MINUTES: January 20, 2015
MEETING: NORTH FLORIDA COMMUNITY COLLEGE
MADISON, FLORIDA
TRUSTEES PRESENT: Mr. Mike Williams, Chair
Mr. John Grosskopf, President
Ms. Sharon Benoit
Dr. Bill Brothers
Mr. David Howell
Mr. Ricky Lyons
Mr. Billy Washington
Mr. Gary Wright
ABSENT:
STAFF PRESENT:
Mr. Brantly Helvenston
Ms. Cissy Adleburg
Mr. David Dunkle
Dr. Sharon Erle
Ms. Cindy Gaylard, Recording Secretary
Mr. Nick Skipper, Audio Visual Technician
Mr. Bill Hunter
Dr. Cheryl James
Mr. Skip James
Ms. Amelia Mulkey
Ms. Susan Taylor
Ms. Mary Anne Wheeler
Mr. Bruce Leinback, Board Attorney
The meeting was called to order by Mr. Williams, who led the group in the pledge of allegiance to the flag following the opening prayer by Mr. Lyons.
MOTION: (Mr. Lyons/Ms. Benoit) That the District Board of Trustees approves to adopt the agenda as presented. The motion carried unanimously.
MOTION: (Mr. Washington/Mr. Wright) That the District Board of Trustees approves the minutes of the November 18, 2014 regular Board meeting as presented. The motion carried unanimously.
MOTION: (Dr. Brothers/Mr. Lyons) That the District Board of Trustees approves the agreements between North Florida Community College and the following clinical facilities:

Cheek and Scott Drugs, Inc.

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January 20, 2015
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
Florida Dept. of Health – Taylor

North Florida Pharmacy of Branford

North Florida Pharmacy of Lake City (Main)

North Florida Pharmacy of Lake City (West)

North Florida Pharmacy of Madison

North Florida Pharmacy of Mayo
Dr. Erle advised that this will ensure that the Nursing and Allied Health Department of NFCC will have adequate clinical locations to provide clinical experience for the Pharmacy Tech students. After an overview by Dr. Erle, the motion carried unanimously.
MOTION: (Mr. Howell/Dr. Brothers) That the District Board of Trustees approves the agreements between North Florida Community College and the following facilities:

John D. Archbold Memorial Hospital

Advent Christian Village
Dr. Erle advised that this will provide apprenticeship opportunities for students participating in the Health Information Technology workforce development program. After an overview by
Dr. Erle and Mr. Dunkle, the motion carried unanimously.
MOTION: (Dr. Brothers/Mr. Washington) That the District Board of Trustees approves the following personnel recommendation:

Hiring of Susan Hatcher as EMS (Paramedic) Instructor (Faculty – 11 months).
After an overview by Mr. Hunter, the motion carried unanimously.
MOTION: (Mr. Lyons/Dr. Brothers) That the District Board of Trustees approves to extend the Administrative and Professional contracts through June 30, 2015 for the following:
Name Position
SENIOR MANAGEMENT/ADMINISTRATOR CATEGORY
Dr. Sharon Erle Dean of Academic Affairs/Chief Academic Officer
Bill Hunter
Dr. Cheryl James
Amelia Mulkey
Mary Anne Wheeler
Executive Director of Human Resources
Executive Director of Development and External Affairs/PIO
Dean of Administrative Services/Chief Business Officer
Dean of Enrollment Services
ADMINISTRATOR CATEGORY
Cissy Adleburg
Rick Davis
David Dunkle
Dale Hackle
Director of Curriculum and Instruction
Director of Public Safety Academy
Director of Economic Development and Technical Programs
Director of Physical Plant
Kay Hogan Director of Learning Resources

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January 20, 2015
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Skip James
John Sirmon
Philip Wilkerson
Julie Townsend, RN
Director of Campus Safety and Security
Director of Information Technology/CIO
Director of Recruitment, Advising and Retention
Director of Rural Health Institute (11 Month)
PROFESSIONAL CATEGORY
Clyde Alexander Director of Fitness Center
Heather Barton
Debbie Bass
Denise Bell
Delvin Boatman
Dr. Suzie Cashwell
Tyler Coody
Daisy Garcia
Elizabeth Gonzales
Mike Kirkland
Randy Kosec
Nancy Lillis
Mary Mauldin
Jennifer Page
Margie Phillips
Lori Pleasant
Gina Rutherford
Kim Scarboro
Bobby Scott
Jackie Seabrooks
Cameron Smith
Vanessa Brown-Stevenson
Susan Taylor
Carolyn Thigpen
Lynn Waller
Margaret Wilkerson
Della Webb
Lynn Wyche
Allied Coordinator of Allied Health
Coordinator of Health Recruitment and Advisement
Student Center Manager/Coordinator Student Services
Academic Advisor
Director of Student Support Services/Student Disability (Grant Position)
Coordinator of Fitness and Wellness
Coordinator of XCEL-IT Program (Grant Position)
Learning Lab Manager
Director EMS/Fire Science
Coordinator of Criminal Justice
Grants Coordinator
Recruitment Specialist/Dual Enrollment Coordinator
Coordinator, Academic Success Center
Reports Coordinator
Registrar
Coordinator of External Student Financial Support (P/T)
Director of College Advancement
Academic Advisor
Coordinator of Health Information Technology (Grant Position)
Recruiter
Academic Case Manager (Grant Position)
Coordinator of Institutional Effectiveness and Research
Coordinator of Data and Reports
Academic Case Manager (Grant Position)
Coordinator of Website and Public Relations
Academic Case Manager (Grant Position)
Coordinator of Library Services
After an overview by Mr. Hunter, the motion carried unanimously.
MOTION: (Dr. Brothers/Ms. Benoit) That the District Board of Trustees approves to advertise changes to the Policy Manual for the following policy:

