions
116
2
Special Conditions
117
3
Liability and Insurance
3.1 Limitation of Liability
3.2 Professional Indemnity Insurance
3.3 Public Liability Insurance
119
119
119
120
Following Sections For Signing Sets Only
121
Section F Additional Tender/Contract Documentation
121
Section G Standard Specifications
123
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 7 of 125
Abbreviations
The following abbreviations have been, and/or may be used in these Contract Documents:
AADT
Annual Average Daily Traffic
ATMS
Advanced Traffic Management System
B/C
Benefit Cost
BCR
Benefit Cost Ratio
BUDMT
Business Unit Decision Making Team
Continuous Sites
Traffic monitored sites where the annual counted days exceeds
300 days
CV
Curriculum Vitae
D&PD
Design and Project Documentation
HCV
Heavy Commercial Vehicle (vehicle > 3.5 tonnes)
HNO
Highways and Network Operations
IFT
Instructions for Tendering
I&R
Investigation and Reporting
Land Transport NZ
Land Transport New Zealand
LRMS
Location Referencing Management System
MSQA
Management, Surveillance and Quality Assurance
National Telemetry
Sites
Continuous traffic monitoring sites where data is extracted via
telecommunications
NMM
Network Maintenance Management
Non-Continuous Sites
Traffic monitored sites where the annual counted days is less than
300 days
NPA
Non-Price Attribute
NZTA
NZ Transport Agency
PFR
Project Feasibility Report
PQP
Project Quality Plan
QA
Quality Assurance
RAMM
Road Assessment and Maintenance Management
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 8 of 125
NZ Transport Agency
RFT
Request for Tender
RP
Route Position
RS
Reference Station
RVT
Random Verification Testing
SAR
Scheme Assessment Report
SH
State Highway
TDM
Travel Demand Management
TET
Tender Evaluation Team
TMS
Traffic Monitoring System
TNZ
Transit New Zealand (Document reference)
Transit
Transit New Zealand
VAC
Value Assurance Committee
VAG
Value Assurance Gate
[Other]
[Insert]
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Section A
Contract Agreement Form
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 9 of 125
NZ Transport Agency
Page 11 of 125
Contract Agreement Form
The NZ Transport Agency
Professional Services Contract Number: [NZTA Contract
No.]
[Contract Name]
For the Delivery of Professional Services to the NZ Transport Agency by the Consultant
This contract is made on the [Number] day of [Month] [Year]
Between
1.
The NZ Transport Agency, a Crown entity, established on 1 August 2008 by Section 93 of
the Land Transport Management Act 2003 (the Client).
And
2.
[Name] of [Location]
(the Consultant).
Background
1.
The Client has issued invitations to tender for the performance of the Services to the
Client, the Consultant has submitted a tender and the Client has now accepted the
Consultant’s tender.
2.
The Client and the Consultant now wish to enter into this Contract to record their
agreement that the Client shall engage the Consultant to carry out the Services in respect
of the Project.
3.
This Contract sets out the terms and conditions on which the services shall be carried out
by the Consultant.
4.
Clause 1 of the Conditions of Contract for Consultancy Services (August 2009) (as
described in Clause 4.1 herein) ascribes meanings to many of the terms used in this
Contract and in the Contract Documents.
NOW IT IS AGREED as follows:
1
The parties mutually
1.1
The parties confirm the contents of the Background (see above).
1.2
Each party agrees that it shall carry out and fulfil all of its respective obligations as these
obligations are set out in the Contract Documents.
2
The Consultant
2.1
The Consultant confirms and agrees that:
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 12 of 125
NZ Transport Agency
a.
Before submitting the tender to the Client, the Consultant perused all of the
Contract Documents (as described in Clause 4, including the separate documents
described in Clause 4.1 “Section G” herein) and is satisfied that every aspect of the
Contract Documents and of the Services to be carried out is understood;
b.
Where the Consultant had any doubt or enquiry about any issue arising from the
Contract Documents, then, during the course of preparing for the submission of the
tender, the Consultant sought clarification as to that doubt or enquiry. The
clarification made and answer provided are attached and form part of these
Contract Documents in Section F (of the Contract Documents);
c.
The Consultant has not relied on any discussion or correspondence or impression
conveyed by the Client (or any representative of the Client) in evaluating the
material supplied by the Client to the Consultant preparatory to submitting the
tender, nor in the compilation of the tender. Except only where the Client has
specifically made in writing in the Contract Documents a representation to
Tenderers;
d.
The Consultant has made his/her own evaluation of the information contained in
the Contract Documents and based on that evaluation has submitted the tender,
including the contract pricing set out in Section C (of the Contract Documents);
e.
The Consultant will fully and faithfully perform to the best of the Consultant’s
abilities the Services in respect of the Project in the manner and in accordance with
the timeframe set out in the Contract Documents;
f.
The signatories to this Contract who have signed this contract for and on behalf of
the Consultant have been duly authorised in writing by the Consultant to execute
this Contract. Where the Consultant is a company, then the signatories confirm that
all necessary resolutions have been passed and other authorities obtained by the
directors/shareholders of the Company to authorise execution of this contract by
the signatories. Forthwith on request, the Consultant shall provide to the Client
written details of all authorities and resolutions.
3
The Client
3.1
The Client shall pay the Consultant the sums payable and in the manner set out in Section
C of the Contracts Document.
4
Contract Documents
4.1
The contract documents comprise the separate document Conditions of Contract for
Consultancy Services (August 2009) and the following:
Section A
Contract Agreement Form
Pages 3
Section B
Instructions for Tendering
Pages 26
Section C
Tender Form, Pricing and Personnel Schedules
Pages 24
Section D
Contract Scope
Pages 9
Section E
General and Special Conditions of Contract
Pages 7
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 13 of 125
Section F
Additional Tender/Contract Documentation:
•
Letter of Acceptance
•
Non-Price Attributes
•
Notices to Tenderers
Pages [x]
Pages [x]
Pages [x]
Section G
Standard Specifications:
•
NZTA Standard Specification Contract Management:
Edition 1, Amendment 4 – 31 March 2013
Pages 26
•
NZTA Standard Specification Investigation & Reporting:
Edition 1, Amendment 2 – 01 March 2011
Pages 25
•
NZTA Standard Specification Design & Project Documentation:
Edition 1, Amendment 3 - 31 March 2013
Pages 15
•
NZTA Standard Specification Design & Construct Contracts Specimen Design & Project Documentation:
Edition 1, Amendment 3 - 31 March 2013
Pages 13
•
NZTA Standard Specification Management, Surveillance & Quality Assurance:
Edition 1, Amendment 4 – 31 March 2013
Pages 16
•
NZTA Standard Specification State Highway Network Management:
Edition 1, Amendment 2 – 01 March 2010
Pages 63
•
NZTA Standard Specification State Highway Hybrid Contract Management:
Edition 1, Amendment 2 – 01 March 2010
Pages 59
•
NZTA Standard Specification Management of State Highway Bridges &
Other Structures
Edition 1, Amendment 2 – 01 March 2010
Pages 14
•
NZTA Standard Specification State Highway Traffic Monitoring
Edition 1, Amendment 1 – 01 March 2009
Pages 16
TOTAL PAGES: [xx]
SIGNED for and on behalf of the Consultant
WITNESS to signature of the Consultant
Signature:
Signature:
Name:
Name:
Occupation:
Occupation:
Address:
Address:
SIGNED for and on behalf of
WITNESS to signature of the Client
The NZ Transport Agency by
Signature:
Signature:
Name:
Name:
Occupation:
acting pursuant to delegated authority
Address:
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 14 of 125
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
NZ Transport Agency
Section B
Instructions for Tendering
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 15 of 125
NZ Transport Agency
1
Page 17 of 125
General
Should any ambiguity as to interpretation arise between the contents and requirements
of the NZTA’s Procurement Manual, NZTA’s Contract Procedures Manual (SM021), and
the tender documents, the order of precedence will be the Procurement Manual,
Contracts Procedures Manual, tender documents.
1.1
The NZ Transport Agency’s Expectations
The NZ Transport Agency (NZTA) is looking for a Tenderer who will promote:
1.
NZTA’s statutory objective under the Land Transport Management Act 2003.
2.
The objectives and targets of the New Zealand Transport Strategy and
subsequent updates.
3.
NZTA’s vision and organisational values, including ensuring consistency with the
National State Highway Strategy.
4.
NZTA’s Statement of Intent, and any Minister of Transport annual Letter of
Expectation to the NZTA Board.
5.
<<Guidance note: Others as may be specifically applicable to the contract.>>
1.2
Tender Close
1.2.1
Statement of Interest and Ability Close
Statements of Interest and Ability will close at the Tender Box, NZ Transport Agency,
[Street Address] on [Day] [Date] [Month] [Year] at 4.00pm. Statements transmitted by
facsimile (FAX) or electronically by email, direct to NZ Transport Agency, will not be
accepted.
Statements of Interest and Ability shall be addressed to the Tenders Secretary, and
marked on the outside top left hand corner "Statement for Interest and Ability For
Contract [NZTA Contract No]". Delivered Statements of Interest and Ability shall be
deposited in the Tenders Box.
1.2.2
Tender Close
Tenders will close at the Tender Box, NZ Transport Agency, [Street Address] on [Day]
[Date] [Month] [Year] at 4.00pm ("Closing Date"). Tenders transmitted by facsimile
(FAX) or electronically by email, direct to NZ Transport Agency, will not be accepted.
Tenders shall be addressed to the Tenders Secretary, and marked on the outside top
left hand corner “Tender For Contract [NZTA Contract No]”. Delivered tenders shall be
deposited in the Tenders Box.
1.3
Document Deposit
A document deposit is not required. The Client requests that all documents uplifted
are returned in a reasonable condition prior to, or soon after, the closing of tenders.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 18 of 125
1.4
RFT Documents and Standard Specifications
1.4.1
RFT Documents
NZ Transport Agency
The Tenderer shall be deemed to have read the RFT documents and be satisfied that
they provide adequate detail and contain no ambiguities, omissions, inconsistencies,
etc., for the requested works to be completed within the intent of the contract. Where
applicable, this clause will be read to include evaluation of the documents in relation to
each other and to all input material, Notices to Tenderers and site situation/conditions.
1.4.2
Standard Specifications
Standard Specifications will only be attached to the signing sets. To view copies of the
Standard Specifications during the tender period, refer to the NZTA website.
1.5
Communications During Tender Period
1.5.1
Communications
For the purposes of this IFT, communications “During Tender Period” is from date of
invitation to tender to tender closing date.
When Tenderers receive the tender documents, they shall notify the Client’s Nominated
Person in Clause 1.5.2 of the name and contact details of the person within their own
organisation with whom the Client will direct all communications during the tender
period (the Tenderer’s Nominated Person).
All communications between the Client and Tenderers must be in writing. For the
purposes of this IFT, “in writing” includes facsimile and e-mail communication, which
may include attachments.
1.5.2
Client’s Nominated Person
Communications must be clearly labelled with the Client’s assigned contract number
and name. Communications not so addressed may be delayed and/or not actioned.
All Tenderers’ enquiries shall be addressed to:
[NZTA] or [Company name]
[Street address]
[PO Box number]
[CITY]
Contract Number: [NZTA Contract No.]
Contract Name: [Contract Name]
For the Attention of: [Name of Client’s Nominated Person1]
Fax: [Fax number1]
Email: [Email address1]
1.5.3
Tenderers’ Enquiries
Tenderers’ enquiries shall be raised with Client’s Nominated Person as soon as
possible but not later than [three] Working Days before the tender closing date. Where
the Client considers it necessary and/or appropriate, they will endeavour to respond to
any enquiries within [48] hours of receiving them.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 19 of 125
It is the Tenderer’s responsibility to ensure that the Client’s Nominated Person has
received any enquiry that they have raised.
Where the Client considers it necessary and/or appropriate, the answers to any
questions will be made in writing, by way of Notice to Tenderers, to all who have
uplifted contract documents and will subsequently be annexed to, and form part of,
the Contract Documents. All Tenderers shall acknowledge receipt of each Notice to
Tenderers by emailing, faxing, or returning the associated Acknowledgement Receipt
to the Tenders Secretary and also confirm receipt of each Notice to Tenderers in the
tender submission.
1.6
Pricing
<<Guidance note: you must choose at least one of the following pricing methods. You
also have the option to choose both Clauses 1.6.1 and 1.6.2.>>
1.6.1
The Base Estimate
<<Guidance note: The base estimate should be known and the following clause
selected for all tenders, excluding Target Price option. It is important that the base
estimate is appropriate for the works, because it is used in the tender evaluation
formula.>>
For transparency purposes, the base estimate as defined in NZTA’s Cost Estimation
Manual (SM014) used in the tender evaluation is given below:
Base Estimate:
This includes schedule fixed amounts of:
[Estimate: $XX,XXX.XX]
[Provisional sum: $XX,XXX.XX]
If the Tenderers have any concerns regarding the accuracy of the estimate, Tenderers
are able to submit their concerns up to 4.00 p.m., 5 working days prior to tender
close, through the following process:
1.6.2
1.
Tenderers shall forward their comments on the accuracy of the estimate directly
to the Probity Auditor nominated in this IFT.
2.
The Probity Auditor shall pass the comments (without revealing the Tenderer’s
identity) to the Manager of Project Services.
3.
The Manager of Project Services will consider the information and, if deemed
necessary, advise the Client to issue further instructions to Tenderers before
tenders close. The Client shall not reveal any price sensitive information to the
TET.
Brook’s Law
<<Guidance note: select this clause for Quality/Brook’s Law tenders.>>
This is a quality-based tender. The contract pricing will be based on the outcome of
price negotiations.
1.6.3
The Target Price
<<Guidance note: select this clause for Target Price tenders.>>
The Target Price is:
[Target price: $XXX,XXX.XX]
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 20 of 125
1.7
NZ Transport Agency
Conflict of Interest or Risk of Bias
Tenderers are required to declare, at the commencement, as soon as practicable after
uplifting the tender documents, or as they become aware of them, any actual or
potential conflicts of interest or risk of bias during the tender process, relating to any
individual or company involved in the Tenderer's bid. This includes individuals and
companies engaged in any subconsultant, subcontractor or other supply arrangement.
The Tenderer must advise the Client of the means that they intend to use to remove or
mitigate such conflicts of interest or risk of bias.
The Client may refer any actual or potential conflicts of interest or any risk of bias that
it becomes aware of, to the Probity Auditor, and decide the appropriate action to
remove or mitigate any potential conflicts of interest or risk of bias.
The Client reserves the right to decline the tender of any Tenderer that cannot
satisfactorily remove or mitigate a conflict of interest or risk of bias that, in the opinion
of the Client, creates an unfair advantage or impropriety in the tender process.
The successful Tenderer for this contract, or members of its group, excluding
subconsultants, will not be considered for any physical work contracts which are let by
NZTA for any project to which this contract relates.
<<Guidance note: ONLY FOR USE in MSQA contracts and some Design phase contracts,
and must be authorised for inclusion by a State Highway Manager. Investigation phase
or other contracts MUST NOT include this clause.>>
1.8
Site Inspection
The Tenderer shall be deemed to have inspected the site(s) before tendering. No
access has been secured to private land and therefore inspections shall be confined to
the road reserve. Private landowners shall not be approached regarding access. All
practicable safety precautions must be taken during inspections.
Should access to a particular piece of land be considered to make a material impact on
the tendered methodology, a formal request shall be made to the Client who will seek
to accommodate the request with the relevant property owners. Should a site visit be
arranged, all Tenderers will be given the opportunity to attend.
1.9
Electronic Information
Electronic copies of the following documentation will be provided on request, to all
who have uplifted contract documents, and can be obtained from [Client’s Nominated
Person1] by email: [Email address1] [or Other]. The documents are:
Document
Format
Request for Tender <<full set of tender documents>>
PDF
Contract Pricing Schedule
[PDF]
Geotechnical Testing Schedule <<optional if Lump Sum
has been selected for Geotechnical Testing within
Pricing Schedule.>>
[PDF]
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 21 of 125
Tender Form
[PDF]
Personnel Schedule
[PDF]
Additional Services Schedule
[PDF]
[Other] <<Guidance note: Supplementary information
(e.g. maps, drawings).>>
[PDF]
Electronic copies of documents are provided in good faith, to assist Tenderers. If there
is a discrepancy between the electronic copy and the hard copy of the tender
documents made available to Tenderers, the hard copy shall take precedence.
Tender submissions will only be accepted in hard copy.
1.10
Tender Submission Programme
The following programme is proposed for the submission, evaluation and award of
tenders as follows:
Date
Document Reference
Statements of Interest and Ability
close
[Date]
Clause 1.2
Tenders close
[Date]
Clause 1.2
Tender presentations
To be advised
Clause 3.3
Tender evaluation
[Period] e.g. 3
weeks from tender
close
Clause 3
Preletting meeting(s)
[Period]
Clause 3.9
Target date for Tender award
[Date]
Clause 4
1.11
Tender Submission
1.11.1
Statements of Interest and Ability
Statements of Interest and Ability shall be submitted in a single envelope labelled
Contract No: [NZTA Contract No].
Details and/or discussion of price or methodology should not be included.
1.11.2
Tenders
Tenders shall be submitted in two sealed envelopes contained within a single larger
envelope, also sealed. The inner envelopes should be labelled:
•
“Envelope No 1 - Contract No [NZTA Contract No] - Proposal, excluding Price”; and
•
“Envelope No 2 Contract No [NZTA Contract No] - Price”.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 22 of 125
NZ Transport Agency
Envelope No 1 shall contain [four] copies of the information listed in the Tender
Format, and envelope No 2 one copy of the tender form and all pricing schedules. If
information is included in envelope No 2, which was not included in envelope No 1, and
which could affect the first stage of the evaluation, the Client may request the removal
of such conditions, may accept some or all of the conditions or may reject the tender.
1.11.3
Alternative Tenders
<<Insert the following clause if alternative tenders are not required.>>
As the contract scope has been clearly defined in Section D of this document, no
"Alternative Tenders" are to be submitted by Tenderers. If any such "Alternative
Tenders" are submitted, they will be rejected by the TET and not considered at all.
<<OR insert the following clauses if alternative tenders will be considered.>>
Alternative Tenders will be considered for this contract. However Alternative Tenders
shall be deemed non-conforming tenders and excluded from further consideration with
respect to:
<<List/bullet any portion of the works where alternatives are to be precluded.>>
Tenderers submitting an Alternative Tender are required to also submit a nonalternative tender. Each tender submitted over and above the non-alternative tender
will be viewed as an alternative tender.
The Alternative Tender is to include sufficient information to allow the TET to evaluate
it. This should include a statement explaining the general nature of the Alternative
Tender and detail in what respect it varies the requirements of the tender document. If
there is insufficient information to fully assess the Alternative, the TET will either
exclude it from further consideration or assign a value that accounts for the risk to
NZTA in accepting the Alternative Tender.
A separate Tender Form and Schedule of Prices shall be completed for each Alternative
Tender. Only Alternative Tenders confirmed in writing by the Client prior to the close
of tenders will be considered.
1.12
Interactive Tender Process
Following short listing, tendering shall incorporate an interactive tendering process in
accordance with the topic “Interactive Tender Process”, within the NZTA Contract
Procedures Manual.
1.12.1
Overview
The purpose of the interactive tender process is to demonstrate the Client's desire to
work alongside the short listed Tenderers in order that they might fully understand the
tender document and its objectives and therefore maximise the quality of all
submissions.
1.12.2
Administration
The Client will advise all Tenderers in writing of any new, non-confidential information
that is revealed as a result of individual meetings, usually the day after the conclusion
of the meetings.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
1.12.3
Page 23 of 125
Tender Meetings
The provisional schedule for meetings with the Tender Evaluation Team is as follows:
[Date]
Combined Meeting
[Date]
Individual Meetings I
[Date]
Individual Meetings II
1.
Combined Meeting
The combined meeting will be held on [Date], [Time], at [Place].
2.
Individual Meetings
Individual meetings will be held at [Place].
Tenderers will not be limited on numbers of persons at these meetings. These
meetings are in the hands of the Tenderer and as such they should make best use of
the time allocated to task and discuss any questions in relation to the tender
documents. Individual meetings will be up to 2 hours in duration.
A schedule of individual meeting times will be advised by Notice to Tenderers.
1.13
Commercial in Confidence
<<Must be included if “Interactive Tender Process” above has been selected.>>
The Client and its advisors will treat all information, submitted and/or discussed
during the interactive process, as “Commercial in Confidence”.
Where a Tenderer’s communication includes commercially sensitive information the
Tenderer can request, and upon agreement with the Client, it can be given
“Commercial in Confidence” status.
“Commercial in Confidence” communications must follow the requirements of clauses
under 1.5 above, with the following additions:
•
Communications that are “Commercial in Confidence” must be issued separately,
in the format of a Notice to Specific Tenderer (NTST); and
•
Communications that are “Commercial in Confidence” must be clearly marked
“Commercial in Confidence”.
NZTA will respect “Commercial in Confidence” communications. However where a
significant event arises, which in NZTA’s opinion threatens to frustrate or end the
tender and/or contract process, NZTA reserves the right to inform all Tenderers by
“Notice to Tenderer” or to terminate the tender process. If NZTA deems this to be the
case it will communicate with the Tenderer who raised the “Commercial in Confidence”
matter to seek their agreement (in writing) to relax the “Commercial in Confidence”
status. If the Tenderer does not agree, NZTA will decide whether the communication
should be the subject of a general communication to all Tenderers.
1.14
Tender Format
Tenders shall be developed and written in accordance with the requirements of this
document.
The following information shall be submitted in Envelope No 1.
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Description of Documents/Information
Page Limit (A4 unless
shown otherwise)
Covering letter (will not be considered as part of
the tender evaluation)
[1]
Title page
1
Index or contents page
[1]
Statement of interest and ability submission
(including responses on each non-price attribute
(excluding methodology) and other information as
required by the Description of Attributes (Clause 2)
of this IFT
[15] (may be double sided)
Tender non-price attribute submission (including
responses on each non-price attribute and other
information as required by the Description of
Attributes (Clause 2) of this IFT
[25] (may be double sided)
Final PACE evaluation forms for nominated track
record projects
1 (per project)
Link to 1.14.1
Link to 1.14.2
Link to 2.2 and 3.2
Personnel schedule (as provided by the Client in
Section C)
[1] (original Form)
Outline Consultants programme
[2] x A3 (legible font)
Project organisation chart and management
structure
[2] x A3 (legible font)
CVs (for each key person offered in the proposal)
[2] (may be double sided)
A Time and Resource schedule (bar chart) detailing
for all personnel, hours proposed to be expended
and work focus on a monthly basis for the period
of the contract. For non-key personnel summary
information by resource type is acceptable. The
total proposed hours is to be shown for each of the
key personnel or resource, (Ref. clause 2.2 Relevant
Skills)
[1] (legible font)
Tender Tag Statement
Unlimited
Acknowledgement of Notices to Tenderers and/or
NTSTs received (if any).
Unlimited
<<Include “NTST” if “Interactive Tender Process
above has been selected.>>
[Other]
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
[XX] (may be double sided)
NZ Transport Agency
1.14.1
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Statements of Interest and Ability
Statements of Interest and Ability shall be developed and written in accordance with
the requirements of this document. They shall be brief and concise and shall not
exceed 15 single sided, A4 pages in the non-price attribute submission, including
tables and charts.
1.14.2
Tenders
Tenders shall be concise and shall not exceed the above stated page limit (including
tables and charts). A3 pages that are included in the non-price attribute submission,
will be counted as two A4 pages. Should the allowable number of pages be exceeded,
the information on the excess pages, i.e. any pages following after the prescribed
number of pages, will not be included in the assessment of the tender.
Pages not included in the non-price attribute submission shall not contain information
other than that required for the stated purpose and will not be included in the
assessment of the tender, or the tender may be deemed to be non-conforming.
