Welcome to Dawson!
New Faculty Information Package
Prepared by: Office of Instructional Development
2/10/2015 (Updated February 2015)
Page 1
Contents
Welcome to Dawson College! ........................................................................................................................... 5
Dawson overview.............................................................................................................................................. 6
Annual report ................................................................................................................................................ 7
Organization chart ........................................................................................................................................ 7
Ministerial program documents ................................................................................................................... 7
Campus map ................................................................................................................................................. 7
Phonebook ........................................................................................................................................................ 8
Emergency information .................................................................................................................................. 11
Important dates .............................................................................................................................................. 11
General offer of service (GOS) ........................................................................................................................ 12
Institutional Student Evaluation Policy (ISEP) ................................................................................................. 12
How to… .......................................................................................................................................................... 13
Academic grievance .................................................................................................................................... 13
Academic integrity ...................................................................................................................................... 13
Academic skills centre................................................................................................................................. 13
Active learning classroom ........................................................................................................................... 14
Attendance ................................................................................................................................................. 14
Attendance verification .............................................................................................................................. 14
Authorized absence .................................................................................................................................... 14
Booking a classroom ................................................................................................................................... 15
Bookstore .................................................................................................................................................... 16
Class cancelations ....................................................................................................................................... 16
Class lists ..................................................................................................................................................... 17
Class period ................................................................................................................................................. 17
Classroom technology................................................................................................................................. 17
Comprehensive examination ...................................................................................................................... 18
Computer / IT requests or incident reports................................................................................................ 18
Contracts ..................................................................................................................................................... 18
Course outlines ........................................................................................................................................... 19
Disciplinary problems in the classroom ...................................................................................................... 19
Door codes .................................................................................................................................................. 19
Dawson Teachers Union (DTU) ................................................................................................................... 20
Page 2
Email ........................................................................................................................................................... 20
Employee ID cards ...................................................................................................................................... 20
Expenses ..................................................................................................................................................... 21
Exit test ....................................................................................................................................................... 21
Final exams ................................................................................................................................................. 21
FirstClass ..................................................................................................................................................... 21
Grade change forms ................................................................................................................................... 22
Grade submission ....................................................................................................................................... 22
Grading policies .......................................................................................................................................... 22
Incomplete grades ...................................................................................................................................... 22
Late arrival to class ..................................................................................................................................... 22
Letterheads ................................................................................................................................................. 23
Library ......................................................................................................................................................... 23
Lost and found ............................................................................................................................................ 24
Mail ............................................................................................................................................................. 24
Midterm assessment .................................................................................................................................. 24
MYDawson portal ....................................................................................................................................... 24
Offices ......................................................................................................................................................... 25
Office hours ................................................................................................................................................ 25
Opscan ........................................................................................................................................................ 25
Pay .............................................................................................................................................................. 25
Phones ........................................................................................................................................................ 26
Ponderation ................................................................................................................................................ 26
Printing........................................................................................................................................................ 26
Religious holidays ....................................................................................................................................... 27
Remote access ............................................................................................................................................ 27
Returning student work .............................................................................................................................. 27
Shredding .................................................................................................................................................... 28
Software...................................................................................................................................................... 28
Students with disabilities ............................................................................................................................ 28
Teacher evaluations .................................................................................................................................... 28
Test booklets............................................................................................................................................... 29
Turnitin ....................................................................................................................................................... 29
Page 3
Resources ........................................................................................................................................................ 30
Office of Instructional Development (OID) ................................................................................................. 30
Library professional development collection ............................................................................................. 31
Additional resources ................................................................................................................................... 31
Thank you........................................................................................................................................................ 32
Page 4
Welcome to Dawson College!
The team at the Office of Instructional Development (OID) would like to welcome
you to Dawson College. Being the first English CEGEP to have opened in Montreal in
the fall of 1969, Dawson College has since then grown into a thriving community
offering 26 programs of study to just over 10,000 enrolled students. Whether this is
your first teaching position, or you have previous experience, the OID is here to
support you in what we hope will be a rewarding teaching career here at Dawson.
Dawson College is a community that values mentorship and while your department
chair and mentors should be your primary resources, this manual is designed to
help new teachers in various ways. In particular it is meant to:
Provide important information about Dawson College
Help answer any of your day-to-day questions
Draw attention to student and teacher resources
The development of this manual could not have been accomplished without the help
of the faculty. Thanks to the new faculty, department chairs and coordinators,
assistant deans and deans that helped compile the information in this package. Your
readiness to contribute in the development of this manual was overwhelming, just
another example of the responsiveness of the Dawson community!
Comments, corrections or suggestions for improvement are most welcome and can
be forwarded to Karina D’Ermo (kdermo@dawsoncollege.qc.ca) or
Angela Rose Lapierre (arlapierre@dawsoncollege.qc.ca).
Page 5
Dawson overview
There are several documents available online for you to browse through to
become more informed of not only the services and programs that are offered at
Dawson College, but also its history and community values. The Strategic Plan
offers invaluable information about Dawson’s mission statements, goals and
values. The Dawson Viewbook is geared towards the student audience, describing
information about the history, community and programs offered here at Dawson.
Campus location
Sherbrooke Entrance
3040 Sherbrooke West
Westmount, QC H3Z 1A4
de Maisonneuve Entrance
4001 de Maisonneuve West
Montreal, QC H3Z 3G4
Tel: 514-931-8731
Campus building hours
Monday to Friday: 7:00 - 23:00
Saturday: 8:00 - 17:00
Sunday: Closed
Website
www.dawsoncollege.qc.ca
Page 6
Annual report
Within the Annual Report you can also find the mission statements, values
and goals of Dawson College; in addition to the various achievements,
student enrolments and projects that were accomplished over the years.