4.16 Criminal Background Checks and Fingerprinting (Changes to Current Policy)
After an overview by Mr. Hunter, the motion carried unanimously.
New Policy 4.54 (Employee/Student Policy on Pandemics) was presented, but after discussion it was decided that it would be tabled until the next meeting for language clarification.
MOTION: (Mr. Washington/Mr. Wright) That the District Board of Trustees approves the warrant lists for November and December 2014. The motion carried unanimously.

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January 20, 2015
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The Revenue and Expenditure Report for December 2014 was presented as an item of information, as were the Statements of Account for November and December 2014, and
Ms. Mulkey gave an overview.
In addition to the NFCC Foundation Quarterly Summary Report (July – September 2014) and information regarding current activities for each of the areas in her department (Development and External Affairs), Dr. Cheryl James mentioned the following:

The NFCC Foundation received a $25,000 donation from Potash to support scholarships in the Automated Production Technology (APT) program and any STEM- related programs.

The NFCC Foundation received a $2,000 donation from Nestle Water to help offset a scholarship for the APT Program.

Out of a total of 119 applications received for scholarships, we were able to award 83.
President Grosskopf reported that last year the Board approved the theory of having a mechanism for the Board members to evaluate themselves and to evaluate the Board as a whole. He advised that Susan Taylor prepared “Draft” evaluation forms in line with SACS
Principles of Accreditation for the Board to review and approve. He advised that these would be new instruments that the Board would complete during the regular annual evaluation cycle in addition to the Evaluations of the President and the Institution. President Grosskopf and
Susan Taylor gave an overview of the forms and the process. Ms. Taylor also mentioned that
Scantron sheets could be made available if the Board so decides on that option for completing the forms. After discussion regarding a couple of minor language revisions, Board members were asked to further review the “Draft” evaluation forms and let Ms. Taylor know of any other changes they believe need to be made.
Chairman Williams reminded the Board that at the November 2014 meeting, the Board heard presentation proposals from two realtors with regards to listing the WSG Mansion, and at that time the Board decided to take some time to review the proposals before making a decision.
He asked if the Board was ready to make a decision, and after discussion, the following motion was made:
MOTION: (Mr. Washington/Mr. Wright) That the District Board of Trustees approves to proceed with a six-month contract with Main Street Realty Co. under the terms presented at the November meeting by Ms. Jessica Webb. After discussion, the motion carried unanimously.
PRESIDENT’S HIGHLIGHTS
11/21 Postsecondary Meeting with North East Florida Education Consortium (NEFEC)
12/4 Council of Presidents (COP)Teleconference
12/9 Madison County Foundation for Excellence in Education (MCFEE) Board Meeting
12/12 Campus Visit and Scholarship Presentation from Mike Williams of Potash Corporation
NFCC Holiday Luncheon

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1/6
1/8
Back-to-School Events
COP President’s Professional Development
COP Steering Committee Meeting
1/9
1/14
1/21
2/2
2/3
COP Policy and Advocacy Meeting
COP Business Meeting
Presentation to Madison Rotary Club
Upcoming:
Meeting with Representative Porter
Trustee Reception at Governor’s Mansion
Association of Florida Colleges (AFC) Trustee Legislative Conference
A copy of the Office of Institutional Effectiveness, Research, & Accreditation (OIERA) newsletter for the month of December 2014 was included as an item of information.
GOOD OF THE ORDER

Mr. Washington expressed concerns regarding Mr. Helvenston’s consistent absence from the Board meetings and asked if there is anything that can be done to reconcile that. President Grosskopf advised that Chairman Williams has fulfilled the requirements of notifying the Governor each time a Board member has three consecutive absences.
Chairman Williams announced that the next regularly scheduled meeting of the District Board of Trustees will be held on February 17, 2015, at 5:30 p.m. in the North Florida Community
College Board Room.
The meeting adjourned at 6:10 p.m.
Respectfully submitted,
John Grosskopf
President
/cmg
Michael R. Williams
Chair