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PGW Catalog Style Guide
Proofing Checklist
1. Handle, when formatted, is italic, and if a book or magazine title is mentioned in the handle, it is also
italic. For quote attribution: if the quote is partial, put source in parentheses; if the quote stands alone,
include quote’s end punctuation and use em dash for source (no parentheses). For SAA’s, the handle for
both titles is listed on the first page and a marketing bullet appears in the handle section of the second
page.
2. Title should match cover, but we will change grammar and spelling to match our style. Avoid “&” in title
and subtitle even if it is on cover; instead write out “and.” No colon or em dash at end of title line.
Prepositions of five letters or more are capitalized. “Is” is also capitalized in titles.
For English/Spanish and Spanish/English titles, both can appear on the title line, separated by a slash
(i.e. Sky Blue Accident/Accidente celeste). For Spanish only titles, only the Spanish title should be in the
title line. (There is a comment field in the Title Notes screen for “Translated Title” and the English title can
be stored there for Spanish only titles.)
3. Subtitle: same rules as Title, above.
Most Spanish only titles have the English translation in the subtitle field. “Spanish Language Edition”
should not go in the subtitle field.
4. Edition: Tenth Edition (but 11th Edition) or First Trade Paper Edition.
(Never reissue or repackage or reannounce or first edition or first U.S. edition.) If the book is an annual
publication with the year as part of the title (Rick Steves’ London 2004), do not include an edition.
Titles with the year in the title are annuals, they don’t need to put an edition # if they don’t want to,
(and they do not need to use the “2007 Edition” in the edition field either). If a title has a year in the
title and also a specific edition number, we can send that data out – there have been no complaints
from accounts about this. The main thing is they should be consistent with whatever they choose to
do. Like Passporter shouldn’t call one title “second edition” and not call the next title “third edition.”
5. Author examples:
Julie Author, Ph.D., and Harry Winston, M.D.
P. D. James
Don Martin and Betty Martin
Peter A. Levine with Maggie Kline
Editors of Wired Magazine (note no ital here) (Begin bio with “Wired Magazine…”)
Edited by Robert Nilsen
Illustrated by Mercer Mayer
Photographs by Diane Arbus
Foreword by Timothy Leary, Ph.D.
For heavily illustrated book with little text:
Annie Leibovitz
Text by Douglas Peebles
For audio titles:
Hal Riney
Ngaio Marsh
Read by the author Read by James Saxon
Rhoda Lerman
Starring Jean Stapleton
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Dorothy L. Sayers
Read by Ian Carmichael, Timothy West, and others (not “et al.”)
If specific readers not known: Various readers
Adapted by Howard Koch from the novel by H. G. Wells
Starring Gates McFadden, Leonard Nimoy, and Brent Spiner
List contributors in the following order: Author, Illustrated by, Foreword by, Introduction by.
Note space between initials (H. R. Giger not H.R. Giger) but no space in M.D., R.N., M.S.N., M.S.C.W.,
Ph.D. Spelling of authors’ names and order of authors should match cover. Degrees and professional
titles may appear on author line even if they do not appear on book cover. Even when coauthors are
married and have the same last name, each author’s full name is written out. “With” contributors appear
on the same line as the author, and “with” is lowercased.
6. Marketing bullets under author’s name do not end in periods. Exception: if a marketing bullet states a
full quote, include the end punctuation. Note that it is OK to begin a marketing bullet with a numeral even
though we do not begin sentences with numerals. However, spell out numerals one through ten at
beginning of bullet. For SAA’s, a marketing bullet for both titles will appear in the handle section of the
second page.
 “Morante is a storyteller who spellbinds.” — The New York Review of Books
 50,000 copies sold of the previous edition [Notes: never “50,000 copies in print”; “in print” phrasing is
for children’s backlist only. Both of the following phrases are OK: “xx copies sold in hardcover” and “xx
copies sold of the cloth edition.” Round off sales figures: 55,000 copies sold of the previous edition,
not 53,000 copies.]