The submission typeface shall be no smaller than CG Times or Times New Roman 12
point or equivalent unless otherwise stated above, with full line spacing unless
otherwise specified. Pages shall be printed on one side only.
The tender submission should be structured in an easy to follow manner in accordance
with the IFT.
To some extent, the tender submission itself will be taken, by the Tender Evaluation
Team, to be an example of the standard of report/document one could expect of that
Consultant. It demonstrates an ability to provide a clearly laid out, concise, accurate,
professional and effective document which meets set requirements.
1.14.3
Double Sided Pages
<<Guidance Note: Include if double sided pages have been allowed for in Tender
Format.>>
Except where noted above as “may be double sided”, pages are to be single sided. If
the Tenderer elects to use double sided pages where noted above, each side shall be
counted as one page.
1.15
Joint Ventures
Joint Ventures will only be considered if each participating party provides confirmation
that:
•
The joint venture has a documented basis for its operation; and
•
Each joint venture party is liable for the actions of all others; and
•
The joint venture has adequate insurance in place.
The confirmation outlined above must be provided during the first two weeks of the
tender period.
The Client may at its discretion request further information from one or more joint
venture parties.
If the Client is satisfied with the confirmation and any further information provided
then by the Client may, at its discretion, allow the joint venture to participate in the
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tender. The Client will endeavour to make this decision within 5 working days of
receiving all necessary information.
Only Joint Ventures confirmed in writing by the Client prior to the close of tenders will
be considered.
Sub-consultancy arrangements are not joint ventures.
1.16
Privacy Act
The Client requires the consent and authority of the Tenderer, (and of the individuals
designated by the Tenderer to carry out aspects of the Project), authorising the Client
to discuss and verify the Tenderer’s (and the individuals) stated relevant experience
and track record with all the parties associated with that relevant experience and track
record.
Where the Tenderer is an individual, then pursuant to the Privacy Act 1993 the
Tenderer by the submission of its tender and its signature on the tender form (Section
C of the Contract Documents) authorises the Client or its designated representative:
1.
To make enquiries of and concerning his/her performance in relation to works
and/or projects listed as relevant experience or track records in the Attributes
section of this tender. Such enquiries may be made to those parties named as
having involvement in the works/projects and to any other persons involved in
the works/projects; and
2.
Where the Tenderer has identified particular individuals who will be retained or
employed by the Tenderer to carry out the Project, then the Tenderer confirms to
the Client that he/she has the written authority of those individuals identified in
the tender submission, authorising the Client (or its designated representative)
to make enquiries of and concerning the performance of those individuals so
identified in relation to works and/or projects listed as relevant experience or
track records by the company in the Attributes section of this tender. Such
enquiries may be made to those parties named as having involvement in the
works/projects and to any other persons involved in the works/projects. The
Tenderer will produce this written authority forthwith upon request.
Where the Tenderer is a company then the authorised signatory of the company who
has executed the form of tender authorises the Client (or its designated representative)
to make enquiries of and concerning the performance of the tendering company in
relation to works and/or projects listed as relevant experience or track records by the
company in the Attributes section of this tender. Such enquiries may be made to those
parties named as having involvement in the works/projects and to other persons
involved in the works/projects.
The Tenderer waives any claim to confidentiality in relation to the works and/or
projects listed as relevant experience or track records in the Attributes section of this
tender.
2
Non-Price Attributes
<<Guidance Note: Mandatory NPAs are Relevant Experience, Relevant Skills, and
Methodology. Optional NPA is Track Record with the exception as stated below.
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If contract estimate is less than $400,000.00 for Lowest Price Conforming or Target
Price options, ALL or some of the mandatory NPAs may be chosen. e.g. If you
choose to exclude Relevant Experience then NPA clauses for Relevant Experience must
be removed.>>
2.1
Relevant Experience and Track Record
2.1.1
General
Tenderers are required to nominate a total of [five] projects for Relevant Experience,
that illustrate the consultant's ability as a company to provide the technical and nontechnical (eg. consultation and liaison) expertise required to successfully complete this
contract to the Client's expectations.
<<Guidance note: add the following if Track Record is chosen.>>
Tenderers are also required to nominate a total of [five] projects for Track Record.
At least [five] out of the [five] projects must be the same nominations for Track Record
as for Relevant Experience.
Should Tenderers nominate less than the required number of projects this will be
taken as a deficiency in the attributes for Relevant Experience and Track Record, and
will be scored accordingly. Where more than the required number of projects are
submitted, only the first nominated projects for Relevant Experience and Track Record
will be considered.
Tenderers should only identify projects that are complete or for which at least one
phase is complete, or that have been held by the Tenderer for at least two years and
that they cover the requirements of the project for which they are tendering.
Tenderers must provide the same information for their key sub-consultants, detailing
successfully completed projects of a similar nature. The scoring for a project will be
based on the Tenderer’s overall performance as judged by the TET derived from:
•
The knowledge of the TET.
<<Guidance note: include the following if Track Record is chosen.>>
2.1.2
•
Completed final PACE forms, and
•
Referees’ responses.
Nominations - General
Provide the following details for each project nominated:
1.
Project name, location, and brief description of the work carried out.
2.
The names, company(s) and current contact telephone numbers of two persons
to act as referees, for each project being:
•
The Project Client’s Representative’s, and/or
•
The Client’s agent, and
who must have been directly responsible for supervising or overseeing the
nominated projects. Providing inadequate contact information or non-applicable
referees, may result in downgraded scoring.
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2.1.3
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3.
Contract value (professional services commission and physical works if
applicable).
4.
Identify any of the nominated projects were joint ventures. Identify the Joint
Venture partner(s) and the proportion and nature of the work undertaken by the
Tenderer.
5.
Identify which major portions of the project (i.e. greater than 10% of the contract
value) were carried out by sub-consultants.
Nominations – Relevant Experience
Tenderers must provide the following details for each project nominated for Relevant
Experience:
Relevance
Tenderers shall:
•
Amplify on the relevance of each nominated project
to this project;
•
Provide details of relevant experience relating to
the critical factors from each nominated project
and describe why they are relevant to this project;
•
Include key personnel and their focus for the
nominated project;
•
Provide details of the percentage of work carried
out by the Tenderer, and the percentage
undertaken by any sub-consultant.
Currency
Provide detail of the start date and period over which
each project was undertaken, or the percentage complete
if under construction.
Scale
Provide the dollar value of the work carried out (fees
and/or fees and physical works as appropriate), or the
value of work complete if the project is ongoing.
Newly formed consultancies or sub-consultants shall state the name of the company
for which the experience is claimed.
2.1.4
Nominations – Track Record
Where a final PACE evaluation has been completed for a nominated project, Tenderers
shall submit the PACE form with their tender submission.
Tenderers must provide the following details for each project nominated for Track
Record:
Health and Safety
Safe Work Practices - effort focus and proactive
management of safety.
Safety Performance Measures (Network Consultant
only) - achievement of the contractual performance
measures.
Administration
Financial - effort and proactive management of the
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project budget, cashflow, and its accuracy. Provide
details of the following:
•
Tender price;
•
Final contract price;
•
Where the tender price differs from the final
contract price, explain why;
•
Evidence of the accuracy of forecasting physical
works expenditure.
Handling of Variations - evidence of management of
necessary changes being incorporated effectively and
managed satisfactorily.
2.2
Relevant Skills
The Tenderer shall nominate one or more person(s) for each of the personnel listed in
the “Relevant Skills Tender Evaluation Form”.
All personnel nominated in the Personnel Schedule and any others, including subconsultants, the Tenderer wishes to have recognised, shall be identified with
supporting amplification/description and comments in terms of their position in the
project team and the following attributes:
Qualifications and
Training
Formal qualifications and training in the development of
technical and/or management skills shall be described,
together with their particular relevance to the position for
which they are nominated;
Practical
Experience
The length of experience in equivalent full-time years relative
to the position for which they are nominated. The experience
of the Team Leader and/or Deputy Team Leader in Client
liaison and reporting shall be described. Achievements in
previous projects shall be stated; and
Focus and
Commitment
The Tenderer shall state the focus and commitment of each
person nominated to the project. Their tasks and
responsibilities shall be described and an indicative estimate of
their time commitment to each of the project phases shall be
provided in hours and also as a percentage of their time.
Personnel nominated in the Personnel Schedule must be available to provide the
services for the contract as required. The preformatted Personnel Schedule provided
with this document, shall be completed and submitted with the tender as an appendix.
Attach CVs for each person nominated for a role on the Relevant Skills Tender
Evaluation Form or for the key positions identified in the Personnel Schedule. CVs
need to demonstrate specific experience relevant to the position and should
differentiate between technical and managerial skills where relevant to the position.
CVs shall be bound in alphabetical order as an appendix to the submission, and
include reference to relevant qualifications and training and state the dates completed.
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CVs shall identify technical and management positions held and responsibility carried
in relation to consultancy projects. Only one CV for each of the nominated personnel
shall be submitted and recognised.
The Team Leader is the person responsible for the day-to-day management of the
project and for reporting to the Client.
2.3
Methodology
The Tenderer shall provide a comprehensive statement of the proposed methodology.
The statement shall focus on all the important steps, processes and procedures that in
the opinion of the Tenderer, are necessary to ensure that this project meets all the
Client's requirements, is completed in a timely manner, is within budget, and obtains
all approvals and support from all interested parties.
This methodology statement will demonstrate, to the Client, the Tenderer's
understanding of the project and the Client's requirements, how these will be
achieved including how the Consultant will ensure the specific outcomes
stipulated by the Client will be achieved.
The following lists those factors included within the Methodology Tender Evaluation
Form, and describes what, as a minimum, should be included in Tenderers responses:
<<Guidance Note: This section must fully align with Methodology Evaluation Form C,
i.e. any of the below headings that you select (e.g. Consultants Programme) must be
included in Form C.>>
General Items
1.
Project Organisational Structure: Provide a project organisation chart showing
the structure and inter-relationship of all nominated personnel, including both
internal and external interfacing lines, backup and the process catering for
emergencies relevant to the project. The location of offices and personnel
providing the services. Within this structure, describe the communication links
between key parties (Management Team, Site Staff, Contractor, Sub-consultants,
Designers, NZTA, external stakeholders etc).
2.
Consultants Programme: Provide your outline programme in Gantt-chart form
including all relevant project phases, key deliverables, Client hold-points, and
other key milestones. Describe the project programming systems and
procedures the Tenderer intends to use for this project. Indicate the procedures
for managing any delays to the programme. The programme shall be developed
bearing in mind the requirements for the Consultants Programme detailed in the
Scope of Services. The programme should show the resources required at any
stage of the contract; and it should detail the critical path.
3.
Knowledge of Contract Area and Factors Affecting the Project: Demonstrate
your knowledge of the project area and describe the local factors or influences
that might have an affect on the project outputs.
4.
Management Relationship - Project Control: Describe your proposed
methodology for managing Client relationships. Include Client meetings and
reporting to meet the requirements of this contract and any additional reports,
features of your reports that you consider will be necessary or that will assist the
Client’s management and control of this project.
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5.
6.
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Consultation: Describe your methodology for ensuring appropriate levels of
liaison and consultation are completed with the relevant groups, including but
not limited to:
•
NZTA;
•
Territorial Authority;
•
Regional Council;
•
Service Authorities;
•
Affected property owners and residents;
•
Maori;
•
Property and Network Maintenance Managers;
•
Provide an outline consultation strategy for securing statutory consents;
•
[Other].
Risk Management: Provide a summary of both the extreme and high risk level
risks identified to date that may affect successful project delivery; discuss the
method(s) utilised in the risk identification process, the perceived impacts and
likely treatments to be employed.
Describe your proposed methodology for ensuring the integration of risk
management within the project delivery process and how that methodology
satisfies client requirements for the conduct of Risk Management.
Provide your outline risk adjusted programme (RAP) incorporating all future
phases to project completion and describe how your management of the RAP
satisfies client requirements for Risk Management within the context of
programme management.
7.
Cost Estimation and Economic Evaluation: Describe how cost estimates will be
prepared, reviewed, and updated on the project. Describe the process for
economic evaluation and review. Describe how risk contingency and cost of
mitigation are to be dealt with within the estimating process.
8.
Innovation, New Procedures and Techniques: The Client is seeking tenders
that will provide best value for money spent. Describe any innovative or new,
procedures or techniques that you will employ to ensure that project deliverables
are to the highest possible standard, while still delivering value for money.
9.
Quality Assurance – Review and Audit: Describe the Quality Assurance (QA),
systems and measures that you will put in place to ensure that the requirements
of the contract would be met during all phases of the contract, including the
management of Sub-consultants. Describe how the Tenderer intends to ensure
that the services are carried out in accordance with the Client's requirements and
in particular detail the following aspects:
•
Project Quality Plan development;
•
Procedures for internal controls, reviews, and audits and peer reviews;
•
Function of Quality Manager;
•
Financial Management Systems;
•
Risk Management;
•
Auditing Management of Contractor's Quality Plan;
•
Management and Surveillance of Physical Works Contract(s);
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•
[Other].
10.
Policy and Procedures: Describe the relevant policies and procedures to be
used in undertaking this project, including, but not limited to, client reporting,
communication, contract administration, health and safety, the environment, and
levels of competency to effectively manage any Maori interests in outputs to be
delivered.
11.
Financial Management: The Client seeks a "no surprises" financial management
and reporting strategy. Describe the financial management systems and
reporting methodology the Tenderer proposes to use in managing the project
expenditure, including updates and exception reporting and their approach to
minimising the incurrence of additional costs to the Client. The system shall
include the management of physical works expenditure, where appropriate.
12.
[Other]: <<Guidance note: Discuss other items not listed above but related to
your methodology, that you consider important in the delivery of the project
outputs.>>
I&R, D&PD and D&C: Specimen D&PD Items
1.
Designation/Resource Consents: Provide an assessment of the status of the
designation and resource consents; and describe the activities and your
involvement required, responsibilities for the different activities, timing and
coordination of outputs, and detail of method to be used to ensure their timely
resolution through to completion of this contract. Include a strategy for
confirming the designation width and completing all statutory requirements.
2.
Land Entry and Property Requirements: Provide an assessment of the status of
the property acquisition. Include a strategy for confirming the land purchase
requirements for the project and how you propose to direct and coordinate the
work of the “Other Consultants” in the property acquisition process.
3.
Survey: Provide details of the topographical, engineering and legal site survey
required and that you propose. This shall include a schedule of all survey
identified as being required, and a description of the key rationale used in
developing this schedule.
4.
Geotechnical Testing and Analysis: Describe how you propose in your
Preliminary Geotechnical Appraisal to:
5.
•
Identify potential geotechnical issues,
•
Assess and quantify identified issues to provide confidence in the design
assumptions and estimates, and
•
Identify the Geotechnical Testing necessary to confirm major confidence
issues within a schedule of recommended testing required to complete the
project design.
Social and Environmental Assessment: Describe how your approach will
consider and minimise the impact on, or enhance, the current context socially
and environmentally through factors identified in:
•
The Resource Management Act 1991 and Amendments,
•
The NZTA Environmental Policy Manual,
•
The NZTA Urban Design Implementation Principles, and
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•
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Relevant District Plans, Regional Plans, Regional Policy Statements and
National Policy Statements or Standards.
Provide details of all investigations or assessments proposed to confirm and
build on the current available information in the preparation of an Assessment of
Environmental Effects. Describe your proposed environmental testing including,
but not limited to, groundwater, aquatic, acoustic, vibration, contamination and
air quality, and monitoring you propose to ensure design, evidential and
consenting requirements will be met.
6.
Cultural and Historical: Describe how your approach will consider and minimise
the impact on, or enhance any places of cultural/historical significance through
factors identified in Transit’s Maori Policy and the Historic Places Act 1993.
7.
Design Process: Describe your design process and how it will deliver, a design
that meets or exceeds the Clients expectations and statutory approval
requirements, and make allowance for key Client inputs and inputs from the
“Other Consultants”. Detail the specific process and proposal for each of the key
design elements:
•
Modelling using appropriate modelling tools to confirm intersection and
design proposals and optimisation of layout and footprint requirements;
•
Geometric and drainage design to accommodate discharge requirements
and likely consent conditions;
•
Bridges and associated structures design;
•
Design requirements to accommodate likely geotechnical constraints and
cost effective earthworks;
•
Pavement design and use of cost efficient materials;
•
Services relocation requirements;
•
Constructability and Traffic Management (including traffic modelling);
•
Future maintenance requirements;
•
Aesthetic considerations: Urban Design and Landscaping;
•
Ancillary features (e.g. Noise suppression, ATMS and TDM provisions);
•
Internal design peer reviews;
•
Internal road safety audit;
•
[Other].
8.
Value Management: Describe your understanding of Value Management, its
application to the Design phase of this project and the benefits you would see
ensuing.
9.
[Other]: <<Guidance note: Discuss other items not listed above but related to
your methodology, that you consider important in the delivery of the project
outputs.>>
D&PD and D&C: Specimen D&PD Items
1.
Contract Documentation: Describe the key design documentation, including
drawings and contract documents including any provision for construction
staging that you will produce at the completion of the design Phase.
2.
PW Contract Preparation: Detail your approach to the procurement of a supplier
for the main physical works contract, demonstrating your understanding of
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NZTA’s procedures in this regard. List specific requirements that might be
included in the documents. Include details of the resources that will be
provided, and how they will be utilised to this purpose.
3.
[Other]: <<Guidance note: Discuss other items not listed above but related to
your methodology, that you consider important in the delivery of the project
outputs.>>
MSQA Items
1.
Partnering: Describe your understanding of Partnering, its application to the
Physical Works phase of this project and the benefits you would see ensuing.
2.
Contract Management: Detail the proposed tender evaluation and contract
management processes you intend following and potential issues.
3.
Contract Surveillance and Quality Assurance: Detail the construction issues
and challenges and levels of surveillance, observation and supervision you
propose to apply, including verification, sampling and testing, for the different
project parts. Include details of the resources you will provide and how and
where they will be utilised to drive high performance from the physical works
contractor. Indicate how you will ensure the Contractors Programme will be kept
on track and how any deviation will be handled.
4.
Contract finalisation: Detail your obligations at the conclusion of the contract
and how you propose ensuring the timely delivery of; final documentation and
reports, issuing the certificate(s) of practical completion, final land requirement
plans, legalisation surveys, Road Construction Information Sheets, Bridge Data
System Input Forms, As-Built Drawings, Asset Owner’s Manual and inputs during
the period of defects liability.
5.
[Other]: <<Discuss other items not listed above but related to your
methodology, that you consider important in the delivery of the project
outputs.>>
Network Management Items
1.
[Other]: <<Discuss other items not listed above but related to your
methodology, that you consider important in the delivery of the project
outputs.>>
Hybrid Items
1.
[Other]: <<Discuss other items not listed above but related to your
methodology, that you consider important in the delivery of the project
outputs.>>
Bridges and Other Structures Items
1.
[Other]: <<Discuss other items not listed above but related to your
methodology, that you consider important in the delivery of the project
outputs.>>
Traffic Monitoring Items
1.
Knowledge of NZTA’s Traffic Monitoring Processes: Demonstrate your
detailed knowledge of the NZTA’s processes for Traffic Monitoring and
associated vehicle classification techniques, data acceptance criteria and its
Traffic Monitoring Systems.
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2.
3.
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Traffic Data QA - Review and Audit: Describe the Quality Assurance (QA),
systems and measures that you will put in place to ensure that the requirements
of the contract would be met during all phases of the contract, including the
management of Sub-consultants. Demonstrate your knowledge of statistical
analysis and how you plan to demonstrate achieved data accuracy. Describe how
the Tenderer intends to ensure that the services are carried out in accordance
with the Client’s requirements and in particular detail the following aspects:
•
Project Quality Plan development.
•
Procedures for internal controls, reviews, and audits and peer reviews.
•
Function of Quality Manager.
•
Knowledge of Statistical Analysis of Data Accuracy.
[Other]: <<Discuss other items not listed above but related to your
methodology, that you consider important in the delivery of the project
outputs.>>
3
Tender Evaluation Procedure
3.1
Tender Evaluation Team
A Tender Evaluation Team (TET) has been nominated to evaluate the tenders. Expert
advisors may be requested to support and advise the TET during the evaluation.
The TET for this contract will be:
Tender Evaluation Team (TET) <<At least one TET member must be qualified>>
[Name, Position, Company]; (Leader)
[Name, Position, Company]
[Name, Position, Company]
Tenderers will be notified in writing of any changes to the TET.
Tenderers who believe there is a conflict of interest or risk of bias with a member of
the TET may write to the Probity Auditor within [two] weeks <<Guidance note: must not
be greater than 2 weeks>> of the tender documents being issued, outlining their
concerns so that the appropriate action can be taken.
3.2
Supplier Selection Method
<<Guidance Note 1: Mandatory NPAs are Relevant Experience, Relevant Skills, and
Methodology. Optional NPA is Track Record with the exception as stated below.>>.
<<Guidance Note 2: If contract estimate greater than $400,000.00, ALL mandatory
NPAs must be included under the chosen supplier selection method. If the contract
is not advertised then a Registration of Interest letter must be distributed to ALL
consultants registered on the independent consultants register.
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If contract estimate is greater than $200,000.00 and less than $400,000.00 and
contract will not be advertised you must seek at least 3 tenderers from your
independent consultants register.>>
<<Guidance Note 3: If contract estimate is less than $400,000.00 for Lowest Price
Conforming or Target Price options, ALL or some of the mandatory NPAs may be
chosen. e.g. If you choose to exclude Track Record from option then NPA clauses and
tender evaluation form for Track Record must be removed.>>
<<Guidance Note 4: If contract estimate is less than $200,000.00, then it may be
more appropriate to use the Short Form Contract Agreement.>>
3.2.1
Statements of Interest and Ability <<Short Listing>>
Statements of Interest and Ability will be evaluated in accordance with this document
and the “Short Listing Procedures” of the NZTA Contract Procedures Manual (SM021).
Weightings will be given to each of the non-price attributes as follows:
Relevant Experience
Track Record
Relevant Skills
([35]%)
([30]%)
([35]%)
A tender receiving a score of 35% or less for any non-price attribute will fail on that
attribute and that tender will be rejected.
<<Guidance note: The Mandatory NPAs (i.e. Relevant Experience and Relevant Skills)
must be chosen (excludes methodology) and each NPA must not be less than 10%, and
total must add up to 100%.>>
3.2.2
Tenders <<PQM Simple>>
Tenders will be evaluated in accordance with this document and the “PQM Simple
Method”, of the NZTA Contract Procedures Manual (SM021).
Weightings will be given to each of the attributes as follows:
Relevant Experience
Track Record
Relevant Skills
Methodology
Price
([15]%)
([10]%)
([20]%)
([35]%)
([20]%)
A tender receiving a score of 35% or less for any non-price attribute will fail on that
attribute and that tender will be rejected.
<<Guidance note: Where a NPA is used, the weighting applied must not be less than
10%, and Price must not be less than 20% and must not exceed 30% without specific
approval. If Price weighting exceeds 30% then approval from the Manager of Project
Services at National Office must be obtained. The total must add up to 100% >>
3.2.3
Tenders <<PQM Simple + Price Deviation Adjustment (PDA )>>
In addition to the PQM Simple evaluation method of the NZTA Contract Procedures
Manual (SM021), the submitted tender price will have a Price Deviation Adjustment
added. This adjustment is calculated after all submitted price envelopes have been
opened.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 37 of 125
If the tendered price is more than 90% of the median tender price, (when only two
tenders are received the Base Estimate is included in the median price calculation), no
adjustment will be made.
If the tender price is less than 90% of the median tender price, the Price Deviation
Adjustment is calculated by multiplying the difference between the tendered price and
90% of the median tender price by 1.5 to give a positive adjustment figure, which is
then added to the submitted tendered price.