Organization chart
The organizational chart will give you a breakdown of the hierarchy within
the college.
Ministerial program documents
Within the ministerial program documents you can find information on the goals
of each program. The course competency matrix for each program can be found
in the program revision and development folders in the Program Services Folder
on SharePoint.
Campus map
Page 7
Phonebook
You’re looking for…
Where is it?
Extension
Important Notes
Academic advising
2D.4 (Day)
1171
Educational planning help for
2H.1 (ContEd)
514-933-3771
students
Academic skills centre
4E.3
1491
Study help for students
Amphitheatre
4C.1
5020
Offers assessment and treatment
programs, massage therapy and
more…
Offers a wide variety of campus
sports and recreation
Audio-visual equipment for both
students and faculty
Monday to Friday:
8:30 – 16:50
Athletic therapy
Athletics
1H.4
5034
Audio visual services
2E.1
1641 or 1642
Bookstore
1F.2
5174
Building maintenance
2E.21B
1200 (Day)
1202 (Evening)
nd
Cafeteria
2
level atrium
1319
Career centre
2D.2
1209
Centre for training and
2G.1
514-933-0047
development and language
courses
Class cancelations
Monday to Thursday until 20:30
and Friday until 16:00
For students to research different
career paths
Courses offered to adults for
personal and professional
development
Monday to Friday:
8:30 – 16:30
Contact your Department
Chair (DAY) or Continuing
Education (EVENING) for
specific procedures
Classroom booking
classroomres@
dawsoncollege.qc.ca
CLEO (Centre de lanque
For classrooms bookings only. For
detailed instructions, click here.
For other room bookings, go to
Non-Classroom bookings.
Resource center for students to
improve French language skills
4E.10
1496
Comprehensive examination
4B.1-9
1450
Wendy Willis
Computer and IT services
2H.12
4357 (HELP)
Help with IT related questions
(email, classroom computers,
etc…)
You may also launch a request
directly via
https://sysaid.dawsoncollege.qc.ca
Computer labs
5B.1 (PC)
Monday to Thursday from 8:30 to
18:45 and Friday until 16:15
Personal counselling offered to
Dawson students
écrite et orale)
4G.11-1 (Mac)
2F (PC)
Continuing education
2H.1
1137 & 1138
Counselling office
2D.2
1209
Dawson daycare
Dawson teachers union
1555
8A.11
1799
(DTU)
Page 8
Important information regarding
teachers rights and responsibilities
You’re looking for…
Where is it?
Extension
Important Notes
Director of student resources
2D.2
1206
English and French placement
4B.3A
1408
Teachers may refer students
to this service if they have
questions regarding education
options or personal problems
Toni Hakem
English exit test
4B.1-9
1450
Wendy Willis
Final examinations
4B.3A.7
1377
Rebecca Prince
Financial aid
2E.15
1185
Yvonne Dudley
Gymnasiums
0H.3
1128
Health services offered to
students
tests
1H.2; 1H.4; 1H.6
Health services
2D.2
Human resources
4B.7
Click here to find a list of staff
and their responsibilities
ID cards
2E.1
From 15:30 to 18:30
Information desk
2F.0
1050
Instructional development
4B.3A
1376
1413
Key or door code request
2E.21
Language laboratory
5E.15
1638
1639
Veronique Tyler
Allison Cameron
Library
5C
1630
Monday to Thursday 8 :00 to
18 :45 and Friday until 16 :45
Services: computerized
catalogue system, reserve
readings, photocopying,
periodical indexes on CD
ROMs, and borrowing
privileges from other libraries.
Library catalogue is accessible
on the web.
Math tutorial
7B.1
Midterm assessment
4B.3A
1408
Toni Hakem
Multimedia resource centre
5E.5
1639
Multipurpose room
5B.16
Non-classroom room bookings
1H.4
1402
Ombudsperson
2E.7-2
1191
Students can go here to find a
course timetable, class
locations, daily bulletin, etc…
Robert Cassidy
Angela Rose Lapierre
Fill out this form.
Page 9
Michele Pallett
You’re looking for…
Where is it?
Extension
Important Notes
Parking
4011 de Maisonneuve Blvd. W
Security (1500)
Day: 6:00 – 16:00 $10
Evenings: after 16:00 –
23:00 $5
Weekends: $5
Payable in 2E.14
Physics tutorial
7A.1
Print shop
2E.1
1118
Professional development
4B.3A-5
1409
Monday to Friday: 7:45 –
19:00
Azra Khan
Registrar’s office
2D.6 (DAY)
(514) 933-1234
Admissions, records, advising
Registrar’s office (Cont Ed)
2H.1 (ContEd)
(514) 933-3771
Research
4B.3A-6
1374
S.P.A.C.E. (Sciences
4A.0
1353
2E.14
1500
PERFORMA
participating with arts and
culture in education)
Security
Kaila Folinsbee
Help preparing and
submitting research proposals
Ursula Sommerer
A platform for
interdisciplinary projects
Emergency 1000
SOARS (Support options for
4E.3
1491
Resources for students at risk
Student accessibility centre
2D.8
1195
Student affairs (Campus life
2E.6
1196
Student employment centre
2E.7-1
1184
Resources for students with
disabilities
Here students can rent a
locker, find out about campus
activities, housing, etc…
Amy Soulis
Student fees counter
4B.5
Student print cards
2C hallway
Student services
2E.5
1203
Student success action plan
4B.3A-5
1410
Tina Romeo
Teacher evaluations
4B.3A-7
1377
Rebecca Prince
Telephone service
2E.21-4
1398
Training for classroom
4B.3A-1
1404
1H.0
5034
at risk students)
and leadership)
Monday to Friday:
9:00 – 11:30
13:30 – 16:00
Copy cards can also be used
for laser printing in certain
labs
projects (SSAP)
management systems
(Moodle, Lea, First Class)
Workout fitness facilities
P.A.R.C 1H.4
Page 10
Rafael Scapin
Emergency information
Fire alarm: If you hear fire alarms please vacate the building by the nearest exit
(closest exit is indicated on the diagram above the light switch). Direct the students
to Alexis Nihon Plaza. Contact security for any people in wheelchairs. Further
instructions will be announced on the public address system at Alexis Nihon.
Power failure: In the event of a power failure a decision to terminate classes will be
conveyed to you. Emergency lights and auxiliary generator power will facilitate
evacuation of buildings.
Health emergencies: Seek immediate assistance from students or fellow faculty.
Call local 1000 or send someone to get help from Security (2E.14) or from
Continuing Education (2H.1).
Security emergencies: Contact the Security Guard or the Continuing Education
office. Security emergency telephone local: 1000 (room 2E.14).
Dial 1000. Security will expedite the 911 call in a way that will allow authorities to
locate you in the building. Dial 1500 for non-urgent medical needs. Lockdowns –
the need to lock your office or class door – are announced over the intercom when
necessary. Consult your portal page to see the full document on emergency
procedures.
Important dates
The Academic Calendars are different for the day and evening sectors. You can find
the academic calendar day division here (DAY) and the evening division clicking
here (EVENING).
Page 11
General offer of service (GOS)
As per the Collective Agreement, a non-tenured teacher who wishes to exercise their
priority must apply to specific postings to be considered for particular assignments in
their discipline. However, Dawson also offers its teachers the option to fill-out a GOS
(General Offer of Service) every year in the month of April. By submitting a GOS a
teacher is no longer required to apply to specific postings for any assignment in their
discipline for the contractual year covered by the GOS.
Teachers hired after the month of April, are encouraged to fill-out the GOS upon the
signature of their first contract.
This GOS will be applicable for subsequent postings
in the current contractual year.
For more information about the application of the GOS please contact Odette Dubé in
Human Resources.
Institutional Student Evaluation Policy (ISEP)
Dawson’s ISEP explains various college policies and procedures regarding the rights
and obligations of students and teachers. It is imperative that you become familiar
with the content of this document.
Page 12
How to…
Academic grievance
Students can grieve about anything pertaining to a course. The most common
grievances concern: grading, accusations of cheating or plagiarism and nonadherence to the course outline.
An academic or personal grievance must proceed through the proper channels and in
the following order:
1. The student should discuss and resolve the issues with the teacher.
2. If the issues cannot be resolved with the teacher, then the student may request
the Chairperson’s assistance (or the Ombudsperson, especially in the event that
the teacher in question is the Chairperson). The complaint / grievance should be
made in writing. Copies of the complaint and all related correspondence will be
sent to the teacher, the Dean and the Director of Human Resources.
3. If the issues cannot be resolved through procedures outlined above, then the
student may implement the formal grievance process as outlined in the college’s
“Academic Conduct and Grievance Policy” in the Dawson College Calendar.
Academic integrity
Action in response to an incident of cheating and plagiarism, up to and including the
failure of a student in the course, is within the authority of the teacher. Every instance
of cheating or plagiarism leading to a resolution that impacts on a student’s grade
must be reported, with explanation, in writing to the appropriate Dean. A copy of this
report must also be given to the student and may, if circumstances warrant, be given
to the Registrar’s office (see ISEP section IV.C).
Academic skills centre
In addition to providing a variety of workshops (including one that prepares students
for the Exit Test), the Academic Skills Centre (4E.3) provides one-on-one tutoring
services. Also, a limited number of peer tutors are available by arrangement with the
Academic Skills Centre during the Fall and Winter semesters. The Academic Skills
Centre focuses on helping students improve the skills required to write successful
assignments. There is a form available to refer a student.
Page 13
Active learning classroom
Dawson has two active learning classrooms that can be reserved, for more
information please contact Elizabeth Charles at echarles@dawsoncollege.qc.ca. You
can
book
the
active
classrooms
through
an
online
reservation
system
at
http://alcdawson.youcanbook.me. A manual for these classrooms is in the process of
being developed. You can also visit and join http://www.saltise.ca/ for more
information on the active learning classrooms. Also keep your eyes peeled for
Dawson’s workshops on incorporating active learning techniques into your classes.
Attendance
Students have the right to know what is expected with regard to class attendance
and lateness. Faculty should consult with their department chair/coordinator
concerning attendance policies. College policy does not allow for any grade to be
assigned for attendance alone. Online attendance verification is required for faculty
to indicate student attendance during a specified period (see below). This is needed
in order to meet government requirements for college funding.
Teachers may require student attendance in classes and labs. However, in no case is
it permissible to assign (or deduct) a grade for attendance. Please consult your chair
and ISEP.
Attendance verification
Each semester teachers must validate the students attending each course. The deadline
to validate your student’s attendance will be sent to you via email. In order to confirm
the attendance of your students, log into your MYDawson portal, and select the Teacher
Attendance Validation in the left hand menu column under the Academic Services
Menu.
Authorized absence
Students who cannot complete the course because of medical absences extending
over a period lasting at least 3 weeks in-term can request an authorized absence.
