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5
TEXT BASED SEARCHES
5.1
Overview
The Search menu is where you perform text based searches.
Text based searching is a search using text (eg legal description, survey plan reference).
This chapter explains how to perform text based searches. It identifies the text based search
screens and explains how to search for:
•
•
•
•
•
•
a survey
a title
a supporting document
a mark
a parcel
an instrument.
In addition this chapter explains how to:
•
•
•
•
•
•
•
•
5.2
obtain a Guaranteed Search
add items to the Searches tree
view items added to the Searches tree
print a search item
save a search item
request a product
request a copy of an unconverted record
view and print images instruments.
Text based search screens
Text based search screens are:
•
•
•
•
•
•
Search Survey screen
Search Title screen
Search Supporting Document screen
Search Mark screen
Search Parcel screen
Search Instrument screen.
From within some of these screens you can display other search screens to add search
criteria. The additional screens are:
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•
•
•
Search Appellation screen
Street Address Search screen
Search User screen.
All text based search screens, except for the Search Instrument screen, have Search Results
Options which allow you to print, copy or save a list of selected items from the Search
Results area. See topic 4.6 Using the Search Results Options.
In the Search Title screen, you can also change the way your search results display. See
Topic 5.4.8 View title search results.
5.3
Search for a survey
You search for a survey using the Search Survey screen.
You can search for a survey by making an entry in one or more of the Survey Number, CT,
Surveyor, or Appellation fields. From your search results you can:
•
•
•
add the details of one or more surveys to the Searches tree
print images of survey and title plans (except colour plans) directly from the search
screen
resize the Search Results area to view more search results at one time
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•
print, copy or save a list of selected surveys from the Search Results area.
To print the summary information view of a survey or a colour image of a survey plan, you
must add the survey to the Searches tree. You can only print one survey at a time from the
Search Survey screen.
Tasks:
The tasks required to search for a survey are:
•
•
•
•
Display the Search Survey screen.
Search for a survey.
Search for a survey by surveyor.
Search for a survey by appellation.
The following headings correspond with these tasks and describe them in more detail.
5.3.1
Display the Search Survey screen
In Searches:
1.
Select Search | Survey...
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5.3.2
Search for a survey
When searching for a survey you must use the Land District, Survey Purpose and
Lodgement Date Range fields in conjunction with at least one other field.
3
1&2
5
5
4
Henry Brown has searched for a survey using the survey number and limited the result to the Otago Land District.
To search for a survey, in the Search Survey screen:
1.
Enter your search criteria details in at least one of the following fields:
• Survey Number (eg DP 37456). There must be a space between the survey prefix
and the survey number. See Appendix B: Survey Prefixes.
• CT (eg WNA1/441 or 7155). For a CT with a prefix there is no space between the
prefix and the number. See Appendix A: CT Prefix codes for converted titles
•
Surveyor. If you don't know the surveyors user Id, click
select the name. See 5.11 Search for a user.
•
2.
to search and
to search for an appellation. See 5.3.4 Search for
Appellation. Click
a survey by appellation.
To refine your search, enter details in one or more of these fields:
• Land District. Select the land district in which the survey is located.
• Survey Purpose. Select the purpose of the survey.
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•
3.
4.
5.
Lodgement Date Range. Enter the date range in which the survey was submitted
or lodged in the From Date and To Date fields.
Click
to display results of your search in the Search Results area.
If required, use the Search Results Options to print, copy or save a list of selected
survey numbers from the Search Results area. There is no charge when using these
options. See topic 4.6 Using the Search Results Options.
Select one or more surveys from the Search Results area to print or add to the
Searches tree.
• To print without viewing the details of a survey, select a print option in the Print
. See 5.15 Print a search item.
area and click
•
6.
5.3.3
To add the selected surveys to the Searches tree, click
Add items from a text based search to the Searches tree.
Click
. See 5.13
to clear your criteria and perform another search, or click
to close the screen.
Search for a survey by surveyor
In the Search Survey screen:
5.3.4
1.
next to the Surveyor field to display the Search User screen. Search
Click
for and select the surveyor to add their User Id and name to the Search Survey screen.
See 5.11 Search for a user.
2.
Click
to display the results of your search in the Search Results area.
Search for a survey by appellation
In the Search Survey screen:
1.
Click
next to the Appellation field to display the Search Appellation
screen. Search for and select the appellation to add it to the Search Survey screen. See
5.9 Search for a survey or title by appellation.
2.
Click
area.
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5.3.5
Search for a survey Toolkit
Table 5-1 lists other tools that assist with searching for a survey.
Tool
Description
Landonline Help
Press F1 in the Search Survey screen to display more information about searching for a
survey.
Survey Search Wizard.
To use:
•
Display Searches.
Wizards
•
Quick Reference Cards
Select Help | Wizards | Survey Search Wizard.
Section: e-search.
Topics:
•
Search for a Survey.
•
Use the Survey Searches Tree.
•
Search for a General Appellation.
•
Use the Searches Tree.
Table 5-1 Search for a survey Toolkit
5.4
Search for a Title
You search for a title using the Search Title screen.
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You can search for a title using limited criteria and by address and appellation. From the
results of your search you can:
•
•
•
•
•
add the details of one or more titles to the Searches tree
print the title details directly from the search screen
resize the Search Results area to view more search results at one time
change the way your search results display
print, copy or save a list of selected titles from the Search Results area.
Note:
•
•
For a guaranteed search, see 5.12 Obtain a Guaranteed Search.
If the search results exceed the maximum limit Landonline will not perform your
search. For more information, see Landonline Help.
If the entire search screen does not display, set the screen resolution in your
Display settings to the recommended size of 1024 x 768.
•
Tasks:
The methods you can use to search for a title are:
•
•
•
•
•
•
•
•
Display the Search Title screen.
Search for a title by title reference.
Search for a title by owner.
Search for a title by instrument.
Search for a title by legal description.
Search for a title by appellation (legal description).
Search for a title by street address.
View title search results.
The following headings correspond with these tasks and describe them in more detail.
5.4.1
Display the Search Title screen
To display the Search Title screen, in Searches:
1.
Select Search | Title...
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5.4.2
Search for a title by title reference
4
1
3
2
5
Maria Dobson has searched for a title by title reference.
In the Search Title screen:
1.
2.
3.
4.
5.
Enter the title reference in the CT field (eg WNA1/441 or 7155).
• If the title was issued prior to the implementation of Landonline, prefix the CT
with a land district code. See Appendix A: CT Prefix codes for converted titles.
Leave
checked to restrict the search to current owners.
Uncheck this to search for both current and previous owners.
Leave
checked to search for live titles only. Uncheck it to search
for all titles including cancelled titles.
Click
to display the results of your search in the Search Results area.
Select one or more titles from the Search Results area to print or add to the Searches
tree.
• To print without viewing the details of a title, select a print option in the Print area
and click
•
. See 5.15 Print a search item.
To add the selected titles to the Searches tree, click
items from a text based search to the Searches tree.
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6.
5.4.3
Click
to clear your criteria and perform another search, or click
to close the screen.
Search for a title by owner
5
1
2
4
3
7
6
Maria Dobson has searched for a title by owner.
You can search for a title by the owner’s Family Name only, Family Name and Given
Name(s) or Corporate Name.
To search for a title by owner’s name, in the Search Title screen:
1.
2.
3.
4.
5.
Select the Land District from the Land District field, if known.
Enter the owner’s name details in one or both of the Family and Given Name(s) fields,
or in the Corporate Name field.
Leave
checked to restrict the search to current owners.
Uncheck this to search for both current and previous owners.
Leave
checked to search for live titles only. Uncheck it to search
for all titles including cancelled titles.
Click
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6.
7.
If required, use the Search Results Options to resize, print, copy or save a list of
selected titles for this owner from the Search Results area. There is no charge when
using these options. See topic 5.4.8 View title search results and topic 4.6 Using the
Search Results Options.
Select one or more titles from the Search Results area to print or add to the Searches
tree.
• To print without viewing the details of a title, select a print option in the Print area
and click
•
8.
. See 5.15 Print a search item.
To add the selected titles to the Searches tree, click
items from a text based search to the Searches tree.
Click
. See 5.13 Add
to clear your criteria and perform another search, or click
to close the screen.
Note: You can use wildcards in the Family Name, Given Names and Corporate Name
fields. See 4.5.3 Wildcards.
5.4.4
Search for a title by instrument
5
1
3
2
4
7
6
Maria Dobson has searched for a title by instrument number.
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In the Search Title screen:
1.
2.
3.
4.
5.
6.
7.
Select the Land District from the Land District field, if known.
