RALLY THE TROOPS
MUSIC PARENT BOOSTER SEMINAR
CONN-SELMER INSTITUTE 2015
David W. Vandewalker, presenter
RALLY THE TROOPS!
¤ GET YOUR PEOPLE
¤ KNOW YOUR PEOPLE
¤ ORGANIZE YOUR PEOPLE
You Cannot Do It Alone
YOU NEED PEOPLE!
concepts from “Good to Great” by Jim Collins
Stage 1:
Disciplined People
First Who … Then What.
Those who build great organizations make sure they have:
the right people on the bus,
the wrong people off the bus,
the right people in the right seats before they figure out
where to drive the bus
always think first about “who” and then about what.
YOU NEED A SIDEKICK
“The first person you choose to work with you will
be the single most important decision you ever
make. If there are only two people in your
company, you had better ensure that person is as
strong, if not stronger, as you.”
- James Smith (the leadership code)
YOU NEED A SIDEKICK
Volunteer armies are built one person at a time
Every leader needs a second in command
Focus is to hear the “beat of YOUR drum”
not their own
You need to have eyes and ears at the “water cooler”
Messages become clearer because
there is more than just one voice
One becomes two…becomes four…eight…….ARMY
Thoughtful Reflection
REFLECT & EVALUATE
!
What does your organization do best or better than anyone else.
What are your parents most passionate about in terms of their kids
and the band program?
What does your school community spend money doing?
Stage 2: Hedgehog Concept
The Hedgehog Concept is an operating model that reflects
understanding of three intersecting circles:
what you can be the best in the world at doing,
what you are deeply passionate about doing, and
what best drives your economic or resource engine.
Target Zone
BEST
PASSION
RESOURCES
Stage 2: Hedgehog Concept
Stage 2: Hedgehog Concept
This concept has three primary components:
1) Keep it simple—be a hedgehog, not a fox.
2) Get your three circles right.
3) Act with understanding.
Stage 3: Disciplined Action
Culture of Discipline. Disciplined people who engage in
disciplined thought and who take disciplined action
—operating within a framework of responsibilities.
!
This is the cornerstone of a culture that creates greatness.
People do not have “jobs;” they have responsibilities.
Stage 3: Disciplined Action
The Flywheel.
In building greatness, there is no single defining action, no
grand program, no one killer innovation, no no miracle
moment.
Rather, a PROCESS relentlessly pushing a giant heavy
flywheel in one direction, turn upon turn,
BUILDING CUMULATIVE MOMENTUM until a point of
breakthrough, and beyond.
Overview of Good to Great by Jim Collins
WHAT IF WE FOLLOW TOM KELLY’S IDEAS IN
“THE ART OF INNOVATION”?
!
• The Visionary- the one who is most likely to figure out
what’s next
• The Troubleshooter- clear thinking, quick actions and
brainstorms well
• The Iconoclast- someone who challenges the status quo
• The Pulse Taker- people person, the heart of the group
WHAT IF WE FOLLOW
TOM KELLY’S IDEAS IN
“THE ART OFINNOVATION”?
• The Craftsman- model makers, machinists, and skilled craftsmen,
and engineering
• The Technologist- geek with the deeper connections to troubleshoot
• The Entrepreneur- constantly experiments with new ideas
and brainstorms, prototypes, and communicates
innovations
• The Cross-Dresser- multitaskers, an engineer with an eye for design
!
TOO COMPLEX for my booster club!
RED
BLUE YELLOW OR BROWN
WHAT IS YOUR
FAVORITE
COLOR?
LETS MAKE THIS EASIER!
What if we were coloring a picture?
TO BUILD AN EFFECTIVE PROJECT TEAM YOU MUST KNOW YOUR
PROJECT AND YOUR TEAM
!
WHAT IF you only used 8 crayons [instead of 32]
and you took whoever “volunteered to help” on your team…
You might end up using 6 blue crayons and 2 red crayons.
!
No matter how great a person, how hard they work, how long they work…the
picture will only be blue and red AND you may run out of crayons
before the picture is complete!
How big is your project?
That directly impacts what size of box of crayons
are needed.
!
Think of your project team as a box of crayons.
¤ Is the box a box 8,16, 32, or 64 crayons.
¤ Is it a portrait, landscape scene, or a cityscape?
¤ Every color in the box is slightly different with a
unique hue to contribute in the spectrum of color.
¤ The more hues…the greater potential for beauty!
How do we connect the dots?
COLORS AND TEMPERAMENTS of people
Outgoing
T a s k !
O r i e n t e d
RAZZLE
DAZZLE
RED
Misty
Blue
Sunshiny
Yellow
Fuzzy
Wuzzy
Brown
Reserved
P e o p l e !
O r i e n t e d
HOW to get to KNOW YOUR PEOPLE
SECTION LIAISON
GETTING TO KNOW YOU FORM
VOLUNTEER MANAGEMENT is critical
¤SECTION LIAISON
!
¤VOLUNTEER COORDINATION: Managing the Data
The Volunteer Coordinator/Manager's role is to maintain skill
set and volunteer interest information spreadsheets for the
entire membership.
Oversee the Section Liaison team for implementation as well
as gleaning insights on the volunteer pool.
!
CODE THE INFO
RESPONSE OF MODIFIERS SELECTED CODED WITH A “1”
FORMULAS CALCULATE AND DETERMINE OVERALL COLOR ASSIGNMENT
KNOW YOUR PEOPLE
Each Project Team should “Fill the Crayon Box”
Project Manager: Razzle-Dazzle Red
The team manager is responsible for the:
¤ Project plan development, implementation, and total
goal completion. ¤ Enables and empowers others to reach and achieve
goals.
¤
Keeps the vision and plan alive.
¤
Assists the Logistics Coordinator
Project Promoter: Sunshiny Yellow
Without a Marketing Director
(project promoter) most businesses will fail.
!
The promoter is the person who focuses on getting the
project vision out to the public, general community,
and band community.
Project Recruiter:
Sunshiny Yellow or Fuzzy-Wuzzy Brown
The recruiter is the one who enlists and assigns volunteers to the
defined tasks established by the project plan.
!
Project Logistics Coordinator:
Misty Blue
!
The project logistical coordinator is the person who manages the nuts
and bolts to the success of the event. This is the person who is responsible for the event itself.
!
Several Logistics Associates:
Misty Blue and Fuzzy-Wuzzy Brown
These people fill in the gaps and do the nuts and bolts work.
!
BUILDING THE VOLUNTEER TEAM
Passing the clip board
does not work☹
Basic Realities Worth Considering
!
1.) No matter how many places and times you place your request in
writing or how many pleas you make to the masses, you have to
make a personal request if you want people to serve.
!
2.) You have to be willing to call 6-10 people before you get a “yes.”
!
3.) People want to know exactly what they are getting themselves into
before they agree to commit.
!
BUILDING THE VOLUNTEER TEAM
Basic Realities Worth Considering
!
4.) There is safety in numbers. If you know your needs,
sometimes you can break down a role into multiple roles.
!
5.) Keep an accurate contact log. Most people will want
time to think about the request. Take notes of their
comments.
!
CHALLENGE:
Find a place for
every family to
serve in the first 100
days!
Give them a week to consider your request and then
follow up with a phone call determine the outcome of the
result or accomplishment.
Source Material for today’s session:
Boosters to the Rescue
and
Strategic Plans for a
Successful Booster Club
Contact Information
david.w.vandewalker@gmail.com