E.g. If 90% of the median tender price is $100,000.00 and a submitted tender price is
$80,000.00 the PDA = ($100,000.00 - $80,000.00) x 1.5 = $30,000.00.
Weightings will be given to each of the attributes as follows:
Relevant Experience
Track Record
Relevant Skills
Methodology
Price
([15]%)
([10]%)
([20]%)
([35]%)
([20]%)
A tender receiving a score of 35% or less for any non-price attribute will fail on that
attribute and that tender will be rejected.
<<Guidance note: Where a NPA is used, the weighting applied must not be less than
10%, and Price must not be less than 20% and must not exceed 30% without specific
approval. If Price weighting exceeds 30% then approval from the Manager of Project
Services at National Office must be obtained. The total must add up to 100%>>
3.2.4
Tenders <<Lowest Price Conforming>>
Tenders will be evaluated in accordance with this document and the “Lowest Price
Conforming” method of the NZTA Contract Procedures Manual (SM021).
The following selected non-price attributes will be assessed for tender conformance:
Relevant Experience
Track Record
Relevant Skills
Methodology
(Pass/Fail)
(Pass/Fail)
(Pass/Fail)
(Pass/Fail)
A tender receiving a fail score for any non-price attribute will be rejected.
<<Guidance note: Mandatory NPAs must be chosen and scored on a Pass/Fail basis
with relevant Pass/Fail marking forms, unless you have applied rules from guidance
note 3 under 3.2 above.>>
3.2.5
Tenders <<Target Price – can not be selected for Short Listing process.>>
Tenders will be evaluated in accordance with this document and the “Target Price
Method”, of the NZTA Contract Procedures Manual (SM021).
Weightings will be given to each of the non-price attributes as follows:
Relevant Experience
Track Record
Relevant Skills
Methodology
([25]%)
([15]%)
([25]%)
([35]%)
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 38 of 125
NZ Transport Agency
A tender receiving a score of 35% or less for any non-price attribute will fail on that
attribute and that tender will be rejected.
<<Guidance note: Mandatory NPAs must be chosen (each NPA must not be less than
10%), and total must add up to 100% with relevant marking forms) unless you have
applied rules from guidance note 3 under 3.2 above.>>
3.2.6
Tenders <<Brook’s Law Option>>
Tenders will be evaluated in accordance with this document and the “Brook’s Law
Method” of the NZTA Contract Procedures Manual (SM021).
Weightings will be given to each of the non-price attributes as follows:
Relevant Experience
Track Record
Relevant Skills
Methodology
([20]%)
([15]%)
([35]%)
([30]%)
A tender receiving a score of 35% or less for any non-price attribute will fail on that
attribute and that tender will be rejected.
<<Guidance note: Mandatory NPAs must be chosen (each NPA must not be less than
10%), and total must add up to 100% with relevant marking forms).>>
3.3
3.4
Tender Evaluation Process
1.
The TET will complete their individual evaluation of the tendered contents of
each “Envelope No 1 - Proposal, excluding Price” and then meet and reach
preliminary agreement on the TET evaluation of the non-price attribute score for
each tender.
2.
Where a tender does not meet the minimum standard required of this RFT or a
grade of 35 or less is awarded for any non-price attribute the tender will be
deemed non-conforming and no further evaluation will take place.
3.
Documented tender clarification may be sought from Tenderers through
interview or other means during the evaluation and recorded for evaluation
purposes.
4.
The final scores will be submitted to the Client’s authorised manger for approval
to open the price envelopes for all tenders.
5.
Following opening of “Envelope No 2 - Price” of all tenders and identification of
the Tenderer with the lowest adjusted evaluation price a preletting meeting may
be held with the Tenderer who submitted this preferred tender.
6.
Final acceptance of a tender will be made following submission of a report and
recommendation to the Client’s authorised manger.
Late Tenders
The Client may at its sole discretion consider any tender received after the time
stipulated if the circumstances can be shown to be extreme and beyond the control of
the Tenderer.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
3.5
Page 39 of 125
Presentation of Tender
Presentations will begin the following week after the close of tenders. Two hours will
be allowed for Tenderers to make their presentation including questions. Order and
specific times for presentations will be drawn by lot and advised to each Tenderer one
week prior to the close of tenders.
Presentations will be held at the NZTA office in [City]. Tenderers will be required to
provide any audio-visual equipment required for their presentation.
The objective of the presentation is to:
•
Highlight key aspects of the bid;
•
Introduce key team members;
•
Provide a roadmap of the tender for the TET including structure, definitions etc.
Tenderers shall not provide new information in their presentations.
Each Tenderer shall conduct their presentation on the assumption that the TET has no
knowledge of the content of the Tenderer’s submission.
The TET will be permitted to ask questions seeking clarification only.
The Tenderer will be permitted to distribute up to 10 pages of charts and diagrams to
assist with its presentation. These pages shall be returned to the Tenderer at the end
of the presentation.
3.6
Errors and Omissions
In the event that the Client discovers errors and/or omissions in a tender, the Client
may, without advising the Tenderer of the errors and/or omissions, request the
Tenderer confirm the tender without correction. Where such confirmation is not
received the tender may be rejected.
All tender schedules must be properly filled in, on the original forms, to the
satisfaction of the Client, including the Geotechnical Testing Schedule and Additional
Services Schedule, where provided in the RFT. Schedules considered by the Client to
be improperly filled in (eg. rates not provided where required in the Schedule), may
result in the tender being rejected.
Where the Client discovers a tender contains errors in extension of unit rates or
summation of items such as to vary the tendered sum, the Client will draw the error to
the attention of the Tenderer and invite the Tenderer to confirm the tendered sum
notwithstanding the error. Where such confirmation is not received, the tender may be
rejected.
3.7
Tags
The Client’s preference is that Tenderers’ submissions do not contain tags. However,
it is acknowledged that in some circumstances Tenderers may feel it is necessary to
tag their Tender submission.
Where a Tenderer tags their Tender submission in order to modify the contractual
terms detailed in this Tender Document, then the Tenderer must detail that
modification in their Tender Tag Statement.
The Tender Tag Statement must include, for each tag:
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
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NZ Transport Agency
•
Reference to the part of the contract document that is intended to be changed,
and
•
The Tenderer’s reason for the necessity for such a change to the contractual
requirements.
Any statement in a Tender submission that has the general effect of being a tag, but is
not included in a Tender Tag Statement, does not take precedence over the
requirements of this Tender Document, and is of no effect unless expressly recognised
in writing by the NZTA. The Client may, at its discretion, assign a premium to any
Tender in the tender evaluation process in respect of an accepted tag that the Client
considers to alter the risks, benefits, or cost of the project.
The Tenderer will be requested to remove tags that are unacceptable to the Client,
without amendment to the tender price. Failure of the Tenderer to remove
unacceptable tags will result in the tender being rejected.
3.8
Tender Evaluation Interviews
Further to the evaluation of submitted material, the Client reserves the right to
interview any or all Tenderers. Interviews shall not introduce information additional to
that submitted in the tender, but are expected to clarify or confirm issues not fully
presented in the tendered submission or resulting from the interview. Interviews will
not be used to provide additional information to Tenderers. Any representations made
by the Client at such interview will not be binding unless committed to writing and
signed by both parties. Interviews will be held at the Client's office in [City], at [one
week's] notice.
3.9
Preletting Meeting
<<Guidance note: It is recommended you select “preletting meeting” to enable you to
negotiate contract terms and rates, especially if you have selected a Quality/Brook’s
Law tender.>>
Following the opening of Envelope 2: Price, and prior to contract award, the Client will
hold a preletting meeting(s) with the preferred Tenderer.
Meeting(s) will be convened as required by the Client, who will involve any other
advisers on an ‘as-required’ basis. The preferred Tenderer shall be represented by key
personnel, who would usually include, as a minimum, the Team Leader and/or the
Deputy Team Leader.
The preletting meeting(s) will be aimed at developing a more refined and robust
contract and consist of a contractual meeting with resolutions minuted, signed by both
parties and included in the contract documents. Matters to be discussed will include
but not limited to:
1.
Resolving any outstanding issues including ambiguities or shortcomings
associated with the tender documents or tender submission;
2.
Clarifying the interpretation of the scope of services to be undertaken;
3.
Confirming the Tenderer’s methodology and resources to be applied, and
resolving any issues where any potential misalignment is found;
4.
A review of the appropriateness of the organisational ownership of risks
identified to date, and their analysis, evaluation and proposed treatment.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
3.10
Page 41 of 125
5.
Reviewing the Tenderer’s proposed Programme (and RAP where it exists as a
separate [but dependent] programme);
6.
Confirming consultation requirements with affected parties;
7.
Confirming designation, resource consents and property acquisition
requirements; and
8.
Negotiating any other contract terms (including price and performance measures
e.g. the lump sums and rates that make up the sums associated with all services,
additional services may be discussed, agreed and adjusted).
Lowest Price or Any Tender not Necessarily Accepted
The Client reserves the right to accept any of the tenders submitted in accordance with
this section of the Request for Tender document and is not bound to accept the tender
which submits the lowest sum for the performance of the professional services.
Further, the Client reserves the right to withdraw from the tender process at any time
without notice before entry into the Contract. If the Client withdraws from the tender
process then no Tenderer shall have any claim for compensation or otherwise against
the Client, and all Tenderers shall return all documents provided to the Tenderers for
the purposes of making a tender, together with all copies whether stored on hard copy
or electronically.
3.11
Probity
An independent probity auditor has been appointed to overview the Client’s tendering
process (up to contract award), and to verify that the procedures set out in the IFT are
complied with. The probity auditor is not a member of the TET.
A Tenderer concerned about any procedural issue has the right to contact the probity
auditor and request a review. The outcome of any such review will be documented
with copies sent to both the Tenderer who raised the issue and to the Client. The
name and contact details are as follows:
Peter Davies
Director, Specialist Audit and Assurance Services (Team Leader, Probity Services)
Audit New Zealand
100 Molesworth Street
Thorndon
PO Box 99
WELLINGTON 6140
DDI: 04 496 3099
Mobile: 021 222 4824
Fax: 04 496 3195
Email: Peter.Davies@auditnz.govt.nz.
4
Signing of Professional Services Document
Procedural requirements for the execution of the professional service Contract
Agreement will be arranged by the Client. The index page(s) of the document will be
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
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NZ Transport Agency
signed by all persons who will be signatories to the contract. The Client’s delegated
representative will sign the contract on behalf of the Client. Please note in Clause
2.1(f) of the Contract Agreement, the Client will require the authorised signatories of
the Tenderer to be authorised in writing to execute the Contract and if the Tenderer is
a company, the Client will require confirmation that all appropriate resolutions and
authorities have been passed by and obtained from the shareholders and directors of
the company to authorise the company to enter into the Contract.
5.
Tender Evaluation Forms
<<Guidance note: The forms listed below are driven from your choice of supplier
selection method in 3.2. e.g. If you have chosen to exclude Track Record, then exclude
“Form B: Track Record” below and remove the evaluation form.>>
The following Tender Evaluation Forms will be used in the evaluation of tender nonprice attributes:
•
Form A: Relevant Experience and Track Record
•
Form B: Relevant Skills
•
Form C: Methodology.
Sub-attribute weightings for the criteria to be assessed in the evaluation of the nonprice attributes shall be stated on the forms at the time of tender. If no sub-attribute
weightings are shown, the assessment criteria will be evaluated as having equal
weightings.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 43 of 125
Form A
Relevant Experience (Weighting [XX]%) or no weighting for
LPC
Project
<<Relevance, Currency &
Scale to add to 100% or
Pass/Fail for LPC>>
<<Remove row for LPC>>
Relevance
([60]%) or
Pass/Fail
35 or less:
40, 45:
50, 55:
60, 65, 70:
75, 80, 85:
90, 95, 100:
Not related
Barely related
related
Particularly related
Very related
Extremely related
Currency
([20]%)
(Years ago or %
complete) or
Pass/Fail
35 or less:
40, 45:
50, 55:
60, 65, 70:
75, 80, 85:
90, 95, 100:
Scale
([20]%)
(% of Estimate) or
Pass/Fail
5+ years or < 50%
complete
4–5 years or 5060% complete
3-4 years or 6070% complete
2-3 years or 7080% complete
1-2 years or 8090% complete
0-1 years or 9099% complete
35 or less:
40, 45:
50, 55:
60, 65, 70:
75, 80, 85:
90, 95, 100:
<35% of estimate
35-50% of
Estimate
50-70% of
Estimate
70-90% of
Estimate
90-100% of
Estimate
> or = Estimate
Track Record
(Weighting [XX]%) or
no weighting for LPC
Performance –
Standard (100%) or
Pass/Fail
35 or less:
36-to 49:
50-to 59:
60 to 70:
71 to 85:
86 to 100:
Unsatisfactory
Needs Improvement
Acceptable
Requirements fully met
Exceeds Requirements
Superlative
Summary Rating:
<<remove row for LPC>>
Tenderer:
Relevant Experience Rating:
Track Record Rating:
Guidance note:
•
Relevant Experience and track record weighting must align to the % weighting chosen in the Supplier Selection
Method.
•
Sub attribute weightings are the default, and may be amended as appropriate.
Evaluators Comments (Continue on Separate Sheet if Necessary)
Note to TET:
•
Relevant experience relates to company not individuals;
•
The Team Leader is the person responsible for the day-to-day management of the project and for reporting to
the Client;
•
Company permanence and commonality of personnel with those nominated in RS are of greater relevance;
•
Relevant experience should include relevant experience of key sub-consultants if appropriate;
•
Recent experience is more valuable than historic experience (for uncommon or unusual projects older that 5
years, currency is to be assessed more moderately); and
•
Can the Tenderer readily adapt existing experience to the type of work being tendered for?
•
Track Record relates to company, not individuals, and should include track record of key sub-consultants;
•
Where no Final PACE evaluation is in the database, a PACE form shall be used when interviewing the referees;
and
•
Where the relevant phase is incomplete or more than 5 years old, the TET may consider downgrading the
Project.
•
The TET may factor the Final PACE score and/or interviewed PACE score, where a project nominated under
Track Record is: less than relevant to the tendered contract; is not consistent with referee checks; and/or is
contrary to the TET’s knowledge and experience.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 44 of 125
NZ Transport Agency
Relevant Skills (Weighting [XX]%) or no weighting for LPC
Personnel
<<row to add to 100% or Pass/Fail for
LPC>>
<<remove row for LPC>>
<<% column to add to 100% or no
weightings for LPC>>
Team Leader % or no
weighting for LPC –
applicable to all selected
below
([XX]%)
Deputy Team Leader
([XX]%)
Design Manager
([XX]%)
Designer(s)
([XX]%)
Consultation Personnel
([XX]%)
Planning Personnel
([XX]%)
Bridge/Culvert Designer
([XX]%)
Environmental Personnel
([XX]%)
Geotechnical Engineer
([XX]%)
Engineer to the Contract
([XX]%)
Engineer’s Representative(s)
([XX]%)
Estimator
([XX]%)
Economic Analyst
([XX]%)
Risk Management Specialist
([XX]%)
Quality Manager
([XX]%)
Field Staff
([XX]%)
Electronics/
Communications Engineer
([XX]%)
Software Support
([XX]%)
Data Analysis
([XX]%)
Weigh in Motion Engineer
([XX]%)
Sub-consultants’
Management Personnel
([XX]%)
[Other]
([XX]%)
Qualification and
Training
([40]%) or Pass/Fail
35 or less:
40, 45:
50, 55:
60, 65, 70:
75, 80, 85:
90, 95, 100:
Barely adequate
Adequate
Meets requirements
Related
Very Related
Directly Applicable
Form B
Practical Experience
([50]%) or Pass/Fail
35 or less:
40, 45:
50, 55:
60, 65, 70:
75, 80, 85:
90, 95, 100:
Poor
Below Average
Average
Above Average
Good
Excellent
Focus and
Commitment
([10]%) or Pass/Fail
35 or less:
40, 45:
50, 55:
60, 65, 70:
75, 80, 85:
90, 95, 100:
Poor
Below Average
Average
Above Average
Good
Excellent
Summary Rating:
<<remove row for LPC>>
Tenderer:
Relevant Skills Rating:
Guidance note:
•
The personnel selected above must align with the Personnel Schedule.
•
Relevant Skills weighting must align to the % weighting chosen in the Supplier Selection Method.
•
Sub attribute weightings are the default, and may be amended as appropriate.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 45 of 125
Evaluators Comments: (Continue on Separate Sheet if Necessary)
Note to TET:
•
Relevant Skills relates to individuals not company, and should include relevant skills of key sub-consultants, if
the positions listed are to be filled by sub-consultants.
•
The Team Leader is the person responsible for the day-to-day management of the project and for reporting to
the Client.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 46 of 125
NZ Transport Agency
Methodology (Weighting [XX]%) or no weighting for LPC
Form C
Factor
Standard
(100%) or Pass/Fail
<<Standard 100% or Pass/Fail for LPC>>
35 or less:
40, 45:
50, 55:
60, 65, 70:
75, 80, 85:
90, 95, 100:
<<remove this row for LPC>>
<<column to add to 100% or no weightings for LPC>>
Project Organisational Structure or no weighting for LPC– applicable
to all selected below
([XX]%)
Consultants Programme
([XX]%)
Knowledge of Contract Area and Factors Affecting the Project
([XX]%)
Management Relationship – Project Control
([XX]%)
Consultation
([XX]%)
Risk Management
([XX]%)
Cost Estimation and Economic Evaluation
([XX]%)
Innovation, New Procedures, Techniques, etc
([XX]%)
Quality Assurance – Review and Audit
([XX]%)
Policy and Procedures
([XX]%)
Financial Management
([XX]%)
Designation/Resource Consents, Land Entry and Property Acquisition
([XX]%)
Survey
([XX]%)
Geotechnical and Other Field Testing and Analysis
([XX]%)
Social and Environmental Design
([XX]%)
Cultural and Historical
([XX]%)
Design Process
([XX]%)
Value Management
([XX]%)
Contract Documentation
([XX]%)
PW Contract Preparation
([XX]%)
Partnering
([XX]%)
Contract Management
([XX]%)
Contract Surveillance and Quality Assurance
([XX]%)
Contract finalisation
([XX]%)
Knowledge of NZTA’s Traffic Monitoring Processes
([XX]%)
Traffic Data QA - Review and Audit
([XX]%)
[Other]
([XX]%)
[Other]
([XX]%)
Poor
Below Average
Average
Above Average
Good
Excellent
Summary Rating:
<<remove this row for LPC>>
Tenderer:
Methodology Rating:
Guidance note:
•
The list headings above must correspond to the headings selected within 2.5 Methodology.
•
Methodology weighting must align to the % weighting chosen in the Supplier Selection Method.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 47 of 125
Methodology (Weighting [XX]%) or no weighting for LPC
Factor
<<Standard 100% or Pass/Fail for LPC>>
<<remove this row for LPC>>
<<column to add to 100% or no weightings for LPC>>
Form C
Standard
(100%) or Pass/Fail
35 or less:
40, 45:
50, 55:
60, 65, 70:
75, 80, 85:
90, 95, 100:
Poor
Below Average
Average
Above Average
Good
Excellent
Evaluators Comments: (Continue on Separate Sheet if Necessary)
Note to TET:
•
Methodology relates to the proposed method of carrying out the professional services, and should include
methodology and company systems of key sub-consultants if services are to be carried out by sub-consultants;
•
Company systems marked are those specifically proposed and adapted to meet the needs of this project, not
those used on previous contracts;
•
This attribute also evaluates procedures the Tenderer proposes to use to achieve the specified end result; and
•
TET should consider the following when evaluating methodology:

Does the submission focus on this project?

Is the methodology appropriate?

What risks are there associated with proposed innovations?

Is the proposed observation/supervision of the construction appropriate?
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 49 of 125
Section C
Tender Form, Pricing and Personnel Schedules
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 51 of 125
Tender Form
The NZ Transport Agency
Professional Services Contract Number: [NZTA Contract
No.]
[Contract Name]
For the Delivery of Professional Services to the NZ Transport Agency
1.
I/We (the undersigned) do hereby tender the sum of:
[Amount in words]
($
), excluding Goods and Services Tax, for the delivery of the
Services in accordance with and as described in the Contract Documents.
<<OR, for Quality/Brook’s Law tenders based on rates only choose the following text>>
I/We (the undersigned) do hereby submit the Additional Services Schedule as our tender,
excluding Goods and Services Tax, for the delivery of the Services in accordance with and
as described in the Contract Documents.
2.
This tender is unconditional, shall remain open for acceptance by the NZ Transport
Agency and shall not be revocable by me/us until ten (10) weeks after the closing Date,
which date is set out on the front page of the Contract Documents.
3.
I/We agree that NZ Transport Agency’s invitation to bid is not an offer and there will be
no binding agreement between me/us and the NZ Transport Agency until the NZ
Transport Agency has confirmed in writing that the NZ Transport Agency has accepted
my/our offer.
4.
I/we understand and accept that the Client is not bound to accept the lowest price or any
tender and that the NZ Transport Agency reserves the right to withdraw from the tender
process at any time without notice.
5.
If my/our tender is accepted then I/we agree to execute the form of Contract immediately
it is sent to me/us for execution. We further understand that no payment will be made
until the Contract Agreement is signed by the Consultant without significant amendment.
6.
I/we confirm that I/we have read, understood and agree unreservedly to all of the
contents of the Contract Documents and in particular (but without limiting my/our
confirmation) the contents of the Contract itself as set out in Clause 4.1 of Section A of
the Contract Documents.
Authorised Signature:
Date:
Name of Company:
Name of Contact Person:
Telephone:
Postal Address:
Facsimile:
Email:
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 52 of 125
Target Price Tender Form
The NZ Transport Agency
Professional Services Contract Number: [NZTA Contract
No.]
[Contract Name]
For the Delivery of Professional Services to the NZ Transport Agency
1.
I/We (the undersigned) do hereby agree that for the sum of:
[Amount in words NZTA PM to complete]
($
NZTA PM to complete), excluding Goods and Services Tax, we
will deliver the Services in accordance with and as described in the Contract Documents.
2.
This tender is unconditional, shall remain open for acceptance by the NZ Transport
Agency and shall not be revocable by me/us until ten (10) weeks after the closing Date,
which date is set out on the front page of the Contract Documents.
3.
I/We agree that NZ Transport Agency’s invitation to bid is not an offer and there will be
no binding agreement between me/us and the NZ Transport Agency until the NZ
Transport Agency has confirmed in writing that the NZ Transport Agency has accepted
my/our offer.
4.
I/we understand and accept that the Client is not bound to accept this or any tender and
that the NZ Transport Agency reserves the right to withdraw from the tender process at
any time without notice.
5.
If my/our tender is accepted then I/we agree to execute the form of Contract immediately
it is sent to me/us for execution. We further understand that no payment will be made
until the Contract Agreement is signed by the Consultant without significant amendment.
6.
I/we confirm that I/we have read, understood and agree unreservedly to all of the
contents of the Contract Documents and in particular (but without limiting my/our
confirmation) the contents of the Contract itself as set out in Clause 4.1 of Section A of
the Contract Documents.
Authorised Signature:
Date:
Name of Company:
Name of Contact Person:
Telephone:
Postal Address:
Facsimile:
Email:
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 53 of 125
Contract Pricing Schedule
The method and basis of payment for each of the following Pricing Schedule items is described
in the Payment Schedule, located at the end of Section C of the Contract Documents.
<<Guidance note: If you change the default item Unit e.g. “LS” to “[X] ea”, you must define the
method of payment for the changed item within the Contract Payment Schedule.
If you have multiple projects for this contract (e.g. term block), is there a need to price projects
individually? i.e. is there a risk that a project may not go ahead and will need to be
removed from the schedule? If “yes” then you have the option to price items as either one
item (refer item 2.8 below) or as individual projects (refer item 2.8.1 below). Please ensure you
name your individual project(s) and insert additional projects on next line(s) as item 2.8.2 etc.)