 By the author of The Joy of Mathematics and More Joy of Mathematics (260,000 copies sold
combined)
 The fourth title in the Immigrant Experience series [note use of italics for a series]
 Originally serialized in Pulp: The Manga Magazine (6.5 million circulation)
 15 million North Americans are affected by attention deficit disorder
 Over 2 million people have heard the author speak
 Two out of three married women will outlive their husbands
7. Quotes: Em dash (with a space on either side) before attribution.
Praise for Chester Himes: “A bold and compelling writer.” — The New York Times
“A brilliant piece of detective work.” — Phyllis Grosskurth, author of Byron: The Flawed Angel
8. Author bio: The spelling of author’s name(s) under title and in bio must match exactly, minus academic
degrees. Replace M.D. (but not Ph.D.) with “Dr.” Any punctuation and possessive that directly follow
author’s name should also be in boldface. Give coauthors and illustrators in same paragraph. Even when
both authors have the same last name, each author’s full name is written out.
Susan Sontag is the author of The Volcano Lover. (not “is author of”)
Henry Jones is a professor of sociology at Harvard University. (not “is professor of”)
Dr. Harry Walton’s practice . . .
The photographs of F. Scott Fitzgerald, which have won . . .
Dennis Jergensen and Denise Jergensen have written . . .
NOTE: Time Out travel titles do not have author bios in the TRAVEL catalog.
Bios should include author’s city and state of residence (usually last). Use the verb “live” (not “reside”). If
the book has two authors who live in the same city, close paragraph with “Both live in….” If all authors live
in the same city, use “All live in….” If the authors are married, use “They live in….” Use the spelling
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provided by the publisher for schools or businesses the author is associated with: John Simon teaches at
the Perth Meditation Centre (not necessary to correct to “Center”).
Use city and two-letter postal code abbreviation for states. (“Washington, D.C.” should always appear with
periods.) It’s OK to leave out residence if the location of the university, organization, or business the
author is affiliated with is included. For Canadian cities other than those listed below, name the city
followed by the province, as in “Calgary, Alberta.” For other international cities, give city followed by
country. Per AP, these cities do not require state abbreviation or country name after them:
U.S.
Houston
Philadelphia
Atlanta
Indianapolis
Phoenix
Baltimore
Las Vegas
Pittsburgh
Boston
Los Angeles
St. Louis
Chicago
Miami
Salt Lake City
Cincinnati
Milwaukee
San Antonio
Cleveland
Minneapolis
San Diego
Dallas
New Orleans
San Francisco
Denver
New York (promo bullet)
Seattle
Detroit
New York City (bio)
Honolulu
Oklahoma City
CANADA
Ottawa
Toronto
Montreal
Quebec
Vancouver (exception to AP)
OTHER INTERNATIONAL (see AP under Datelines for complete list)
Beijing
Havana
Moscow
Berlin
Hong Kong
Paris
Geneva
Jerusalem
Rome
Gibraltar
London
Singapore
Guatemala City
Mexico City
Tokyo
9. Promo bullets: Do not end in periods. Follow the wording and order of the promo bullet checklist.

50,000-copy first printing

$50,000 marketing budget

Six-city author tour: Washington, D.C., New Orleans, Phoenix, San Diego, Los Angeles,
San Francisco (no “and” in a list of cities)
Cities in an author tour are ordered east-to-west. Leave off states except when essential to avoid
confusion (e.g., Portland, ME, vs. Portland, OR) and in the case of Washington, D.C. Write out numbers
one through ten. Seven-city author tour, 12-city author tour, $2 million marketing budget. For five cities or
more: Five-city author tour: Boston, Providence, New York, Chicago, Los Angeles. For four cities or less:
Author tour including Boston, New York, and Washington, D.C.
Use “Promotion on ABC websites” rather than “Online promotion on/through/to ABC websites”
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Avoid wording such as “Los Angeles–area publicity” or “Author signings in the Midwest”; the first example
should be deleted, the second queried for details and reworded (e.g., Author tour including Chicago,
Milwaukee, St. Louis, and Des Moines).
10. Also available: Titles from the same author or in the same series.
Also available: (not Also available by…)
Monkey Girl
$11.95, 0-916397-49-1
When a book is published simultaneously in English and Spanish, list “Also available in English: Title,
Price, ISBN” on the page for the Spanish version, but do not list the Spanish edition on the English page.
Also available in English:
The Power of Now
$29.95, 1-57731-176-0
11. Specs:
Short discount
Short discount is represented with a lowercase x after the price, e.g., $24.95x.
Canadian prices
We do not include Canadian prices in the catalog for titles we distribute in Canada. These prices are set at
Publishers Group Canada, and constantly change with the value of the dollar. We track only if we do
distribute the title in Canada or not, which is indicated in Title Management using the codes $0.00 = No,
$99.00 = Yes, and $0.99 = Maybe/Not Sure.
ISBN
In all catalogs, both the ISBN10 and ISBN13 will be listed, with the identifying label before each. ISBN13
hyphenation will be used instead of the previous EAN hyphenation.
Page count and trim size
Number of pages and pp are closed up.
Space before and after the x in trim size.
96pp, 6 x 9
No space between the whole number and the fraction that follows it: 5½ x 8½
We do not use fractions smaller than 1/8. Round 7/16 up to ½.
For travel titles that have a series intro, put all specs in common on the intro page. Example: Each title:
Trade paper, 6 x 9, B&W photos, Maps (Page counts are stated in the specs of each separate title.)
Art specs
When there are fewer than 15, do not list the number: Maps, not 11 maps
When there are greater than 15, list the number: 29 color photos, 200 B&W illustrations
For both color and B&W photos: Color and B&W photos throughout
Upper/lowercase except when there’s a number in front of art spec, then lowercase. For example:
18 color photos, B&W photos, Illustrations, Maps, 16 charts, Tables, Worksheets, Two-color art
throughout
If publisher specifies “line drawings” or “line art,” translate to “B&W illustrations.” If publisher specifies
“two-color”, “duotones”, or “tritones,” use these exact terms.
Audio
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For cassette or CD length, use minutes if under 60 minutes and hours if over.
For example: 45 minutes but 1 hour, 45 minutes
For audio titles that have a book version, list the book’s ISBN10/ISBN13. Exceptions: if the book is in the
public domain and has many editions, no ISBN is necessary. Audio originals do not have book edition
ISBNs. Be sure to include the word “edition” in the listing.
Trade paper edition ISBN10: 1-234567-89-0, ISBN13: 978-1-234567-89-6
Prepacks:
6-copy prepack, ISBN10: 1-57731-015-2, ISBN13: 978-1-57731-015-4 [Do not include the price.]
A Word on Editions and Old ISBNs
If the book is a Second (or Third, etc.) Edition, be sure to include Second Edition below the subtitle and
Previous edition ISBN10: 1-865458-45-7, ISBN13: 978-1-865458-45-3 [for example] between the
category and the distribution information.
If the book is a First Trade Paper Edition, be sure to include First Trade Paper Edition below the subtitle
and Cloth edition ISBN10: 1-865458-45-7, ISBN13: 978-1-865458-45-3 [for example] between the
category and the distribution information.
If the book is a Reissue, do not call it Second (or Third, etc.) Edition, but be sure to include
Previous edition ISBN10: 0-965154-64-5, ISBN13: 978-0-965154-64-8 [for example] between the
category and the distribution information.
12. Publisher name: Make sure all files end with it. Should match name in Pub List; flag for Catalog
Coordinator if it does not. We do not use Inc. or other legal titles in publisher name, with the exception of
North Atlantic Books, Frog Ltd. Ampersand OK if it matches pub list.
13. Rights: “Intl Dist:” and “Title Rights:” listed at the bottom of the specs immediately above the publisher
name. One of the following codes must be indicated: NA, US, USC, USCO, USLA, USO, W.