Leave
checked to restrict the search to current owners.
Uncheck this to search for both current and previous owners.
Leave
checked to search for live titles only. Uncheck it to search
for all titles including cancelled titles.
Enter the instrument number in the Instrument No. field.
to display the results of your search in the Search Results area.
Click
If required, use the Search Results Options to resize, print, copy or save a list of
selected titles from the Search Results area. There is no charge when using these
options. See topic 5.4.8 View title search results and topic 4.6 Using the Search
Results Options.
Select one or more titles from the Search Results area to print or add to the Searches
tree.
•
Click
tree; or
•
Click
to display the results of your search in the Search Results
area; and select one or more titles from the Search Results area to print or add to
to add all titles associated with the instrument to the Searches
the Searches tree. Click
to print the title without viewing the title,
or
to add the selected title to the Searches tree
8.
Click
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to close the screen.
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5.4.5
Search for a title by legal description
4
3
2
1
5
6
Maria has used a wildcard in the Legal Description field to search for a unit tile, as she did not know the complete legal
description. This search will retrieve all unit titles for DP 193764 and she will then select the title she requires.
For more information about searching for a title using the Legal Description field and how
to use wildcards in this field, see topic 4.5.3.2 Additional wildcard options – Legal
Description field.
In the Search Title screen:
1.
2.
3.
Type the legal description for the title in the Legal Description field.
• If required, you can use wildcards and abbreviations in this field (eg DP for
Deposited Plan). For more information, see topic 4.5.3.2 Additional wildcard
options – Legal Description field.
Leave
checked to restrict the search to current owners.
Uncheck this to search for both current and previous owners.
Leave
checked to search for live titles only. Uncheck it to search
for all titles including cancelled titles.
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4.
Click
to perform the search. Landonline will perform your search when
there are a small number of results.
If the number of results will be large, Landonline may not perform the search as this
action will affect the overall system performance. In this situation a message displays
requesting you to refine your search:
•
5.
6.
Click
• Click
to perform the search anyway.
If required, use the Search Results Options to resize, print, copy or save a list of
selected titles from the Search Results area. There is no charge when using these
options. See topic 5.4.8 View title search results and topic 4.6 Using the Search
Results Options.
Select one or more titles and Supplementary Record Sheets (if applicable) from the
Search Results area to print or add to the Searches tree.
• To print without viewing the details of a title, select a print option in the Print area
and click
•
7.
and add further information in the Search Title screen.
. See 5.15 Print a search item.
To add the selected titles to the Searches tree, click
items from a text based search to the Searches tree.
Click
. See 5.13 Add
to clear your criteria and perform another search, or click
to close the screen.
Note: When you search for a title using a legal description and the title has a related SRS
(ie it is a unit title) the search returns the title and SRS. You can identify a SRS from a title
in the Search Results area as the Owner and Legal Description fields are blank for a SRS.
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5.4.6
Search for a title by appellation (legal description)
Note: There is a wizard available in Landonline to assist you to search for a title by
appellation. To use this wizard, in Searches, select Help | Wizards | Appellation Search
Wizard.
5
1
3
2
4
7
6
Maria Dobson has searched for a title by appellation. This title is a unit title with a related Supplementary Record Sheet
(SRS).
In the Search Title screen:
1.
2.
3.
Select the Land District from the Land District field, if known.
Leave
checked to restrict the search to current owners.
Uncheck this to search for both current and previous owners.
Leave
checked to search for live titles only. Uncheck it to search
for all titles including cancelled titles.
4.
Click
next to the Appellation field to display the Search Appellation
screen. Search for and select the appellation to add it to the Search Title screen. See
5.9 Search for a survey or title by appellation.
5.
Click
area.
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6.
7.
If required, use the Search Results Options to resize, print, copy or save a list of
selected titles from the Search Results area. There is no charge when using these
options. See topic 5.4.8 View title search results and topic 4.6 Using the Search
Results Options.
Select one or more titles and/or Supplementary Record Sheet (SRS) from the Search
Results area to print or add to the Searches tree.
• To print without viewing the details of a title, select a print option in the Print area
and click
•
8.
. See 5.15 Print a search item.
To add the selected titles to the Searches tree, click
items from a text based search to the Searches tree.
Click
. See 5.13 Add
to clear your criteria and perform another search, or click
to close the screen.
Note: When you search for a title using an appellation and the title has a related SRS (ie it
is a unit title) the search returns the title and SRS. You can identify a SRS from a title in
the Search Results area as the Owner and Legal Description fields are blank for a SRS.
5.4.7
Search for a title by street address
6
1
3
2
4
5
8
7
Maria Dobson has searched for a title by street address.
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In the Search Title screen:
1.
2.
3.
4.
5.
6.
7.
8.
Select the Land District from the Land District field, if known.
Leave
checked to restrict the search to current owners.
Uncheck this to search for both current and previous owners.
Leave
checked to search for live titles only. Uncheck it to search
for all titles including cancelled titles.
Click
next to the Street Address field to display the Street Address
screen. Search for and select the street address to add it to the Search Title screen. See
5.10 Search by street address.
Select the Territorial Authority in which the street address is located (if required) in
the Local Authority field. Landonline clears any entry in the Land District field.
Click
to display the results of your title search in the Search Results
area.
If required, use the Search Results Options to resize, print, copy or save a list of
selected titles for this address from the Search Results area. There is no charge when
using these options. See topic 5.4.8 View title search results and topic 4.6 Using the
Search Results Options.
Select one or more titles from the Search Results area to print or add to the Searches
tree.
• To print without viewing the details of a title, select a print option in the Print area
and click
•
9.
5.4.8
. See 5.15 Print a search item.
To add the selected titles to the Searches tree, click
items from a text based search to the Searches tree.
Click
. See 5.13 Add
to clear your criteria and perform another search, or click
to close the screen.
View title search results
In the Search Title screen there is a splitbar in the Search Results area. This allows the title
number to display while you scroll across to view other details (eg Indicative Area, Land
District, Timeshare Week) to assist you in identifying the title(s) you require.
You can also change the way the list of search results display by moving the splitbar and
independently scrolling the column headings on each side.
3
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In the Search Results area of the Search Title screen:
1.
2.
3.
5.4.9
Move the scroll bar (on the right) to view other details for each title in the Search
Results area.
To move the splitbar in the Search Results area:
• Hover the mouse over the splitbar in the bottom scroll bar area between the
double arrows) to display
(Horizontal resize).
• Click and hold the left mouse button and move the splitbar left or right to the
desired position.
Move the bottom scroll bars on each side of the splitbar as needed, to display the
column headings in the order you require.
Search for a title Toolkit
Table 5-2 lists other tools that assist with searching for a title.
Tool
Description
Landonline Help
Wizards
Press F1 in the Search Title screen to display more information about searching for a title.
Title Search Wizard.
To use:
•
Display Searches.
•
Quick Reference Cards
Select Help | Wizards | Title Search Wizard.
Section: e-search.
Topic:
•
Search for a Title.
•
Use the Searches Tree.
•
Use the Titles Searches Tree.
•
Search for a General Appellation.
Table 5-2 Search for a title Toolkit
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5.5
Search for a supporting document
You search for supporting documents using the Search Supporting Document screen.
Use the Search Supporting Document screen to search for the following types of
supporting documents:
•
•
•
•
Power of Attorney
Memorandum
Change of Trustee
Approved Form
Steps:
The steps required to search for a supporting document are:
1. Display the Search Supporting Document screen.
2. Search for a supporting document.
The following headings correspond with these steps and describe them in more detail.
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5.5.1
Display the Search Supporting Document screen
To display the Search Supporting Document screen, in Searches:
1.
5.5.2
Select Search | Supporting Document…
Search for a supporting document
To search for a supporting document type, in the Search Supporting Document screen:
1.
2.
3.
4.
5.
6.
Enter the document Id in the Document Id field if known.
Enter the user Id of the person who lodged the document in the Lodged By field.
If you don’t know the user Id, click
to search for and select it.
Enter or select your search criteria for the appropriate type of supporting document:
• For a Power of Attorney, enter the name of the donor in the Name of Donor field.
• For a Memorandum, enter the memorandum number in the Number field.
• For a Change of Trustee, select name of the Society in the Society Name field.
• For an Approved Form, enter its reference number in the Number field and select
the type of approved form in the Type field.
Click
to display the results of your search in the Search Results area.
If required, use the Search Results Options to resize, print, copy or save a list of
selected supporting documents from the Search Results area. There is no charge when
using these options. See topic 4.6 Using the Search Results Options.