If your answer is “no” then remove references to “Project 1” within the schedule>>
Project:
[Contract Name]
Item
Description
Unit
Rate
1
SECTION D - Scope of Services
1.1
General
L.S.
---
1.2
Aerial Photography
L.S.
---
1.3
Open Days
[2] ea
1.4
News Letters
[X] ea
1.5
[Other] [list items and define payment]
Amount
L.S./[X]
ea
Sub-total Item 1
2
$XX,XXX.XX
STANDARD SPECIFICATION - Contract Management
<<Guidance note: do not select for Network Management or Hybrid>>
2.1
General
L.S.
---
2.2
Consultant’s Project Quality Plan
L.S.
---
2.3
Consultant’s Programme
L.S.
---
2.4
Site Safety Plan
L.S.
---
2.5
Consultation Plan
<<Guidance note: select if catchment is
known otherwise select as a PS.>>
L.S.
---
2.6
Monthly Project Meetings
[X] ea
2.7
Workshops
[X] ea
2.8
2.8.1
Activity Risk File
L.S.
--
Project 1
L.S.
---
2.9
Risk Reviews
2.10
Reporting
2.10.1
2.10.2
2.10.3
2.10.4
I&R
D&PD
MSQA
Final Construction Report
[X] ea
L.S.
L.S.
L.S.
L.S.
---------
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 54 of 125
NZ Transport Agency
Item
Description
2.11
[Other] [list items and define payment]
Unit
Rate
Amount
L.S./[X]
ea
Sub-total Item 2
3
STANDARD SPECIFICATION - Investigation and Reporting
3.1
General
L.S.
---
3.2
Scoping Report
L.S.
---
3.3
Preliminary Geotechnical Appraisal Report
L.S.
---
3.1
Consultation
L.S.
---
3.5
Liaison with Key Stakeholders
L.S
---
3.6
Transport/Traffic Model
L.S
---
3.7
Value Assurance Decision Making Reports
<<Guidance note: if number of reports are
known otherwise select as PS.>>
3.8
Scheme Assessment Report
3.8.1
3.9
3.9.1
3.9.1.1
3.9.2
3.9.2.1
3.10
3.10.1
3.10.1.1
3.10.2
3.10.2.1
3.11
3.11.1
3.12
Project 1
$XX,XXX.XX
[2] ea
L.S.
---
L.S.
---
L.S.
L.S.
L.S.
L.S.
---------
L.S.
L.S.
L.S.
L.S.
---------
L.S.
---
L.S.
---
Notice(s) of Requirement
Preparation of Notice
Project 1
Consent Authority Hearings
Project 1
Property Strategies
Options Evaluation Strategy
Project 1
Property Acquisition Strategy
Project 1
Property Acquisition Requirements
Project 1
[Other] [list items and define payment]
L.S./[X]
ea
Sub-total Item 3
4
STANDARD SPECIFICATION – Design and Project Documentation
or Design & Construct: Specimen D&PD
4.1
Design
4.1.1
4.1.1.1
4.1.2
4.1.2.1
4.1.3
4.1.3.1
4.1.4
4.1.4.1
4.1.5
4.1.5.1
General
Project 1
Construction Drawings
Project 1
Consultation/Liaison
Project 1
Design Philosophy Statement
Project 1
Bridge Design Statement
Project 1
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
L.S.
L.S.
L.S.
L.S.
L.S.
L.S.
L.S.
L.S.
L.S.
L.S.
---------------------
$XX,XXX.XX
NZ Transport Agency
Item
4.1.6
4.1.6.1
4.1.7
4.1.7.1
Description
Bridge Data System Input Forms
Project 1
Final Design Report
Project 1
Page 55 of 125
Unit
Rate
L.S.
L.S.
L.S.
L.S.
---------
L.S.
---
4.2
Preliminary Geotechnical Appraisal Report
<<if there is a need to provide a
recommendation for further geotechnical
investigations beyond I&R>>
4.3
Statutory Applications
[4] ea
4.4
Statutory Authority Hearings
[1] ea
4.5
Property Acquisition Management
4.5.1
4.6
Project 1
Value Assurance Decision Making Reports
<<Guidance note: if number of reports are
known otherwise select as PS.>>
4.7
Tender Documentation
4.7.1
4.8
Project 1
[Other] [list items and define payment]
L.S.
---
L.S.
---
Amount
[2] ea
L.S.
---
L.S.
---
L.S./[X]
ea
Sub-total Item 4
5
STANDARD SPECIFICATION - Management, Surveillance and
Quality Assurance
5.1
Tender Administration and Evaluation
5.2
Management and Surveillance of the
L.S.
---
L.S.
L.S.
L.S.
L.S.
L.S.
L.S.
L.S.
L.S.
L.S.
L.S.
---------------------
L.S.
---
$XX,XXX.XX
Physical Works
5.2.1
5.2.1.1
5.2.2
5.2.3
5.2.3.1
5.2.4
5.2.5
5.2.5.1
5.2.6
5.2.6.1
General
Project 1
Project Management Board Meetings
As-built drawings
Project 1
Road Construction Information Forms
Asset Owner’s Manual
Project 1
Final Construction Report
Project 1
5.3
Property Requirements
5.4
[Other] [list items and define payment]
L.S./[X]
ea
Sub-total Item 5
6
STANDARD SPECIFICATION – Network Management
6.1
General
6.2
[list items and define payment]
L.S.
$XX,XXX.XX
---
L.S./[X]
ea
6.2.1
[list items and define payment]
L.S./[X]
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 56 of 125
Item
NZ Transport Agency
Description
Unit
Rate
Amount
ea
Sub-total Item 6
7
STANDARD SPECIFICATION – Hybrid
7.1
General
7.2
[list items and define payment]
L.S.
$XX,XXX.XX
---
L.S./[X]
ea
7.2.1
[list items and define payment]
L.S./[X]
ea
Sub-total Item 7
8
STANDARD SPECIFICATION – Bridges & Other Structures
8.1
General
8.2
[list items and define payment]
L.S.
$XX,XXX.XX
---
L.S./[X]
ea
8.2.1
[list items and define payment]
L.S./[X]
ea
Sub-total Item 8
9
STANDARD SPECIFICATION – Traffic Monitoring
9.1
General
L.S.
9.2
Liaison with Client’s Other Consultants
L.S
9.3
Reporting - Traffic Monitoring
L.S
9.4
DATA COLLECTION
9.4.1
9.4.2
9.4.3
9.4.4
9.4.4.1
9.4.5
9.4.5.1
9.4.6
9.4.7
9.5
9.5.1
9.5.1.1
9.5.2
9.5.2.1
9.5.3
9.5.3.1
9.5.4
9.5.4.1
9.5.5
9.5.5.1
9.5.6
9.5.6.1
Single Loop Site Counts
Dual Loop Site Length Classified
Counts
Tube Site Axle Classified Counts
Speed Surveys
Region 1
Special Surveys
Region 1
WiM Site (Individual Vehicle) count
7 Day Vehicle by Vehicle Data
[X] ea
[X] ea
[X]
[X]
[X]
[X]
[X]
[X]
[X]
ea
ea
ea
ea
ea
ea
ea
[X]
[X]
[X]
[X]
[X]
[X]
[X]
[X]
[X]
[X]
[X]
[X]
ea
ea
ea
ea
ea
ea
ea
ea
ea
ea
ea
ea
SITE INSTALLATION AND MAINTENANCE
Replacement Cabinet
Region 1
New Cabinet Installation
Region 1
Removal of Loop Site
Region 1
Single Loop Site Installation - 1 Lane
Region 1
Single Loop Site Installation - 2 Lanes
Region 1
Single Loop Site Installation - 3 Lanes
Region 1
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
---
$XX,XXX.XX
NZ Transport Agency
Item
9.5.7
9.5.7.1
9.5.8
9.5.8.1
9.5.9
9.5.9.1
9.5.10
9.5.10.1
9.5.11
9.5.11.1
9.5.12
9.5.12.1
9.5.13
9.6
Description
Dual Loop Site Installation - 1 Lane
Region 1
Dual Loop Site Installation - 2 Lanes
Region 1
Dual Loop Site Installation - 3 Lanes
Region 1
Dual Piezo Site Installation - 1 Lane
Region 1
Dual Piezo Site Installation - 2 Lanes
Region 1
Dual Piezo Site Installation - 3 Lanes
Region 1
Routine Maintenance - Site Furniture
Record Updating
Page 57 of 125
Unit
Rate
Amount
[X] ea
[X] ea
[X] ea
[X] ea
[X] ea
[X] ea
[X] ea
[X] ea
[X] ea
[X] ea
[X] ea
[X] ea
L.S
WEIGH IN MOTION
9.6.1
9.6.2
9.6.3
9.6.4
9.6.5
9.6.6
9.6.7
9.6.8
9.6.9
9.7
4 Lane WiM Electronic Unit
New 1.25m Bending Plate
New 1.25m Bending Plate Frame
New 1.75m Bending Plate
New 1.75m Bending Plate Frame
Refurbish 1.25m Bending Plate
Refurbish 1.75m Bending Plate
Install Refurbished 1.25m Bending
Plate
Install Refurbished 1.75m Bending
Plate
Extra Over for Level Two Traffic
[X]
[X]
[X]
[X]
[X]
[X]
[X]
[X]
ea
ea
ea
ea
ea
ea
ea
ea
[X] ea
[X] ea
Management
9.8
Extra Over for Level Three Traffic
[X] ea
Management
9.9
Provide Spatial Coordinates for Control
L.S.
Boxes
9.10
Routine Maintenance
9.11
ANNUAL SITE INSPECTION AND
L.S.
CALIBRATION (Continuous Sites)
9.11.1
9.11.2
9.11.3
9.12
10
11
Annual Site Inspection, DVD and Visual
Surveys
Weigh in Motion Site Calibration Survey
Annual Wheel Track Survey
Contract Completion
[X] ea
[X] ea
[X] ea
L.S.
Sub-total Item 9
$XX,XXX.XX
Sub-total Item 10
$XX,XXX.XX
Sub-total Item 11
$XX,XXX.XX
GEOTECHNICAL TESTING
(from Geotechnical Testing Schedule)
[S.O.R.]
[If P.S. chosen define payment]
or [P.S.]
ADDITIONAL SERVICES
(from Additional Services Schedule)
L.S.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 58 of 125
Item
Description
NZ Transport Agency
Unit
Rate
Amount
TOTAL ITEMS 1 to 11
12
PROVISIONAL SUMS
12.1
Random Verification Testing
P.S.
---
$X,XXX.XX
12.2
Access for Geotechnical Testing
P.S.
---
$X,XXX.XX
12.3
Geotechnical Resource Consents
P.S.
---
$X,XXX.XX
12.4
Historic Places Applications
P.S.
---
$X,XXX.XX
12.5
Consultation Plan
<<Contract Management - Catchment
unknown.>>
P.S.
---
$X,XXX.XX
12.6
Value Assurance Decision Making Reports
<<I&R, D&PD, D&C: Specimen D&PD - if
number of reports are not known.>>
P.S.
---
$X,XXX.XX
12.7
Cultural Impact Assessment
P.S.
---
$X,XXX.XX
12.8
Traffic Surveys
P.S.
---
$X,XXX.XX
12.9
Media Releases
P.S.
---
$X,XXX.XX
12.10
Bridge Data System Input Forms
<<MSQA only>>
P.S.
---
$X,XXX.XX
12.11
Cabinet Repairs
<<Traffic Monitoring only>>
P.S.
---
$X,XXX.XX
12.12
Removal of Cabinet
<<Traffic Monitoring only>>
P.S.
---
$X,XXX.XX
12.13
Special Electronic Components
<<Traffic Monitoring only>>
P.S.
---
$X,XXX.XX
12.14
Supply and Install Power and Phone for
P.S.
---
$X,XXX.XX
$XX,XXX.XX
New Site
<<Traffic Monitoring only>>
12.15
Power and Telephone
<<Traffic Monitoring only>>
P.S.
---
$X,XXX.XX
12.16
[Other]
P.S.
---
$X,XXX.XX
Sub-total Item 12
$XX,XXX.XX
TOTAL TENDERED SUM/TARGET PRICE (Items 1 to 12) (excluding GST)
$XX,XXX.XX
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 59 of 125
Geotechnical Testing Schedule
<<Guidance note: when either selecting a Provisional Sum for geotechnical testing (only used
for minor block projects) or selecting items from the Testing Schedule below, consider whether
geotechnical advice is required to enable a robust Provisional Sum or itemised Testing
Schedule. Insert the first clause below for Provisional Sum>>
The Geotechnical Testing Schedule will be reviewed and negotiated with the successful
Tenderer.
<<OR for setting rates within the schedule insert the following clause and schedule>>
Tests required for this project have been nominally chosen and assigned an indicative quantity
for which the Tenderer shall provide rates. Tenderers should note the Geotechnical
requirements of the NZTA Standard Specification Investigation & Reporting.
The total amount arrived at shall be transferred to the Contract Pricing Schedule.
<<Guidance note: if you have selected Provisional Sum and you would like to include indicative
items to aid negotiations, “Rate” and “Amount” columns, and the “Total” row, will be
excluded.>>
Item
Description
10.1
Scala Penetrometer and Hand Auger
Unit
Qty
10.1.1
Scala Penetrometer ([4m] maximum)
ea
[X]
10.1.2
Hand Auger Excavation ([4m]
ea
[X]
ea
[X]
L.S./ ea /
[X]
Rate
Amount
maximum)
10.1.3
Sample for laboratory testing
10.1.4
[list items and define payment]
m / km
10.2
10.2.1
Pavement Test Pit
Testpit Excavation (nominally [600mm]
ea
[X]
deep)
10.2.2
Density (field NDM)
ea
[X]
10.2.3
Sample for Laboratory Testing
ea
[X]
10.2.4
Traffic Management (extra over 10.7.1)
ea
[X]
10.2.5
[list items and define payment]
L.S./ ea /
[X]
m / km
10.3
Investigation Test Pit
10.3.1
Excavation (4m maximum)
ea
[X]
10.3.2
Density (field) NDM
ea
[X]
10.3.3
Sample for Laboratory Testing
ea
[X]
10.3.4
Traffic Management (extra over 10.7.1)
L.S.
---
10.3.5
[list items and define payment]
L.S./ ea /
[X]
m / km
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 60 of 125
NZ Transport Agency
Item
Description
10.4
Lab Testing
Unit
Qty
10.4.1
Water Content - Natural
ea
[X]
10.4.2
Atterberg Limits (inclusive of natural
ea
[X]
Rate
water content)
10.4.3
Grading by Wet Sieving
ea
[X]
10.4.4
Grading by Dry Sieving
ea
[X]
10.4.5
Grading (fine soils)
ea
[X]
10.4.6
Consolidation Test (oedometer)
ea
[X]
10.4.7
Triaxial (Unconsolidated Undrained (UU)
ea
[X]
ea
[X]
ea
[X]
ea
[X]
ea
[X]
ea
[X]
ea
[X]
- 3 specimens) (38mm diameter)
10.4.8
Triaxial (Unconsolidated Undrained (UU)
- single specimen) (38mm diameter)
10.4.9
Triaxial (Consolidated Undrained - 3
specimens)
10.4.10
CBR Test - Natural (Soaked or
Unsoaked)
10.4.10a
CBR Test - Optimum (Soaked or
Unsoaked)
10.4.11
Extra over 10.4.10/a for Lime or
cement modified (Optimum or Natural)
10.4.12
NZ Standard/Heavy Compaction Test
Soils
10.4.13
NZ Vibrating Hammer Compaction Test
ea
[X]
10.4.14
Unconfined Compressive Strength (UCS)
ea
[X]
ea
[X]
with modulus and Poisson ratio
10.4.15
Unconfined Compressive Strength (UCS)
without modulus and Poisson ratio
10.4.16
Indirect Tensile Strength Test
ea
[X]
10.4.17
Abrasion Test
ea
[X]
10.4.18
Density of Rock Core (Bulk and Dry)
ea
[X]
10.4.19
[list items and define payment]
L.S./ ea /
[X]
m / km
10.5
10.5.1
Miscellaneous Testing
Static Cone Penetrometer (CPT) Rig
L.S.
---
ea
[X]
Establishment and Disestablishment
10.5.2
CPT set-up at Test Location
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
---
Amount
NZ Transport Agency
Item
10.5.3
Description
Extra over 10.5.2 for Preparation and
Page 61 of 125
Unit
Qty
ea
[X]
Rate
Amount
Saturation of Piezocone
10.5.4
CPT Test ([20m] max depth)
m
[X]
10.5.5
CPTu Test ([20m] max depth)
m
[X]
10.5.6
Dissipation Test (in CPTu)
ea
[X]
10.5.7
Extra over 10.5.6 for Dissipation Test
minute
[X]
(in CPTu)
10.5.8
Standpipe (in CPT or CPTu)
ea
[X]
10.5.9
Standard Penetration Test
ea
[X]
ea
[X]
ea
[X]
ea
[X]
km
[X]
km
[X]
(Borehole, Solid or Hollow Nose
Raymond)
10.5.10
Down Hole Shear Vane ([20m] max
depth)
10.5.11
Standpipe Piezometer
(Borehole, up to [2] per hole)
10.5.12
Falling or Rising Head Permeability Test
in Standpipe
10.5.13
Benkelman Beam Testing
([20m] spacing - both lanes)
10.5.14
Falling Weight Deflectometer
([20m] spacing - single lane)
10.5.15
Hand Shear Vane Test
ea
[X]
10.5.16
Traffic Management (extra over 10.7.1)
ea
[X]
10.5.17
[list items and define payment]
L.S./ ea /
[X]
m / km
10.6
10.6.1
Borehole
Drilling rig establishment and
L.S.
---
---
Disestablishment
10.6.2
Drilling rig set-up at borehole location
ea
[X]
10.6.3
Wash Drilling ([40m] max depth)
m
[X]
10.6.4
Core recovery - Soil ([40m] max depth)
m
[X]
10.6.5
Drilling in Rock (no core recovery)
m
[X]
m
[X]
m
[X]
([40m] max depth)
10.6.6
Extra over 10.6.5 for core recovery in
rock at HQ size
10.6.7
Extra over 10.6.5 for core recovery in
rock at PQ Size
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 62 of 125
Item
10.6.8
NZ Transport Agency
Description
Falling or Rising Head Permeability Test
Unit
Qty
ea
[X]
ea
[X]
ea
[X]
L.S./ ea /
[X]
Rate
in Borehole
10.6.9
Log and Photograph Core ([40m] max
depth)
10.6.10
Traffic Management (extra over 10.7.1)
10.6.11
[list items and define payment]
m / km
10.7
10.7.1
Miscellaneous and General (Client to Detail)
Traffic Management Plan, Mobilisation
L.S.
---
L.S./ ea /
[X]
and Demobilisation
10.7.2
[list items and define payment]
m / km
10.8
10.8.1
Miscellaneous (Tenderer to
Detail as Applicable)
[list items and define payment]
L.S./ ea /
[X]
m / km
10.9
10.9.1
Assessment of Results and Report
Part 1 : Geotechnical Investigations and
L.S.
---
L.S.
---
Testing Results (Factual Report)
10.9.2
Part 2 : Geotechnical Assessment
(Interpretative Report)
TOTAL GEOTECHNICAL TESTING: (Transfer to the Contract Pricing Schedule)
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Amount
NZ Transport Agency
Page 63 of 125
Additional Services Schedule
Tenderers shall complete the Additional Services Schedule and submit with their tender to
provide unit rates for any variations to the Scope of Services that may be agreed with the Client.
Additional services may be broken down into personnel, computing time and vehicle running
for the project. Each item has been assigned an arbitrary number of hours or kilometres for
which the Tenderer shall provide rates. These rates shall apply for any Additional Services or
Provisional Sum items of work, irrespective of the number of hours estimated in the Schedule
below. The total amount arrived at shall be transferred to the Contract Pricing Schedule.
"Other Personnel" may be grouped into similar occupational groupings (eg. Overseers,
Designers, Accounts Officers, etc.), and an average Hourly Rate for each grouping specified.
<<Guidance note 1: for Quality/Brook’s Law or Target Price tenders, you have an option to
choose a standard or rates-only Additional Services Schedule. If you choose a rates-only
Additional Services Schedule there is risk that the rates submitted will lack tension. It is
recommended you select Clause 3.9 Preletting Meeting, to enable you to negotiate contract
terms and rates.>>
<<Guidance note 2: if you choose a rates-only Additional Services Schedule, “Qty” and “Amount”
columns, the “Total” row, as well as the yellow highlighted text in the clause above will be
excluded.>>
Item
Description
Unit
Qty
11.1
Team Leader
Hours
[X]
11.2
Deputy Team Leader
Hours
[X]
11.3
Design Manager
Hours
[X]
11.4
Designer(s)
Hours
[X]
11.5
Consultation Personnel
Hours
[X]
11.6
Planning Personnel
Hours
[X]
11.7
Bridge/Culvert Designer(s)
Hours
[X]
11.8
Environmental Personnel
Hours
[X]
11.9
Geotechnical Engineer
Hours
[X]
11.10
Engineer to the Contract
Hours
[X]
11.11
Engineer’s Representative(s)
Hours
[X]
11.12
Estimator
Hours
[X]
11.13
Economic Analyst
Hours
[X]
11.14
Risk Management Specialist
Hours
[X]
11.15
Quality Manager
Hours
[X]
Rate
Amount
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 64 of 125
Item
Description
11.16
NZ Transport Agency
Unit
Qty
Sub Consultants Management
Personnel
Hours
[X]
11.17
Field Staff
Hours
[X]
11.18
Electronics/Communications
Engineer
Hours
[X]
11.19
Software Support
Hours
[X]
11.20
Data Analysis
Hours
[X]
11.21
Weight in Motion Engineer
Hours
[X]
11.22
[Other]
Hours
[X]
11.23
Administration Personnel
Hours
[X]
11.24
Vehicle Running
km
[X]
Rate
Amount
Other Personnel (Tenderer to Nominate, Provide Rate Only):
11.25
[Other]
Hours
---
---
11.26
[Other]
Hours
---
---
11.27
[Other]
Hours
---
---
TOTAL ADDITIONAL SERVICES: (Transfer to the Contract Pricing Schedule)
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 65 of 125
Personnel Schedule
<<Guidance note: Personnel Schedule must align with Tender Evaluation Form B “Relevant
Skills”, and can also include other personnel that you may wish to have details for but will not
be evaluating. If Relevant Skills has been excluded from your NPA selection (refer guidance
note 3, under 3.2 Supplier Selection Method), the Personnel Schedule must still be included in
the tender documents.>>
Consultant’s Staff
Team Leader
Contact Phone Number
(24 Hours)
Deputy Team Leader
Contact Phone Number
(24 Hours)
Key Personnel
Design Manager
Designer(s)
Consultation Personnel
(Incl. Maori Consultation)
Planning Personnel
Bridge/Culvert Designer(s)
Environmental Personnel
Geotechnical Engineer
Engineer to the Contract
Engineer’s Representative(s)
Estimator
Economic Analyst
Risk Management Specialist
Quality Manager
Sub-consultant’s Management
Personnel
Field Staff
Electronics/Communications
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 66 of 125
NZ Transport Agency
Engineer
Software Support
Data Analysis
Weight in Motion Engineer
[Other]
Other Personnel
(At Consultant’s discretion) (including Sub-consultants)
Other Consultants directly appointed by the Client for this Contract
<<Guidance note: Other Consultants must align with “Inputs Provided by Client” (2. To the
Consultant), otherwise do not select.>>
The Client's Property
Acquisition Agent
[Name] [Company]
[Other]
[Name] [Company]
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 67 of 125
Payment Schedule
1
Method of Payment
1.1
Consultant’s Requests for Payment
The Consultant shall submit their requests for payment to the Client on a monthly
basis. The request will accompany the Consultant’s Monthly Report at the dates
specified in Section D. When submitting contract payment requests and reimbursable
expenses invoices, the Consultant will complete the Client supplied Contract Payment
Voucher and any other forms as specified and supplied under Inputs to Tenderers for
this contract.