Exceptions/inclusions are indicated with an asterisk and are listed in parentheses following the code. If
there is not enough room to list all exceptions/inclusions on the page, leave only the asterisk following the
code.
Style Sheet
1. Use Merriam Webster’s Collegiate Dictionary, 11th Edition, The Chicago Manual of Style, 15th Edition,
and The AP Stylebook. If no rule given under Chicago, use AP.
2. Punctuation: Use serial comma: one, two, and three. No comma before Jr., Sr., and Inc.
Generally, periods and commas inside quotes; colons, semicolons, and other punctuation outside quotes.
No quote marks for interior questions. Example: Before deciding, ask yourself, What if I’ve been
mistaken?
Ellipses in all catalog copy should be created with a space between each period instead of using three
periods in a row or the special character command: . . . not …
Punctuation following ital. text gets ital.; punctuation following bold text gets bold.
Space before and after em dash — like this!
3. Titles: Italicize titles of books, newspapers, periodicals, radio and TV series, names of PGW book
series, and literary websites. For these sites, such as Salon, we do not use “.com”.
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Use quotation marks for titles of essays, short stories, lectures, newspaper columns, sections of
publications, and chapter titles.
4. Numbers: In body copy: one through ten, 11, 100, 1,000, 20,000, 300,000, 2 million, $2 million
Marketing bullets follow the same rule: 16 million Americans have diabetes, 30 insightful tales, 35 weeks
on the New York Times bestseller list, Six tales by the American master of paranoia, 2 million people
experience anxiety attacks daily
Promo bullets (in right-hand column) also follow this rule: Eight-city author tour, 12-city author tour
However, in prepack listings, keep all numerals: 5-copy prepack, 12-copy prepack
It’s OK to mix spelled numbers and numerals in one sentence: There were three donkeys and 12 asses.
1990s (preferred) or ’90s (not nineties) except for age: Women in their nineties.
20th-century women, 92-year-old man
5. Possessive: Robin Williams’ humor
6. Italicize words used as words (The author uses the word sensitivity to connote...) and first use of foreign
words not yet adopted into English (d’accord, nyet, tristesse, wunderbar).
7. Personal names: Particles (de, du, le, van, von, etc.) are generally lowercased in foreign names
(Charles de Gaulle) and capped in names of U.S. citizens (Martin Van Buren). A lowercase particle
remains lowercase when it appears in midsentence (the de Gaulle legend, the don Miguel philosophy, the
bin Laden video) but is sometimes dropped (the Tocqueville perspective). Check Chicago 7.6–7.15.
Capitalize the particle when it stands alone (as in the author line) or when it begins a sentence: Don
Miguel Ruiz was raised in rural Mexico.
8. The The question in names of periodicals: Use initial The (cap T, ital) for all publications that use it,
in all situations (body copy, quotations, promo bullets, etc.).
Exception: The book spent 35 weeks on the New York Times bestseller list (In this case, “the” is acting
grammatically as an article, not as part of the proper name of the paper.)
Words and Phrases to Avoid
“the only book” or “the first book” (can be misleading)
“revised and updated” in a handle or marketing bullet when that info is not the most salient aspect of a
title. If we are dealing with a true new edition and have specific info re the new material, it’s OK to call out;
if no specifics provided, put “revised and updated” into body copy
for all erotica, avoid using “girl” or “boy” or any other words that suggest the characters in the stories are
not adults
avoid “volume” as in “500 poems are collected in this volume” (too academic sounding); “volume” is OK if
part of title or subtitle
avoid the word “kids” and “youngsters” in the Children’s catalog; “children” and “young readers” are
preferred
avoid the term “essays”; “articles” is better
Overused Words to Avoid — Especially in Handles
angst
heartfelt
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millennium
revolutionary
unique
Word List (Follow Webster’s Tenth for words not on this list.)
