SPECIAL CONSIDERATION AND DEFERRED EXAM
EFORM
How to guide for students
Table of contents
Overview – Guide on how to submit online Special Consideration and Deferred Exam applications ....................2
About this guide ...................................................................................................................................................2
Helpful tips ...........................................................................................................................................................2
Using Internet Explorer 8 .....................................................................................................................................2
Need more help? .................................................................................................................................................3
Submitting an application ....................................................................................................................................4
Step 1 – log in .................................................................................................................................................4
Step 2 – select the form ..................................................................................................................................4
Step 3 – complete the checklist ......................................................................................................................5
Step 4 – personal details.................................................................................................................................6
Step 5 – unit selection .....................................................................................................................................7
Step 6 – application details .............................................................................................................................8
Step 7 – reason for application .................................................................................................................... 11
Step 8 – medical condition or event ............................................................................................................. 11
Step 9 – supporting documentation ............................................................................................................. 12
Step 10 – submit your application ................................................................................................................ 13
Step 11 – upload supporting documentation ............................................................................................... 14
Step 12 – complete your application ............................................................................................................ 16
Final version
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OVERVIEW – GUIDE ON HOW TO SUBMIT ONLINE
SPECIAL CONSIDERATION AND DEFERRED EXAM
APPLICATIONS
Western Sydney University has developed an online process which allows students to submit Special
Consideration and Deferred Exam applications online.
About this guide
This guide outlines the process for submitting an online Special Consideration or Deferred Exam application
using the eForms system.
Helpful tips
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You can click ‘Save’ (in the bottom left of each screen) at any time. Once your application is saved, you
can logout and come back to it at another time (via the ‘Draft/Saved Forms’ option)
You can select ‘Previous’ (in the bottom left of each screen) at any time to change or view previous
screens of the form
Some fields in the form will be marked with a red asterisk (*), which indicates that the field is mandatory.
That means you must enter information into that field
Using Internet Explorer 8
Note: If you are using Internet Explorer 8 to submit your Special Consideration/Deferred Exam eForm, you will
need to complete the following procedure.
1. Open Internet Explorer and click ‘tools’ in the top right corner
Click here
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2. Select ‘compatibility view settings’ from the list that appears
Click here
3. The following box will appear. Make sure all three boxes at the bottom are unchecked. Then click ‘close’
Uncheck all boxes
Click ‘close’
Need more help?
Information about the Special Consideration and Deferred Exam online form is available at
www.westernsydney.edu.au/forms. If you need help submitting your form, please contact Student Central in one
of the following ways:
Phone: 1300 668 370
Email: studentcentral@westernsydney.edu.au
Drop in: Student Central locations and opening times are available at
www.westernsydney.edu.au/studentcentral
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Submitting an application
Step 1 – log in
Log in to the MyC3 student portal at www.westernsydney.edu.au/myc3 using your student ID number and
password.
Click on ‘eForms’ in the list of links on the left side of the screen. The following screen will appear.
Enter your student ID number and password in the relevant fields. Then click ‘Login’.
Step 2 – select the form
To start a new application, click on the ‘Find Forms’ box
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A list of different eForms will appear. Click the ‘Open Form’ button next to the ‘Special Consideration/Deferred
Exam’ form.
Step 3 – complete the checklist
The following screen will appear. You need to answer each question accurately. More questions may appear,
depending on how you answer the questions. This is an important part of the form – it allows the system to
determine where your application needs to go.
Note: If you click on the ‘?’ button, examples of different teaching sessions will appear, as per the below:
Once you’ve answered all the questions (and no more have appeared), click the ‘Next’ button on the bottom
right side of the screen.
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Step 4 – personal details
The following screen will appear with your personal details already showing. There are only two fields you can
change on this page. Both of them are marked with a red asterix. These fields are also mandatory – you must
complete them in order to move on to the next step of the application.
Please note: If one of the mandatory fields is not completed, an error message will appear. It will tell you what
the error is and indicate where the error is on the page by highlighting it in red as per the example below.
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Step 5 – unit selection
On the following screen, you need to select which unit of study you are submitting the application for.
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If you know the unit code, you can enter it in the ‘Unit code’ field and then click the ‘Search for your
units’ button
If you don’t know the unit code, just click the ‘Search for your units’ button and a list of all the units you
are enrolled in for the current session will appear
Important
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You can only select one unit for this application. If you want to apply for Special Consideration or a
Deferred Exam for more than one unit then you will have to submit multiple applications (one for each
unit of study)
At this step you also need to:
 Indicate if this unit is the final unit you are studying for your course
 Enter the lecturer’s name – if you don’t know it, just write ‘I don’t know’. You must enter something in
this field
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Step 6 – application details
For this step, one of two screens will appear. Which screen you see will depend on the answers you gave
during step three.
Screen option 1
If this screen appears, you only need to fill in the information for either ‘Period of special consideration
requested’ or ‘Assessment details’.
Once you have completed the information, click ‘Next’.
Important:
 You can only fill in one of the options offered in this section
 You must complete all fields marked with a red asterisk
 If you have made a mistake when entering information, click ‘Clear Data’ (on the right middle of the
screen) and it will reset this screen, allowing you to start again
Note: If you select ‘yes’ next to ‘Are you applying for an exam?’, the following information will appear at the
bottom of this screen.
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You need to complete the following:
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Enter the date, time and campus for the exam
Indicate if the application is for the theory or practical exam*
Include any other relevant exam details (this may be whether the exam you’re applying for was Part A
or Part B or if it was a science or mathematics component)
Click ‘Next’
* If your application is for both the theory and practical component of the exam, you will need to submit a
separate application for each component as they are assessed separately.
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Note: If you are unclear on what information to put into the ‘Other Exam Details’ box, click on the ‘?’ button and
the following advice will appear:
Screen option 2
If this screen appears, you need to:
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Enter the date, time and campus for the exam
Indicate if the application is for the theory or practical exam*
Include any other relevant exam details (this may be whether the exam you’re applying for was Part A
or Part B or if it was a science or mathematics component)
Click ‘Next’
* If your application is for both the theory and practical component of the exam, you will need to submit a
separate application for each component as they are assessed separately.
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Step 7 – reason for application
At this step, you will see a list of possible reasons for your application. You need to select at least one reason
from the list. Please note, you can select as many reasons as you need to. Then click ‘Next’.
Step 8 – medical condition or event
If in step 7 you selected ‘Medical condition or event’, the following screen will appear.
Please note: it is your responsibility to check the requirements listed here and to meet them.
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Step 9 – supporting documentation
At this step, you will see a list of suggested supporting documentation. The content of this list is determined by
the reason/s you selected at step 7.
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At the bottom of this page, you need to indicate if you will be submitting supporting documentation
Please note: while you can choose not to submit any supporting documentation, your application may be
declined if you do not.
Step 10 – submit your application
The next screen you see will be the submission screen. If you’ve completed your application, click ‘Submit’.
Please note: if you selected “I will upload my supporting documents with this application” in step 9, you will be
able to upload your documents after clicking submit.
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Step 11 – upload supporting documentation
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If you selected “I will upload my supporting documents with this application” in step 9, the following
screen will appear
If you selected “I will not submit any documentation” in step 9, skip to step 12
You need to attach all supporting documentation at this step. If you have not yet scanned all your supporting
documents do so now then attach them to your application.
To upload a file, click ‘Attach a file’ next to the most relevant document type.
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The following screen will appear. Click ‘Choose file’ and select the file from where it is saved on your computer.
You can enter a description if you want to and then click ‘Attach’.
Repeat this process for each document you are attaching.
Each successfully uploaded document will appear at the bottom of the screen.
Once all your documents have been attached, click ‘Attachments Completed’.
Important: For auditing purposes you must keep either the original or certified copy of all supporting
documentation you attach. The University conducts audits to validate the information students provide in their
applications. You may be contacted anytime within 1 year of submitting your application and required to produce
either the original or a certified copy of all supporting documentation.
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Step 12 – complete your application
The following screen will appear. This means your application is complete and has been submitted. From this
screen you can choose to save a PDF copy of your application.
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