Select one or more supporting documents from the Search Results area to print or add
to the Searches tree.
• To print without viewing the details of a supporting document, click
•
7.
. See 5.15 Print a search item.
To add the selected supporting documents to the Searches tree, click
. See 5.13 Add items from a text based search to the Searches
tree.
Click
to clear your search criteria and perform another search, or click
to close the screen.
Note: You can only search for one type of supporting document at a time.
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5.6
Search for a mark
You search for marks using the Search Mark screen.
Once you have located a mark or node you can print the summary information, or add it to
the Searches tree.
Steps:
The steps required to search for a mark are:
1. Display the Search Mark screen.
2. Search for a mark.
The following headings correspond with these steps and describe them in more detail.
5.6.1
Display the Search Mark screen
In Searches:
1.
Select Search | Mark...
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5.6.2
Search for a mark
2
1
4
3
Henry Brown has searched for a mark entering a geodetic code in the Name field. Henry could have entered IT II DP
11281 in the Name field to get the same result.
In the Search Mark screen:
1.
Enter your search criteria in at least one field:
• You can enter either a geodetic code or a mark name in the Name field (eg
A5WU, 13 Rangitoto). If you enter a mark name you don’t need to select a type in
the Name Type field.
• If you select a Coordinate System, leave the 3 Dimensional option default, as this
returns marks in any selected coordinate system.
2.
3.
Click
to display the results of your search in the Search Results area.
If required, use the Search Results Options to resize, print, copy or save a list of
selected marks from the Search Results area. There is no charge when using these
options. See topic 4.6 Using the Search Results Options.
Select the mark(s) from the Search Results area to print or add to the Searches tree.
4.
•
To print without viewing the details of a mark, click
Print a search item.
. See 5.15
•
To add the selected marks to the Searches tree, click
Add items from a text based search to the Searches tree.
. See 5.13
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5.
5.6.3
Click
to clear your criteria and perform another search, or click
to close the screen.
Search for a mark Toolkit
Table 5-3 lists other tools that assist with searching for a mark.
Tool
Description
Landonline Help
Press F1 in the Search Mark screen to display more information about searching for a
mark.
Table 5-3 Search for a mark Toolkit
5.7
Search for a parcel
Note: There is a wizard available in Landonline to assist you to search for a title by
appellation. To use this wizard, in Searches, select Help | Wizards | Appellation Search
Wizard.
You search for parcels using the Search Parcel screen.
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The Search Parcel screen allows you to search for parcels using General, Maori, and Other
appellation types. The appellation fields that display in the Search Parcel screen are based
on the Appellation Format you select.
Parcels added to the Searches tree can list any of three views:
•
View parcel
This is a summary of parcel information. It can be useful for gathering information for
a complex title search.
Parcel view
This is a graphical depiction of the parcel.
Referenced surveys
This lists details of surveys referenced when capturing the parcels.
•
•
Tasks:
The methods you can use to search for a parcel are:
•
•
•
•
•
•
Display the Search Parcel screen.
Search for a parcel with a General appellation format.
Search for a parcel with a Maori appellation format.
Search for a parcel using the Other appellation format.
Search for a parcel by street address.
Search for a statutory action recorded against a parcel.
The following headings correspond with these tasks and describe them in more detail.
5.7.1
Display the Search Parcel screen
In Searches:
1.
Select Search | Parcel…
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5.7.2
Search for a parcel with a General appellation format
A General appellation format can be Simple or Complex.
5.7.2.1 Simple Format
5
1
3
2
4
7
6
Henry Brown has entered criteria to search for a parcel with a simple appellation.
To search for a parcel with a simple appellation format, in the Search Parcel screen:
1.
2.
3.
4.
Select General as the Appellation Format.
Select Simple. This activates the Simple Appellation fields.
Select the Land District in which the parcel is located if known.
Enter your search criteria in one or more of the Simple Appellation fields. You must
complete the Plan Number field. See 5.9.2.1 Simple Format.
5.
6.
to display the results of your search in the Search Results area.
Click
If required, use the Search Results Options to resize, print, copy or save a list of
selected parcels from the Search Results area. There is no charge when using these
options. See topic 4.6 Using the Search Results Options.
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7.
Select one or more parcels from the Search Results area to print or add to the Searches
tree.
• To print without viewing the details of a supporting document, click
. See 5.15 Print a search item.
•
8.
To add the selected parcels to the Searches tree, click
Add items from a text based search to the Searches tree.
Click
. See 5.13
to clear your criteria and perform another search, or click
to close the screen.
Note:
•
•
As you enter your search criteria in the Simple Appellation field, the appellation
displays at the bottom of the screen.
The options in the Parcel Type and Plan Type fields are listed in the order they are
most frequently used. They are not in alphabetical order.
5.7.2.2 Complex Format
2
3
1
6
4
5
7
8
Henry Brown has entered criteria to search for a parcel using a complex appellation.
To search for a parcel with a complex appellation format, in the Search Parcel screen:
1.
Select General as the Appellation Format.
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2.
3.
4.
5.
6.
7.
8.
Select Complex. This activates the Complex Appellation fields and the Part, Parcel
Type and Parcel Number fields in the Simple Appellation area.
Enter the Id for the parcel in the Parcel Id field, if known.
If you enter a Parcel Id you don’t need to enter details in any other field.
Select the Land District in which the parcel is located if known.
Enter your search criteria in one or more of the Complex Appellation fields. You must
complete the Plan/Registration Name field. See 5.9.2.2 Complex Format.
Click
to display the results of your search in the Search Results area.
If required, use the Search Results Options to resize, print, copy or save a list of
selected parcels from the Search Results area. There is no charge when using these
options. See topic 4.6 Using the Search Results Options.
Select one or more parcels from the Search Results area to print or add to the Searches
tree.
• To print without viewing the details of a supporting document, click
. See 5.15 Print a search item.
•
9.
To add the selected parcels to the Searches tree, click
Add items from a text based search to the Searches tree.
Click
. See 5.13
to clear your criteria and perform another search, or click
to close the screen.
Note:
•
•
As you enter your search criteria in the Complex Appellation field, the appellation
displays at the bottom of the screen.
The options in the Parcel Type and Plan/Registration Type fields are listed in the
order they are most frequently used. They are not in alphabetical order.
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5.7.3
Search for a parcel with a Maori appellation format
3
1
2
4
5
Henry Brown has entered criteria to search for a parcel using a Maori appellation.
In the Search Parcel screen:
1.
2.
Select Maori as the Appellation Format.
Enter your search criteria in at least one of the Maori appellation fields or the Parcel Id
field. If known, select Maori Land Plan in the Plan Type field and enter the plan
number in the Plan Number field. See 5.9.3 Search by Maori appellation format.
3.
4.
to display the results of your search in the Search Results area.
Click
If required, use the Search Results Options to resize, print, copy or save a list of
selected parcels from the Search Results area. There is no charge when using these
options. See topic 4.6 Using the Search Results Options.
Select one or more parcels from the Search Results area to print or add to the Searches
tree.
5.
•
To print without viewing the details of a parcel, click
Print a search item.
. See 5.15
•
To add the selected parcels to the Searches tree, click
Add items from a text based search to the Searches tree.
. See 5.13
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6.
Click
to clear your criteria and perform another search, or click
to close the screen.
Note: As you enter your search criteria in the Simple Appellation field, the appellation
displays at the bottom of the screen.
5.7.4
Search for a parcel using the Other appellation format
3
1
2
5
4
Henry Brown has entered criteria to search for a parcel using the Other appellation.
To search for a parcel using the Other appellation format, in the Search Parcel screen:
1.
2.
Select Other as the Appellation Format.
Enter your search criteria in at least one of the Other appellation fields. You must
complete either the Appellation or Parcel Id fields.
3.
4.
Click
to display the results of your search in the Search Results area.
If required, use the Search Results Options to resize, print, copy or save a list of
selected parcels from the Search Results area. There is no charge when using these
options. See topic 4.6 Using the Search Results Options.
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5.
6.
Select one or more parcels from the Search Results area to print or add to the Searches
tree.
•
To print without viewing the details of a parcel, click
Print a search item.
. See 5.15
•
To add the selected parcels to the Searches tree, click
Add items from a text based search to the Searches tree.
. See 5.13
Click
to clear your criteria and perform another search, or click
to close the screen.
Note: You can use a wildcard search in the Appellation field.
5.7.5
Search for a parcel by street address
You can search for a parcel using a street address with an Appellation Format of General,
Maori or Other.
Only current primary parcels are returned when you search on a street address.
4
1
2
3
5
6
Maria Dobson is searching for a general appellation by street address.