3-D (except in book title; then, match cover)
3 R’s
12-Step program
Academy Award (Emmy Award, Tony Award), Academy Award–winning composer, Oscar
aficionado
African American, African American author (no hyphens)
aka
all-new calendar
ambience
anti-Semitism
antiterrorist
appendixes
archaeology
archrival, archconservative
artwork
Asian American, Asian American poet (no hyphens and if possible be specific: Chinese American,
Japanese
American, Korean American)
audiobook
“B” movies
B.C.; sixth century B.C.
baby boomers
bachelor’s degree
back country
back door, back-door passes
backroads, back-road towns
backstreets
beat generation
bed-and-breakfast (no &, no “inn” at end) but B&Bs OK
benefiting
best-selling book; a bestseller, bestseller lists
biannual
Billboard Top 30
bimonthly
bird-watching, bird-watcher
bitmaps (one word)
black-and-white photographs (spell out in body copy)
blacks, black people
board certified in... but a board-certified practitioner
boardroom
bodywork, bodyworker
boogie-boarding
Book of the Month Club Selection
book pack (two words)
book signings
Bouchercon Mystery Writers Convention
brainteaser
brand-new product
breastfeeding but breast-fed
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brush strokes
businesspeople, businessperson
café
campground, campsite
caregiver, caregiving
casebound
catalog (n. and v.)
CDROM
century: 19th-century America
cesarean section
childcare
childrearing
chiles (veggie, spice)
chili (soup, dish, recipe)
chock-full (but try to avoid)
civil rights movement
clean-shaven
cleanup (n.)
cliché
coal miner
coauthor, coeditor codependency, cowritten, cofounder, coworker, co-owner, copublisher (check
Webster’s for others)
coffee-table book
collectibles
comic book, comics, comix (for underground genre)
coming-of-age (n., adj.)
common sense, a commonsense approach
compendiums
complement = complete, perfect for
compliment = nice comment
Congress
counseling
counterculture
crème brûlée
crisscross
cross-country skis
cross-cultural
cross-reference
cyberspace, cyberpunk
czarist (not Tzarist)
daycare
day-hike, day-trip
day-to-day living
decor
degrees: M.D., Ph.D., M.P.H., M.F.A. (no periods for computer certifications)
déjà vu
demimonde
desirable (not desireable)
desktop publishing, desktop-publishing program
devotee
die-hard (adj.), diehard (n.)
direct-mail campaign but direct mail to...
disk (computer), CDROM (computer), compact disc (audio), CD (audio)
DJ
docudrama
do’s and don’ts
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dot-com (n., adj.), post-dot-com
drugstore
dust jacket
earth (ground), Earth (the planet)
easygoing
easy-to-use guide
ecofeminism, ecotravel, ecotourism
edition: uc/lc under title (Third Edition) but lc in text
editor in chief
email, ebusiness, ecommerce, ezine
emeritus; a professor emeritus
emigré
Emmy Award–winning actress
entree
equaled
ethnohistory
Euro-Disney
everyday occurrence
exposé
ex-wife
facade
FBI
feng shui
fiancé, fiancée
filmmaker, filmstar, filmmaking
firsthand (adj., adv.)
first-time bungee-cord jumper
flat-top
flowchart
flow sheet
flutist (not flautist)
fly-fishing
fold: four-fold increase, but foldout maps
folklore but folk tales (because of series Folk Tales of...)
folksinger
follow-up (n.), follow up (v.)
foolproof
formulas (not formulae)
Fortune 500 executives (no ital)
FOX (TV network)
freelance
free-range chickens
freshwater lake
full-time basis, I work full-time
fully illustrated directory
gatefold
gift book
gift pack (two words)
giveaways
glamour, glamorous
globe-trotter, globe-trotting
grassroots
gray (but don’t change grey if in title or subtitle)
Greater New York City area
greenhouse effect
grottoes
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groundbreaking
grown-up
guerrilla
guidebook
half: She’s half Italian; a half-mile drive
Hall of Fame (adj.)