The Client will assess the request for payment in accordance with the terms of the
contract, make any amendments necessary and arrange payment generally on the
twentieth day of the month.
Where work tasked is not complete at the contract termination date, or the due date
for delivery, then the Project Manager, at his discretion, may:
1.
Deduct the cost of completing the work from payments due to the Consultant;
2.
Require completion of the work; or
3.
Make payment for the work in the month following the month in which the work
would normally have been invoiced.
This will not preclude the Client from exercising other remedies for non-performance
by the Consultant.
The cost of the services of the Client’s Property Acquisition Agent, does not form part
of this contract and will be paid direct by the Client.
Tendered Lump Sums, Unit Rates and Hourly Rates are deemed to include the costs of
complying with the requirements of the Building Act 2004, Resource Management Act
1991, Land Transport Management Act 2003, the Building Regulations and other
relevant legislation, where applicable.
1.2
Lump Sum Items
Lump Sum items are all-inclusive sums for the performance of a particular service.
They will be paid as specified in this Payment Schedule. Payment methods include:
•
A single sum on completion of the service;
•
Specified proportions paid at specified times;
•
Prorated payments over a defined period;
•
A mixture of the above.
The first payment for each item shall be payable following the later of the planned
start date in the updated Consultant’s Programme or the actual start date. The pro
rata amount shall be based on the updated planned completion date. Where a limit
ratio is stated the total payments for the item shall not exceed the limit until the limit
criteria are met.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 68 of 125
NZ Transport Agency
Where payment is stated to be prorated, the Project Manager may reduce payment
where work for that item is falling behind programme.
<<Guidance note: The following Method of Payment clauses 1.3, 1.4, 1.5 and 1.6 are
optional unless otherwise stated.>>
1.3
Unit Rate Items
<<Guidance note: Exclude for Target Price.>>
Unit Rates are generally all-inclusive rates for a recurring or multiple services. The
quantity given in the Schedule, while a reasonable assessment of the contract’s likely
requirement, is a guide for tendering purposes only. Payment will be made on the
actual number of services requested by the Project Manager, over the course of the
contract, and adequately completed.
Where the actual differs from the scheduled quantity in the Contract Pricing Schedule,
by a significant amount, the Project Manager may, at his/her discretion, consider a
claim for a price variation. Supporting evidence to justify such a claim would be
needed.
Claims for price variations will not be considered for Unit Rate items included in the
Additional Services Schedule or the Geotechnical Testing Schedule, when included.
Payment for Unit Rate items in these Schedules, shall not be made unless the Client
has given specific written authority for the work.
1.4
Hourly Rate Items
<<Guidance note: Exclude for Target Price.>>
Where an Hourly Rate is quoted, this shall be for all costs excluding Reimbursable
Expenses as defined below.
1.5
Reimbursable Expenses
<<Guidance note: Include if Hourly Rate Items above has been selected.>>
Reimbursable expenses (or disbursements) are claimable at cost only (unless an oncost is allowed for in the Contract Pricing Schedule) in association with additional
services and other non-scheduled works, where agreed, unless otherwise specifically
stated in this Payment Schedule. They shall be sufficiently itemised on the
Consultant’s claims to clearly identify justifiable reimbursement. The Consultant shall
make available, if requested, adequate documentation to justify the reimbursement
claims.
Reimbursable expenses may include (unless specified otherwise):
•
Travel, accommodation and meals.
•
Fees paid by the Consultant on behalf of the Client to authorities having
jurisdiction over the project.
•
Any legal or other professional charges which the Consultant may have
legitimately incurred in connection with the project.
•
A charge for specialist technical use of computers, but excluding accounting,
administration, and normal expected design use.
•
[Other].
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
1.6
Page 69 of 125
Provisional Sums
Provisional Sums will be provided for non-quantifiable services to be provided by the
Consultant under this contract and will be listed under the “Provisional Sums” item of
the Contract Pricing Schedule. Works requested by the Client under a Provisional Sum,
will be priced, by the Consultant, on the basis of a Fixed Price Quote or Time Writing.
Payment for any provisional sum shall not be made unless the Client has given specific
written authority for each specific event associated with the item.
1.7
Cost Fluctuations
<<Insert the following clause if cost fluctuations will not be paid (where contract
period is less than or equal to 12 months>>
1.
Cost fluctuations shall not be paid on this contract.
<<OR insert the following clauses where the contract period is greater than 12
months>>
1.
Cost fluctuations shall be applied from the commencement of the contract
period.
Cost Fluctuations are calculated on a quarterly basis in accordance with this
section.
Payment claims for cost fluctuation adjustments may be submitted each month.
2.
Subject to the remainder of this Schedule, the amounts payable by the Client to
the Consultant under the Contract shall be adjusted up or down by amounts
calculated in accordance with the following “Consultant Cost Index” formula:
C=V
[0.8]
(W-W')
W'
+ [0.2]
(P-P')
P'
Indices are available to download through the NZTA website through
"Procurement manual tools”.
Where:
C=
Cost fluctuation adjustment for the quarter under consideration (to four
(4) decimal places).
V=
Valuation of work payable by the Client to the Consultant for work
certified for payment as having been completed during the quarter
under consideration, subject to Clause 3.
W=
Labour Index - published by Statistics New Zealand for the quarter
under consideration (Index reference LCIQ.SG53Z9).
P=
Consumer Price Index (CPI) - Private Transport Sector - published by
Statistics New Zealand for the quarter under consideration (Index
reference CPIQ.SE907).
W’ P’ = As defined for W and P respectively, but applying for the quarter during
which tenders close.
3.
For the purpose of calculating the Cost fluctuation adjustment in “V” , any
Provisional Sums, Variations and other payment items which are based on actual
cost, or current prices and any advances shall be excluded from the Client’s
valuation.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 70 of 125
1.8
NZ Transport Agency
4.
No other Cost fluctuation adjustment will be made by reason of any inaccuracy in
the proportions of inputs specified.
5.
The Consultant shall not be entitled to claim or have deducted any Cost
fluctuation adjustment for any further changes in indices which occur after the
Due Date for Completion of the Contract, or Contract termination date.
6.
Where indices for the quarter have not yet been published, interim payments will
be made on the basis of the indices for the most recent quarter for which indices
are available. A correction to the interim monthly payment will be made
following the publication of the applicable indices and will be processed with
subsequent progress payments.
7.
If at any time any of the indices referred to in Clause 2 are no longer available, or
if the basis of any index is materially changed, the adjustment shall thereafter be
calculated by using such other index, or in such other manner, as will fairly
reflect the changes as previously measured by that index.
New Zealand Taxes – Overseas Consultants
New Zealand taxes will be added/deducted to/from payments to overseas consultants
in accordance with New Zealand current law, in particular:
2
•
Goods and Services Tax (GST);
•
Income Tax;
•
Non-Resident Contractors Withholding Tax (NRCWT).
Contract Payment Schedule
This payment schedule defines the pricing schedule items, which must be separately
priced by the Consultant, and the terms of their payment. The numbering shown
corresponds to the numbering on the Contract Pricing Schedule.
<<OR insert the following clause for Target Price>>
This is a Target Price Contract, where the Total Tendered Sum is [amount in words]
($XXX,XXX.XX).
This payment schedule defines the pricing schedule items and the terms of their
payment. The numbering shown corresponds to the numbering on the Contract
Pricing Schedule.
Item
Description
1
SECTION D - Scope of Services
1.1
General
The Lump Sum will cover all services referenced in the Scope of Services in Section D, additional
to the referenced contract specifications (identified in the contract agreement), necessary for the
satisfactory completion of the project with the exception of any following listed items. Payment
will be prorated on a monthly basis for the duration of the contract.
1.2
Aerial Photography
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Item
Page 71 of 125
Description
The Lump Sum shall include all expenses relating to the arranging and purchase of the newly
flown aerial photographs as specified, including annotation and mounting. Payment will be made
on delivery of the photographs.
1.3
Open Days
The Unit Rate shall include all expenses relating to the Open Day, as specified, including hall
hire, tea, coffee, biscuits, displays, comment forms, the Consultant’s accommodation and travel
expenses, etc. Payment of the Unit Rate will be made on delivery of the Open Day report.
1.4
News Letters
The Unit Rate shall include all expenses relating to the design, production of the news letters.
Payment of the Unit Rate will be made on delivery of the news letter.
2
STANDARD SPECIFICATION - Contract Management
2.1
General
The Lump Sum will cover all services referenced in the NZTA Standard Specification Contract
Management, necessary for the satisfactory completion of the project, with the exception of any
following listed items. Payment will be prorated on a monthly basis for the duration of the
contract.
2.2
Consultant’s Project Quality Plan
The Lump Sum includes all expenses relating to the preparation, regular updating and
implementation of the Consultant’s Project Quality Plan, as specified, subject to any
amendments specified in the Scope of Services. Payment of [60%] of the Lump Sum will be made
on Client acceptance of the initial Consultant’s Project Quality Plan. The remainder will be
prorated on a monthly basis over the term of the contract and paid following Client acceptance
of the monthly update with the Monthly Report.
2.3
Consultant’s Programme
The Lump Sum includes all expenses relating to the preparation and development of the
Consultant’s Programme, as specified, subject to any amendments specified in the Scope of
Services. Payment of [60%] of the Lump Sum will be made on Client acceptance of the initial
Consultant’s Programme. The remainder will be prorated on a monthly basis over the term of
the contract and paid following Client acceptance of the monthly update with the Monthly
Report.
2.4
Site Safety Plan
The Lump Sum includes all expenses relating to the preparation, regular updating and
implementation of the Site Safety Plan, as specified, subject to any amendments specified in the
Scope of Services. Payment of [60%] of the Lump Sum will be made on Client acceptance of the
initial Site Safety Plan. The remainder will be prorated on a monthly basis over the term of the
contract and paid following Client acceptance of the monthly update with the Monthly Report.
2.5
Consultation Plan
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 72 of 125
Item
NZ Transport Agency
Description
The Lump Sum includes all expenses relating to the preparation, regular updating and
implementation of the Consultation Plan as specified, subject to any amendments specified in
the Scope of Services. Payment of [60%] of the Lump Sum will be made on Client acceptance of
the initial Consultation Plan. The remainder will be prorated on a monthly basis over the term of
the contract and paid following Client acceptance of the monthly update with the Monthly
Report.
2.6
Monthly Project Meetings
The unit rate shall include all expenses relating to the preparation and attendance, during the
Contract, of the Consultant’s Monthly Meetings. Payment of the Unit Rate will be made on
completion of each meeting.
2.7
Workshops
The unit rate shall include all expenses relating to the preparation and attendance, during the
Contract, of the Workshops including accommodation and travel expenses (if necessary). The
Consultant should arrange for workshops including venue, refreshments and presentation.
Payment of the Unit Rate will be made on completion of each workshop.
2.8
Activity Risk File
The Lump Sum includes all expenses relating to the preparation, regular updating and
maintenance of the Activity Risk File in accordance with NZTA’s Minimum Standard Z/44 – Risk
Management. Payment of [60%] of the Lump Sum will be prorated on a monthly basis over the
term of the contract. The remainder will be paid on Client acceptance of the Final Contract
Close Out Risk Report.”
2.9
Risk Reviews
The unit rate shall include all expenses relating to the preparation and attendance, during the
Contract, of the Risk Reviews, including the Contract Close Out Risk Review. Payment of the unit
rate will be made on Client acceptance of the Risk Review minutes.
2.10
Reporting
2.10.1
I&R
The Lump Sum includes all expenses relating to the
preparation and delivery, during the I&R phase, of the
Consultant's Monthly Reports, the Accrual Reports and, as
necessary, any Public Relations Reports and Accident Reports.
Payment of the Lump Sum will be prorated monthly over the
programmed period of the I&R phase.
2.10.2
D&PD
The Lump Sum includes all expenses relating to the
preparation and delivery, during the D&PD phase, of the
Consultant's Monthly Reports, the Accrual Reports and, as
necessary, any Public Relations Reports and Accident Reports.
Payment of the Lump Sum will be prorated monthly over the
programmed period of the D&PD phase.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 73 of 125
Item
Description
2.10.3
MSQA
The Lump Sum includes all expenses relating to the
preparation and delivery, during the MSQA phase, of the
Consultant's Monthly Reports, including contractor
performance evaluation forms when appropriate, the Accrual
Reports and, as necessary, any Public Relations Reports and
Accident Reports. Payment of the Lump Sum will be prorated
monthly over the programmed period of the MSQA phase.
2.10.4
Final Construction Report
The Lump Sum includes all expenses relating to the
preparation and delivery of the Final Construction Report for
the completed project, as specified. Payment of the Lump Sum
will be made on Client acceptance of the report.
3
STANDARD SPECIFICATION - Investigation and Reporting
3.1
General
The Lump Sum shall include all expenses relating to services referenced in Clause 1.0 of the
NZTA Standard Specification Investigation & Reporting, necessary for the satisfactory completion
of the project, subject to any amendments specified in the Scope of Services. Payment of the
Lump Sum will be prorated on a monthly basis for the duration of the phase.
3.2
Scoping Report
The Lump Sum shall include all expenses relating to the investigations for, preparation and
delivery of the Scoping Report as specified in the NZTA Standard Specification Investigation &
Reporting, subject to any amendments specified in the Scope of Services. The Lump Sum shall
include all expenses relating to services required in reviewing the options identified in the PFR,
consideration of improvements and alternatives and development of further ideas into options
that are considered to better achieve the project objective. Payment of [80%] of the Lump Sum
will be made on Client acceptance of the draft Scoping Report with the remainder being paid on
receipt of the final Scoping Report.
3.3
Preliminary Geotechnical Appraisal Report
The Lump Sum shall include all expenses relating to the investigations for, and preparation and
delivery of, the Preliminary Geotechnical Appraisal Report. Payment will be made on acceptance
of the report.
3.4
Consultation
The Lump Sum shall include all expenses relating to consultation as specified including the
deliverables specified in the Consultation Plan and include updating the Stakeholder
Relationship Management System Consultation Project. Payment of the Lump Sum will be
prorated on a monthly basis over the period from instruction to proceed up to delivery of the
draft Scheme Assessment Report.
3.5
Liaison with Key Stakeholders
The Lump Sum shall include all expenses relating to liaison with key stakeholders such as
Territorial Local Authorities and Utility Services. Payment of the Lump Sum will be prorated
monthly over the contract period.
3.6
Transport/Traffic Model
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 74 of 125
Item
NZ Transport Agency
Description
The Lump Sum shall include all expenses relating to the preparation and delivery of the
transport/Traffic model, development and validation reports. Payment of [80%] of the Lump
Sum will be prorated on a monthly basis over the period from instruction to proceed up to the
delivery of draft reports with the remainder being paid on Client acceptance of the final reports.
3.7
Value Assurance Decision Making Reports
The Unit Rate shall include all expenses relating to the preparation of a report and attendance
on the Client’s relevant value assurance decision making group, as specified in clause 19 of the
NZTA Standard Specification Investigation & Reporting, subject to any amendments specified in
the Scope of Services, including the Consultant’s accommodation and travel expenses, etc.
Payment of the Unit Rate will be made on the relevant value assurance decision making group’s
acceptance of the report.
3.8
Scheme Assessment Report
The Lump Sum shall include all expenses, with the exception only of those specifically covered
in other items, relating to the investigations for, preparation and delivery of, the Scheme
Assessment Report as specified in the NZTA Standard Specification Investigation & Reporting,
and any subsequent peer review and safety audit process requirements subject to any
amendments specified in the Scope of Services. Payment of [80%] of the Lump Sum will be
prorated on a monthly basis over the period from instruction to proceed up to delivery of the
draft Report, with the remainder being paid on Client acceptance of the final Scheme
Assessment Report.
3.9
Notice(s) of Requirement
3.9.1
Preparation of Notice
The Lump Sum shall include all expenses, except lodgement fees,
relating to the preparation and lodgement of the Notice of
Requirement, including consultation and liaison with the consent
authority staff and provision of adequate information to the
satisfaction of the consent authority (before and after lodgement).
The intent is that the Notice will be sufficient to satisfy the consent
authority that consent should be granted on conditions satisfactory to
the Client as a non-notified consent. Payment of the Lump Sum will
be made on the acceptance of the lodged application by the consent
authority. Council lodgement fees will be paid as a reimbursable
expense.
3.9.2
Consent Authority
Where a notified consent process eventuates, the tendered Lump Sum
Hearings
shall include all expenses relating to providing and presenting
information and evidence to all meetings and hearings sufficient to
satisfy the consent authority that any notified consent(s) should be
granted on conditions satisfactory to the Client. Payment of the Lump
Sum will be made on granting of the notified consent on conditions
satisfactory to the Client. This item is payable only if and when a
notified consent process is necessary.
The Consultant’s presence and services relating to any subsequent
appeal hearings will be paid as an Additional Service.
3.10
Property Strategies
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 75 of 125
Item
Description
3.10.1
Options Evaluation
Strategy
The Lump Sum shall include all expenses relating to the preparation,
delivery and updating of the schedule of the directly affected
properties for the various alignment options for a project, in order for
the Property Acquisition Agent to prepare an Option Evaluation
Strategy - Property. The Lump Sum includes the initial meeting and
instruction, management, review and updating of the Strategy in
accordance with Clause 13.2.1 of the NZTA Standard Specification
Investigation & Reporting. The input of the Client's Property
Acquisition Agent will be managed and reported by the Consultant.
Payment of the Lump Sum will be paid on Client acceptance of the
Strategy.
3.10.2
Property Acquisition
The Lump Sum shall include all expenses relating to the preparation,
Strategy
delivery and updating of a schedule of the directly affected property
and the instruction, management, review and updating of the Property
Acquisition Strategy including all information specified in accordance
with Clause 13.2.2 of the NZTA Standard Specification Investigation &
Reporting of this contract document. The input of the Client's
Property Acquisition Agent will be managed and reported by the
Consultant. Payment of [80%] of the Lump Sum will be paid on Client
acceptance of the Strategy, with the remainder paid on delivery of the
final Scheme Assessment Report.
3.11
Property Acquisition Requirements
The Lump Sum shall include all expenses relating to updating of the Preliminary Land
Requirement Plan and the Property Acquisition Requirements in accordance with Clause 13.2.4
of the NZTA Standard Specification Investigation & Reporting. Payment of the Lump Sum will be
paid on Client acceptance of the briefing to the Client's Property Acquisition Agent and
completion of necessary joint visits.
4
STANDARD SPECIFICATION - Design and Project Documentation or
Design and Construct: Specimen D&PD
4.1
Design
4.1.1
General
The Lump Sum shall include all expenses relating to services
referenced in Clause 1.1 of the NZTA Standard Specification Design &
Project Documentation or Design & Construct: Specimen D&PD,
necessary for the satisfactory completion of the project, subject to
any amendments specified in the Scope of Services. Payment of the
Lump Sum will be prorated on a monthly basis for the duration of the
phase.
4.1.2
Construction Drawings
or Outline Drawings
The Lump Sum shall include all expenses relating to services
referenced in Clause 1.2 of the NZTA Standard Specification Design &
Project Documentation or Design & Construct: Specimen D&PD,
necessary for the satisfactory completion of the project, subject to
any amendments specified in the Scope of Services. Payment of the
Lump Sum will be made on Client acceptance of the final drawings.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 76 of 125
NZ Transport Agency
Item
Description
4.1.3
Consultation/Liaison
The Lump Sum shall include all expenses relating to services
referenced in Clause 1.3 of the NZTA Standard Specification Design &
Project Documentation or Design & Construct: Specimen D&PD, and
include updating the Stakeholder Relationship Management System
Consultation Project necessary for the satisfactory completion of the
project, subject to any amendments specified in the Scope of Services.
Payment of the Lump Sum will be prorated on a monthly basis for the
duration of the phase.
4.1.4
Design Philosophy
Statement
The Lump Sum shall include all expenses relating to services
referenced in Clause 1.4 of the NZTA Standard Specification Design &
Project Documentation or Design & Construct: Specimen D&PD,
necessary for the satisfactory completion of the project, subject to
any amendments specified in the Scope of Services. Payment of the
Lump Sum will be made on Client acceptance of the Design
Philosophy Statement.
4.1.5
Bridge Design
The Lump Sum shall include all expenses relating to services
Statement
referenced in Clause 1.5 of the NZTA Standard Specification Design &
Project Documentation or Design & Construct: Specimen D&PD,
necessary for the satisfactory completion of the project, subject to
any amendments specified in the Scope of Services. Payment of the
Lump Sum will be made on Client acceptance of the Bridge Design
Statement.
4.1.6
Bridge Data System
The Lump Sum shall include all expenses relating to the production
Input Forms
and delivery of all Bridge Data System Input Forms in accordance with
Clause 1.6 of the NZTA Standard Specification Design & Project
Documentation including all necessary measure-up survey. Payment
of the Lump Sum will be made on Client acceptance of the Bridge Data
System Input Forms.
or
The Lum Sum shall include all expenses relating to the production and
delivery of all Bridge Data System Input Forms in accordance with
Clause 5.4 of the NZTA Standard Specification Design & Construct:
Specimen D&PD including all necessary measure-up survey. Payment
of the Lump Sum will be made on Client acceptance of the Bridge Data
System Input Forms.
4.1.7
Final Design Report
The Lump Sum shall include all expenses relating to services
referenced in Clause 1.6 of the NZTA Standard Specification Design &
Project Documentation, necessary for the satisfactory completion of
the project, subject to any amendments specified in the Scope of
Services. Payment of the Lump Sum will be made on Client
acceptance of the Final Design Report.
4.2
Preliminary Geotechnical Appraisal Report
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Item
Page 77 of 125
Description
The Lump Sum shall include all expenses relating to the investigations for, and preparation and
delivery of, the Preliminary Geotechnical Appraisal Report. Payment will be made on acceptance
of the report.
4.3
Statutory Applications
The Unit Rate shall include all expenses, relating to the services referenced in Clause 3.0 of the
NZTA Standard Specification Design and Project Documentation or Design & Construct: Specimen
D&PD, including consultation and liaison with statutory authority staff and provision of adequate
information to the satisfaction of the statutory authority. For resource consent applications the
intent is that applications will be sufficient to satisfy the authority that consent should be
granted on conditions satisfactory to the Client as a non-notified consent. Payment of the Unit
Rate will be made on acceptance of each application by the relevant authority. Council
lodgement fees will be paid as a reimbursable expense.
4.4
Statutory Authority Hearings
Where a notified consent process eventuates, the tendered Unit Rate shall include all expenses
relating to providing and presenting information and evidence to all meetings and hearings
sufficient to satisfy the consent authority that any notified consent(s) should be granted on
conditions satisfactory to the Client. Payment of the Unit Rate will be made on granting of the
notified consent on conditions satisfactory to the Client. This item is payable only if and when a
notified consent process is necessary.
The Consultant’s presence and services relating to any subsequent appeal hearings will be paid
as an Additional Service.
4.5
Property Acquisition Management
The Lump Sum shall include all expenses relating to the property purchase requirements in
accordance with Clause 4.0 of the NZTA Standard Specification Design & Project Documentation
or Design & Construct: Specimen D&PD of this contract document, including the maintenance of
the Property Acquisition Strategy and the Preliminary Land Requirement Plan.
Any Consultant inputs that the Client's Property Acquisition Agent requires directly for the
property acquisition process, will be an additional service unless it is to clarify the existing
proposal or should have been reasonably foreseen.
Payment of the Lump Sum will be prorated on a monthly basis over the period of the Design
Phase.
4.6
Value Assurance Decision Making Reports
The Unit Rate shall include all expenses relating to the preparation of a report and attendance
on the Client’s relevant value assurance decision making group, subject to any amendments
specified in the Scope of Services, including the Consultant’s accommodation and travel
expenses, etc. Payment of the Unit Rate will be made on the relevant value assurance decision
making group’s acceptance of the report.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 78 of 125
NZ Transport Agency
Item
Description
4.7
Tender Documentation
The Lump Sum will include all expenses relating to the preparation and delivery of the physical
works tender documentation in accordance with Clause 5.0 of the NZTA Standard Specification
Design & Project Documentation or Design & Construct: Specimen D&PD, including, but not
limited to, the customising of the appropriate standard contract proforma (from NZTA's
Construction Contract Proforma Manual (SM031)), and producing comprehensive specifications.
Payment of the Lump Sum will be made on Client acceptance of the final physical works tender
document including specifications.
5
STANDARD SPECIFICATION - Management, Surveillance and Quality
Assurance
5.1
Tender Administration and Evaluation
The Lump Sum will include all expenses relating to the tender administration and evaluation of
the physical works contract(s), in accordance with Clause 2.1 to 2.3 of the NZTA Standard
Specification Management, Surveillance & Quality Assurance. Payment of the Lump Sum will be
made on Client acceptance of Tender Evaluation Report.
5.2
Management and Surveillance of the Physical Works
5.2.1
General
The Lump Sum shall include all expenses relating to the contract
management and surveillance of the physical works, in accordance
with clauses 3.1 to 3.8 inclusive of the NZTA Standard Specification
Management, Surveillance & Quality Assurance and any modifications
in the Scope of Services, including, but not limited to, verification
sampling and testing, surveillance, contract management and
administration, programme management, quality management, traffic
management and site safety monitoring, social and environmental
management, consultation (including updating the Stakeholder
Relationship Management System Consultation Project) liaison and
risk management. Payment of [90%] of the Lump Sum will be
prorated, on a monthly basis, over the period of the physical works
contract. The remainder will be paid on issue of the Defects Liability
Certificate and Client acceptance of the Final Construction Report.
5.2.2
Project Management
The Lump Sum will include all expenses in relation to arranging and
Board (PMB)
organising bi-monthly PMB meetings or as when required, in
accordance with Clause 5.3 Scope for Services. The Lump Sum will
include the Consultant’s time throughout the duration of the
construction period. Payment of the Lump Sum will be prorated, on a
monthly basis, over the period of the physical works contract.
<<Guidance note: The NZTA Project Manager to consider whether a
PMB is required for the construction phase of the project and the
frequency and duration of the PMB meetings so that the Consultant
can allow for such meetings in their tender price>>
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 79 of 125
Item
Description
5.2.3
As-built Drawings
The Lump Sum shall include all expenses relating to the production
and delivery of the as-built drawings in accordance with Clause 4.1 of
the NZTA Standard Specification Management, Surveillance & Quality
Assurance, including all necessary measure up survey. Payment of
the Lump Sum will be made on Client acceptance of the as-built
drawings.
5.2.4
Road Construction
The Lump Sum shall include all expenses relating to the production
Information Forms
and delivery of the Road Construction Information Forms, in
accordance with Clause 4.2 of the NZTA Standard Specification
Management, Surveillance & Quality Assurance, including all
necessary measure-up survey. Payment of the Lump Sum will be
made on Client acceptance of the completed Road Construction
Update Forms. Where these are not delivered in accordance with the
Time Schedule for Deliverables the Client may request the Network
Management Consultant to complete the Road Construction Update
Forms.
5.2.5
Asset Owner’s Manual
The Lump Sum shall include all expenses relating to the production
and delivery of the Asset Owner's Manual, in accordance with Clause
4.4 of the NZTA Standard Specification Management, Surveillance &
Quality Assurance. Payment of [50%] of the Lump Sum will be made
on Client acceptance of the draft Asset Owner's Manual and remainder
to be paid on acceptance of the Final Asset Owners Manual.
5.2.6
Final Construction
The Lump Sum includes all expenses relating to the preparation and
Report
delivery of the Final Construction Report for the completed project, as
specified. Payment of the Lump Sum will be made on Client
acceptance of the report.
5.3
Property Requirements
The Lump Sum shall include all expenses relating to the undertaking
of the requirements of Clause 5.0 of the NZTA Standard Specification
Management, Surveillance & Quality Assurance. The Lump Sum shall
include all expenses relating to the preparation and delivery of the
Final Land Requirement Plans, monitoring and liaising with the
landowners over the undertaking of the works required for landowner
agreements, and all other work as implied in Clause 5.0. Payment of
[50%] will be made following issue of the Practical Completion
Certificate, with the remainder to be paid on acceptance of
deliverables under 5.0.
6
STANDARD SPECIFICATION – Network Management
6.1
General
The Lump Sum shall include all expenses relating to services
referenced in Clause 1.1 of the NZTA Standard Specification State
Highway Network Management, necessary for the satisfactory
completion of the project, subject to any amendments specified in the
Scope of Services. Payment of the Lump Sum will be prorated on a
monthly basis for the duration of the phase.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 80 of 125
NZ Transport Agency
Item
Description
6.2.
<<as per scheduled
<<as per scheduled item>>
item>>
6.2.1
<<as per scheduled
<<as per scheduled item>>
item>>
7
STANDARD SPECIFICATION – Hybrid
7.1
General
The Lump Sum shall include all expenses relating to services
referenced in Clause 2.1 of the NZTA Standard Specification Hybrid
Contract Management, necessary for the satisfactory completion of
the project, subject to any amendments specified in the Scope of
Services. Payment of the Lump Sum will be prorated on a monthly
basis for the duration of the phase.
7.2.
<<as per scheduled
<<as per scheduled item>>
item>>
7.2.1
<<as per scheduled
<<as per scheduled item>>
item>>
8
STANDARD SPECIFICATION – Bridges and Other Structures
8.1
General
The Lump Sum shall include all expenses relating to services
referenced in Clause 1.0 of the NZTA Standard Specification
Management of State Highway Bridges & Other Structures, necessary
for the satisfactory completion of the project, subject to any
amendments specified in the Scope of Services. Payment of the Lump
Sum will be prorated on a monthly basis for the duration of the phase.
8.2.
<<as per scheduled
<<as per scheduled item>>
item>>
8.2.1
<<as per scheduled
<<as per scheduled item>>
item>>
9
STANDARD SPECIFICATION – Traffic Monitoring
9.1
General
The Lump Sum shall include all expenses relating to services
referenced in Clause 1.1 of the NZTA Standard Specification State
Highway Traffic Monitoring, necessary for the satisfactory completion
of the project, subject to any amendments specified in the Scope of
Services. Payment of the Lump Sum will be prorated on a monthly
basis for the duration of the phase.
9.2
Liaison with Client’s
The Lump Sum includes all expenses relating to liaison and
Other Consultants
communicating with the Clients other consultants. The Lump Sum
will be prorated on a monthly basis over the term of the contract.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 81 of 125
Item
Description
9.3
Reporting - Traffic
The Lump Sum includes all expenses relating to the preparation and
Monitoring
the development of reports, as specified. Payment of this item will be
made on acceptance of each report, on a pro-rata basis, over the term
of the contract. This item shall conform to Section 4 of the Standard
Specification Contract Management.
9.4
9.4.1
DATA COLLECTION
Single Loop Site Counts The Unit Rate shall include all expenses relating to the collection and
delivery of quality assured vehicle count only data that meets all
requirements of this contract. Payment shall be made at the unit rate
for 7 days of compliant data and upon receipt of:
9.4.2
•
Achieved quality record.
•
Consultants systematic data check documentation and graphs.
•
Exception reports if necessary.
•
Evidence of TMS acceptance.
Dual Loop Site Length
The Unit Rate shall include all expenses relating to the collection and
Classified Counts
delivery of quality assured vehicle count classified by length that
meets all requirements of this contract and NZTA’s current vehicle
classification scheme. Payment shall be made at the unit rate for 7
days of compliant data and upon receipt of:
9.4.3
•
Achieved quality record.
•
Data accuracy in terms of the Client’s classification system.
•
Consultants systematic data check documentation and graphs.
•
Exception reports if necessary.
•
Evidence of TMS acceptance.
Tube Site Axle
The Unit Rate shall include all expenses relating to the collection and
Classified Counts
delivery of quality assured vehicle count data, classified by axle and
meeting all requirements of this contract and NZTA’s current vehicle
classification scheme. Payment shall be made at the unit rate for 7
days of compliant data and upon receipt of:
•
Achieved quality record.
•
Data accuracy in terms of the Client’s classification system.
•
Consultants systematic data check documentation and graphs.
•
Exception reports if necessary.
•
Evidence of TMS acceptance.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 82 of 125
NZ Transport Agency
Item
Description
9.4.4
Speed Surveys
The Unit Rate shall include all expenses relating to the collection and
delivery of quality assured vehicle count data, classified by speed and
meeting all requirements of this contract and NZTA’s current speed
classification scheme. Payment shall be made at the unit rate for 7
days of compliant data and upon receipt of:
•
9.4.5
Special Surveys
Achieved quality record.
•
Data accuracy in terms of the Client’s classification system.
•
Consultants systematic data check documentation and graphs.
•
Exception reports if necessary.
•
Evidence of TMS acceptance.
The Unit Rate shall include all expenses relating to the collection and
delivery of quality assured vehicle count data that meets all
requirements of this contract and NZTA’s current vehicle classification
scheme. Payment shall be made at the unit rate for 7 days of
compliant data and upon receipt of:
9.4.6
•
Achieved quality record.
•
Data accuracy in terms of the Client’s classification system, if
required.
•
Consultants systematic data check documentation and graphs.
•
Exception reports if necessary.
•
Evidence of TMS acceptance.
WiM Site (Individual
Payment shall be made based on the number of complete site days of
Vehicle) Count
verified quality (and acceptable) data for all lanes at each site, which
has been uploaded to TMS each month. This shall conform to
sections *** and *** of the ***.
9.4.7
7 Day Vehicle By
Vehicle Data
Payment shall be made based on the number of completed 7
contiguous day survey reports requested by and provided to the
client. This item also covers the collection and supply of hourly NZTA
Speed data for this seven day period. This shall conform to sections
*** and *** of the ***.
9.5
SITE INSTALLATION AND MAINTENANCE
9.5.1
Replacement Cabinet
The Unit Rate covers all expenses relating to all activities required to
replace an existing roadside cabinet. Payment will be made on receipt
of evidence that a new cabinet had been requested and provided in
accordance with all the requirements of this contract, to include site
records updates.
All work shall comply with NZTA’s Installation and Maintenance of
Inductive Loops for Traffic Monitoring Specifications NZTA P28.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 83 of 125
Item
Description
9.5.2
New Cabinet
Payment of the Unit Rate will be made on receipt of evidence of the
Installation
successful installation of each item in accordance with all the
requirements of this contract and have been commissioned
successfully.
Item includes the installation of cabinet, concrete base/timber posts.
All work shall comply with NZTA’s Installation and Maintenance of
Inductive Loops for Traffic Monitoring Specifications NZTA P28
9.5.3
Removal of Loop Sites
Payment of the Unit Rate will be made on receipt of evidence that the
removal of loops and associated furniture has been carried out, in
accordance with all contract requirements.
All work shall comply with NZTA’s Installation and Maintenance of
Inductive Loops for Traffic Monitoring Specifications NZTA P28.
Unit rate shall include all costs relating to Level One Traffic
Management.
9.5.4
Single Loop Site
Payment of the Unit Rate will be made upon receipt of evidence that
Installation - 1 Lane
the single loop in 1 lane has been installed at the location, as directed
by the Client, in accordance with all the requirements of this Contract
and have been commissioned successfully.
All work shall comply with NZTA’s Installation and Maintenance of
Inductive Loops for Traffic Monitoring Specifications NZTA P28.
Unit rate shall include all costs relating to Level One Traffic
Management.
9.5.5
Single Loop Site
Payment of the Unit Rate will be made upon receipt of evidence that
Installation - 2 Lanes
the single loops in 2 lanes have been installed at locations, as
directed by the Client, in accordance with all the requirements of this
Contract and have been commissioned successfully.
All work shall comply with NZTA’s Installation and Maintenance of
Inductive Loops for Traffic Monitoring Specifications NZTA P28.
Unit rate shall include all costs relating to Level One Traffic
Management.
9.5.6
Single Loop Site
Payment of the Unit Rate will be made upon receipt of evidence that
Installation - 3 Lanes
the single loops in 3 lanes have been installed at locations, as
directed by the Client, in accordance with all the requirements of this
Contract and have been commissioned successfully.
All work shall comply with NZTA’s Installation and Maintenance of
Inductive Loops for Traffic Monitoring Specifications NZTA P28.
Unit rate shall include all costs relating to Level One Traffic
Management.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 84 of 125
NZ Transport Agency
Item
Description
9.5.7
Dual Loop Site
Installation - 1 Lane
Payment of the Unit Rate will be made upon receipt of evidence that
the dual loops in 1 lane has been installed at locations, as directed by
the Client, in accordance with all the requirements of this Contract
and have been commissioned successfully, to provide length
classified count data.
All work shall comply with NZTA’s Installation and Maintenance of
Inductive Loops for Traffic Monitoring Specifications NZTA P28.
Unit rate shall include all costs relating to Level One Traffic
Management.
9.5.8
Dual Loop Site
Payment of the Unit Rate will be made upon receipt of evidence that
Installation - 2 Lanes
the dual loops in 2 lanes have been installed at locations, as directed
by the Client, in accordance with all the requirements of this Contract
and have been commissioned successfully, to provide length
classified count data.
All work shall comply with NZTA’s Installation and Maintenance of
Inductive Loops for Traffic Monitoring Specifications NZTA P28.
Unit rate shall include all costs relating to Level One Traffic
Management.
9.5.9
Dual Loop Site
Payment of the Unit Rate will be made upon receipt of evidence that
Installation - 3 Lanes
the dual loops in 3 lanes have been installed at locations, as directed
by the Client, in accordance with all the requirements of this Contract
and have been commissioned successfully, to provide length
classified count data.
All work shall comply with NZTA’s Installation and Maintenance of
Inductive Loops for Traffic Monitoring Specifications NZTA P28.
Unit rate shall include all costs relating to Level One Traffic
Management.
9.5.10
Dual Piezo Site
Payment of the Unit Rate will be made upon receipt of evidence that
Installation - 1 Lane
the dual piezo sensors in 1 lane have been installed at locations, as
directed by the Client, in accordance with all the requirements of this
Contract and have been commissioned successfully, to provide axle
classified count data.
Unit rate shall include all costs relating to Level One Traffic
Management.
9.5.11
Dual Piezo Site
Payment of the Unit Rate will be made upon receipt of evidence that
Installation - 2 Lanes
the dual piezo sensors in 2 lanes have been installed at locations, as
directed by the Client, in accordance with all the requirements of this
Contract and have been commissioned successfully, to provide axle
classified count data.
Unit rate shall include all costs relating to Level One Traffic
Management.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 85 of 125
Item
Description
9.5.12
Dual Piezo Site
Payment of the Unit Rate will be made upon receipt of evidence that
Installation - 3 Lanes
the dual piezo sensors in 3 lanes have been installed at locations, as
directed by the Client, in accordance with all the requirements of this
Contract and have been commissioned successfully, to provide axle
classified count data.
Unit rate shall include all costs relating to Level One Traffic
Management.
9.5.13
Routine Maintenance
The Lump Sum includes all expenses relating to all activities required
Site Furniture Record
to carry out routine maintenance as specified in Section 7 Routine
Updating
Maintenance of Count Sites, State Highway Traffic Monitoring
Specification. Payment will be prorated on a monthly basis over the
term of the contract. Payment will be made upon receipt of a report
describing the condition of each loop site visited and any work carried
out during the month claimed.
All work shall comply with NZTA’s Installation and Maintenance of
Inductive Loops for Traffic Monitoring Specifications NZTA P28.
9.6
WEIGH IN MOTION
9.6.1
4 Lane WiM Electronic
Payment of the Unit Rate shall be made upon receipt of evidence of
Unit
the successful installation of each item in accordance with section ***
of the ***.
9.6.2
New 1.25m Bending
Payment of the Unit Rate shall be made upon receipt of evidence of
Plate
the successful installation of each item in accordance with section ***
of the ***. Unit rate shall include all costs relating to Level One Traffic
Management.
9.6.3
New 1.25m Bending
Payment of the Unit Rate shall be made upon receipt of evidence of
Plate Frame
the successful installation of each item in accordance with section ***
of the ***. Unit rate shall include all costs relating to Level One Traffic
Management.
9.6.4
New 1.75m Bending
Payment of the Unit Rate shall be made upon receipt of evidence of
Plate
the successful installation of each item in accordance with section ***
of the ***. Unit rate shall include all costs relating to Level One Traffic
Management.
9.6.5
New 1.75m Bending
Payment of the Unit Rate shall be made upon receipt of evidence of
Plate Frame
the successful installation of each item in accordance with section ***
of the ***. Unit rate shall include all costs relating to Level One Traffic
Management.
9.6.6
Refurbish 1.25m
Payment of the Unit Rate shall be made upon receipt of evidence of
Bending Plate
the refurbishment of each item in accordance with section *** of the
***. Unit rate shall include all costs relating to Level One Traffic
Management.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 86 of 125
NZ Transport Agency
Item
Description
9.6.7
Refurbish 1.75m
Payment of the Unit Rate shall be made upon receipt of evidence of
Bending Plate
the refurbishment of each item in accordance with section *** of the
***. Unit rate shall include all costs relating to Level One Traffic
Management.
9.6.8
Install Refurbished
Payment of the Unit Rate shall be made upon receipt of evidence of
1.25m Bending Plate
the successful installation of each item in accordance with section ***
of the ***. Unit rate shall include all costs relating to Level One Traffic
Management.
9.6.9
Install Refurbished
Payment of the Unit Rate shall be made upon receipt of evidence of
1.75m Bending Plate
the successful installation of each item in accordance with section ***
of the ***. Unit rate shall include all costs relating to Level One Traffic
Management.
9.7
Extra Over for Level Two Traffic Management
Payment of the Unit Rate will be made upon receipt of evidence that work has been carried out
in accordance with all contract requirements and to any further agreed requirements from the
Client. Payment shall be made in accordance with the Additional Services Schedule or agreed
price.
This rate shall include costs extra over items ***, *** and *** related to Level Two Traffic
Management.
9.8
Extra Over for Level three Traffic Management
Payment of the Unit Rate will be made upon receipt of evidence that work has been carried out
in accordance with all contract requirements and to any further agreed requirements from the
Client. Payment shall be made in accordance with the Additional Services Schedule or agreed
price.
This rate shall include costs extra over items ***, *** and *** related to Level Three Traffic
Management.
9.9
Provide Spatial Coordinates for Control Boxes
The Lump Sum includes all expenses relating to the provision of spatial coordinates for the
control boxes to the specification required. Payment shall be made on receipt of spatial
coordinates.
9.10
Routine Maintenance
Monthly payment shall be made of the nominated Lump Sum on a pro-rata basis. Management
of this item shall conform to all requirements of Section 7 of the Traffic Monitoring Specification.
9.11
ANNUAL SITE INSPECTION AND CALIBRATION (Continuous Sites)
9.11.1
Annual Site Inspection,
Payment of the Unit Rate shall be made upon completion of annual
DVD and Visual Surveys site inspections, and receipt of all DVD’s, documentation and reports
as defined in Section 6.4 of the Traffic Monitoring Specification, The
Consultant’s price shall include any traffic control necessary to
achieve this.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 87 of 125
Item
Description
9.11.2
Weigh in Motion Site
Payment of the Unit Rate shall be made upon completion of annual
Calibration Survey
calibration tests, and receipt of all documentation and reports as
defined in Section *** of the ***. The Consultant’s price shall include
any traffic control necessary to achieve this.
9.11.3
Annual Wheel Track
The use of this item is not guaranteed. Inclusion will be at the project
Survey
manager’s discretion.
Payment of the Unit Rate shall be made upon completion of wheel
track survey’s, and receipt of all documentation and reports as
defined in Section *** of the ***. The Consultant’s price shall include
any traffic control necessary to achieve this.
Unit rate shall include all costs relating to Level One Traffic
Management.
9.12
Contract Completion
Payment will be made upon contract completion with the Lump Sum amount being prorated in
the ratio of passed sites to total sites, following the Client’s inspection and in accordance with
all contract requirements.
10
GEOTECHNICAL TESTING
P.S.
The type of testing and method of payment shall be negotiated during the contract period.
<<OR if you have chosen some scheduled items>> When the final geotechnical testing schedule
has been agreed, the following basis of payment clauses relating to those items within the
agreed schedule, will apply.
S.O.R.
Payment for testing shall be on a Schedule of Rates (SOR) basis. Payment shall be made on the
basis of the testing results presented in the Geotechnical Assessment Report Part 1 (Factual
Report). Unless otherwise stated, all material descriptions shall be in accordance with the
current NZ Geotechnical Society Inc. (NZGS) Field Description of Soil and Rock. Sampling shall be
undertaken in accordance with NZS 4407:1991. Tests shall be in accordance with NZS
4402:1986 or NZS 4407:1991 as appropriate. Where a different test method has been adopted,
this shall be clearly stated.
Where the Tenderer has entered a zero rate on the Schedule for any included item or part
thereof, payment for any work instructed under this item is deemed to be included elsewhere in
the Pricing Schedule and no additional payment shall be made until the extent of testing
specified in the full Geotechnical Testing Schedule has been exceeded.
All traffic management requirements shall be in accordance with the Code of Practice for
Temporary Traffic Management.
Within the schedule the following terms are defined:
NZGS means The New Zealand Geotechnical Society Inc.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 88 of 125
Item
NZ Transport Agency
Description
Logged means the assessment and identification of materials within test pits and boreholes by
an appropriately qualified engineer or engineering geologist adopting the material descriptions
in accordance with the NZGS Field Description of Soil and Rock and BS5930: 1999 Code of
Practice for Site Investigations, British Standards Institution, for aspects not covered by the
NZGS.
Photograph(ed) means the provision of photographs clearly showing details of the ground
conditions within pavement test pits and investigation test pits. Exposure shall be such that the
materials can be clearly seen and photographs shall include a legible reference board identifying
the test location and date together with a legible scale or tape measure within the test pit. One
colour print shall be provided for each test pit. For cored boreholes, photographs shall include a
legible reference board incorporating the project title, borehole number, date and depth,
together with a graduated scale and standard colour chart. Rates shall include for all necessary
equipment and lighting to provide clear legible photographs and the provision of a standard
colour chart with the factual report.
Reported means the provision of a factual report standard log checked and approved for issue
and shall include for all costs associated with compiling and presenting logs. Test pit and
borehole logs shall include those items detailed in BS5930:1999 for borehole logs. Test results
shall be reported as required by the appropriate NZS or BS standard and rates shall include for
all costs associated with compiling and presenting results.
Standpipe Piezometer means a tube or pipe with a perforated end section surrounded by or
wrapped with a filter. The perforated section shall be located within a sand pocket sealed and
grouted within a borehole.
Stored for testing means that samples are protected from frost, excessive temperature
variation and moisture migration. This will require samples to be appropriately sealed within
sample containers and kept within the temperature range of 2ºC and 45ºC with daily
temperature variation limited to a maximum of 20ºC.
Field works for the purposes of monitoring installed standpipes and standpipe piezometers,
shall refer to the period between installation and the disestablishment from the site at the end
of all exploratory hole works, namely pavement test pits, investigation test pits, boreholes, CPT
test and auger/scala test holes.
Wash drilling means “open-hole” drilling meeting the general requirements of BS4019: 1999
Rotary core drilling equipment where no core recovery is required. The wash drill hole shall be
of sufficient diameter to permit rotary core drilling at depth should this be required, and/or the
installation of standpipe piezometers.
