MULVANE CITY COUNCIL
REGULAR MEETING MINUTES
September 9, 2015
7:30 p.m.
The Mulvane City Council convened at the City Building at 211 N. Second at 7:30 p.m.
Presiding was Mayor Shelly Steadman, who called the meeting to order.
COUNCIL MEMBERS PRESENT: Terry Richardson, Doug Hatfield, Nancy Farber Mottola
and Jenean Keck
OTHERS PRESENT: Kent Hixson, Patty Gerwick, Mike Robinson, Chris Young, Debbie
Parker, Dave Williams, Judi Patterson, Jeri Myers, Brent Allen, Gary George of George,
Bowerman and Noel, Dave Malone of Central States Capital Markets and Sam Ritchie of Triplet
, Woolf & Garretson
PLEDGE OF ALLEGIANCE: All stood for the Pledge of Allegiance led by Mayor Steadman.
APPROVAL OF REGULAR MINUTES DATED 8-17-15: MOTION by Keck, second by
Richardsonto approve the Regular minutes dated 8-17-15. MOTION approved unanimously.
CORRESPONDENCE: None
REVIEW AND CLOSING OF THE AGENDA:
Mayor Steadman stated that the ordinance for the Merlin’s Glen assessments will be handled
after the public hearing. Mayor Steadman then declared the agenda closed.
APPOINTMENTS, AWARDS AND CITATIONS:
None
OLD BUSINESS
1. MERLIN’S GLEN DRAINAGE IMPROVEMENT – PUBLIC HEARING FOR SPECIAL
ASSESSMENTS: Mayor Steadman asked if there was anyone present to inquire about the
special assessments for Merlin’s Glen. There was no one present for that purpose. Chris
Young explained the project scope and final costs.
MOTION by Richardson, second by Keck to recess City Council meeting and convene special
assessment public hearing for a period of three (3) minutes. MOTION approved unanimously.
Dave Malone explained the special assessment process.
MOTION by Mottola, second by Richardson to adjourn the Merlin’s Glen special assessment
public hearing and reconvene the Mulvane City Council meeting. MOTION approved
unanimously.
MOTION by Hatfield, second by Richardson to accept and approve the amended total final costs
and proposed assessments for the street drainage improvements in Merlin’s Glen at Hunter’s
Pointe Addition (which reduces the assessment to within the petitioned amount). MOTION
approved unanimously.
MOTION by Mottola, second by Keck to adopt Ordinance No. 1459; an ordinance levying
special assessment taxes on in Merlin’s Glen at Hunter’s Pointe Addition in the City of Mulvane,
Ks..MOTION approved unanimously.
AN ORDINANCE OF THE CITY OF MULVANE, KANSAS, LEVYING SPECIAL
ASSESSMENT TAXES ON CERTAIN REAL PROPERTIES IN THE CITY, FOR THE
PURPOSE OF PAYING A PORTION OF THE COSTS OF CERTAIN INTERNAL
IMPROVEMENTS BENEFITING SUCH REAL PROPERTIES; PROVIDING FOR THE
GIVING OF NOTICE OF SAID SPECIAL ASSESSMENT TAXES BY PUBLICATION
AND MAILING; AND PROVIDING FOR THE COLLECTION OF SAID SPECIAL
ASSESSMENT TAXES (MERLINS GLEN STREET DRAINAGE IMPROVEMENTS).
2. PROVIDING BELLE PLAINE WITH EMERGENCY MEDICAL SERVICE:
The Belle Plaine city council has asked Mulvane to take over the ambulance service for the
City of Belle Plaine and area Belle Plaine serves in Sumner County. The Mulvane city
attorney has drafted an agreement for emergency medical services between the City of Belle
Plaine and the City of Mulvane for council review. MOTION by Richardson, second by
Hatfield to approve the agreement for emergency medical services between the City of Belle
Plaine, Ks.and the City of Mulvane, Ks. MOTION approved unanimously.
NEW BUSINESS
1. 2014 ANNUAL CITY AUDIT REVIEW: Gary George of George Bowerman and Noel, P. A.
reviewed the 2014 Comprehensive Annual Financial Report (i.e. the annual city audit). George
presented the council with two letters, a management letter and a comment letter. MOTION by
Keck, second by Richardsonto accept the 2014 annual city audit. MOTION approved
unanimously.
2. SENIOR CENTER MEALS ON WHEELS/FRIENDSHIP MEALS AGREEMENT:
The Mulvane Senior Center director, Jeri Myers, was present to explain that the Senior Center
provides meals on a daily basis, both at the Center and carry-outs for homebound seniors. The
food has always been provided by the American Red Cross Good Neighbor Nutrition Program.
As of October 2015, they are no longer sponsoring the meals program. Aging Projects, Inc.
(“API”) is taking over the meals program for all the Senior Centers in Sedgwick, Harvey and
Butler Counties. They have been providing meals for Sumner, Harper, Kingman and Reno
Counties for a number of years.