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In the Search Parcel screen:
1.
2.
3.
Click
next to the Street Address field to display the Street Address screen.
Search for and select the street address to add it to the Search Parcel screen. See 5.10
Search by street address.
4.
5.
Click
to display the results of your search in the Search Results area.
If required, use the Search Results Options to resize, print, copy or save a list of
selected parcels for the street address from the Search Results area. There is no charge
when using these options. See topic 4.6 Using the Search Results Options.
Select one or more parcels from the Search Results area to print or add to the Searches
tree.
6.
7.
5.7.6
Select the type of appellation in the Appellation Format area, ie General. Maori or
Other.
Complete the search criteria fields for the appellation type. For more information, see
the previous topics for searching for a parcel with a General appellation, Maori
appellation and Other appellation format.
•
To print without viewing the details of a parcel, click
Print a search item.
. See 5.15
•
To add the selected parcels to the Searches tree, click
Add items from a text based search to the Searches tree.
. See 5.13
Click
to clear your criteria and perform another search, or click
to close the screen.
Search for a statutory action recorded against a parcel
To perform a search for a statutory action recorded against a parcel you must know the
Survey Number that relates to the parcel. Where you do not know the survey number you
must identify this in order to view the statutory action.
In Searches:
1.
Add the associated survey for the parcel to the Searches tree:
• Select Search | Survey… to open the Search Survey screen.
• Enter the survey number in the Survey Number field.
•
•
2.
3.
4.
Click
to display the results of your search in the Search Results
area.
Click the survey from the Search Results area to highlight it.
to add it to the Searches tree.
• Click
Expand the Survey folder and the Parcels folder in the Searches tree to display the
parcels associated with the Survey.
Expand the folder for a parcel to see if a statutory action is recorded against it.
• Where a statutory action exists Statutory Actions is listed in the folder.
Select Statutory Actions to display its Structured Text View.
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Note: When you do not know the survey number associated with the parcel you must
identify the survey number associated with the parcel. You can identify the survey number
through two methods:
•
•
5.7.7
Search for the parcel using the Search parcel screen and add the parcel to the Searches
tree. See the previous topics for searching for a parcel with a General appellation,
Maori appellation and Other appellation format. Expand the Searches tree to view
the parcel in the tree. The survey number displays with the parcel. Perform a search on
the survey number and add it to the tree.
Search spatially for the parcel and add it to the tree. See 6.5 Search using the Spatial
Searches screen and 6.6 Add objects to the Searches tree.
Search for a parcel Toolkit
Table 5-4 lists other tools that assist with searching for a parcel.
Tool
Description
Landonline Help
Press F1 in the Search Parcel screen to display more information about searching for a
parcel.
Appellation Search Wizard.
To use:
•
Display Searches.
Wizards
•
Quick Reference Cards
Select Help | Wizards | Appellation Search Wizard.
Section: e-search.
Topics: Search for a general appellation.
Table 5-4 Search for a parcel Toolkit
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5.8
Search for an instrument
You can search for instruments and view or print their images without adding them to the
Searches tree. You do this in the View Instrument Image screen.
You select the instrument(s) in the list you want to view or print. When you view from this
screen, the way the instrument displays depends on the type of instrument you select.
•
•
An instrument image displays in the Image Viewer screen. If you select more than
one, each one displays in a separate Image Viewer screen.
A structured text view of an instrument displays in the Structured Text View tab.
When you print directly from the View Instrument Image screen, all instruments you
selected in the list are printed.
Note:
•
•
•
Landonline charges a fee to view each instrument image and to print each image.
If you choose to view an image of an instrument and print it while viewing, you
are only charged once.
You cannot view or print a colour diagram of an instrument using the View
Instrument Image screen. To view or print this type of image, see 5.8.6 Add an
instrument image to the Searches tree.
You can also request an instrument to be sent to you by email. See 5.17 Request a
product to be sent by email.
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Tasks:
You can:
•
•
•
•
•
•
Display the View Instrument Image screen.
Add an instrument.
View and print instruments.
Print instruments.
Delete an instrument from the list.
Add an instrument image to the Searches tree.
The following headings correspond with these tasks and describe them in more detail.
5.8.1
Display the View Instrument Image screen
In Searches:
1.
5.8.2
Select Search | Instrument...
Add an instrument
In the View Instrument Image screen:
1.
2.
3.
Click
Enter the number of the instrument and press Tab.
• If there is more than one instrument with the same number, the Select Instrument
screen displays. Select the Land District for your instrument and click
• If the instrument also has a colour diagram available, a message displays to advise
to close the
other options available to obtain the image. Click
message.
Repeat steps 1 and 2 to add more instruments.
Note: You cannot view or print a colour diagram of an instrument from the View
Instrument Image screen. Instead, use the Search Title screen to add the instrument or title
to the tree and view the colour diagram from there. See 5.4.4 Search for a title by
instrument, 5.4 Search for a Title, 5.8.6 Add an instrument image to the Searches tree
and 5.14.2 View an image. There is no fee for viewing a colour image of an instrument
from the tree.
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5.8.3
View and print instruments
To view one or more instruments and then print each (optional), in the View Instrument
Image screen:
1.
Select the instruments in the list. Hold Ctrl (or Shift) and select more than one
instrument. You are charged a fee to view each instrument.
2.
Click
. The selected instruments display one behind the other in the order
they are listed in the View Instrument Image screen. The way each instrument displays
depends on whether it is an image or a structured text view (DSTV):
• An instrument image displays in the Image Viewer screen, see 5.14.2 View an
image.
• A Structured Text (DTSV) instrument displays in the Structured Text View tab,
see 5.14.1 View structured text.
To print the image while viewing it:
3.
4.
5.
• In the Image Viewer screen, click
.
• In the Structured Text View tab, select File | Print.
To select the next image to view (if applicable) select Windows | <instrument
number> (eg Instrument - 123456.2 - Image, Instrument - 334567.1 - Structured Text
View).
Close the Image Viewer.
Note: If you print an image while viewing it you are only charged one fee.
5.8.4
Print instruments
In the View Instrument Image screen:
5.8.5
1.
Select the instruments you require. Hold Ctrl (or Shift) and select more than one
instrument.
2.
Click
to print all selected instruments.
Delete an instrument from the list
In the View Instrument Image screen:
5.8.6
1.
Select the instrument to be deleted.
2.
Click
Add an instrument image to the Searches tree
When you cannot add an instrument image to the View Instrument Image screen because
the image is colour, or there is a combination of a black and white image and a colour
image, you can use the Search Title screen to add it to the Searches tree and view or print
from there.
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To add an instrument image to the Searches tree:
1.
2.
3.
Select Search | Title… to display the Search Title screen.
Select the Land District for the instrument image from the drop down list.
Enter the number of the instrument in the Instrument No field.
4.
Landonline adds the title(s) associated with the instrument number
Click
to the tree.
Expand the tree and select the instrument image you want to view (see 5.14.2 View an
image).
5.
Note: There is no fee to view an instrument image from the Searches tree. A fee will be
charged if you print it.
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5.9
Search for a survey or title by appellation
There is a wizard available in Landonline to assist you to search for a survey or title by
appellation. To use this wizard, in Searches, select Help | Wizards | Appellation Search
Wizard. When you use the wizard to search for an appellation, Landonline adds the survey
or title associated with the appellation directly to the searches tree.
You search for a survey by appellation (ie parcel description) or a title by appellation (ie
legal description) using the Search Appellation screen.
The fields that display in the Search Appellation screen are based on the Appellation
Format you select, ie General, Maori or Other. See Appendix C: Appellation formats.
Note: If you were unable to identify a title you are searching for using the Search
Appellation screen, you can search by appellation using the Search Parcel screen. See 5.7
Search for a parcel.
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Tasks:
The tasks you can perform to search for an appellation are:
•
•
•
•
Display the Search Appellation screen.
Search by General appellation format.
Search by Maori appellation format.
Search using the Other appellation format.
The following headings correspond with these tasks and describe them in more detail.
5.9.1
Display the Search Appellation screen
You can display the Search Appellation screen from the Search Survey or Search Title
screens.
To display the Search Appellation screen, in the Search Title screen:
1.
Click
next to the Appellation field.
To display the Search Appellation screen, in the Search Survey screen:
1.
Click
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5.9.2
Search by General appellation format
A General appellation format can be Simple or Complex.
5.9.2.1 Simple Format
1
2
3
4
Maria Dobson has entered criteria to search for a title using a simple appellation.
To search for a survey or title using a simple appellation format, in the Search Appellation
screen:
1.
2.
3.
4.
Select General as the Appellation Format.