Core drilling shall mean rotary drilling meeting the general requirements of BS4019: 1999
Rotary core drilling equipment and providing good quality core of not less than 50mm diameter
core size.
10.1
Scala Penetrometer, and Hand Auger
10.1.1
Scala Penetrometer (4m Payment shall be Unit Rate for any Scala Penetrometer up to 4m depth
maximum)
performed and reported in accordance with NZS4402: 1986 Methods
of Testing Soils for Civil Engineering Purposes Test 6.5.2.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 89 of 125
Item
Description
10.1.2
Hand Auger Excavation
Payment shall be Unit Rate for any Hand Auger excavation up to 4m
(4m maximum)
depth performed, logged and reported, including backfilling with
excavated material.
10.1.3
Sample for laboratory
Payment shall be Unit Rate for any field sample taken, stored for
testing
testing and reported as part of 10.1.2. Sample size shall be in
accordance with NZS44021986 or NZS440 1991 and sufficient
material of similar properties for tests listed below.
10.2
10.2.1
Pavement Test Pit
Testpit Excavation
Payment shall be Unit Rate for any Pavement Test Pit to the base of
(nominally 600mm
pavement materials and 100mm minimum into underlying subgrade
deep)
(nominal total depth 600mm) performed, logged, photographed, and
reported. The rate shall include for all establishment and
disestablishment costs of plant and equipment, immediate
replacement and re-compaction of materials and reinstatement of
pavement to the satisfaction of the Client. Materials and methodology
shall be such that the reinstatement shall be of a standard of no less
than that existing prior to excavation of the test pit.
10.2.2
Density (field NDM)
Payment shall be Unit Rate for any field NDM density (NZS 4407:1991
Test 4.2.1 or 4.2.2) performed and reported as part of 10.2.1.
10.2.3
Sample for Laboratory
Payment shall be Unit Rate for any field sample taken, stored for
Testing
testing and reported as part of 10.2.1. Sample size shall be in
accordance with NZS4402 1986 or NZS4407:1994 sufficient material
of similar properties for tests listed in this schedule.
10.2.4
Traffic Management
Payment shall be for all traffic management requirements in
(extra over item 10.7.1) accordance with the Code of Practice for Temporary Traffic
Management for each Pavement Test Pit. This payment shall be made
extra over item 10.7.1.
10.3
Investigation Test Pit
10.3.1
Excavation (4m
Payment shall be Unit Rate for any Investigation Test Pit (machine
maximum)
excavator) of depth up to 4m performed, logged, photographed, and
reported. The rate shall include for all establishment and
disestablishment costs of plant and equipment, and backfilling with
excavated materials.
10.3.2
Density (Field) NDM
Payment shall be Unit Rate for any field NDM density (NZS 4407:1991
Test 4.2.1 or 4.2.2) performed and reported as part of 10.3.1.
10.3.3
10.3.4
Sample for Laboratory
Payment shall be Unit Rate for any field sample taken, stored for
Testing
testing and reported as part of 10.3.1.
Traffic Management
Payment shall be for all traffic management requirements in
(extra over item 10.7.1) accordance with the Code of Practice for Temporary Traffic
Management for each Investigation Test Pit. This payment shall be
made extra over item 10.7.1.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 90 of 125
NZ Transport Agency
Item
Description
10.4
Lab Testing
10.4.1
Water Content - Natural Payment shall be Unit Rate for any Water Content test performed and
reported in accordance with NZS 4402:1986 Test 2.1.
10.4.2
10.4.3
Atterberg Limits
Payment shall be Unit Rate for any Atterburg Limits test and natural
(inclusive of natural
moisture content test performed and reported in accordance with NZS
moisture content)
4402:1986 Test 2.1, 2.2, 2.3 and 2.4.
Grading by Wet Sieving
Payment shall be Unit Rate for any Particle Size Distribution performed
and reported in accordance with NZS4402:1986 Test 2.8.1.
10.4.4
Grading by Dry Sieving
Payment shall be Unit Rate for any Particle Size Distribution performed
and reported in accordance with NZS4402:1986 Test 2.8.2.
10.4.5
Grading (Fine Soils)
Payment shall be Unit Rate for any Particle Size Distribution for fine
soils performed and reported in accordance with NZS 4402:1986 Test
2.8.3 or 2.8.4.
10.4.6
10.4.7
Consolidation Test
Payment shall be Unit Rate for any Consolidation test performed and
(oedometer)
reported in accordance with NZS 4402:1986 Test 7.1.
Triaxial
Payment shall be Unit Rate for any Triaxial test (unconsolidated
(Unconsolidated
undrained, three specimens) performed and reported in accordance
Undrained (UU) - 3
with NZS 4402: 1986 Test 6.2.1.
specimens) (38mm
diameter)
10.4.8
Triaxial
Payment shall be Unit Rate for any Triaxial test (unconsolidated
(Unconsolidated
undrained, single specimen) performed and reported in accordance
Undrained (UU) - single
with NZS 4402: 1986 Test 6.2.1.
specimen) (38mm
diameter)
10.4.9
10.4.10
Triaxial (Consolidated
Payment shall be Unit Rate for any Triaxial test (consolidated
Undrained - 3
undrained, three specimens) performed and reported in accordance
specimens)
with NZS 4402:1986 Test 6.2.1.
CBR Test - Natural
Payment shall be Unit Rate for any laboratory CBR test performed and
(Soaked or Unsoaked)
reported in accordance with NZS 4402:1986 Test 6.1.2. A test sample
may be at natural or reconstituted at field density, visually assessed
optimum or such other water content as deemed appropriate and
reported. Rate shall include for either soaked or unsoaked
conditioning.
10.4.10a
CBR Test – Optimum
Payment shall be Unit Rate for any laboratory CBR test performed and
(Soaked or Unsoaked
reported in accordance with NZS 4402:1986 Test 6.1.1 or NZS
4407:1994 Test 3.15. Determination of optimum shall be made
under separate clause 10.4.11 or10.4.12 below. Rate shall include for
either soaked or unsoaked conditioning.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 91 of 125
Item
Description
10.4.11
Extra over 10.4.10 for
Payment shall be additional to (extra over) 10.4.10 for any materials
Lime or Cement
used for a modified CBR test (lime, cement, other) performed under
Modified (Optimum or
10.4.10.
Natural)
10.4.12
NZ Standard/Heavy
Payment shall be Unit Rate for any NZ Standard or Heavy Compaction
Compaction Test
test performed and reported in accordance with NZS 4402:1986 Test
4.1.1 or 4.1.2.
10.4.12a
NZ Vibrating Hammer
Payment shall be made at a unit rate for each test sequence using the
Compaction Test
vibrating hammer performed and reported in accordance with NZS
4402: 1986 Test 4.1.3.
10.4.13
Unconfined
Payment shall be Unit Rate for each UCS test with modulus and
Compressive Strength
poisson ratio measurements performed and reported in accordance
(UCS) with modulus
with ISRM Commission of Standardization of Laboratory and Field
and Poisson ratio
Tests. Suggested Methods of Determining the Uniaxial Compressive
strength and Deformability of Rock Materials. Results reported shall
include wet and dry density.
10.4.14
Unconfined
Payment shall be Unit Rate for each UCS test without modulus and
Compressive Strength
poisson ratio measurements performed and reported in accordance
(UCS) without modulus
with ISRM Commission of Standardization of Laboratory and Field
and Poisson ratio
Tests. Suggested Methods of Determining the Uniaxial Compressive
strength and Deformability of Rock Materials. Results reported shall
include wet and dry density.
10.4.15
Indirect Tensile
Payment shall be Unit Rate for each Indirect Tensile Strength Test by
Strength Test
Brazilian Disc method performed and reported in accordance with
ISRM Commission on Standardization of Laboratory and Field Tests.
Suggested Methods for Determining the Tensile Strength of Rock
Materials.
10.4.16
Abrasion Test
Payment shall be Unit Rate for each Abrasiveness Test by Los Angeles
Abrasion method carried out in accordance with ISRM Commission on
Standardization of Laboratory and Field Tests. Suggested Methods for
Determining Hardness and Abrasiveness of Rocks.
10.4.17
Density of Rock Core
Payment shall be Unit Rate for each density test carried out in
(Bulk and Dry)
accordance with ISRM Commission on Standardization of Laboratory
and Field Tests. Suggested Methods for Determining Water Content,
Porosity, Density, Absorption and Related Properties and Swelling and
Slake-Durability Index Properties.
10.5
Miscellaneous Testing
10.5.1
Static Cone
Payment shall be Lump Sum for the establishment and
Penetrometer (CPT) Rig
disestablishment of a 20 tonne Static Cone Penetration Test (CPT) rig
Establishment and
and associated plant and equipment on the site.
Disestablishment
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 92 of 125
NZ Transport Agency
Item
Description
10.5.2
CPT set-up at Test
Payment shall be Unit Rate for setting up at the location of each test
Location
location.
Extra over 10.5.2 for
Payment shall be additional to (extra over) 10.5.2 for Preparation and
Preparation and
Saturation of Piezocone.
10.5.3
Saturation of Piezocone
10.5.4
CPT Test (20m Max
Depth)
Payment shall be Unit Rate for the total length of CPT testing
undertaken and reported in accordance with NZS 4402:1986 Test
6.5.3 (20m maximum depth). CPT logs shall include the provision of
electronic and hard copies of data.
10.5.5
CPTu Test (20m Max
Payment shall be Unit Rate for the total length of CPT testing carried
Depth)
out with the inclusion of piezometric measurements made during
testing at the cone (CPTu) undertaken and reported in accordance
with NZS 4402:1986 Test 6.5.3 (20m maximum depth). CPTu logs
shall include the provision of electronic and hard copies of data.
10.5.6
Dissipation Test (in
Payment shall be Unit Rate for each Dissipation Test undertaken in a
CPTu)
CPTu. Dissipation tests shall include the provision of electronic and
hard copies of data.
10.5.7
Extra over 10.5.6 for
Payment shall be additional to (extra over) 10.5.6 for Dissipation Test
Dissipation Test (in
(in CPTu).
CPTu)
10.5.8
Standpipe (in CPT or
Payment shall be Unit Rate for each Simple Standpipe placed (but not
CPTu)
grouted) in a completed CPT probe hole, and shall include protective
lockable cover appropriately concreted in place.
10.5.9
10.5.10
Standard Penetration
Payment shall be Unit Rate for each Standard Penetration Test (SPT)
Test
undertaken in accordance with NZS 4402:1986 Test 6.5.1 and
(Borehole, Solid or
reported in association with boreholes. This shall include the sample
Hollow Nose Raymond)
from the Hollow Nose test.
Down Hole Shear Vane
Payment shall be Unit Rate for each down hole Vane Shear Strength
(20m max Depth)
Test undertaken in accordance with BS1377-9: 1990 Amendment No
1, Methods of test for soils for civil engineering purposes Test Method
4.4, and ‘Guideline for Hand Held Shear Vane Test’ published by the
NZGS, and reported in association with boreholes (tests to 20m
maximum depth).
10.5.11
Standpipe Piezometer
Payment shall be Unit Rate for each standpipe piezometer placed with
(Borehole, up to [2] per
a 2m maximum sand pocket, sealed and grouted and reported in
Hole)
association with boreholes, including protective lockable cover
appropriately concreted in place and daily monitoring after
installation for the duration of the field works.
10.5.12
Falling or Rising Head
Payment shall be Unit Rate for each Falling or Rising Head
Permeability Test in
Permeability Test undertaken and reported in accordance with BS
Standpipe
5930:1999 in a standpipe.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 93 of 125
Item
Description
10.5.13
Benkleman Beam
Payment shall be on a single lane kilometre rate for Benkleman Beam
Testing
testing (with tests at nominal 20m spacing) performed and reported.
([20m] Spacing - Both
lanes)
10.5.14
Falling Weight
Payment shall be on a single lane kilometre rate for Falling Weight
Deflectometer
Deflectometer (FWD) testing (with tests at nominal 20m spacing)
([20m] Spacing - Single
performed and reported to permit assessment using Austroads
Lane)
generalised mechanistic procedure and the New Zealand Supplement
(July 1997). Rate shall include for the provision of electronic and hard
copy data.
10.5.15
Hand Shear Vane Test
Payment shall be Unit Rate for any hand shear vane test (peak and
residual) performed in accordance with the ‘Guideline for Hand Held
Shear Vane Test’ published by the NZGS, and reported, including any
correction factor, as part of 10.1.2.
10.5.16
Traffic Management
Payment shall be for all traffic management requirements in
(extra over item 10.7.1) accordance with the Code of Practice for Temporary Traffic
Management for each Miscellaneous Test. This payment shall be
made extra over item 10.7.1.
10.6
Borehole
10.6.1
Drilling Rig
Payment shall be Lump Sum for the establishment and
Establishment and
disestablishment of a machine drilling rig and associated plant and
Disestablishment
equipment on the project site.
Drilling Rig Set-up at
Payment shall be Unit Rate for setting up at the location of each
Borehole Location
borehole within the site.
Wash Drilling ([40m]
Payment shall be Unit Rate (per metre) for the total length of wash
Max Depth)
drilling undertaken, logged and reported, including backfilling with
10.6.2
10.6.3
arisings (maximum depth 40m).
10.6.4
Core Recovery - Soil
([40m] Max Depth)
Payment shall be Unit Rate (per metre) for the total length of core
drilling undertaken achieving a minimum core recovery of [80%] of the
drilled length (maximum depth 40m).
10.6.5
10.6.6
Drilling in rock (no core Payment shall be Unit Rate (per metre) for the total length of drilling
recovery) ([40m] Max
undertaken, including backfilling with arisings (maximum 40m depth).
Depth)
Hole diameter shall be adequate for subsequent.
Extra Over 10.6.5 for
Payment shall be Unit Rate (per metre) paid additional to (extra over)
core recovery in rock at 10.6.5, for drilling/coring in rock undertaken achieving a minimum
HQ size
core recovery of [80%] of the drilled length at HQ size (Unconfined
strength greater than 5 Mpa, or dense gravels SPT N > 50 for 150mm
total penetration) (maximum depth 40m).
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 94 of 125
NZ Transport Agency
Item
Description
10.6.7
Extra Over 10.6.5 for
Payment shall be Unit Rate (per metre) paid additional to (extra over)
core recovery at PQ
10.6.5 , for drilling/coring in rock undertaken achieving a minimum
Size
core recovery of [80%] of the drilled length at PQ size (Unconfined
strength greater than 5 Mpa, or dense gravels SPT N > 50 for 150mm
total penetration) (maximum depth 40m).
10.6.8
10.6.9
10.6.10
Falling or Rising Head
Payment shall be Unit Rate for each Falling or Rising Head
Permeability Test in
Permeability Test undertaken and reported in accordance with BS
Borehole
5930:1999 in a borehole.
Log and Photograph
Payment shall be Unit Rate for logging, photographing and reporting
Core ([40m] Max
each cored hole drilled (maximum depth 40m). Rate shall include for
Depth)
the provision of electronic and hard copy data.
Traffic Management
Payment shall be for all traffic management requirements in
(extra over item 10.7.1) accordance with the Code of Practice for Temporary Traffic
Management for each Borehole. This payment shall be made extra
over item 10.7.1.
10.7
Miscellaneous and General (Client to Detail)
10.7.1
Traffic Management
Payment shall be Lump Sum for the production of a Traffic
Plan, Mobilisation and
Management Plan and the mobilisation and demobilisation of traffic
Demobilisation
management systems, in accordance with the Code of Practice for
Temporary Traffic Management.
10.8
Miscellaneous (Tenderer to Detail as Applicable)
Tenderers shall provide detail and the basis of payment for any tests not provided for elsewhere
in the Schedule, or for testing and drilling to depths greater than those covered by the Schedule.
10.9
Assessment of Results and Report
The Geotechnical Assessment Report shall comprise two separate parts:
10.9.1
Part 1 : Geotechnical
The factual report shall contain a brief description of the works
Investigations and
carried out, including reference to the standards adopted for works
Testing Results (Factual and testing, exploratory hole logs, in-situ test records, laboratory test
Report)
results, site location plan and plan identifying location of exploratory
hole undertaken.
The Lump Sum shall include for the locating of each exploratory hole
in terms of NZ grid and longitude/latitude co-ordinates to accuracy of
1m and reduced level of the ground at the exploratory hole location
and the reduced level of any standpipe or piezometer protective cover
to within 0.05m.
Payment of the Lump Sum will be made on acceptance of the factual
report for the geotechnical investigations.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 95 of 125
Item
Description
10.9.2
Part 2 : Geotechnical
The Interpretative Report shall include the interpretation and
Assessment
assessment of results, written appraisal of ground and water
(Interpretative Report)
conditions, analyses, presentation of design parameters and
earthworks and structure foundation recommendations for the
project. Payment of the Lump Sum will be made on acceptance of the
Interpretative Report for the project.
11
ADDITIONAL SERVICES
Any payment for agreed services undertaken by the Consultant deemed to be a variation shall be
paid by the methods detailed below, at the Client’s discretion. The Client’s agreement must be
obtained in advance for any Consultant initiated Additional Service.
Method 1: Time Writing
The Consultant shall record all costs against each task in terms of the rates priced in the
Additional Services Schedule and, where applicable, shall provide the Client with an itemised
assessment of the expected totals and final cost. The Client may set a ceiling for expenditure.
The Consultant shall allow for the complete disclosure of all items which comprise a priced task
if so requested by the Client.
Payment will be made monthly on the basis of agreed work completed.
Method 2: Fixed Price Quote
Where requested the Consultant shall provide a fixed price quote based on the rates priced in
the Additional Services Schedule.
Payment will be made as a Lump Sum on completion of the additional service. Where the
Tenderer has entered a zero rate for any item, or part thereof, payment for any work instructed
under this item is deemed to be included elsewhere in the schedule rates and no additional
payment shall be made until the hours or kms specified against the item have been exceeded.
Method 3: [Other]
[insert method]
12
PROVISIONAL SUMS
Any services requested by the Client under Provisional Items shall be paid by the methods
detailed in Clause 11 above, at the Client’s discretion, and in accordance with the following
clauses.
12.1
Random Verification Testing
The Consultant shall conduct tests as detailed in the agreed Random Verification Testing
Schedule in addition to that already being carried out by the Contractor. Payment will be made
on a monthly basis upon receipt of the tests results and/or report where payment is due in
terms of Clause 6.4.2 of NZS 3910:2003.
12.2
Access for Geotechnical Testing
Payment will be made on the basis of a fixed price quote, for the provision of access for the
purposes of borehole and penetrometer testing.
12.3
Geotechnical Resource Consents
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 96 of 125
Item
NZ Transport Agency
Description
The Consultant shall prepare and lodge appropriate applications for any Consents required to
complete the approved geotechnical testing schedule. Payment will be made on acceptance of
the application by the Consent Authority.
12.4
Historic Places Applications
The Consultant shall prepare and lodge applications with the NZ Historic Places Trust as and
when required. Payment will be made on approval of the application by the Trust.
12.5
Consultation Plan <<Contract Management - Catchment Unknown>>
The Provisional Sum includes all expenses relating to the preparation, regular updating, and
implementation on the Consultation Plan as specified, subject to any amendments specified in
the Scope of Services. Payment of [60%] of the Lump Sum will be made on Client acceptance of
the initial Consultation Plan. The remainder will be prorated on a monthly basis over the term of
the contract and paid following Client acceptance of the monthly update with the Monthly
Report.
12.6
Value Assurance Decision Making Reports <<for I&R only>>
The Unit Rate shall include all expenses relating to the preparation of a report and attendance
on the Client’s relevant value assurance decision making group, as specified in Clause 19 of the
NZTA Standard Specification Investigation & Reporting, subject to any amendments specified in
the Scope of Services, including the Consultant’s accommodation and travel expenses, etc.
Payment of the Unit Rate will be made on the relevant value assurance decision making group’s
acceptance of the report.
<<for D&PD and D&C: Specimen D&PD only>>
The Unit Rate shall include all expenses relating to the preparation of a report and attendance
on the Client’s relevant value assurance decision making group, subject to any amendments
specified in the Scope of Services, including the Consultant’s accommodation and travel
expenses, etc. Payment of the Unit Rate will be made on the relevant value assurance decision
making group’s acceptance of the report.
12.7
Cultural Impact Assessment
Payment will be made for a cultural impact assessment undertaken in accordance with a Client
agreed scope of work and price.
12.8
Traffic Surveys
Payment will be made on receipt of data for traffic site surveys undertaken where the Client
requires confirmation of existing traffic and intersection volumes, including composition and
delays.
12.9
Media Releases
Payment will include all expenses relating to the preparation and delivery to the Client of media
releases and any subsequent editing or amendment of such documents and updating of media
releases following Client review, subject to requirements as specified in the Scope of Services
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 97 of 125
Item
Description
12.10
Bridge Data System Input Forms<<for MSQA only>>
The Consultant shall include all expenses relating to the production and delivery of all Bridge
Data System Input Forms, in accordance with Clause 4.3 of the NZTA Standard Specification
Management, Surveillance & Quality Assurance, including all necessary measure-up survey.
Payment of the Provisional Sum will be made on Client acceptance of the Bridge Data System
Input Forms.
12.11
Cabinet Repairs <<for Traffic Monitoring only>>
The Provisional Sum covers all expenses relating to all activities required to repairs to roadside
cabinets. Payment will be made on receipt of a detailed breakdown of repair costs showing:
plant, labour, and parts.
12.12
Removal of Cabinet <<for Traffic Monitoring only>>
Payment of the Provisional Sum will be made on receipt of evidence that work has been carried
out in accordance with all contract requirements and to any further agreed requirements from
the client. Payment shall be made in accordance with the Additional Services Schedule or agreed
price for each removal.
12.13
Special Electronic Components <<for Traffic Monitoring only>>
To be negotiated and deliverables agreed with the client before surveys are carried out.
12.14
Supply and Install Power and Phone for New Site <<for Traffic Monitoring only>>
Reimbursement shall be made upon receipt of evidence of actual power and telephone
installation costs in accordance with Section *** of the ***.
The payment will include a percentage on cost for supply and install of power and telephone for
new sites. Invoice payments will be made as a percentage to be negotiated at tender award.
12.15
Power and Telephone <<for Traffic Monitoring only>>
The successful Consultant will pay all invoices as received from the power and telephone
companies and will be reimbursed in full by NZTA. The Consultant’s own telephone charges for
managing the network (including downloading data) shall be included in these charges.
Costs will only be reimbursed for items scheduled in the Supply and Installation Section.
Reimbursement shall be made upon receipt of evidence of actual power and telephone running
costs. Reimbursements shall not include costs of any telephone calls made from any Telemetry
site telephone number.
The payment will include a percentage on cost for power and telephone invoice payments made
as a percentage to be negotiated at tender award.
12.16
Other
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Section D:
Contract Scope
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 99 of 125
NZ Transport Agency
Page 101 of 125
Scope of Services
<<Guidance note: suggested headings and/or inclusions. Ensure this guidance note is deleted
before uploading.
1
Introduction
[Insert paragraphs]
1.1
Extent
1.2
[Other]
1.3
Contract Management
<<Guidance note: include for Contract Management.>>
The Consultant shall manage this contract in accordance with all requirements of the
NZTA Standard Specification Contract Management.
1.3.1
Accidental Discovery Procedures
<<Guidance note: do you need to amend the Minimum Standard Z/22 for ADPs?
Optional for CM, I&R, D&PD, D&C.>>
In addition to Clause 7.11 of the NZTA Standard Specification Contract Management,
Clause [X.X] of NZTA’s Accidental Discovery Procedures (Minimum Standard Z/22) shall
be modified/replaced with the following:
<<Guidance note: Project specific accidental discovery procedures may be defined in
one or more of the following documents. Select or amend.>>
•
An approved resource consent and/or designation; or
•
An authority granted by the NZ Historic Places Trust (including a general
authority granted under s12 of the Historic Places Act); or
•
An MoU between Transit/NZTA and Maori Stakeholders, consistent with Transit’s
Guidelines for Managing Stakeholder Relationships and Consultation with Maori;
or
•
A regional accidental discovery protocol adopted by Transit/NZTA, NZ Historic
Places Trust and relevant iwi.