The rules for being granted an authorized absence are dictated by the Ministry and
are quite restrictive. Please make sure the student in question sees the Registrar’s
Office immediately so as not to miss deadlines.
Page 14
Booking a classroom
The classroom number for all classes that you have been assigned is printed in the
timetable. You can access your timetable through the MyDawson portal and click
“Schedule and office hours” from the left hand My Omnivox Services menu.
Classrooms are usually unlocked. If it is locked, contact Plant and Facilities at ext. 1401
or in 2E.21 for a key or door code – you will need to fill out a form. In the event you
need to access the classroom immediately and do not have a code or key, contact
security at ext. 1500 or in 2E.14.
If the room you are assigned is unsatisfactory, please contact Carol Cunningham in
the Scheduling Dept., room 2D.6 (ext. 1147) before 16:00 to see if a more suitable
room is available or email ccunningham@dawsoncollege.qc.ca. Please do not change
the location of your class before confirming with Scheduling or Continuing Education.
Room changes should be posted on the classroom door.
For computer labs, computer centre technicians are available at the counter next to
the 2F.26 lab and next to the 5B.1 lab (room 5B.5); they can make lab reservations
for faculty.
To book a classroom please contact classroomres@dawsoncollege.qc.ca and fill out
the below table (you may copy and paste it into the email – HTML format). Please
allow a minimum 24 hour delay for your request to be processed.
Request for a classroom reservation
Date
Start Time
End Time
Number of people / Classroom capacity
Furnishings (tables or tablets)
Special requirements (multimedia, compuclass, etc…)
Purpose / activity
If you are referring a student or DSU member, fill out the below information
Student name
Student ID
Reservation is made for which club / group
Page 15
Bookstore
Texts for your courses must be ordered through the Dawson Bookstore (1F.2, local
5500). Before placing orders, consult with your department Chair to see if texts for
your course have been pre-ordered.
It takes time for books to arrive, of course, and if you have not had the opportunity to
order early because of last minute course assignments, you may have to improvise for
the first few class meetings. Photocopying budget restrictions will be eased if you are
in this situation, but teachers should be careful to observe copyright laws. You can
assemble a package of photocopied material and sell it through the bookstore, which
pays for copyright and factors it into the cost of the package. Up to 20% of a book can
be legally reproduced. In making originals, arrange with the Printshop to have the cost
of your “make-readies” absorbed into the cost of the package. Depending on the time
of year, this procedure (the reproducing of photocopy packages for students) can take
between one and three weeks; it is not a solution for last minute book delays. Please
communicate with Suzanne Morzajew via email at smorzajew@dawsoncollege.qc.ca
for information on preparing a course manual.
Communicate with the representatives of the publishing house, at times, they will
send a free copy to the instructors. The bookstore website has more information on
the process and forms that need to be completed for book orders.
Class cancelations
Students have the right to be notified of class cancelations as soon as possible, as
outlined in the Students’ Rights and Obligations. If you expect to miss more than one
class meeting of a given course, contact the Department Chair, who will arrange for a
substitute. Teachers must fill out an absence report upon their return
and submit it to the Sector Dean’s office. These forms are available online.
Day: Any time a class is canceled (regardless of whether students were informed in
the prior lecture) must be reported to the Class Cancelation line. Each sector has been
assigned a confidential class cancelation hotline; please speak to your Department
Chair beforehand to receive this unpublished extension. Teachers must also submit an
Absence Form to the Sector Dean’s Office.
Page 16
Evening: For night or summer classes, contact the Continuing Education office for
instructions.
Snow Storms
In the event of class cancelations due to snow or ice storms local radio stations will
announce the closing and it will be posted on the College website.
Class lists
Class lists will be available on LEA and on the Omnivox grade reporting system. Please
ask students whose names are missing from the revised list to verify their registration
at the Records office (2D.6) or at the Continuing Education office (2H.1). Students may
officially withdraw from courses until February 16 (Winter 2015 course withdrawal
deadline). These courses will not appear on the students' records. In order for a
student to withdraw from a course, they must fill out a Course Withdrawal Form
available at the Registrar’s Office (2D.6) or Continuing Education Office (2H.1).
Students on the class list who do not show up to class should be reminded to officially
drop the course to avoid obtaining an F on their transcript.
Class period
A class period is the daily duration of a class, whether it is a one-hour lab, a oneand-a-half-hour class, a three-hour class and so forth. College policy requires that
students must be let out 15 minutes before the end of a period do as to be able to
get to their next class on time.
Classroom technology
The majority of the classrooms on the campus are equipped with computers and
projectors. You should however check the classroom to make sure that it does and
contact the Audio Visual department to reserve any equipment you may need or the
HELP Desk for any assistance you need with the equipment.
For help with computer lab classrooms computer centre technicians are available at
the counter next to the 2F.26 lab and next to the 5B.1 lab (room 5B.5).
Computing classrooms (with pop-up computer screens) can sometimes have
difficulty if too many students are trying to log into the same server. After 40
Page 17
users have attached to a server, the student will be refused and returned to the
screen to select a server. In this case, instruct the students to select the next
server in the list or the server assigned to the room they are in. If you have any
issues,
please
contact
the
helpdesk
ext
4357
or
by
email
at
helpdesk@dawsoncollege.qc.ca.
If you are teaching in the gymnasium and require a specific set-up or want to
reserve equipment that needs to be signed out (TRX, agility ladders, iPod
connectors, hand grip dynamometers, etc.), you will be able to make these
requests to the Physical Education, Athletics and Recreation Center (PARC)
located on the 1H level. With network access you will be able to do so on-line.