Select Simple. This activates the Simple Appellation fields.
Select the Land District in which the appellation is located, if known.
Enter your search criteria in at least one of the Simple Appellation fields:
• Check Part if the appellation is part of a block, section, or lot. Leave unchecked
for a whole appellation.
• Select the Parcel Type.
• Enter the value for the parcel in the Parcel Number field (eg 1, IV) if known.
• Select the type of plan on which the appellation is recorded in the Plan Type field
(eg Deposited Plan).
• Enter the number of the plan in the Plan Number field (eg 23575). You must
complete this field.
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5.
Click
to display the results of your search in the Search Results area.
• When your search returns a large number of appellations you can click
to expand the Search Results area to view them all. Click
again to contract the Search Results area.
•
6.
7.
You can also click
to print the list of appellations in the Search
Results area.
Select the appellation from the Search Results.
Click
to close the screen and insert the appellation in the Appellation
field in the previous screen (ie Search Survey or Search Title screens).
Note:
•
•
As you enter your search criteria in the Simple Appellation area, the appellation
displays at the bottom of the screen.
The options in the Parcel Type and Plan Type fields are listed in the order they are
most frequently used. They are not in alphabetical order.
5.9.2.2 Complex Format
6
1
2
3
4
5
Henry Brown has entered criteria to search for a survey using a complex appellation.
To search for a survey or title using a complex appellation format, in the Search
Appellation screen:
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1.
2.
3.
4.
5.
6.
Select General as the Appellation Format.
Select Complex. This activates the Complex Appellation fields and the Part, Parcel
Type and Parcel Number fields in the Simple Appellation area.
Enter the Parcel Id.
• If you know the Parcel Id you don’t need to enter details in any other field.
Select the Land District in which the appellation is located if known.
Enter your search criteria in at least one of the Complex Appellation fields:
• Check Part if the appellation is part of a block, section, or lot. Leave unchecked
for a whole appellation.
• Select the Parcel Type in the Simple Appellation area.
• Enter the first number for the parcel in the Parcel Number field, if known.
• Select the second type for the parcel in the 2nd Parcel Type field (eg Block,
Section, Allotment), if known.
• Enter the second number for the parcel in the 2nd Parcel Number field (eg 2, 3 IV,
II). Only type a number in this field if you have entered a second parcel type.
• Enter the Block Number for the appellation, if known. This can be numbers or
roman numerals.
• Select the type of plan or registration district on which the appellation is recorded,
in the Plan/Registration Type field (eg Deposited Plan, Survey Plan, Town of).
• Enter the number of the plan or the name of the registration district in the
Plan/Registration Name field (eg Kaiteriteri). You must complete this field.
• Check Suffix if the Registration Type and the Registration Name are reversed on
the plan (eg Town of Kaiteriteri to Kaiteriteri Town of).
Click
to display the results of your search in the Search Results area.
• When your search returns a large number of appellations you can click
to expand the Search Results area to view them all. Click
again to contract the Search Results area.
•
7.
8.
to print the list of appellations in the Search
You can also click
Results area.
Select the appellation from the Search Results.
Click
to close the screen and insert the appellation in the Appellation
field in the Search Survey screen or Search Title screen.
Note:
•
•
As you enter your search criteria in the Complex Appellation area, the appellation
displays at the bottom of the screen.
The options in the Parcel Type and Plan/Registration Type fields are listed in the
order they are most frequently used. They are not in alphabetical order.
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5.9.3
Search by Maori appellation format
3
1
2
Henry Brown has entered criteria to search for a survey using a Maori appellation.
In the Search Appellation screen:
1.
2.
Select Maori as the Appellation Format.
Enter your search criteria in at least one of the Maori appellation fields:
• Check Part if the appellation is part of a block, section, or lot. Leave unchecked
for a whole appellation.
• Select the Land District in which the parcel is located, if known.
• Enter the number for the parcel in the Number of Block field (eg 1A1), if known.
• Enter the name of the block in the Name of Block field (eg Rahui).
• Select the Plan Type for the appellation (eg Maori Land Plan), if known to be part
of the appellation.
• Enter the value of the appellation in the Plan Number field (eg plan number), if
known.
• Enter the Parcel Id.
If you know the Parcel Id you don’t need to enter details in any other field.
• Check Suffix if the value in the Plan Type and Plan Number are reversed on the
Plan (eg Maori Land Plan ML303 to ML303 Maori Land Plan).
3.
Click
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•
When your search returns a large number of appellations you can click
to expand the Search Results area to view them all. Click
again to contract the Search Results area.
•
4.
5.
You can also click
to print the list of appellations in the Search
Results area.
Select the appellation from the Search Results.
Click
to close the screen and insert the appellation in the Appellation
field in the Search Survey screen or Search Title screen.
Note: As you enter your search criteria in the Maori appellation fields, the appellation
displays in the bottom of the screen.
5.9.4
Search using the Other appellation format
1
2
Henry Brown has entered criteria to search for a survey using the Other appellation.
In the Search Appellation screen:
1.
2.
Select Other as the Appellation Format.
Enter your search criteria in one or more of the Other appellation fields:
• Check Part if the appellation is part of a block, section, or lot. Leave unchecked
for a whole appellation.
• Select the Land District in which the appellation is located.
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•
•
3.
Enter the text of the appellation in the Appellation field. You must type the
appellation exactly as it is recorded in Landonline.
Enter the Parcel Id.
If you know the Parcel Id you don’t need to enter details in any other field.
Click
to display the results of your search in the Search Results area.
• When your search returns a large number of appellations you can click
to expand the Search Results area to view them all. Click
again to contract the Search Results area.
•
4.
5.
You can also click
to print the list of appellations in the Search
Results area.
Select the appellation from the Search Results.
Click
to close the screen and insert the appellation in the Appellation
field in the previous screen (ie Search Survey or Search Title screens).
Note:
•
•
5.9.5
As you enter your search criteria in the Other Appellation fields, the appellation
displays in the bottom of the screen.
You can use a wildcard search in the Appellation field.
Search by Appellation Toolkit
Table 5-5 lists other tools that assist with searching by appellation.
Tool
Description
Landonline Help
Press F1 in the Search Appellation screen to display more information about searching for
a title, survey or parcel by appellation.
Appellation Search Wizard.
To use:
•
Display Searches.
Wizards
•
Quick Reference Cards
Select Help | Wizards | Appellation Search Wizard.
Section: e-search.
Topic:
Search for a General Appellation.
Table 5-5 Search by appellation Toolkit
5.10
Search by street address
You enter a street address to search on using the Street Address Search screen. This screen
is always displayed from another screen.
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Maria Dobson is searching for a title using a street address. She has entered an address in this screen to add to the Search
Title screen.
When you perform your address search, Landonline adds it to the Street Address field in
the previous screen. You can search by street address from the:
•
•
•
•
Search Survey screen
Search Title screen
Search Parcel screen
Spatial Searches screen – General Searches tab.
To search for an address and add to the Street Address field, in one of the above screens:
1.
Click
screen.
next to the Street Address field to display the Street Address Search
•
2.
3.
In the Search Title screen, click
to display the Street Address
Search screen.
Enter your search criteria in one or more of the following fields:
• Road Name. Enter the name of the road in full (eg Church Street, Ranui Crescent,
Homebush Road). You can use wildcards in this field to assist your search.
• Full House Number (eg 17, 17A, 1/17, 17/1).
• If the address is for one building, which has a range of numbers in a street and
only has one title, enter the base number for the street address in the Number Low
field and the highest number for the street address in the Number High field. For
example, if the building address is 112-116 The Terrace, Wellington, type 112 in
the Number Low field and 116 in the Number High field.
Click
to return to your results to the previous search screen. The address
displays in the Street address field.
Note:
•
•
•
When you search for a title using a street address you don’t always produce a
result. There is no direct relationship between a title and an address (ie Landonline
doesn't store a street address for each title).
When you use a street address to search for a parcel it relates to a specific location
which may not be directly related to the parcel. Therefore, if a street address
applies to adjoining parcels, the adjoining parcels are not necessarily retrieved in
your search.
A parcel can also have more than one address. The result may be dependant on
whether the appellation for the parcel is of a General, Maori or Other type of
appellation.
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5.11
Search for a user
Use the Search User screen to search for a user’s name or Id to add to a search screen. The
fields that display the Search User screen are:
•
•
Surveyor, in the Search Survey screen
Lodged By, in the Search Supporting Document screen.
Tasks
To search for a user you must:
•
•
Display the Search User screen.
Search for a user and add their details to the current screen.
The following headings correspond with these tasks and describe them in more detail.