•
[Other].
<<Guidance note: The minimum standard would therefore need to be modified (or in
some instances replaced in its entirety) to ensure compliance with the relevant
procedures.
Example: In the Christchurch region, NZTA’s Accidental Discovery Procedures
(Minimum Standard Z/22) should be replaced with the ADP for Transit/NZTA Regions
11 (Canterbury) and 12 (West Coast) between Transit/NZTA, the NZ Historic Places
Trust and Ngai Tahu.>>
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 102 of 125
1.4
NZ Transport Agency
Programming and Funding
[Insert paragraphs]
1.5
Traffic Management
<<Guidance note: include for traffic management and state applicable level.>>
All traffic management for this project shall be specified on the basis of being Level [1]
in accordance with the Code of Practice for Temporary Traffic Management.
[Insert paragraphs]
1.6
[Other]
[Insert paragraphs / bullets]
2
Background
[Insert paragraphs]
2.1
Site Description
[Insert paragraphs]
2.2
Problems
[Insert paragraphs / bullets]
2.3
Objectives
[Insert paragraphs / bullets]
2.4
[Other]
[Insert paragraphs / bullets]
3
Investigation Phase
<<Guidance note: include for I&R.>>
The Consultant shall carry out the investigation phase in accordance with the
requirements of the NZTA Standard Specification Investigation & Reporting, excluding
Clause 1.0 Scoping Report. The following requirements will also be met.
3.1
Review of Previous Reports
[Insert 3.1.1 Projects / paragraphs / bullets]
3.2
Traffic Studies/Models
[Insert 3.2.1 Projects / paragraphs / bullets]
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
3.3
Page 103 of 125
Consultation
[Insert 3.3.1 Projects / paragraphs / bullets]
3.4
Scheme Assessment Report
[Insert 3.4.1 Projects / paragraphs / bullets]
3.5
[Other]
[Insert paragraphs / bullets]
4
Risk Management
The Consultant shall comply with the requirements of NZTA’s Minimum Standard Z/44
- Risk Management.
The [Advanced/ General Approach] shall be applied throughout the contract period in
accordance with section 4.3.1 of Z/44 for the purposes of risk analysis.
The [Advanced/ General Approach] shall be applied to define the risk contingency
within each of the appropriate sections of the estimate in accordance with section 5.4
of Z/44.
5
Design Phase
<<Guidance note: include for D&PD or D&C: Specimen D&PD.>>
The Consultant shall carry out the design phase in accordance with the requirements
of the NZTA Standard Specification Design & Project Documentation or D&C: Specimen
D&PD.
[Insert paragraphs / bullets]
5.1
Landscaping
[Insert paragraphs]
5.2
Consent Conditions
[Insert 5.2.1 Projects / paragraphs / bullets]
5.3
Staging of Physical Works
[Insert 5.3.1 Projects / paragraphs / bullets]
5.4
[Other]
[Insert paragraphs / bullets]
6
Construction Phase
<<Guidance note: include for MSQA or D&C: Specimen D&PD.>>
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 104 of 125
NZ Transport Agency
The Consultant shall carry out the construction phase in accordance with the
requirements of the NZTA Standard Specification Management, Surveillance & Quality
Assurance.
[Insert paragraphs / bullets]
<<Guidance note: include for D&C: Specimen D&PD.>>
It is to be noted by the Consultant that the proposed delivery contract for the works is
Design and Construct. Under this form of contract the Services to be provided are
different in nature to those provided under a Traditional form of contract. The key
objective of the Consultant’s role is to monitor design development and the
progression of construction of the works to ensure compliance with the Contract
Documents.
The Consultant shall carry out the construction phase in accordance with the
requirements of the NZTA Standard Specification Management, Surveillance & Quality
Assurance, except as follows:
6.1
1.
Delete and replace 1. (2) with: “Ensure construction is completed in conformance
with the Contractor’s Detailed Design and the Contract Documents”.
2.
Include new 2.1(6) as follows: “administer the interactive tender process,
providing all technical and management inputs, and facilitating all external
inputs into the tender process, including but not limited to: additional site
investigations; road safety audits; stakeholder consultation; and planning
approvals.”
3.
Include the following at the end of the second paragraph under 3.1: “The
Consultants surveillance activities shall be designed to compliment any Quality
Assurance activities completed by the Contractor and the Contractor’s Designer.”
4.
In section 3.2 (1) replace the words “following award of tender” with “following
the completion of the Contractor’s Design”
5.
Add at the end of 3.2 “It is noted that the Contractor will be required to complete
the Road Construction Information Forms and provide an Asset Owners Manual.
The Consultant shall ensure these are completed to a satisfactory standard.”
6.
3.7 first paragraph, delete the words “The Consultant shall be responsible for”
and replace with “The Consultant shall be responsible for ensuring that the
following is adequately completed by the Contractor”.
7.
For sections 4.1, 4.2, 4.3, and 4.4, delete “The Consultant shall” and replace with
“The Consultant shall ensure the Contractor”.
8.
All references to “Drawings” are replaced with “Contractor’s Design Drawings”,
and all references to “Specification” are replaced with “Principal’s Requirements”.
9.
[Other]
Landowner Liaison
[Insert paragraphs]
6.2
Temporary Detours
[Insert paragraphs]
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
6.3
Page 105 of 125
Project Management Board
The Consultant shall organise for Client, Consultant and Contractor senior
representatives to attend an inception partnering meeting and further Board meetings
nominally every other month to manage the successful delivery of the contract by
establishing good working relationships through a mutually agreed strategy of
commitment, cooperation and communication. The Board will monitor the health of
the contract and take any necessary steps to ensure the overall performance goals of
the Partnering Charter are met, and risks are under appropriate management to ensure
contractual requirements are met.
6.4
[Other]
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 106 of 125
NZ Transport Agency
Deliverables and Time Schedule
1
General
In accordance with Clause 9.2 of the General Conditions, intellectual property of the
Client which forms part of the deliverables listed below and which comprises items
which are extracted, taken or built from documents, data or information bases
belonging to the Client, remains the intellectual property of the Client.
2
Programme for Deliverables
The following is the Time Schedule for Deliverables. It outlines the major/milestone
deliverables but is not to be deemed all-inclusive. Further deliverables with delivery
dates and times may be specified in the Scope of Services and specifications.
No
Deliverable
Time for Delivery
Scope of Services
1.
[Other]
[Insert]
2.
[Other]
[Insert]
Contract Management
3.
Consultant’s project quality plan
Within [1 week] of acceptance of tender.
4.
Consultant’s draft baseline
programme
With Consultant’s project quality plan.
5.
Project RAP
Draft within [20] working days of
contract award. Baseline within [5]
working days of acceptance of the Draft
RAP.
6.
Site safety plan
With Consultant’s project quality plan.
7.
Consultation plan
With Consultant’s project quality plan.
8.
Budget cashflows for project
Within [1 week] of acceptance of tender.
9.
Consultant’s monthly report
By the [8th] day of each month.
10.
Accrual report
By the [8th] day of each month.
11.
Risk review minutes
Within [1 week] of risk reviews.
12.
Activity risk file
Prior to contract completion.
13.
Public relations report
Within [48] hours of an incident.
14.
Accident report
As soon as possible after each accident.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 107 of 125
No
Deliverable
Time for Delivery
15.
Final construction report
Within [2 weeks] following issue of the
Defects Liability Certificate or notice of
termination of contract.
16.
Contract close out risk report
Draft within [10] working days of
contract close out review. Final within
[3] working days of Client acceptance of
the draft Contract Close Out Risk Report
and prior to contract completion.
17.
[Other]
[Insert]
Investigation and Reporting
18.
Draft scoping report
Within [8 weeks] of acceptance of
tender.
19.
Final scoping report
Within [2 weeks] of receipt of the
Client’s comments on the draft scoping
report.
20.
Preliminary geotechnical appraisal
report
Within [8 weeks] of acceptance of
tender.
21.
Schedule of legal descriptions for
land affected and preliminary
land requirement plans
At option evaluation stage for the
PROPERTY ACQUISITION AGENT.
22.
Draft scheme assessment
Within [20 weeks] of Client’s approval to
proceed.
23.
Final scheme assessment
Within [2 weeks] of receipt of the
Client’s comments on the draft scheme
assessment.
24.
Preliminary land requirement
plans, schedule of legal
descriptions for land affected and
property acquisition strategy
With final scheme assessment report.
25.
Application for planning consents
Within [1 week] following the date of the
Client’s instruction to proceed.
26.
[Other]
[Insert]
With the draft scheme assessment for
the Client.
Design and Project Documentation or Design and Construct: Specimen D&PD
27.
Design philosophy statement
Within [10 weeks] of the date of the
Client’s instruction to proceed.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 108 of 125
NZ Transport Agency
No
Deliverable
Time for Delivery
28.
Draft construction drawings,
tender documents and
accompanying documentation
Within [12 weeks] of the date of the
Client’s acceptance of design
philosophy statement.
29.
Final design report
With draft construction drawings and
tender documents.
30.
Recommendations on insurance,
bonds and retentions
With draft tender documents.
31.
Statutory application(s)
Within [2 weeks] following the
submission of the draft construction
drawings and tender documents.
32.
Final physical works contract
documentation
Within 1 week of receiving the statutory
application approval or safety audit,
whichever is later.
33.
Final Bridge Data System Input
Forms
With tender documentation.
34.
Updated preliminary land
requirement plans
Two months prior to the letting of the
physical works contract.
35.
Updated SRMS database for Maori
With final physical works contract
documentation.
36.
[Other]
[Insert]
Management, Surveillance and Quality Assurance
37.
Tender evaluation
Within [1 week] after closing of tenders.
38.
Recommended contract budget
With tender evaluation.
39.
Media release (physical works)
With tender evaluation.
40.
Verification, sampling and testing
schedule
Within [1 week] of letting physical works
contract.
41.
Execution of physical works
contract documents
Within the timeframes specified in s.2.7
NZS 3910:2003.
42.
Pre-sealcoat pavement inspection
records
Within [1 week] after inspection.
43.
Notice to Client advising of
inspection with contractor prior
to issue of Certificate of Practical
Completion
A minimum of [1 week] prior to
inspection.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 109 of 125
No
Deliverable
Time for Delivery
44.
Final Bridge Data System Input
Forms
With issue of Certificate of Practical
Completion.
45.
Draft asset owner’s manual
With issue of Certificate of Practical
Completion.
46.
Draft as-builts
With issue of Certificate of Practical
Completion.
47.
Copy of Certificate of Practical
Completion to Client
Within [1 week] of issue to the
Contractor.
48.
Road construction information
forms
With issue of Certificate of Practical
Completion (PSF/3b(s)).
49.
Updated SRMS database for Maori
Within [2 weeks] following the issuing of
the Certificate of Practical Completion.
50.
Site walkover with acquisition
agent and nm consultant, to
obtain agreement of new
boundaries
Within [2 weeks] following the issuing of
the Certificate of Practical Completion.
51.
Comment on safety audit report
Within [1 week] of receipt of safety audit
report for comment.
52.
Final land requirement plans
Within [2 weeks] of the issue of the
Certificate of Practical Completion.
53.
Notice to Client requesting final
handover Inspection
A minimum of [2 weeks] prior to expiry
of the defects liability period.
54.
Final detailed inspection records
By [1 week] prior to Client’s handover
inspection.
55.
Client handover Inspection
records
Within [1 week] of Clients handover
inspection.
56.
Copy of Defects Liability
Certificate to Client
Within [1 week] of issue to the
Contractor.
57.
Final asset owner’s manual
With issue of the Defects Liability
Certificate.
58.
Final as-built drawings
Within [4 weeks] following issue of the
Defects Liability Certificate.
59.
[Other]
[Insert]
Network Management
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 110 of 125
NZ Transport Agency
No
Deliverable
Time for Delivery
60.
[Other]
[Insert]
[Other]
[Insert]
Hybrid
61.
Bridges and Other Structures
62.
[Other]
[Insert]
Traffic Monitoring
63.
Visual survey form
Within 48 hours of a counters
installation and removal.
64.
Traffic data load (non continuous)
Data uploaded to TMS, prior to monthly
report delivery.
65.
Traffic data load (continuous)
Data for previous month uploaded to
TMS, prior to first Wednesday of each
month.
66.
TMS data processing
With Consultants monthly report. Data
processing report for each site to
include loadset number and status of
loadset.
67.
Data quality achievement report
With Consultants monthly report.
68.
Annual traffic data load complete
All data from the previous year to be
loaded to TMS by 21st January each
year.
69.
Site installation report
Notification of completed site
installation within 48 hours of
completion.
70.
Site installation record
Testing, commissioning and reporting
within two weeks of site installation.
71.
Continuous count site video
Portable hard drive, containing one hour
validation video surveys from
continuous sites delivered by 31st
January each year, for the previous year.
72.
Contract completion report
Four weeks prior to contract completion
or termination.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 111 of 125
Inputs Provided by Client
1
To Tenderers
The following items will be made available for perusal by the Tenderer at the office of
the Regional Manager. The NZ Transport Agency takes no responsibility for the
accuracy or adequacy of each item, which is offered in good faith.
2
1.
NZTA’s Procurement Manual, including subsequent amendments.
2.
NZTA’s Contract Procedures Manual (SM021), including subsequent
amendments.
3.
General and Special Conditions, and relevant Standard Specifications.
4.
Project Feasibility Reports.
5.
Database of resource consents held.
6.
Current Activity Risk File.
7.
TMS System Access.
8.
Traffic Monitoring for State Highways (SM052).
9.
Annual Traffic Data Booklet (from the NZTA Website).
10.
[Other].
To the Consultant
Upon acceptance of tender the following information and, where relevant, personnel,
in addition to the project related items listed above, will be made available to the
Consultant:
1.
2.
Client Personnel
•
No personnel will be provided. <<OR>>
•
[Name] [Position].
Other Consultants <<Guidance note: must align to Personnel Schedule.>>
•
No other consultants have been directly appointed by the client for this
contract. <<OR>>
•
The Client’s Property Acquisition Agent.
•
[Other].
3.
Liquidated Damages Pre-Assessment Form.
4.
Physical works contract number (when requested by the Team Leader).
5.
Network Maintenance Management Consultant contact.
6.
NZTA’s Stakeholder Relationship Management System Consultation Project for
Maori.
7.
Current Activity Risk File.
8.
Client Consent Compliance Management System (CS-VUE), to manage consents
and consent compliance. <<Guidance note: select CS-VUE when undertaking
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 112 of 125
NZ Transport Agency
consent compliance, e.g. resource consents, DOC concessions, HPT Authorities,
designation conditions, building consents.>>
9.
Four hours of TMS System Training with Regional Administrator.
10.
[Other].
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 113 of 125
Project Manager
The Project Manager for NZ Transport Agency (“Client’s Representative” as defined in the
General Conditions) is:
[Project Manager Name]
[Title]
NZ Transport Agency
[Address]
[CITY]
Telephone:
Facsimile:
Email:
[Phone no]
[Fax no]
[Email]
Attention is drawn to the role of Project Manager as the Client’s representative in terms of this
contract.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 114 of 125
NZ Transport Agency
Hazards Known to the Client
<<Guidance note: This information is in PSG/4. This page is for the Project Manager to
complete. Insert the following clause if there are no known hazards.>>
There are no known hazards for this contract.
<<OR Insert the following clause and table if hazards known.>>
With reference to Clause 3.8 of the General Conditions Contract the following is a list of known
identified hazards relevant to the Services:
No
Hazard Known to the Client
Detail <<examples below>>
1.
Known Services
Existence of a high voltage cable, cell phone
towers, microwave transmission devices and
radio transmission devices.
2.
Contaminated ground conditions
Risk of injury or illness to people.
3.
Unstable road materials
Risk of injury to people.
4.
Unprotected drop-offs
[insert: e.g. on ridges]
5.
Underlying cavities/mines
[insert]
6.
Unstable road slopes and rockfall
hazards
[insert]
7.
Possible sources of gas or other
poisonous substances (known
and identified)
[insert]
8.
Existence of adjacent railway
tracks
[insert]
9.
Flooding risk (known and
identified)
[insert]
10.
Known hazards on neighbouring
properties
[insert: e.g. underground tanks]
11.
[Other]
[insert]
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Section E
General and Special Conditions of Contract
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 115 of 125
NZ Transport Agency
1
Page 116 of 125
General Conditions
The General Conditions for the provision of Professional Services (General Conditions)
are those included in the document entitled “General Conditions of Contract for
Consultancy Services” (CCCS) – August 2009.
The appendices referred to in CCCS are linked to the Contract Documents as follows:
Appendix A
Scope of Service
Refer to Section D of the Contract
Documents.
Appendix B
Fees, Expenses and
Payment
Refer to Section C of the Contract
Documents.
Appendix C
Client’s
Representative
Detailed in Section D of the Contract
Documents.
Appendix D
Consultant’s Key
Personnel
These are detailed in Section C of the
Contract Documents.
Appendix E
Sub-Consultants
The parties acknowledge and agree that no
part of the services will be carried out by a
Sub-Consultant, unless such a Sub-Consultant
is listed on the Personnel Schedule in Section
C of the Contract Documents.
Appendix F
Other Consultants,
Other Consultants'
Insurance,
Personnel,
Equipment,
Facilities, and
Information
Supplied by the
Client
These are listed under “Inputs Provided by
the Client” in Section D of the Contract
Documents.
Appendix G
Client's Hazard
Identification and
Notification
These are listed under "Hazards Known to the
Client" in Section D of the Contract
Documents.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Page 117 of 125
2
Special Conditions
2.1
“Consultancy Services” in the General Conditions has the same meaning as
“Professional Services” elsewhere in the Contract Document.
2.2
The “Client’s Representative” is the “Project Manager” named in Section D of the
Contract Documents.
2.3
The “Consultant’s Representative” is the ‘Team Leader” named on the Personnel
Schedule of Section C in the Contract Documents.
2.4
Any Sub-Consultants being proposed by the Consultant must be listed in the Personnel
Schedule in Section C of the Contract Documents.
2.5
Payment of the Consultant’s invoices will be made within the time specified in Section
C of the Contract Documents.
2.6
The address of the Client and Consultant are as detailed on the contract header page
in the Contract Documents.
2.7
The following are variations to the General Conditions of Contract:
a.
Further to
Clause 1.1
The “Form of Agreement for Engagement of Consultant”
is the “Contract Agreement Form” in Section A of the
Contract Documents.
b.
Further to
Clause 2.10:
Health and
Safety
The Consultant acknowledges and agrees that it will also
comply with all Health and Safety requirements set out in
NZTA Minimum Standard Z/5 entitled "Health & Safety
Compliance Notice". The parties acknowledge the
Minimum Standard is deemed to form part of this
Agreement. The Client will provide a copy of that
Minimum Standard to the Consultant on request.
c.
Further to
Clause 6:
Liability and
Insurance
i.
Clause 6.2 - Limitation of Liability will be as
specified in Section 3.0, Liability and Insurance.
ii.
Clause 6.4 - Duration of Liability, will be as
specified in Section 3.0, Liability and Insurance.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 118 of 125
NZ Transport Agency
iii.
Clause 6.5 - Insurance, is deleted and replaced with
the following:
The Consultant shall take out and maintain for the
duration of the Services:
•
Professional indemnity insurance for the
minimum amount specified in Section 3.0,
Liability and Insurance for the period
specified in Section 3.0, Liability and
Insurance; and
•
Public liability insurance cover for the amount
specified in Section 3.0, Liability and
Insurance, for the period specified Section
3.0, Liability and Insurance; and
•
Each of the insurances shall include a
provision for reasonable defence costs.
The Consultant shall use all reasonable endeavours to
maintain professional indemnity insurance for the
duration of liability stated under Clause 6.4. If at any
time the Consultant is unable to obtain or maintain
professional indemnity cover as required by the
Agreement, or if any material change to the terms and
conditions of the cover occurs, the Consultant shall, as
soon as practicable, notify the Client in writing.
d.
Further to
Clause 12.14:
Client's
Regulatory
Functions - is
replaced with
the following:
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
The Consultant acknowledges and accepts that the Client
is a Crown entity, established on 1 August 2008 under
the Land Transport Management Act 2003, and has
functions and duties that it must perform and powers
that it must exercise under that Act and other Acts. The
Consultant acknowledges that the performance of
statutory functions or duties or the exercise of statutory
powers by the Client does not constitute a breach of this
Agreement.
NZ Transport Agency
3
Liability and Insurance
3.1
Limitation of Liability
3.1.2
Limitation of Liability
Page 119 of 125
For the purpose of Clause 2.7(c)(i) of NZTA’s General and Special Conditions, the
maximum aggregate amount payable whether in contract, tort, or otherwise in relation
to all claims, damages, liabilities, losses or expenses under this Agreement shall be
five times the fee with a minimum limit of $500,000.00 and a maximum limit of
$2,000,000.00.
<<OR (please specify)>>
For the purpose of Clause 2.7(c)(i) of NZTA’s General and Special Conditions, the
maximum aggregate amount payable whether in contract, tort, or otherwise in relation
to all claims, damages, liabilities, losses or expenses under this Agreement shall be
$[XX,XXX.XX].
<<Guidance Note: other amount to be approved by the Risk/Insurance Sub VAC as per
Appendix XXIII for Professional Services, of the Contract Procedures Manual (SM021),
for Consultancy Services with fees estimated in excess of $1,000,000.00 per annum,
or a total estimated fee for the period of the Contract in excess of $5,000,000, or
contracts that are considered high risk, e.g. tunnels and bridges, other service
providers in close proximity (gas pipelines, railway), new technology.>>
3.1.3
Duration of Liability
For the purpose of Clause 2.7(c)(ii) of NZTA’s General and Special Conditions, the
duration of liability shall be six years from the date of completion of Services.
<<OR (please specify)>>
For the purpose of Clause 2.7(c)(ii) of NZTA’s General and Special Conditions, the
duration of liability shall be [period].
<<Guidance Note: other duration as required by the Risk/Insurance Sub VAC as per
guidance note Clause 3.1.1 above.>>
3.2
Professional Indemnity Insurance
For the purpose of Clause 2.7(c)(iii) of NZTA’s General and Special Conditions:
3.2.4
Amount of Cover
The minimum amount of Professional Indemnity Insurance will be for the amount
specified in Clause 3.1.1 (Limitation of Liability) above, with at least one automatic
reinstatement of the minimum amount per 12-month period of insurance.
3.2.5
Period of Cover
The Consultant shall maintain the Professional Indemnity Insurance for the duration
stated under Clause 3.1.2 (Duration of Liability) above.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
Page 120 of 125
3.3
NZ Transport Agency
Public Liability Insurance
For the purpose of Clause 2.7(c)(iii) of NZTA’s General and Special Conditions:
3.3.6
Amount of Cover
The minimum amount of Public Liability Insurance required will be $5,000,000.00.
<<OR (please specify)>>
The amount of Public Liability Insurance required will be $[XX,XXX.XX].
<<Guidance Note: other amount as required by the Risk/Insurance Sub VAC as per
guidance note Clause 3.1.1 above>>
3.3.7
Period of Cover
The Consultant shall maintain the Public Liability Insurance cover until the date of
completion of the Services.
NZTA Contract Number [NZTA Contract No.]
1st Edition, 1 March 2009
Amendment 5, 30 September 2013
NZ Transport Agency
Following Sections For Signing Sets Only
Section F
Additional Tender/Contract Documentation
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1st Edition, 1 March 2009
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Page 121 of 125
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Section G
Standard Specifications
NZTA Contract Number [NZTA Contract No.]
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NZTA Contract Number [NZTA Contract No.]
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Amendment 5, 30 September 2013
Page 125 of 125