The City has for several years had an agreement to provide a place and equipment to use for the
Meals program. The City is responsible for having the Center open every day at a minimum
from 10:00 a.m. to 1:00 p.m., excluding holidays as listed in the Agreement. The “API”
Agreement is very similar to the Good Neighbor Nutrition Program agreement. The cost of the
meals is going up from $2.00 to $3.00 per person.
Inquiries have been made into other options, i.e. purchasing bulk food from Laurie’s Kitchen or
the School District. Having the food delivered by a specific time and just getting it to the Center
were two obstacles to address plus the cost involved. We did not feel these were feasible options
at this time.
MOTION by Keck, second by Richardsonto approve and enter into a Facility Agreement
between the Mulvane Senior Center and Aging Projects, Inc. for the Meals on Wheels/Friendship
Meals program.
MOTION approved unanimously.
3. FEMA GRANT AND EQUIPMENT PURCHASE – PUBLIC SAFETY DEPARTMENT:
The Mulvane EMS Department applied for a grant under the Assistance to Firefighters Grant
from FEMA. The request was for new portable radios, microphones, batteries, portable
antennas, vehicle charger adapters, 110-volt battery chargers, monitor pagers, and batteries for
the pagers. This request was to replace old equipment that needs to be updated.
The City’s share of the $15,147 is 5%, which is $757.00. The Department has 300 days from
acceptance to use the grant money.
Two companies submitted bids on the eight portable radios and miscellaneous equipment.
RSI Communications, Kiowa, KS
ProCom LMR, Inc, Haysville, KS
$6,218.43
$6,380.00
Two companies submitted bid for the sixteen (16) pagers.
Mobile Radio Service, Wichita, KS $7,954.00
TFM Communications, Topeka, KS $8,499.00
MOTION by Keck, second by Mottolato accept the FEMA grant in the amount of $15,147.00.
MOTION approved unanimously.
MOTION by Keck, second by Hatfield to accept the bid from ProCom LMR, Inc. in the amount
of $6,380.00 for portable radios.
MOTION approved unanimously.
MOTION by Keck, second by Richardson to accept the bid from Mobile Radio Service in the
amount of $7,954.00 for pagers. MOTION approved unanimously.
4. DOWNTOWN REVITALIZATION PROGRAM REVIEW APPLICATION FOR 114 E.
MAIN: On 8-26-15, city staff received an application for DRP funds from Michael Pavlick
who owns the building at 114 E. Main. $6,100.00 is all the City can offer. Mr. Pavlick is aware
of that. The DRP review committee reviewed and scored Mr. Pavlick’s application for funds.
The DRP review committee recommends approval of funds for the application for 114 E. Main.
Hatfield thought the funds could be better used on building improvements vs. paving a parking
lot. Mottola would like to discuss renewing the DRP funding for 2016 along with a review of the
improvements that can be made to buildings.
MOTION by Richardson, second by Keck to approve the application for Downtown
Revitalization Funds from Michael Pavlick in the amount of $6,100.00 for the building at 114 E.
Main. MOTION approved unanimously.
RESOLUTIONS AND ORDINANCES
1. VILLA MARIA, INC. – MARIA COURT PROJECT - RESOLUTION APPROVING THE
SALE OF CERTAIN VACANT, UNIMPROVED LAND FINANCED WITH THE
PROCEEDS OF REVENUE BONDS OF THE CITY: Sam Ritchie explained that Villa
Maria, Inc. wants to sell approximately nine acres on the east side of Maria Court to a
developer who will build independent living housing for seniors. Once the sale is complete,
the developer plats the property and request zoning for multi-family housing. MOTION by
Hatfield, second by Mottola to adopt Resolution No. 2015-7 authorizing the sale of the
Vacant land to Villa Maria and authorizing the call and redemption of $85,000 of the
Health Care Facility Refunding Revenue Bonds, Series 2004 (Villa Maria, Inc. – Maria
Court Project) prior to their maturity. MOTION approved unanimously.
A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF MULVANE,
KANSAS APPROVING THE SALE OF CERTAIN VACANT, UNIMPROVED LAND
FINANCED WITH THE PROCEEDS OF REVENUE BONDS OF THE CITY;
APPROVING THE CALL AND EARLY REDEMPTION OF $85,000 OF SAID
REVENUE BONDS; AUTHORIZING THE EXECUTION AND DELIVERY OF (1) A
SPECIAL WARRANTY DEED, AND (2) A PARTIAL RELEASE OF LEASE.
2. GENERAL OBLIGAITON BONDS SERIES A, 2007: FOR REDEMPTION OF THE
CITY’S GENERAL OBLIGATION BONDS, SERIES A, 2007.MOTION by Keck, second
by Richardson to adopt Resolution No. 2015-8 authorizing a conditional notice of
redemption of the City’s General Obligation Bonds, Series A, 2007. MOTION approved
unanimously
A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF MULVANE,
KANSAS DECLARING IT NECESSARY AND ADVISABLE TO PROVIDE FOR
THE GIVING OF NOTICE OF REDEMPTION OF THE CITY’S GENERAL
OBLIGATION BONDS, SERIES A, 2007.