5.11.1 Display the Search User screen
To display the Search User screen:
1.
Click
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5.11.2 Search for a user or firm
3
2
5
4
Henry has searched for his own name using his User Id.
To search for a user, in the Search User screen:
1.
2.
Select Person or Corporate from the Type field if available. When opened from some
screens the Type field will default to Person or Corporate and you cannot change it.
Enter your search criteria in the appropriate fields.
• For a description of the search criteria fields, see Table 5-6.
• You only need to complete one of the search criteria fields, other than the Type
field, to conduct a search.
• You can use wildcards for names. See 4.5.3 Wildcards.
• If you know the User Id for the person you don’t need to enter information in any
other field.
3.
4.
to display the results of your search in the Search Results area.
Click
Select the user you require from the Search Results.
5.
Click
to add the user to the appropriate field in the current screen. The
Search User screen closes when you have selected your result.
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Table 5-6 describes how to use the fields and buttons in the Search User screen.
Field or Button
Action
Search Criteria fields
User Id
Type
Type the User Id for the user.
Select the type of search to perform (ie search for a Person or Corporate) from the drop down
list.
Surname
Type the family name for the user.
Given Names
Type the given name, or names if they have more than one, for the user.
Category
Select the category for the user to search for from the drop down list.
Corporate
Type the name of the firm.
Town or City
Type the town or city in which the user or firm is located.
Customer Account
Type the reference for the user’s account.
Other fields and buttons
Search for active
users only
Search Now
New Search
Search Results
Select
This defaults to checked to return only active users. Uncheck to search for an inactive user.
Click to search for users or firms based on the search criteria you have entered.
Click to clear the search criteria so you can perform another search.
Landonline displays the results of your search in this area.
Click to return the selected user or firm to the previous screen.
Table 5-6 Fields and buttons in the Search User screen
5.12
Obtain a Guaranteed Search
A guaranteed search consists of:
•
•
•
•
the Current Title
the Title Diagram (if available)
details of any pending transactions
the title view and title diagram or the Supplementary Record Sheet if it is a Unit Title.
Note: You cannot:
• view a guaranteed search in Landonline.
• obtain a guaranteed search of a cancelled title, restricted title or a title with a
restricted estate. See Appendix D: Restricted estate types.
Tasks:
The three ways you can obtain a Guaranteed Search are:
•
•
•
Request a Guaranteed Search.
Obtain a Guaranteed Search from the Guaranteed Search screen.
Print a Guaranteed Search from the Searches tree.
The following headings correspond with these tasks and describe them in more detail.
5.12.1 Request a Guaranteed Search
You can request a Guaranteed Search from LINZ using the Request Product List screen.
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The process for requesting a Guaranteed search is the same as requesting any other
product. See 5.17 Request a product to be sent by email.
5.12.2 Obtain a Guaranteed Search from the Guaranteed Search screen
2
3
4
Sarah O’Connor is about to print a guaranteed search for her client Maria Dobson. The fee incurred for this request will
display in the Fees Report with Maria’s name next to it.
In Searches:
1.
2.
3.
Select Tools | Guaranteed Search... to display the Guaranteed Search screen.
Enter the title reference in the CT field. If you don't know the reference, click
to search for and select the title.
Enter the name of the person making the request in the Client Reference field.
• Leave this field blank if you want to record fees for a client entered in the Client
Reference screen. See 4.4.2.1 Add a client reference.
4.
5.
Click
to display the Print screen.
Select your print options.
6.
Click
Note: When you print a Guaranteed Search, you incur a fee.
5.12.3 Obtain a Guaranteed Search from the Searches tree
To print a Guaranteed Search from the Searches tree:
1.
2.
Perform a title search. See 5.4 Search for a Title.
Select the title from the Search Results.
3.
4.
5.
to add the title to the Titles folder in the Searches tree.
Click
Expand the title in the Titles folder.
Double click the Guaranteed Search folder to print the Guaranteed Search for the title.
Note: When you print a Guaranteed Search, you incur a fee.
5.12.4 Guaranteed Search Toolkit
Table 5-7 lists other tools that assist with obtaining a Guaranteed Search.
Tool
Description
Landonline Help
Press F1 in the Print Guaranteed Search screen to display more information about printing
a guaranteed search.
Section: e-search.
Topic:
Obtain a Guaranteed Search.
Quick Reference Cards
Table 5-7 Guaranteed Search Toolkit
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5.13
Add items from a text based search to the Searches tree
After performing a text based search, you can add all or some of the search result items to
the Searches tree. This allows you to view the components of each item.
To add items from a text based search to the Searches tree, in a search screen:
5.14
1.
Select one or more items from the Search Results area.
2.
Click
Searches tree.
to add the selected items to the appropriate folder in the
View items added to the Searches tree
When you add one or more items to the Searches tree, Landonline places them in the
appropriate folder along with any other associated information. You view the selected item
in the viewing area of Searches.
The types of views in Searches are:
•
•
•
Structured Text View. See 5.14.1 View structured text.
Image View. See 5.14.2 View an image.
Spatial Object View. See 5.14.3 View spatial information.
Some items have two views available (eg title with a diagram). For more information about
product charges incurred when viewing, see 4.4 How fees apply to searches.
To view an item you have added to the Searches tree:
1.
2.
Double click the name of the item to view it in the viewing area of Searches.
Depending on your selection, Landonline displays one or two tabs to view the item.
Select the tab required if there is more than one tab.
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5.14.1 View structured text
A Structured Text View contains details of the selected item displayed in a report form.
4
1
2
3
Sarah is viewing the structured text for a title she previously searched for and added to the tree.
To view the Structured Text View of an item selected in the Searches tree, in Searches:
1.
2.
3.
4.
Select the item in the Searches tree.
Select the Structured Text View tab to view the details (if not already displayed).
Landonline displays the Structured Text Viewer toolbar.
Move the scroll bar to view the next page when there is more than one page.
Select icons to view details of the item. For more information about these icons, see
5.14.1.1 Structure text view icons.
Note: For details of the information displayed in a Structured Text View for individual
items, see Appendix G: Survey information views and Appendix H: Title information
views.
5.14.1.1 Structure text view icons
Table 5-8 describes the icons you use for viewing a Structured Text View of an item you
select in the Searches tree.
Icon
Action
Zoom In
Click to decrease the scale of the Structured Text View. Each time you click, the Structured Text View
displays larger.
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Icon
Zoom Out
Action
Click to increase the scale of the Structured Text View. Each time you click, the Structured Text View
displays smaller.
Click to restore the Structured Text View to its initial size.
Full View
Table 5-8 Structured Text View icons
5.14.2 View an image
If there is an image for an item selected from the Searches tree, the Image View tab
displays. When the image has more then one page, Thumbnails (ie small pictures of each
page of the image) also display.
1
2
3
Sarah is viewing the image of a title she previously searched for and added to the tree.
Note: You cannot use
in the Image View.
To view an image of an item selected in the Searches tree, in Searches:
1.
2.
3.
Select the item in the Searches tree.
Click the Image View tab to display details of the image selected from the Searches
tree. Landonline displays the Image Viewer toolbar.
(Function Menu) options to view the image and move
Select icons and/or
between pages. For more information, see 5.14.2.1 Image View icons.
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5.14.2.1 Image View icons
Table 5-9 lists the icons and options for viewing the image of an item you select in the
Searches tree.
Menu, Icon or Field
Action
Function Menu
Select the function you require from the list of options. All icon functions can also be
accessed from this menu. For more information, see Appendix E: Image View function
menu options.
Print
Click to print one or more pages of an image. The Print screen displays and you can select
the print options you require.
Click to display the previous page (if applicable).
Previous Page
Click to display the next page (if applicable).
Next Page
Zoom Display Size
This field displays between the
and
icons. Select the fixed display option you
require from the drop down list. Alternatively, type the size in which to display the image
directly into the field.
Click to rotate the image 90° to the left (ie anti-clockwise).
Rotate Left
Click to rotate the image 90° to the right (ie clockwise).
Rotate Right
Drag
Click and drag the visible area of the image to move it in any direction. This is also known
as the Pan icon.
Zoom In
Click to zoom in to decrease the scale of the image. Each time you click the image, it
displays larger.
Zoom Out
Rectangle Selection
Click to zoom out to increase the scale of the image. Each time you click the image, it
displays smaller.
Click and select the rectangular area you require to print, copy to the clipboard or create a
thumbnail.
Click to zoom in to an area of the image selected. The selected area enlarges to cover the
Zoom Area
screen. If required, use the
(Drag) icon to move and view the image.
