CHAPTER 7
SUPPLY
____________________________________________________________________________
7-1. Purpose.
(5). Ensure that all losses resulting from
thefts or break-ins are promptly reported in
accordance with NGR 190-11.
a. To formulate a command policy that
minimizes the loss, abuse, or misuse of
government property.
(6). Ensure that property responsibility is
transferred by joint inventory upon replacement of
persons responsible for property and that
adjustment documents are initiated for lost,
damaged or destroyed property.
b. To provide guidance to personnel of this
detachment concerning their supply
responsibilities.
c. Establish administrative controls which when
properly applied would significantly reduce
property losses within the detachment.
(7). Require hand receipt holders to remain
under the unit commander's jurisdiction until all
hand receipted property is transferred to the newly
designated hand receipt holder and adjustment
documents, if applicable, are processed.
7-2. General. All Detachment personnel will
adhere to supply discipline. Government
Supplied/Furnished Equipment issued to the
contractor will be maintained and inventoried IAW
the LCCS.
(8). Inform each member of the unit of his or
her responsibility to care for, safeguard, and
protect government property.
7-3. References.
b. Hand Receipt Holder.
a. AR 710-2, Inventory Management.
(1). Inventory all equipment on hand receipt
IAW AR/NGR 710-2.
b. AR/NGR 735-5, Accounting for Lost,
Damaged and Destroyed Property.
(2). Obtain proper documentation for item of
equipment received from or turned-in to the PBO.
c. DA Pam 710-2-1.
(3). Property will not be issued to a hand
receipt holder unless a secure place is made
available for storage.
d. USP&FO SOP.
7-4. Duties and Responsibilities:
(4). Prevent loss, damage, or destruction of
all equipment and supplies under the control of
the hand receipt holder.
a. Commander:
(1). Insure that subordinates properly use,
care for, handle and account for equipment and
supplies.
(5). Transfer property responsibility to a
successor before going to a new duty station or
leaving the unit.
(2). Insure that all property is requested,
received, issued, turned-in, and properly
accounted for as prescribed by current
regulations.
(6). Obtain clearance from all persons or
activities that have issued property to the hand
receipt holder before departure from the unit.
(3). Equipment on hand is properly
maintained, used for it's intended purpose, and
protected from loss, damage or destruction.
(7). Where applicable, take necessary action
to accomplish the requirements of this SOP and
other logistics directives.
(4). All authorized equipment and supplies
are either on hand or on a valid request.
7-1
7-5. Definitions.
7-9. Hand Receipt/Hand Receipt Annexes.
a. Hand Receipt Holder. The individual
accepting responsibility for property issued to an
individual by the Property Book Office.
a. Hand receipt/Hand receipt annexes must be
used when issuing property.
b. Property Accountability. Property
accountability is the obligation of a designated
individual to keep an accurate record of property.
b. DA Form 3161, Request for Issue or Turn-in
will be used for all transactions between the
Detachment Commander and the hand receipt
holder. (Para 5-3 and 5-4, DA Pam 701-2-1.)
c. Property Book Accountability. The
Commander has what is referred to as direct
responsibility. Direct responsibility is his duty to
safeguard assigned property that may be in his
possession, in use, or in storage. Upon
assumption of command, the Commander takes
over direct responsibility for property issued to his
unit. When the Commander is the Property Book
Officer, he has both property book accountability
and direct responsibility for the items stored in the
HQSTARC, NV supply room, but he has only
property book accountability for items issued to
using company elements or to personnel. When
the Commander issues property on a hand
receipt, the Hand Receipt Holder assumes direct
responsibility for the property. As the Property
Book Officer, the Commander relinquishes direct
responsibility to individuals issued the items of
equipment.
c. Hand Receipt, DA Form 2062, will be
prepared as prescribed in paragraph 5-3, DA Pam
710-2-1.
d. Hand Receipt Annex, DA Form 2062, will be
prepared and maintained as directed by para 6-3,
DA Pam 710-2-1.
e. When available, pre-printed component
listings may be used in the preparation of hand
receipt annexes.
7-10. Weapons Control.
a. Detachment 45 is not issued any weapons
from HQSTARC.
b. Upon deployment of the Detachment,
Detachment personnel will follow the procedures
and policies of the host unit for weapons issuance
and control.
d. Personal responsibility. Personal
responsibility is the duty of an individual to care for
and maintain property issued to him or acquired
for his use. Personal responsibility applies
whether the person has signed for the property or
not.
7-11. Issue and Turn-In of Equipment.
a. Request for Issue, TDA units.
7-6. Disposition of Files. The maintenance and
disposition of logistics files will be as prescribed by
DA PAM 25-400-2.
(1). All authorized equipment must be on
hand and/or on a current request for issue.
(2). Requests for issue forwarded to
HQSTARC through Detachment 45 OSA.
7-7. Document Registers. The Detachment will
utilize HQSTARC, NV Supply Section for ordering
supplies.
b. Request for Turn-in, TDA units.
7-8. Inventories.
(1). When items of equipment become
excess to authorized allowances, damaged or
declared unserviceable, immediate action must
be taken to turn these items in.
a. Inventories will be scheduled and conducted
as directed in Chapter 9, DA Pam 710-2-1.
b. Upon completion of inventories, proper
adjustment documents must be submitted for all
excess/shortages when applicable.
(2). Prior to turn-in of equipment to the
USP&FO or transfer to another unit, all
maintenance must be performed and a 100
percent inventory conducted of components
where applicable. Serviceable equipment, to
7-2
include components, must be complete at the
time of turn-in or transfer.
(g). When ARNG members have in their
possession Government property and their
whereabouts are unknown.
(3). DA Form 2765-1, Request for Issue or
Turn-in, must be prepared in accordance with
USP&FO SOP.
(h). Surveys required for vehicle
accidents will be documented with a copy of the
police report. If investigated by police, the
investigating officer's report and exhibits from all
individuals having knowledge of the accident as
well as a copy of the Maintenance Inspection
Report (DA Form 461-5) are to be included.
7-12. Individual/Organizational Clothing and
Equipment.
a. When authorized by higher headquarters,
all individual and organizational clothing and
equipment authorized by CTA 50-900 will be
issued to assigned personnel.
(2). An investigation conducted according
to AR 15-6 may be used instead of a report of
survey when authorized by AR 735-11. The
investigation will be directed by Disposition
Form, DA Form 2496.
b. Detachment 45 will be issued all
equipment from HQSTARC, NV Supply NCO
and will follow the policies and procedures
utilized by Detachment 45 OSA assigned
personnel.
(3). The report of survey is to be prepared
by the originator IAW AR/NGR 735-11.
7-13. Accounting for Lost, Damaged and
Destroyed Property.
(4). In some instances a report of survey
may not be necessary for all damaged property.
The commander must investigate the
circumstances and determine the proper action
IAW AR 735-11.
a. Reports of Survey.
(1). Reports of survey are mandatory for
the following conditions:
b. Cash Collection Voucher, DD Form 1131.
When an individual voluntarily admits liability
and requests to make reimbursement by cash
settlement, the adjustment will be accomplished
by the use of a cash collection voucher.
(a). A sensitive item is lost or destroyed.
Examples of sensitive items are rifles, pistols,
grenades, etc. Sensitive items are further
identified on the AMDF by the Physical Security
and Pilferage SEC) codes, as defined by AR
708-1, (Table 7-18) and AR 710-2.
c. Statement of Charges.
(b). Directed by higher authority or other
DA directives.
(1). When an individual admits liability and
requests the reimbursement to be made by
payroll deduction, the adjustment must be
accomplished by the use of a statement of
charges, DD Form 362.
(c). Property loss is disclosed as a result
of change of accountable officer's inventory.
d. Recovery of Lost Items.
(d). A person admits liability, and the loss,
damage or destruction exceeds the person's
monthly basic pay.
(e). A person refused to admit liability and
will not sign a statement of charges or cash
collection voucher or replace the item in-kind.
(1). Recovery of items that have been
placed on a processed report of survey,
statement of charges or cash collection voucher
will be made on a DA Form 3161, Request for
Issue or Turn-in.
(f). The total handling loss of a specific
bulk petroleum product is above the allowable
loss for that product and the dollar value of the
total loss is greater than $250.00. (See AR 7012, Fuels and Lubricants Standardization Policy
for Equipment)
(2). DA Form 3645 be withdrawn and also
all individual clothing and equipment
(recoverable items only), except one (1) each
trousers and shirt utility, (a coat cold weather if
weather is a factor) charged on the DA Form
3078 be withdrawn and turned-in. During the
7-3
last training period of the individual, the
remaining uniforms will be turned-in. Those
items not available for turn-in will be placed on a
Statement of Charges, Cash Collection Voucher,
or a Report of Survey.
(b). Detachment commander or
representative will make a personal visit to the
individual's last known place of residence.
b. AWOL/Unsatisfactory Participants.
(1). When by reason of prolonged and
unexplained absence it appears that such
member does not intend to participate in training
as an active member of the ARNG or the
individual concerned has absented himself, and
his whereabouts is unknown, prompt action
must be taken in initiating property settlement to
effect collections prior to the members
separation from the ARNG.
(c). Written contact (twice) by certified
mail return receipt requested) to the individual's
last known place of residence.
(3). If the action taken to recover property
results in failure, a Report of Survey (DA Form
4697) will be initiated against the individual.
7-14. Ammunition Accountability.
Detachment 45 does not perform these
functions.
(2). If all property is not recovered, one or
more of the actions described below will be
taken to recover it's dollar value and to relieve
the unit of property accountability.
(a). Telephonic contact at the individual's
last own place of residence and/or work location.
7-4