Comprehensive examination
All CEGEP programs are required to have and all students must complete a
comprehensive examination (CE). These CE’s are not usually an examination as
such but a variety of different requirements. Please contact Wendy Willis,
Coordinator for Comprehensive Examinations at ext. 1450.
Computer / IT requests or incident reports
The Information Systems and Technology Department has launched a new system for
processing requests and reporting computer issues directly through the Sysaid
program. On your office computer desktop, there is a Sysaid icon which you can click to
access these services directly. You can also go to https://sysaid.dawsoncollege.qc.ca
and click on either ‘Submit an Incident’ to report a problem or ‘Submit a Request’ to
request new hardware.
Contracts
Contracts are available from the receptionist in room 4B.5 (Day) or 2H.1
(Continuing Education) soon after classes begin. A note will be posted by the
mailboxes when they are ready. Teachers should sign their contract as soon as
possible.
Page 18
Course outlines
In the CEGEP system, course outlines are rather comprehensive documents with
many mandatory features. Teachers should consult with their department chair or
coordinator concerning course outlines and should consult the policy governing
course outlines, available under ISEP (Institutional Student Evaluation Policy) on the
College website under Quick Links. Students have the right to be given a course
outline at the beginning of a course, as stated in the policy on Students’ Rights and
Obligations.
The Course outline is recognized as a contract between teachers and students, and
any changes to it must follow ISEP requirements. All teachers must ensure that their
course outlines are compliant with ISEP and submitted to their department chair in
time for submission to the Deans’ Office by the third week of classes. For Continuing
Education
courses,
teachers
must
also
submit
their
course
outlines
to
ssbtoutlines@dawsoncollege.qc.ca (for all courses numbered 3XX-XXX_XX and 4XXXXX-XX) and to rnobile@dawsoncollege.qc.ca for all other courses.
Disciplinary problems in the classroom
College policy specifies that students have the right to expect their teachers to
determine and maintain standards of behavior which will not adversely affect the
classroom learning environment. College policy also specifies that students have an
obligation to show respectful behavior and appropriate classroom deportment. In turn,
the teacher has the right to exclude disrespectful and disobedient students from class
and may refer them to the Coordinator of Student Services (2E.5-1, ext.
1205). Teachers should not hesitate to talk to their mentors and department chairs if
they are experiencing disciplinary problems in class.
Door codes
Most common classrooms do not have any door codes. If you are missing door
codes, please contact your department’s administrative support agent or department
chair. If however, you are in a situation where you need to get into a room or
classroom and do not have a code, contact Security at ext. 1500, 2E.14.
Page 19
Since Fall 2010, Dawson has been renting class space at the Pepsi Forum (aka the P
Wing) in order to accommodate increased admissions. Classrooms in the P Wing have
combination door locks; codes can be obtained from the SSBT Office (5D.31, ext.
1592) or Plant Facilities (2E.12, ext. 1401). The P Wing also includes faculty offices
and a student lounge equipped with a microwave for student and faculty use. A
telephone is located in the faculty office (4P.03) and can be reached if necessary by
calling 514-940-1312. Another phone is located in the common area near the
entrance to the Dawson space. To dial out, Dawson’s main number (514-931-8731)
must be dialed, followed by the appropriate Dawson extension. For urgent situations,
the P Wing security should be called: 514-933-1312. An FAQ has been put together
for all your concerns regarding the P wing.
Dawson Teachers Union (DTU)
The Dawson Teachers Union (DTU) will provide you with all the information
concerning teacher rights and responsibilities, health and insurance information, hiring
and seniority information and much more. You can call them at ext.1799.
Email
The
“dawsoncollege.qc.ca”
domain
name
is
the
official
venue
for
email
communications. Any faculty wishing to use a non-Dawson domain must discuss with
the Sector Dean. Everyone is expected to have, and check, their emails regularly.
Teachers should also inform students regarding the expected response time to emails.
To set up a Dawson e-mail address (contact your department chair or call the HELP
desk ext. 4357). Information about using/accessing emails can be found on the IT Help
page.
Employee ID cards
Faculty and students can obtain ID cards in room 2E.01 (Audio-Visual counter)
15:30 - 18:30, Monday through Friday. New faculty should wait until they receive
their first pay. Students should be encouraged to obtain Dawson ID. Students writing
final exams (e.g. mathematics and science) in the formal final exam period will be
required to show Dawson ID.
Page 20
Expenses
Fall and Winter day teachers are entitled to bill minor Bookstore purchases (marking
pens, etc.) to your department, totaling no more than $10 per semester. If you are
assigned a desk without standard supplies (stapler, scissors, etc.), speak to the
department chair for permission to purchase equipment.
Exit test
All students in English CEGEPs must pass the Ministerial Exit Examination of College
English in order to obtain their D.E.C. Students can take the test after they have
completed two of the three required “A-block” English courses (101, 102, and 103)
and are in progress with a third. The test is held three times annually, and students
can write it as many times as necessary until they pass. Information about the Exit
Test is available from various sources, including the Academic Skills Centre (4E.3).
Final exams
The final examination dates may be found at the bottom of the Academic Calendar.
Faculty normally announce at the first lecture whether or not courses have final
exams during the final exam period. In-class test(s) scheduled in the final two weeks
of classes may not contribute more than a total of 25% of the final grade for a course.
Teachers should consult with their department chair/coordinator concerning final
exams. A form must available at the Registrar’s Office (2D.6) must be submitted for
each course requiring a final exam.
For Fall and Winter day school, if you wish to schedule an exam in the formal
examination period, this must be done fairly early on in the semester. Look at your
mail for calls for exam requests.