Table 5-9 Image View icons
5.14.2.2 Magnify an area of an image using Image View icons
To magnify and zoom to an area of the image, in Searches:
1.
2.
3.
Click
(Zoom Area) and define the area you require to magnify.
Landonline only displays the area you marked.
Click
(Drag) to move and drag the magnified image if required.
Select one of the options in the
(Zoom Display Size) toolbar field to
return the image to its original size. For example, Fit to Window, Fit to Width or Fit to
Height.
5.14.2.3 Magnify any area of the image using the menu
1.
Select
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2.
Expand the window to the size you require.
3.
4.
Select the magnification (eg 200%) or click
(Zoom In) or
(Zoom Out).
Move the curser over the main image to display the information in a larger size within
the Magnifier window.
Click to close the Magnifier window.
5.
5.14.3 View spatial information
The Spatial View tab displays for surveys and parcels when there is a Spatial View
available. For surveys you select Survey View in the Searches tree to view the Spatial
View. For parcels you select Parcel View.
The Spatial View is a graphical representation of spatial data that exists in Landonline. The
view is similar to the Spatial Window except you view the Survey or Parcel in isolation.
This is different from the Image View, which is a scanned image of graphical data.
Henry is viewing the spatial view of a survey he previously searched for and added to the tree.
The Spatial View consists of:
•
•
•
Spatial View tools
Viewing area
Layer control (for surveys only).
Not all surveys have a survey view or parcel view. Survey conversion may have created
partial survey views only. Since the beginning of Landonline, all surveys Approved as to
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Survey have a survey view and a parcel view.
Tasks:
You can:
•
•
•
•
View a survey view.
Change the order of layers in a survey view.
Turn layers off and on in a survey view.
View a parcel view.
The following headings correspond with these tasks and describe them in more detail.
Note: To print a survey view or parcel view, see 6.8 Print a copy of a Spatial View.
5.14.3.1 View a survey view
In Searches:
1.
2.
3.
4.
Add a survey to the Searches tree.
Expand the survey in the Surveys folder.
Select Survey View.
Landonline displays the Spatial View with parcel labels and the layer control.
Click icons to view additional details about the survey. For more information, see
5.14.3.5 Spatial View icons.
• To magnify a particular area of information, see 6.2.7.2 Magnify an area of the
Spatial Window.
5.14.3.2 Change the order of layers in a survey view
You can change the order in which layers display in the Spatial View. This changes the
drawing order for the layers and allows you to alter the display. The layer at the top of the
list draws last, therefore the information displays over all other data.
In the Current Layers tab of the Spatial View:
1.
Select the layer to move.
2.
Drag and drop the layer to the level you require, or click
layer to the correct level.
or
to move the
5.14.3.3 Turn layers off and on in a survey view
You can turn layers off to stop them from displaying in the Spatial View and turn them on
again as required.
In the Current Layers tab of the Spatial View:
1.
2.
Uncheck the box next to the layer to turn it off.
Check the check box again to turn the layer on.
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5.14.3.4 View a parcel view
In Searches:
1.
2.
3.
4.
Add a survey to the Searches tree.
Expand the survey in the Surveys folder.
Expand the parcel in the Parcels folder.
Select Parcel View to display the Spatial View of the parcel.
5.14.3.5 Spatial View icons
Table 5-10 describes the icons used for viewing spatial information in the Spatial View.
Icon
Action
Zoom In
Use to decrease the scale of the Spatial View. Each time you click the Spatial View it
displays larger.
Zoom Out
Use to increase the scale of the Spatial View. Each time you click the Spatial View it
displays smaller.
Click to restore the Spatial View to its initial size.
Full View
Click and drag the Spatial View to move it in any direction.
Pan
Label All
Click to display labels for all features in the view. Click the icon again to remove all
labels.
Label Individual
Click and select each mark or vector in the view. Each time you click, the label for that
feature or object displays.
Before you can use this tool, all labels must be turned off (using the Label All icon).
Click and define a rectangular area of the view to magnify.
Magnify
Object Information
Use to display information for a feature in the active layer of the Spatial View. Landonline
displays the details in the Object Information Tool screen. See 6.3.3 View object
information.
Table 5-10 Spatial object icons
5.14.3.6 Spatial object layers
Table 5-11 lists the layers Landonline displays for a Survey View.
Layer Name
Description
Labels
Survey Marks
Marks including Non Boundary, Boundary and unmarked positions.
Mark Name
Non Bdy Vectors
Measured non boundary, adopted and calculated vectors for the
selected survey.
Secondary and tertiary centreline parcels associated with the survey.
Bearing + Distance
Secondary and tertiary parcels (eg easements) associated with the
survey.
Primary parcels associated with the survey.
Boundary vectors that form parcels. These are only visible for arcs.
Appellation = Area
Non Primary Centreline
Non Primary Parcels
Primary Parcels
Dimension Vectors
Live-Primary Parcel
Live-Road
Live-Hydro
Current live parcels. This layer contains the majority of the parcel
fabric.
Current live road parcels.
Current live hydrographic parcels.
Table 5-11 Spatial object view layers
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Appellation
Appellation Area
Bearing + Distance
Appellation + Area
Appellation + Area
Appellation + Area
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5.14.4 View an image Toolkit
Table 5-12 lists other tools that assist with viewing an image from Searches.
Tool
Description
Landonline Help
Quick Reference Cards
Press F1 in the Image View tab to display more information about viewing an image.
Section: e-search.
Topics:
• Use the Image View: Toolbar icons
•
Use the Image View: Saving and printing.
Table 5-12 View an image Toolkit
5.15
Print a search item
You can print details of items you searched:
•
•
directly from the Search Results area of a search screen, or
from the Searches tree after you have added the item to the Searches tree.
If you wish to view an item before printing it, you must add it to the Searches tree. You are
charged the first time you view an item in the current session. You can print the item after
viewing it in the current session without incurring additional fees.
Note: If you print the item from the search screen as well as from the Searches tree, you
are charged twice. For more information about fees, see 4.4.1.2 Survey fees for searching
and 4.4.1.1 Title fees for searching.
When printing you can set your computer to preview items using UniPrint or Acrobat
Reader. The steps in this guide are for UniPrint. To print from Acrobat Reader, select File |
Print… For more information, go to the e-search area of the Landonline website and
select Printing, using the spatial window and viewing images FAQs and tips.
Tasks:
The tasks you can perform to print a search item are:
•
•
•
•
Print from a text based search screen.
Print from the Searches tree.
Print from the Image View.
Print from the Spatial Window.
The following headings correspond with these tasks and describe them in more detail.
5.15.1 Print from a text based search screen
Once you have searched for an item using a text based search screen, you can select the
item and print it without adding it to the Searches tree. You incur a fee when you print
from the text screen.
5.15.1.1 Print from a search screen
1.
Select the item from the Search Results area of the search screen.
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2.
If you are printing a survey or title, see 5.15.1.2 Print a survey from the Search
Survey screen and 5.15.1.3 Print a title from the Search Title screen.
3.
Click
• The Print screen displays with UniPrint as the name of the printer.
4.
Click
to continue to the UniPrint Preview screen (if this option is
selected in your UniPrint settings).
• The UniPrint Preview screen displays with a preview of the page.
5.
6.
to display the Print screen (if this option is selected in your UniPrint
Click
settings).
Select your print options.
7.
Click
5.15.1.2 Print a survey from the Search Survey screen
In the Search Survey screen:
1.
2.
Select the survey in the Search Results area.
Select one of the following print options:
• Survey Plan (Survey and Title Sheet(s)
• Survey Sheet(s)
• Title Sheet(s).
3.
Click
Note: Only black and white images can be printed from the Search Survey screen.
5.15.1.3 Print a title from the Search Title screen
In the Search Title screen:
1.
2.
Select the title in the Search Results area.
Select one of the following print options:
• Title Search (With Diagram). This prints current title information with a diagram
and the Supplementary Record Sheet (SRS) if the title is a unit title.
• Title Search (Without Diagram). This prints current title information only.
• Historic Search. This prints a history of all dealings for the title including the
current title information and an image of the converted title, if available. To print
only one of these items, add it to the Searches tree and print from there.
3.
Click
• If you select Title Search (With Diagram) and no diagram exists, Landonline
displays a message. The search does not print and you will not be charged a fee.
You can select Title Search (No Diagram) and you will only be charged the fee
for that type of search.
5.15.2 Print an item added to the Searches tree
Once you have searched for an item and added it to the Searches tree, you can select the
item and print it. Printing an item from the Searches tree gives you the opportunity to view
it before printing (except for a Guaranteed Search).