hand in hand
handmade
handwritten
hard-core
hardcover
hardworking
healthcare, healthcare professionals
Hemingway Foundation/PEN Award
heroes
high school student
hip-hop
HIV-positive
homemade
home-study
homestyle
hookup (n.), hook up (v.)
horse racing
hot-air balloon rides
house cat
How-To (uc/lc in titles), how-tos
impressionists, impressionism (lowercase)
Inc. not set off in commas (Sony Inc. is headquartered in…)
indexes
ink jet (n); ink-jet printer
insider’s account
Internet
interspecies communication
introduction (not intro)
IQ
IRS
IV drug users
Jazz Age
Jr.: not set off in commas (Louis Gossett Jr. is a…)
kabbalist
King James Version of the Bible
land mine
lawmaking, lawmakers
layperson
leftovers
Levi-Strauss
lifelong, lifestyle
light-headed
lighthearted
like: shell-like but childlike
lit (not lighted)
LEGO® Mindstorms
longhand
longtime but long-term, long-standing
lowdown (n.), low-down (adj.)
low-fat
TM
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Ltd.: drop in text
lunch boxes
the Mafia
mail-order (adj.)
major league baseball
manga (not ital)
man-made
market-tested
master’s degree
mega-resort
microcomputer, microeconomics
mid–19th century (n.), mid-19th-century woman (adj.)
midafternoon, midsize, midwinter (check Webster’s for others)
middle-graders, first-graders, etc.
middle school teacher
midlife
midwestern, the Midwest
mind-set
minispas (usually no hyphen after mini; check Webster’s) but mini workouts
moneymaking
monthlong
Mormon Church; Church of Latter Day Saints
most, second most, etc.
motorhome, motorhome campers
mountain biking
mouthwatering
moviemaking
mudbath
mujahedeen
multicity, multilevel, multimedia, multiregional
mustache
Muzak
naïve, naiveté
National Book Critics Circle Award
Native American
née
the Net
never-ending
New Age
newfound
news-talk stations
New World, Old World
nightlife, nightspot, nightclub, nighttime
19th-century clock, the 19th century
Nobel Prize in literature, Nobel Peace Prize, Nobel Prize–winning statesman
nondocumented, nondogmatic, nonsurgical (close up most non words)
non sequitur
non-Western, non-Buddhist
number one, the number-one choice
ob/gyn
oceanside
offshore
online
outnumber
outré
Palm OS®
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Part One, Two, Three, etc.
part-time work, work part-time
pâté
penciling, penciled
PEN/Faulkner Award
percent (not %)
photosensitive paper
phrasebook
picture book illustrator
podcast
postdoctoral, postmenopausal, postwar but post-traumatic stress disorder
posterboy, postergirl
potatoes
PR (public relations)
pre–Civil War, pre–World War I
preeminent
premiere (n., v.), premier (adj.)
prepress, prebuilt, prefab, prewar
preventive
prime-time television
prizewinning
proactive, prochoice, profeminist
Pulitzer Prize in fiction
quick-fix (adj.)
rain forest
real-life hero
real-time analysis
recap
re-create
recreation
repackaged, reissued, rebirth, rerelease
repellent
résumé
risqué
roadblocks
road map
rock ‘n’ roll
role-playing
rundown (n.), run-down (adj.), run down (v.)
R&B
RV, RVs
S/M
S&L
salesperson, salespeople
saltwater (adj.) but warm-water beaches
San Francisco 49ers
sauté, sautéing
schoolteacher
sci fi (n.), sci-fi (adj.)
screensaver
screenshot
self-defense
self-help (but in category spec it’s Self-Help)
self-hypnosis
sell-out crowds, a sell-out
semiautobiographical
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send-up
to set up, a setup
shelf life, shelf talkers
shôjo (parenthetical “girls’” not necessary)
shortcut
short-listed
short-term
shrink-wrapped
Side One, Side Two
side effects
sidebar
side-trip
sightsee (v.), sightseer (n.), sight-seeing (adj.), sight-seeing (n.)
silk-screened
singalongs
to sit up, do sit-ups
skateboarding
skydiving
slideshow
slipcase
small-business owner
snowboarding
sourcebook
southern, southerner, the South, the south of France
southwestern but Southwest
soybeans, soy nuts, soy milk
spellbinding
spin-off
spiral-bound
spoken-word artist
spokesperson(s)
sport fishing
stand-alone
standoff (n.) standout
staple-bound
start-up
step by step but step-by-step basis
stepmother, stepfamily, etc.
storybook
streamlined
substandard
sugar-free
superstar, supercartoon, superhero
Szechuan
tae kwon do
t’ai chi or t’ai chi ch’uan
take-home pay
talk show, talk-show host
tap into
teddy bear
television or TV
Tex-Mex
theater
thrill-seekers
timeline
timesaving
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toolbox, tool bag, tool kit, tool set
tour de force
trade-off
tragicomic
transbay
traveler, traveling (one l)
troubleshooting
true-life story
tune in to
20th-century book
UFO
U.K.
under way
underwater camera
unrivaled
upcoming event, up-and-coming star
usable (not useable)
used-book dealers
U.S. government
Valentine’s Day
Version 5.1
videocassette; videotape
virtual reality
Volume 1 or Volume One (it may follow cover of book or tape)
wannabe
warm-water (adj.) but freshwater, saltwater (adj.)
the Web
website
weeknight (n., adj.)
well-being
well-known: He is well known but He is a well-known star
Western (movie)
Western civilization
Westerner
whale ship
whale watching
whodunit
white water, white-water rapids, white-water rafting
Wild West
wine tasting
witch-hunt
women’s movement
word-processing program
worksheet, workbook, workday, workweek, workforce
World War I, WW II (not First World War)
World Wide Web, the Web
worshiper, worshiping
wraparound
X ray (n.), X-ray (adj., v.)
year-end
yearlong
year-round skiing, skiing year round
years of experience (preferred over “years’ experience”)
young-adult fiction, young-adult authors
Yu, Yuji (û not nec’y)
zeros (not zeroes)
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zine (online magazine)
Places:
the Alaska Highway
the American West
Bay Area
Beijing
California State University, Chico
Cancún
Caribbean
Central Florida
counties: San Mateo and Santa Cruz Counties
Dallas–Fort Worth
East Bay
the Eastern Seaboard
the Florida Keys
Florida Panhandle
Fort Lauderdale (not Ft.)
gold country
Greater Boston area
the Hague
Hawaiian Islands, the Islands
Mayan civilization
the Midwest
Minneapolis–St. Paul
the Netherlands
Northern California
the Pacific Coast
Pacific Northwest
San Francisco Bay Area, Bay Area, San Francisco Bay, the bay
San José, Costa Rica (but San Jose, California)
Santa Cruz Mountains
Sonoma Valley
the former Soviet Union
southern Africa
Southern California
Southwest
“state”: state of Washington; Washington State. Rule: cap “state” in a formal reference to a state
government; lowercase in general references to a geographic area: “The State of Ohio brought the
suit.” “The author toured the state of Illinois.” For state groupings, use lowercase “state”: New England
states, Middle Atlantic states
U.C. Santa Cruz Natural Preserve
the U.K.
University of California, Riverside
upstate New York
U.S. (adj.), United States (n.)
