FORM B – OVERVIEW RISK ASSESSMENT NOTES
HAZARDS
POLICY/PROCEDURAL DEFICIENCIES
GENERIC ASSESSMENT – OFFICES
CURRENT CONTROLS
1 of 4
COMMENTS; ACTION; REMEDIAL
MEASURES
(Where there is an immediate and
obvious solution).
WORKING ENVIRONMENT
Heating, lighting, ventilation, condition of floors,
stairs, windows, doors, building fabric, welfare, toilet
facilities, ease of access/egress.
A safe and healthy working environment is
provided.
Regular inspections of the workplace should be
undertaken by the relevant manager, defects
found or reported should be reported to Estate
Services if urgent on ext. 28664, or via the emailMaintenance Helpdesk
MaintenanceHelpdesk@leedsbeckett.ac.uk
Housekeeping; storage; ease of access/egress
Good housekeeping and tidy and safe storage is
the responsibility of individuals within an area.
Storage is provided in all office areas appropriate
to the location and work activity.
Deficiencies in housekeeping should be identified
through inspections, inadequate storage facilities
should be reported to managers.
Cleanliness
Regular cleaning by CARES/contractors
Deficiencies in cleaning should be reported to
CARES - Cleaning Services on ext 28585 or via
CARES Helpdesk
careshelpdesk@leedsbeckett.ac.uk
Working space, seating, workstation.
Sufficient working space, a suitable workstation
and seating is provided.
Deficiencies should be brought to the attention of
the line manager.
Asbestos
Asbestos management in place by Estates
Services.
All areas surveyed as identified in the
management plan.
Any suspect Asbestos Containing Material (ACM)
will be managed or removed by Estates.
Report suspect material or damage to Estate
Services if urgent on ext 28664, or via the email maintenance help desk.
Known asbestos products to be labelled
accordingly.
MaintenanceHelpdesk@leedsbeckett.ac.uk
Safety Inspections
Ad hoc inspections undertaken.
A system of regular management inspections of
the workplace should be put in place.
FORM B – OVERVIEW RISK ASSESSMENT NOTES
GENERIC ASSESSMENT – OFFICES
2 of 4
HAZARDS
COMMENTS; ACTION; REMEDIAL MEASURES
POLICY/PROCEDURAL
CURRENT CONTROLS
(Where there is an immediate and obvious solution).
DEFICIENCIES
Work with electricity/portable appliances
PAT Code of Practice
Portable appliances tested at
regular intervals by competent
PAT testers.
Fixed electrical installation
Contact Estate Services
Out of hours working – lone working.
For out of hours work there is a
requirement to sign in and out.
Low risk work only, authorised by
manager and at discretion of
Security. Panic alarms provided
in certain locations.
Check compliance during regular inspections.
Fixed electrical testing is undertaken by Estates Services as per legislative
guidance.
Any known faults should be reported to the maintenance helpdesk.
Measures under review, the risks of lone working to be considered.
Inform security as required & sign/out.
Lone working guidance on the University intranet under the SHW A-Z
https://www.leedsbeckett.ac.uk/staff/files/Lone_Working.pdf
Safety training and records
Provided as required.
Safety, Health and Wellbeing
Advisors identify needs centrally.
Managers to assess staff needs and request training as per local training
matrix. Records to be kept on personal files.
Accident reporting/investigation
Accident forms(HS1) kept as
appropriate accident reporting
procedure in place.
Accident investigated as
necessary by managers/ Safety,
Health and Wellbeing Advisors
Staff to be given information on location of the HS1 'Report of an accident,
assault or dangerous occurrence' form.
Accident reporting procedure can be found on the intranet SHW A-Z pages
https://www.leedsbeckett.ac.uk/staff/files/Accident_Reporting_Procedure.pdf
Authorisation of visitors/contractors
Rules for contractors, all contract
work.
Permits to work as applicable.
Induction and sign in at security
Rules for contractors, all contract
work.
Permits to work.
If visitors/contractors to work unsupervised by University staff they must be
briefed in the fire procedures.
Provision of information to visitors
Visitors must be given any necessary safety information.
FORM B – OVERVIEW RISK ASSESSMENT NOTES
HAZARDS
POLICY/PROCEDURAL DEFICIENCIES
GENERIC ASSESSMENT – OFFICES
CURRENT CONTROLS
3 of 4
COMMENTS; ACTION; REMEDIAL
MEASURES
(Where there is an immediate and
obvious solution).
DSE assessments
Assessors appointed by Faculty/Service and
trained by Occupational Health.
Code of Practice on DSE
Online training module available
Complete outstanding assessments.
Review on a regular basis. Access to
Occupational Health is available.
Manual Handling
Manual handling training provided as required.
Manual handling information on the intranet
pages
Manual handling assessments to be completed.
Work Equipment Assessments
PUWER assessment training provided as
required.
Assessments to be completed when required.
Fire
Deficiencies should be identified through
workplace inspections and notified to the
appropriate persons.
-
Training
Provided by SHW Adviser as required.
-
Means of escape
Buildings provided with adequate means of
escape.
-
Drills
Fire risk assessments undertaken by SHW team.
Drills held six monthly.
-
Extinguishers
Building provided with sufficient emergency fire
fighting equipment.
Extinguishers serviced annually
First Aid
Sufficient first aiders are trained, facilities and first
aid boxes provided.
Nominate first aiders for training through Sport
and active Lifestyle/Carnegie Faculty.
Urgent Health and Safety repairs
The nominated Faculty/Service representative is
authorised to contact Estate Services directly for
urgent matters.
Any urgent health and safety requests to be
brought to the attention of :-
FORM B – OVERVIEW RISK ASSESSMENT NOTES
HAZARDS
POLICY/PROCEDURAL DEFICIENCIES
Assessor:
Date:
GENERIC ASSESSMENT – OFFICES
CURRENT CONTROLS
Signature:
4 of 4
COMMENTS; ACTION; REMEDIAL
MEASURES
(Where there is an immediate and
obvious solution).
Reassessment date: