WACUHO
Western Association of College and University Housing Officers
58th ANNUAL CONFERENCE BUSINESS MEETING
Mandalay Beach Resort – Oxnard, CA
CSU Channel Islands, CSU San Bernardino, and CSU Northridge
Tuesday, April 8, 2014
I. Call to Order – Ramona Hernandez, President (3:19pm)
II. Roll Call (Establishment of Quorum) – Jesse Andrews, Secretary
A. Quorum established with 44 member institutions present at the Business Meeting. (48 member
institutions registered for the WACE 2014)
1. Majority set at 23
2. 2/3 vote set at 30
III. Appointment of Parliamentarian – Ramona Hernandez, President
A. Kenrick Ali (CSU East Bay) appointed by Ramona Hernandez
IV. Approval of WACUHO’s 57th Annual Conference Business Meeting Minutes – Jesse Andrews, Secretary
A. Rick Hagan (USD) motions to accept minutes as amended, Willie Brown (UCSB) seconds.
B. Vote: 44-0-0 (Yes, No, Abstain)
V. Additions/Changes to Agenda
A. No additions, changes to agenda
VI. Announcements
A. Lost glasses at lunch (Ramona Hernandez)
B. Retirements
1. Zana Ellis, Associate Director Project Management (UCSB)
2. Chuck Grant (CSU Chico)
3. David Houchin (CSU Chico)
4. Jack Gibbons (UCLA)
VII. Executive
A.
B.
C.
Committee Elections – Dana Pysz, Nominations Chair
Teddy Tsao (CSU Fullerton) motions to close nominations
Jack Gibbons (UCLA) seconds.
Vote: Call for acclimation
VIII. Committee Liaison Reports (Please refer to written reports)
A. Mako Ushihara, Member at Large – North
B. Jen Novotny, Member at Large – Central
C. Jason Lu, Member at Large – South
D. Kyle Pretsch, Technology Coordinator
E. Tom Burns, Newsletter
F. Jesse Andrews, Secretary
G. James Smith, Treasurer
H. Robert Stephens, Vice President
I. Stephen Fleischer, President-Elect
J. Ramona Hernandez, President
IX. Association Business
A. 2014 Annual Conference overview (WACUHO’s 58th) – Liz Miller, Claire Davis, and Christine Bender,
Annual Conference Tri- Chairs
1. 298 total attendees (262 full registrants and 26 day registrants), 44 exhibitors
2. Hotel been great to work with and staff has been exceptional
3. 75 program submissions with a focus on collaboration across units
B. Announce 2015 Annual Conference (WACUHO’s 59th) – Alex Belisario (UCSC) and Dave Keller
(UCSC), Annual Conference Co-Chairs
1. Conference held at Monterey Marriot
C. 2012-13 Financial Audit Report – Ramona Hernandez, President
1. Audit conducted of 2012/13 finances...chaired by Andy Plumley (UC Riverside)
2. Recommendations included:
1. Letters for awards and honorarium recipients
2. Increasing awards to include case study
3. Information to include on check request “in lieu of signature”
4. Programmatic committees need appropriate exec signatures
5. Reviewed why institutions are leaving WACUHO
6. Change financial institutions
a. Purchase of Quickbooks
b. Have not moved forward with that yet but Ramona, as FAC chair for next
year will address it
7. Revised refund policy
8. Audit should be done every 5 years
D. Financial Report and Proposed 2014/2015 Budget – James Smith, Treasurer
1. Please review 2013/2014 Budget Report and 2014/2015 Proposed Budget
1. Budget does not reflect major expenses for WACE 2014 yet (Budget as of 3/31/14)
2. Questions/Comments on 2013/2014 Budget Report
a. No questions/comments
3. Questions Comments on 2014/2015 Proposed Budget
a. Andy Plumley (UC Riverside) motions to approve, Emily Galindo
(UC Davis) seconds
i. Happy Cimenski-Almogela (CSUSB) – medals for case study
amount. Difference of $300...why?
ii. James - We are over budget so this is in anticipation
iii. Rick Hagan (USD) – Institutions that have asterisks and not paid
dues. Knowing how long ago they paid dues would be helpful to
know likelihood of them renewing and being involved
iv. VOTE: 44-0-0 (Yes, No, Abstain)
E. By-Laws Change Proposals – Robert Stephens, Vice President
1. Trying to be earth conscious so everything is available online, on the screen, and have
been emailed out as well. We do have some hard copies available if desired.
2. Robert – A suggestion, as pointed out by our Parliamentarian is to temporarily suspend
Parliamentary Procedure so each proposed change can be done by acclimation. Alternative
is to do full vote on each change and then vote again to accept all changes.
3. Rick Hagan (USD) motions to suspend Parliamentary Procedure so we can
move efficiently, Kyle Pretsch (NDNU) seconds
1. VOTE: Acclimation
2. No dissention
4. Change #1 (Article II: Sections 1, 2, 3, 4 and Article VI: Section 7) – support
5. Change #2 (Article II: Section 4 and many other locations) – support
6. Change #3 (Article IV Title) – No dissent
7. Change #4 (Article IV: Section 1) – No dissent
8. Change #5 (Article IV: Section 2) – No dissent
9. Change #6 (Article V: Section 1 and more) – No dissent
1. Needing a grammatical error (on slide)
2. Robert – Grammatical errors on slides will be fixed in Bylaws.
10. Change #7 (Article V: Section 2 and more) – No dissent
11.
12.
13.
14.
15.
16.
17.
18.
19.
Change #8 (Article VI: Section 2) – No dissent
Change #9 (Article VI: Section 5) – No dissent
Change #10 (Article VI: Section 6) – No dissent
Change #11 (Article VI: Section 7) – No dissent
Change #12 (Article VII: Section 1) – No dissent
Change #13 (Article VII: Section 2) – No dissent
Change #14 (Article VII: Section 3) – No dissent
Change #15 (Article VII: Section 5) – No dissent
Change #16 (Article VII: Section 7)
1. Does word “quality” need to be in there? (Patty)
2. Taking out online since newsletter could still change?
3. Strike out word “quality” and “online”
4. No further dissent
5. Note: Acknowledgement that if we vote the new bylaws into effect, our current
Newsletter Editor and Technology Coordinator would be eliminated but the
Executive Board will stay behind after the Business Meeting and re-appoint those
currently serving in the roles to their new positions
20. Change #17 (Article VII: Section 8) – No dissent
21. Change #18 (Article VII: Section 9)
1. Cindy Derrico (CSUCI) – Reference to Technology Coordinator change not reflected.
2. No further dissent
22. Change #19 (Article VII: Section 10) – No dissent
23. Change #20 (Article VIII: Section 1) – No dissent
24. Change #21 (Article VIII: Section 2) – No dissent
25. Change #22 (Article VIII: Section 3) – No dissent
26. Change #23 (Article VIII: Section 4) – No dissent
1. Cindy Derrico (CSUCI) – Did we change how annual business meeting minutes
would be approved?
2. No, we did not change that process (Robert Stephens)
27. Change #24 (Article VIII: Section 5) – No dissent
1. Is it simple majority of member institutions?
2. Yes, quorum is all member institutions since the issue would be sent to all
institutions.
28. Change #25 (Article IX: Section 1)
1. Rick Hagan (USD) – Why the modifier “obvious”?
2. Stephen Fleischer – Is it better off without it?
a. Yes
3. It either is a grammatical error or not? The modifier “obvious” is not necessary.
4. Kenrick Ali (CSU East Bay/Parliamentarian) Roberts Rules actually allow for this but
this lays out our procedure
5. If there was an objection to an automatic change they could bring to executive
6. “Obvious” will be taken out
7. No further dissent
29. Change #26 (Article IX: Section 2) – No further dissent
a. Does Leadership Manual need to say WACUHO’s Leadership Manual (Article
7, Section 10)?
i. Suggestion to include “the Association’s Leadership Manual”
30. Andy Plumley (UC Riverside) /Teddy Tsao (CSU Fullerton) to reinstate
Parliamentary Procedure
31. Robert Stephens moves to accept changes as discussed today, Justin Vacca
(CSU Fullerton) seconds
1. VOTE: 44-0-0 Motion passes
F. EDA Affirmative Action proposed update – Stephen Fleischer, President-elect
1. Proposed update to our Affirmative Action statement that is reflected with our practice
2. Not a discussion point today but wanted to introduce the proposal today (Tom Burns –
CSUMB)
1. Leslie Kraft (Redlands) – Question about why the last sentence about all members
feeling valued is in there. The phrasing seems odd.
3. Send any thoughts and updates to Stephen Fleischer (CSULA)
G. ACUHO-I Presentation – Deb Schmidt-Rogers, ACUHO-I representative
1. 950 institutional members and 215 corporate members
2. An institutional member means all staff at the institution are members of ACUHO-I
3. Visit ACUHO-I to confirm if your institution is a member
4. Far more than just Annual Conference & Exposition (ACE)
5. Internship program – Lots of host sites
6. The Placement Exchange
1. 12,346 interviews
7. Talking Stick/ ACUHO-I Blog
8. Online certificate programs, funded by Foundation
9. Library (Emily@acuhoi.org)
10. No authors from WACUHO for Housing Resource book set
11. Variety of other conferences for more specific functional areas
H. ACUHO-I Foundation – Dr. David Stephen, Trustee
1. $615 in raffle tickets (2.5x times last year).
2. Two patron pledge commitments (Stephen Fleischer, Suzanne Seplow)
3. WACUHO supporting Foundation $3015
4. Jason Lu and Darian Rice winners of Campus Housing Management books
I. Other Association Business – Ramona Hernandez, President
1. Strategic Taskforce – Jason Lu, Member at Large, South
1. Tyler Miller (Fresno State) is the chair
2. Purpose is trying to figure out future of WACUHO
3. Master plan draft by December and then rolled out at WACE 2015
J. 2014/15 Executive Committee Election Results – Dana Pysz, Nominations Chair
1. Treasurer – Mako Ushihara (Santa Clara)
2. MAL South – Jeff Hill (UCSD)
3. MAL North – Chryste Johnson (Humboldt State)
4. MAL Central– Chad Myers (Occidental)
5. Secretary – Kenrick Ali (CSU East Bay)
6. Vice President – Laura Dorfman (Marymount California University)
7. President Elect – James Smith (UC Riverside)
X. Adjournment
A. Willie Brown (UCSB) motions to adjourn, Emily Sandoval (USC) seconds.
B. VOTE: Acclimation
C. Meeting adjourned (5:16pm)