the West (as opposed to the Orient)
West Coast
wine country
the Yangtze River
Yucatán Peninsula
Newspapers (ital.): Pay attention to “The’s”
The Arizona Republic
The Atlanta Journal-Constitution
The Baltimore Sun
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The Boston Globe
the Chicago Sun-Times
the Chicago Tribune
The Christian Science Monitor
the Daily Telegraph (London)
the Sunday Telegraph (London)
The Dallas Morning News
The Globe and Mail
The Guardian
the Houston Chronicle
The Irish Times
the Los Angeles Times
the Minneapolis Star Tribune
the New York Daily News
the New York Observer
the New York Post
The New York Times, The New York Times Book Review
Newsday
The Observer (London)
The Philadelphia Inquirer
The Sacramento Bee
The San Diego Union-Tribune
the San Francisco Bay Guardian
the San Francisco Chronicle
San Francisco Magazine
SF Weekly
The San Jose Mercury News
the Seattle Post-Intelligencer
The Seattle Times
The Sunday Times (London)
The Times (London)
The Times Literary Supplement
The Toronto Star
USA Today
The Village Voice, The Village Voice Literary Supplement
The Wall Street Journal
The Washington Post
The Washington Post Book World
Magazines (ital.):
AB Bookman’s Weekly
The Advocate
AdWeek
The American Prospect
The American Spectator
Artforum
The Atlantic Monthly
AudioFile
Backpacker
BARk (yes, “BAR” is uppercase; “k” is lowercase)
The Believer
Better Homes and Gardens
BookForum
Book Sense
Body & Soul
Body Mind Spirit
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Bon Appétit
The Children’s Bookwatch
BusinessWeek
Comics Buyer’s Guide
Computer Currents
Condé Nast Traveler
Congressional Quarterly
Disney Adventures
Dr. Dobb’s Journal
Down Beat
Drama-Logue
DV
Earth First!
The Economist
Forbes
Fortune
Food and Wine
GameFan
Game Pro
Golf
Gourmet
Great Expeditions
Guitar Player
Guitar Shop
Harper’s Magazine
The Horn Book Magazine
House and Garden
Hungry Mind Review
InfoWorld
JazzTimes
Keyboard Magazine
Kirkus Reviews
LA Weekly
Ladies’ Home Journal
Library Journal
MacWeek
Macworld
Magical Blend Magazine
McCall’s
Mind Body Spirit
Money
Mothering
Ms
n+1
NAPRA ReView
The Nation
National Geographic
New Age Journal
The New Republic
The New Yorker
New York Magazine
The New York Review of Books
O: The Oprah Magazine
Out
Parenting
Parents
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The Paris Review
PC Magazine
PC World
People
Personal Transformation
Piano and Keyboard
Poets & Writers
The Progressive
Publish (no exclamation)
Publishers Weekly (no apostrophe)
Pulse!
Quill & Quire
Reader’s Digest
Rosie
SageWoman
The Saturday Evening Post
School Library Journal
Shaman’s Drum
Shambhala Sun
Shonen Sunday
Ski
Skiing
Spirituality & Health
The Sporting News
Sunset
Time
Time Magazine for Kids
Time Out
Travel and Leisure
VOYA (stands for Voice of Youth Advocates)
The Washington Monthly
Weekly Shonen Jump
What Is Enlightenment?
Woman’s Day
The Women’s Review of Books
U.S. News and World Report
Utne Magazine
Yoga Journal
Z Magazine
TV and Radio Shows (ital.):
NPR’s All Things Considered
CBS This Morning
Good Morning America
Larry King Live
Live with Regis and Kelly
Oprah
PBS’s Mystery!
Today, or NBC’s Today
The X-Files
Websites:
iVillage.com
Oxygen.com
Beliefnet.com
SpiritualX.com
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Computer Terms: The explanation of an acronym is lowercase unless it’s a proper noun
application service provider (ASP)
applications programming interface (API)
CAD (computer-aided design)
CD-R
CD-RW
CDROM
chat rooms
cybercrime
email, ebusiness, ezine, ecommerce
direct-mail promotion
FAQs
hack-proofing strategies
handheld devices
high-density disk
Internet
intranet, intranetwork
Internet service provider (ISP)
interoperability
LEGO Mindstorms
object-oriented (adj.)
online
on-site, off-site
open-source software
PageMaker
Palm OS®
PC
Plug and Play
point-and-click interface
QuarkXPress
QuickTime
real time (n.) real-time (adj.)
voicemail but voice line, date line
World Wide Web, the Web, Web browser, webmaster, website
zine
Note: For computer certifications, no periods.
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