3. ORDINANCE REGULATING PUBLIC OFFENSES WITHIN THE CITY OF MULVANE
“UNIFORM PUBLIC OFFENSE CODEFOR KANSAS CITIES”:MOTION by Keck,
second by Hatfield to adopt and approve Ordinance No. 1460 incorporating by reference the
“Uniform Public Offense Code for Kansas Cities,” 2015 edition, with the modifications
contained therein.MOTION approved unanimously
AN ORDINANCE REGULATING PUBLIC OFFENSES WITHIN THE CITY OF
MULVANE, KANSAS; INCORPORATING BY REFERENCE THE “UNIFORM
PUBLIC OFFENSE CODE FOR KANSAS CITIES,” EDITION OF 2015, WITH
CERTAIN AMENDMENTS; AND AMENDING TITLE II, CHAPTER 210, ARTICLE I,
SECTION 210.013 OF THE CODE OF THE CITY OF MULVANE, KANSAS.
4. ORDINANCE INCORPORATING “THE STANDARD TRAFFIC ORDINANCE FOR
KANSAS CITIES”: MOTION by Keck, second by Mottola to adopt and approve Ordinance
No. 1461 incorporating by reference the “Standard Traffic Ordinance for Kansas Cities,”
2015 edition.MOTION approved unanimously
AN ORDINANCE INCORPORATING BY REFERENCE THE “STANDARD TRAFFIC
ORDINANCE FOR KANSAS CITIES,” EDITION OF 2015; AND AMENDING TITLE
III, CHAPTER 300, ARTICLE I, SECTION 300.010 OF THE CODE OF THE CITY OF
MULVANE, KANSAS.
ENGINEER’S REPORT
1. Project Review and Update: Chris Young gave a brief update on city projects. Keck asked
about the Wenger Addition to Merlin’s Glen. Young said the developer has one year to plat
the approximately ten acres that has been annexed into the City.
PUBLIC BUILDING COMMISSION
September 9, 2015
MOTION by Mottola, second by Hatfield to recess the City Council Meeting and convene as the
Mulvane Public Building Commission. MOTION approved unanimously.
MOTION by Hatfield second by Richardson to approve the Public Building Commission
Meeting Minutes dated 8-17-15. MOTION approved unanimously.
MOTION by Hatfield, second by Richardson to approve the following invoices:
MOTION approved unanimously.
1.
2.
3.
4.
Terracon Invoice for soils testing ($681.50)
Terracon Invoice for concrete testing ($1,742.95)
Walz-Harman Pay App. # 5 ($261,222.23)
Young & Assoc. Invoice for civil engineering services ($1,908.00)
5. Young & Assoc. Invoice for construction oversight services ($1,472.00)
MOTION by Mottola, second by Richardson to adjourn the Public Building Commission
meeting and reconvene the regular City Council meeting of September 9, 2015. MOTION
approved unanimously.
Minutes by Debbie Parker, Secretary
CITY CLERK: Nothing at this time.
CITY ADMINISTRATOR
1. Request an executive session of not to exceed ten (10) minutes to discuss non-elected
personnel. The executive session to include the Mayor, council and city administrator.
MOTION by Richardson, second by Keck to recess for a period not to exceed ten minutes to
discuss non-elected personnel with the Mayor, Council, City Administrator to attend. MOTION
approved unanimously at 9:02 p.m.
MOTION by Hatfield, second by Keck to return to regular session at 9:12 p.m. MOTION
approved unanimously.
Mayor Steadman stated that no binding decisions were made in executive session.
CITY ATTORNEY
CONSENT AGENDA: MOTION by Richardson, second by Keck to approve the Consent
Agenda as follows:
1. Employee Payroll dated 8-28- 15 ($187,457.42).
2. August Warrant Register ($2,923,409.87)
3. WWTP – Approve purchase of 22,940 lbs. of sodium hydroxide in the amount of $4,276.35
from Brenntag. This price includes insurance surcharge and fuel cost. Load may vary slightly
but is charged by the pounds delivered.
4. Street Dept. - Purchase of approximately 5639 gallons of CSS-1h road oil from Vance
Brothers in the amount not to exceed $15,000
5. Tyler Technology - Approve to pay three invoices for work completed in a total of
$17,848.25.
MOTION approved unanimously.
ANNOUNCEMENTS, MEETINGS AND NEXT AGENDA ITEMS
1. 9-14-15 – Downtown Revitalization Program meeting – 2:00 p.m. – city hall
2. 9-18-15 – Patty Gerwick Retirement Reception – 2:00 – 4:00 p.m. – city hall
3. Jenean Keck said she was going to begin working only part time and would be available and
like to be involved in more city related meetings and activities.
ADJOURNMENT
ADJOURNMENT:
MOTION by Richardson, second by Mottola to adjourn at 9:15 p.m.
MOTION approved unanimously.
Debbie Parker, Deputy City Clerk