FirstClass
The default student username is: student number and the default password is the
student’s birthdate (DDMMYY). If you have questions regarding FirstClass, please
contact
Rafael
Scapin
in
the
OID
rscapin@dawsoncollege.qc.ca.
Page 21
at
ext.
1404
or
via
email
at
Grade change forms
In the event where the final grades have been submitted and a change needs to be
made (for example due to an incomplete agreement) a grade change form must be
submitted and can be obtained from the Registrar’s office (2D.6).
Grade submission
Final grades must be submitted on-line using Omnivox (click on “MY DAWSON” at
www.dawsoncollege.qc.ca, sign in and choose “Results – Final Grades” from the left
hand menu) by the final deadline as stated in the Academic Calendar.
The grading scale at Dawson is numeric and as follows:
90 – 100 (A):
Excellent
80 – 89 (B):
Very good
70 – 79 (C):
Good
60 – 69 (D):
Pass
Below 60 (F):
Fail
Grading policies
Numerical grades are used to evaluate student achievement (60% is a passing grade).
The Grading Policy is outlined in the ISEP. Each course outline template indicates the
grading scheme for the particular course. College policy does not allow for any grade
to be assigned for attendance alone.
Incomplete grades
The remark "INC" (incomplete) may be assigned when circumstances clearly warrant
it and where, in the opinion of the teacher, the work can be completed and the
objectives of the course fulfilled. A written student teacher contract must be made
and the requirements fulfilled in accordance with dates listed in the Dawson College
Calendar. This form is available from the Registrar’s Office and online.
Late arrival to class
While teachers are obviously models of punctuality, College policy nonetheless
states that students have the obligation to wait for the teacher for 15 minutes after
the scheduled beginning of class. If the teacher has still not arrived after 15
minutes, students are free to leave the class.
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Letterheads
Students sometimes ask their teachers for letters of reference. Forms on Dawson
College letterhead for teachers’ use are available at the print shop (2E.01) or on the
cabinet near the mailboxes in room 2H.1 (Continuing Education).
Library
The Library is located in the 5.C wing.
Visit their website at http://library.dawsoncollege.qc.ca to explore their print and
online resources.
Click on HOME to see the link “For Faculty” in the drop down menu. On the “For
Faculty” page http://library.dawsoncollege.qc.ca/faculty/ you will find useful
information and online forms. Faculty can:

submit an online order request for books and films that they would like the
Library to acquire.

submit a request online to arrange for Library Instruction Sessions to
coincide with your class’ research assignments. Instructions sessions can be
presented in our Library Lab (6C.2), in your classroom or in a computer Lab
in 2F or 5B.

submit your film reservation online or contact Rod Charters at local 1625 or
call the Circulation Desk at 1620.
To place books and other course materials on Reserve, please contact Suzanne
Bellefleur at local 1622, or visit the Circulation Desk (5C). Please have with you: the
title, author, edition, and ISBN as well as your name and course code, course title and
number of section. You can also check to see what is already on reserve at
http://discover.dolls.dawsoncollege.qc.ca/cgi-bin/koha/opac-course-reserves.pl.
We welcome you to contact the Librarians to set up an appointment for an
individual
orientation
session.
Contact
them
by
email
at
libreference@dawsoncollege.qc.ca. You can also book a tutorial session with your
class.
Page 23
Lost and found
Any lost items that have been found can be brought to the information desk (2F.00).
Mail
For fall and winter day school, you will be assigned a mailbox (ask your department
chair). Mailbox keys can be obtained through Plant and Facilities (2E.21). Summer
and continuing Education Teachers pick up mail in the Continuing Education office
(2H.1).
Midterm assessment
All teachers are asked to do an online mid-term assessment of their students.
Deadline dates can be found on the academic calendar. Instructions will be sent by
email to all faculty. Please check with your department chair to confirm if there are
requirements in regards to the number of assessments to be completed by this date in
order for a reasonable judgment to be made as to the student’s progress.
Students will be able to see the results of their assessment in each course on-line.
Admissions Committees consider mid-term assessments when making decisions on
students’ applications to Dawson programs.
MYDawson portal
The most important resource is the MyDawson portal. To access this portal, you’ll
need a Dawson email (contact your Department Chair or HELP desk (4357) if you
have not yet been assigned an email). From the portal you’ll be able to access the
network, your emails, submit online requests, access the various classroom
management systems (Lea, FirstClass, Moodle), contact your students through MIO,
obtain your timetable, class lists, pay statements, submit final grades and much
more. Help with MyDawson or any of the classroom management systems
can be found on the Information Service and Technology (IST) website.
Page 24
Offices
If you are teaching continuing education courses exclusively, you will probably be
assigned a desk that is used during the day. Day school office assignments can be
more complicated; there is a shortage of office space in the college and new day
teachers can often go several weeks without an office. The department Chair will
work to obtain desks for all teachers as quickly as possible. If you do find yourself in
the unfortunate situation of not having an office, the Chair will help arrange for a
place where you can store your things and meet your students.
Office hours
Continuing Education teachers are not paid for office hours and are not
contractually obliged to hold them.
In the day division, you can find more information through the Dawson Teachers
Union and the Collective Agreement.
You do not have to submit this availability to anyone; however, the DTU suggests you
share it with your department and you should be prepared to produce it if requested
by the administration.
Opscan
The Information Systems and Technology offers a service for grading objective
tests. You can find both instructions and forms online and you can pick-up
Opscan answer sheets in 5B.5-1 (Day) or 2H.1 (ContEd).
Pay
You are paid every two weeks by direct deposit. To see your direct deposit
statement, click on MY DAWSON on Dawson’s website and select “online pay
statement” in the left hand menu. If you have any questions about your pay,
contact Human Resources (4B.7).