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To print an item from the Searches tree:
1.
2.
3.
Expand the Searches tree and double click the item to view it.
Select the tab you want to view if there are multiple tabs in the viewing area.
Select File | Print.
• The Print screen displays with UniPrint as the name of the printer.
4.
to continue to the UniPrint Preview screen (if this option is
Click
selected in your UniPrint settings).
• The UniPrint Preview screen displays with a preview of the first page.
5.
6.
Click
to display the Print screen (if this option is selected in your UniPrint
settings).
Select your print options.
7.
Click
Note: For details about printing an image or Spatial View, see 5.15.3 Print from the
Image View and 6.8 Print a copy of a Spatial View.
5.15.3 Print from the Image View
When viewing an image in Searches you can print all or part of the image you are viewing.
5.15.3.1 Print an image
1.
Display the Image View for the item.
2.
Click
(Function Menu) and select File | Print...
• The Print screen displays with UniPrint as the name of the printer.
3.
Click
to continue to the UniPrint Preview screen (if this option is selected
in your UniPrint settings).
• The UniPrint Preview screen displays with a preview of the image.
4.
5.
to display the Print screen (if this option is selected in your UniPrint
Click
settings).
Select your print options.
6.
Click
5.15.3.2 Print part of an image
1. Display the Image View for the item.
2. Click
(Rectangle Selection) and define the area.
3. Right click in the area of interest and select Print… to continue to the UniPrint Preview
screen (if this option is selected in your UniPrint settings).
• The UniPrint Preview screen displays with a preview of the area you marked.
to display the Print screen (if this option is selected in your UniPrint
4. Click
settings).
5. Select your print options.
6. Click
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5.15.4 Print a search item Toolkit
Table 5-13 lists other tools that assist with printing search items.
Tool
Description
Landonline Help
Quick Reference Cards
Press F1 in a Searches screen to display more information about printing a search item.
Section: e-search.
Topics:
•
Print from Searches.
•
Use the Image View: Saving and printing.
Table 5-13 Print a search item Toolkit
5.16
Save a search item to a file
After you perform a search and add an item to the Searches tree you can save the item’s
details to a file on your computer.
Note: When saving a search item to a file you can set your computer to preview items
using UniPrint or Acrobat Reader. The steps in this guide are for UniPrint. To save from
Acrobat Reader, select File | Save A Copy… For more information, go to the e-search
area of the Landonline website and select Printing, using the spatial window and viewing
images FAQs and tips.
Tasks:
You can:
•
•
Save Structured Text or a Spatial View.
Save an Image.
The following headings correspond with these tasks and describe them in more detail.
5.16.1 Save Structured Text or a Spatial View
You can save the Structured Text View or a Spatial View (ie survey view and parcel view)
of an item selected from the Searches tree.
In Searches:
1.
2.
Display the Structured Text or Spatial View you want to save.
Select File | Save As / Print to File...
• The Print screen displays with UniPrint as the name of the printer.
3.
Click
to continue to the UniPrint Preview screen (if this option is
selected in your UniPrint settings).
• The UniPrint Preview screen displays with a preview of the structured text or
spatial view.
4.
5.
6.
Click
to display the Save As screen.
Select the location for the folder on your computer.
Type the file name.
7.
Click
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5.16.2 Save an image
To save an image search item as a file on your computer, in Searches:
5.17
1.
2.
3.
4.
Display the Image View.
Select File | Save As / Print to File... to display the Save As screen.
Select the location for the file on your computer.
Type a file name.
• If this is a colour image make sure the file name ends in suffix .jpg.
5.
Click
Request a product to be sent by email
The Request Product List screen allows you to request a product package to be sent to you
by email. You must know the title reference or Id number for the title, survey or instrument
you request.
You can:
•
•
•
request multiple products at one time
choose to action the request immediately
save the package and send it at a later time during the same Searches session.
Note: There is a limit to the number of products you can add to a request (eg 15). If you
require more products than the limit allows, create another request.
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Tasks:
You can:
•
•
•
Add records to a package.
View records in a saved package.
Add more records to the package.
The following headings correspond with these tasks and describe them in more detail.
5.17.1 Add records to a package
To request records to be sent to you by email, in Searches:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Select Tools | Request Product List... to display the Request Product List screen.
Enter a topic or name in the Subject Line field.
This will be the email subject when the package is delivered.
Leave the Email 3rd Party field blank unless you want to send the products to another
party (eg a client).
• To send these products directly to another party, enter their email address in the
Email 3rd Party field. The products will only be sent to the third party, they will
not be sent to you (ie the logged on user). You will be charged for any products
sent to a third party, because you are the logged on user.
Select the tab for the type of record you require (ie Title, Survey or Instrument) and
complete the details of your request.
Click
Type the record reference.
• Enter the CT reference in the Title tab.
• Enter the Survey Number in the Survey tab.
If you enter a Survey Number that is recorded more than once in Landonline, the
Select Survey Dataset screen displays. Select the Land District for the survey and
click
• Enter the Instrument Number in the Instrument tab.
If the Instrument Number you enter is recorded more than once, Landonline, the
Select Instrument screen displays. Select the Land District for the instrument and
click
.
If the instrument also has a colour diagram available, a message displays to
to continue.
advise. Click
Select the type of image required:
• Select the type of view for the Title in the View field in the Title tab.
• Select the type of image for the Survey in the Image Type field in the Survey tab.
Landonline displays a tick next to the images available for that survey.
Enter a client reference if required. The first client reference defaults for following
items in the list until you change it.
Review
• Leave it checked if you want to send the product request now.
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•
Uncheck it if you want to add more products to the list and/or send the list at a
later time.
10. Click
to save details and close the screen.
Note:
•
•
If an unsent package exists, Landonline automatically sends the request when you
close Searches.
To view a colour diagram of an instrument you must add it to the Searches tree
and view it from there. (See 5.8.6 Add an instrument image to the Searches
tree.) There is no fee charged for viewing a colour diagram of an instrument from
the tree.
5.17.2 View records in a saved package
You can view records previously added and saved in the Request Product List screen in the
View Image Package screen.
You can delete items from the list if required, or you can add more items using the Request
Product List screen.
To view the contents of a product package you have saved, in the Request Product List
screen:
1.
2.
Click
to display the View Image Package screen.
Review the contents.
•
3.
If you want to delete a record from the list, select it and click
Click
to return to the Request Product List screen.
5.17.3 Add more records to the package
If you add another request during the same session of Searches, Landonline adds the
record(s) to the existing package.
To add more records to the existing package, in the Request Product List screen:
1.
Click
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2.
3.
Add more records if required. See 5.17.1 Add records to a package.
Select
4.
Click
to send the package request.
Note: To create a new package, click
Landonline sends the existing packages to LINZ.
5.18
.
Request a copy of an unconverted record
You can request LINZ to send a copy of an unconverted title or survey record using the
Request Manual Copy screen.
2
3
4
5
6
7
8
9
10
When you open this screen it automatically displays your User Id, the Request Date, Client
Reference and Status.
To request a copy of an unconverted record, in Searches:
1.
2.
Select Tools | Request Manual Copy... to display the Request Manual Copy screen.
Select the type of document in the Document Type field drop down list. If an
appropriate document type is not available, select Other.
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3.
4.
Enter a Reference Number for the record. This is a free text field.
Enter the reference for any record linked to the document required in the Linked
Record (eg. Title ref) field (if appropriate. This is a free text field.
5. Select the appropriate Land District for the record from the drop down list. If
unknown, select None.
6. Check the Certified Copy checkbox if you require a certified copy of the record.
7. Enter the name of the person requesting the record in the Requested By field.
8. Enter any relevant or additional details that will assist in identifying the record in the
Requestor Comments field. To create a new line in this field, press the Enter key.
9. Select the method of delivery for the record in the Delivery Method drop down list.
The method you select displays highlighted in the User Contact Details area.
10. Select the Delivery Details option. This defaults to the Use Landonline Contact Details
option and displays your current contact details in the User Contact Details area.
If the record is to be sent to a different address:
• Select the Enter a different delivery address (unique to this request) option.
• Enter the address details in the Delivery Address field in the User Contact Details
area. (This address does not have to relate to the method selected in the Delivery
Method field.)
11. Click
required).
12. Click
Request Id.
•
Click
process.
to print a copy of this screen for a record of your request (if
to save the request. A message displays to advise the unique
to close the message and screen and send the request to LINZ to
Note:
•
•
LINZ personnel manually process the request and when completed, a copy of the
record will be sent to the delivery address indicated.
The User Contact Details area displays your user contact details as recorded in
Landonline.
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