Page 25
Phones
If you are given the use of an office at Dawson, please contact Melinda Lazarevic by
email: mlazarevic@dawsoncollege.qc.ca. She will help you set up the voicemail.
Instructions on how to use your voicemail are available on the Dawson website.
Messages will be taken for faculty in cases of emergency only. Please do not ask
students to call to report their absences or to ask what they missed. (Students can be
encouraged to exchange telephone numbers for this purpose). However, students
and anyone else can call your office if you give them your Dawson telephone local.
Ponderation
The three hyphenated figures that appear at the top right corner of all Dawson
course outlines indicate a course’s ponderation; this is its weighting, such as class
hours with students, lab time and hours of work students are expected to put in.
Printing
Photocopies and transparencies can be made at the Printshop (2E.1). When making
10 copies or fewer, use your individual access code to program any copier in the
college. You will be assigned a code by the Printshop. All faculty receive personal
budgets of 25$ to print and copy.
Printshop hours: Monday to Friday 7:45 - 19:00, Saturday closed. You need to submit
the job at least 24 hours in advance. Documents can be submitted electronically (in
PDF format) through your MyDawson portal (left menu, submit printshop job) or you
may take your originals directly to the print shop and complete a printing request
form. Many of the documents that you hand out to students may be placed on a
classroom management system (Lea, FirstClass, Moodle), subject to copyright laws.
If you are requesting a document to be printed needing copyright clearance, a form
must be legibly filled out. These forms are available at the printshop desk in 2E.1
Page 26
Religious holidays
Teachers observing religious holidays are expected to make alternative arrangements
for their classes when the holiday falls on a teaching day, and to give their students
adequate notice of these arrangements. Students absent from classes because of
observance of religious holidays must not be penalized but are expected to make
arrangements within the first 2 weeks of class to complete the course requirements.
Teachers are advised to avoid scheduling tests on religious holidays.
Remote access
Network access also allows you to use the College “Shared” or “R” drive, on which
many of the Department’s documents are stored. A private “Home” or “H” drive will
also be created for you so you can store your own work-related documents. These and
other computer issues may be directed to the HELP desk at extension 4357.
To connect to Dawson’s network outside of the college, you can log in through your
MyDawson portal and click “My files” from the left hand menu. From here, you’ll have
access to the H and R drives.
Returning student work
According to the ISEP, students have the right “to have all their work and exam
papers returned promptly to them”. The College does not define “promptly”, but
most teachers do tend to return work no later than 2-4 weeks after it was
submitted. While students also have the right to have all their work returned to
them (including tests), teachers do have the right to retain test questions.
Teachers must keep any unreturned graded work for one semester following the end
of classes. This is because students not only have the right to have their work
returned but because they have the right to ask for a grade review, although they
forfeit this last right if more than one semester has passed from the time the course
ended. Dawson students also have the right to have their grades treated as
confidential. Leaving graded work outside office doors for students to pick up is thus
not permitted. Returning work to a student’s friend or classmate is also a violation of
confidentiality. The best practice is to return graded work to students themselves in
class or in the teacher’s office.
Page 27
Shredding
All student work must be kept for one complete semester after the course ends.
Collected student work older than the previous semester (i.e. older than Fall 2013)
may be disposed of. Documents containing confidential student information (e.g.
names, grades and student numbers) should be shredded. Please contact your
department chair to get the collection dates and procedures for shredding. You may
also shred documents in the Printshop (2E.1)
Software
The college has an agreement with the Association for the Development of Technology
in Education (ADTE) entitling the Dawson community to free support on various
applications. You can find these applications in the Shared Hard Drive (R) under
R:/Software/Sandbox. If any of these tools are of interest to you and you would like
more information on how to integrate them into your classroom, please contact Rafael
Scapin in the OID at ext. 1404 or via email at rscapin@dawsoncollege.qc.ca.
Students with disabilities
There are special services for students with learning and other disabilities. Some
students with diagnosed learning disabilities are entitled to extra time on in-class work
and some may wish to write assignments or exams in an alternate supervised
location. Students entitled to such privileges are required to show teachers
documentation.
Contact
Student
Accessibility
services
(local
1195)
for
more
information.
Teacher evaluations
The College evaluates teachers on a regular basis using procedures that were
developed by members of the Dawson Community. New teachers are evaluated
every year until they reach three years' seniority. Self-assessment, peer review,
and student feedback are all components of the teacher evaluation process.
College policy requires that all Continuing Education teachers be evaluated every
session. Evaluation forms will be left for you at the Reception desk in 2H.1 for
distribution to your students. Please make sure you have the evaluations done well
before the end of term. Results will be mailed to your home address the following
semester.
Page 28
Test booklets
Test booklets in which students can write their answers are available at the SSBT office
(5D.31) or Continuing Education office (2H.1).
Turnitin
The college has subscribed to a plagiarism prevention tool www.turnitin.com. This tool
can be for both the students to verify their work before submission and the teachers to
verify for plagiarism after submission. To use Turnitin in your course, you must include
the following statement in your course outline:
“To encourage a better understanding of academic integrity Turnitin will be used in
this course. Please note that Turnitin, an internet –based plagiarism prevention tool,
may keep a copy of the work submitted but does not claim ownership of the work. If
you have concerns about your work being submitted to Turnitin for review, please see
the teacher within the first two weeks of the semester”
If you are interested in learning more about how to use Turnitin please contact Karina
D’Ermo in the OID at ext 1405 or via email at kdermo@dawsoncollege.qc.ca.
Page 29
Resources
Office of Instructional Development (OID)
The OID supports the academic mission of the College, by promoting effective, high
quality instruction, through a range of teacher support services and evaluation
activities.
Barbara
Freedman
Dean
Taff Chitayat
Secretary to the Dean
Karina
D'Ermo
Secretary to the Department
Robert
Cassidy
Instructional Development & Innovation
Angela Rose
Lapierre
Instructional Development
Kaila
Folinsbee
Coordinator of Research
Toni Hakem
Coordinator of English/French,
Placement Tests and Midterm Assessment
Azra Khan
Coordinator – Professional Development
Suzanne
Prévost (m-w)&
Debra Gill (th-f)
Administration Technician,
Professional Development and
Research, PERFORMA
Rebecca
Prince
Coordinator, Final Exams and
Teacher Evaluation
Tina Romeo
Coordinator, Student Success
Action Plan - Projects
Rafael
Scapin
Educational Technology
Wendy Willis
Coordinator, English Exit Test,
Comprehensive Examination
Ursula
Sommerer
S.P.A.C.E. Administrative Technician
Ken Milkman
Advisor for academic integrity,classroom
technology and online education
Page 30
4B.3A-4
ext: 1484
bfreedman@dawsoncollege.qc.ca
4B.3A
ext: 1485
tchitayat@dawsoncollege.qc.ca
4B.3A
ext: 1405
kdermo@dawsoncollege.qc.ca
4B.3A-3
ext: 1376
rcassidy@dawsoncollege.qc.ca
4B.3A
Ext. 1413
arlapierre@dawsoncollege.qc.ca
4B.3A-6
ext: 1374
kfolinsbee@dawsoncollege.qc.ca
4B.3A
ext: 1408
thakem@dawsoncollege.qc.ca
4B.3A-5
ext: 1409
akhan@dawsoncollege.qc.ca
4B.3A, ext: 1378
sprevost@dawsoncollege.qc.ca
jdgill@dawsoncollege.qc.ca
4B.3A-7
ext: 1377
rprince@dawsoncollege.qc.ca
4B.3A-5
ext: 1410
tromeo@dawsoncollege.qc.ca
4B.3A-1
ext: 1404
rscapin@dawsoncollege.qc.ca
4B.3A
ext: 1450
wwillis@dawsoncollege.qc.ca
4B.0
Ext. 1353
usommerer@dawsoncollege.qc.ca
3B.19
Ext. 1252
kmilkman@dawsoncollege.qc.ca
Library professional development collection
In cooperation with the OID, the library is now home to a collection of Professional
Development resources. If you would like to browse the collection, please visit
room 6D.3. These items have been added to the Library Catalogue, and a keyword
search for "OID" will find all of these materials.
Additional resources
CCDMD
Assistance to college faculty in preparing
printed and electronic material for use with
their students.
APOP
Training in technology usage offered in a
variety of formats
AQPC
An association open to everyone who is eager
to stimulate pedagogical progress in colleges
and upgrade the teaching profession in higher
education.
Profweb
Articles and resources of value to CEGEP
faculty, including links to other provincial
partners.
http://www.ccdmd.qc.ca
http://www.apop.qc.ca
http://www.aqpc.qc.ca/index.php?q=en/node/
454
http://www.profweb.qc.ca
Page 31
Thank you
The OID would like to thank the many people and department to the creation of
this package. Your suggestions and sharing of materials is greatly appreciated!
Bérengère L. Marin-Dubuard
Interactive Media Arts Department
Boris Lorkovic
Electronics Engineering Department
Brid NicNiocaill
Biology Department
Cate Payne
English Department
Catherine Flemming
Nursing Department
Catherine Pappas-Maenz
Geology Department
Christian Paré
French Department Ciser
Ciser Camilo Cabarcas Nunez
Chemistry Department
Charles-Albert Ramsay
Economics Department
David Donald Mahon
3D Animation & CGI Department
David Weeks
Industrial Design Department
Douglas Buchanan
Professional Theatre Department
Elliot Kerr
Sociology Department
Francesca Barreca
Modern Languages Department
Faigy Grzeda
Library
Gemma Albanese
History Department
Jamie Cassoff
Psychology Department
Jean-François Brière
Physics Department
Jeff Eng
Biology Department
Jennifer Koopman
Humanities Department Jennifer
Jennifer Sigouin
Anthropology Department
Jocelyne Napias-Pfeiffer
Radiation Oncology Department
Jonathan Perlman
IT Department
Karina Palacio
Physical Education Department
Kim Cannon
Nursing Department
Katherine McWhah
Program Services Office
Laurent Ruhlmann
Computer Science Department
Leigh Barnett-Shapiro
Interior Design
Page 32
Louise Slater
English Department
Luc Parent
Graphic Design Department
Lucy Trahan
Illustration and Design Department
Magdalena Mlek
Nursing Department
Marie-Christine Brunelle
Computer Science Department
Mary Puddington-McLoughlin
Nursing Department
Maryann Farkas
History Department
Mylène Saucier
Physical Rehabilitation Department
Mélanie Beck
External Vice-President, DTU
Naomi London
Fine Arts Department
Rosemary Barrett
Social Service Department/Program
Selma Hamdani
Psychology
Soula Tsafaras
Coordinator of Human Resources
Tristan Aviles
English Department
Valerie Turner
Anthropology & Psychology Department
Varuzhan Ohanyan
Math Department
Virginia R. Bradley-Malcolm
Physical Education
Wolfgang Krotter
Creative and Applied Arts Program
Worku Aberra
Economics Department
Page 33