October 2010
Contents
A Note from the Dean
GRS News
Changes to the GRS Structure
Submission of a Thesis Based on Publications
DRC Proformas
Six Monthly Reports
Copyright for Research Students
Scholarship Certificate Presentation and Morning Tea
Award of New Zealand International Doctoral Research Scholarship
Three Minute Thesis (3MT) Competition
Websites of Use
Workshops run by GRS
A Note from the DRC Full-time Student Representative
The Inaugural New Zealand Information Systems Doctoral Conference (NZISDC)
A Note from the Dean:
As November approaches, I’d once again like to congratulate those supervisors who have students crossing the stage
in the November graduation ceremonies (we’re very proud of the students as well of course, but, having completed,
they will probably no longer receive this newsletter). We have 28 doctoral students being capped in November and
the GRS staff and Doctoral Research Committee wish all of them the very best for the future. We are very aware of
the challenges many faced during candidacies that included a wide range of demands, not just academic.
A recent meeting of New Zealand Universities’ Deans and Directors of Graduate Studies highlighted the increasing
importance of research postgraduates to universities, and the widening notion of postgraduate training to include
generic skills, career planning, and other supports. Massey University is one of three in New Zealand to have more
than 1000 doctoral students concurrently enrolled, and we must endeavour to provide the best supports we can for
the students enrolled in our most advanced supervised degrees.
Many thanks to the experience supervisors who shared their expertise at recent workshops for new Massey
supervisors – and just a reminder that these aren’t only for those who have never supervised at doctoral level before.
Processes change and new demands emerge around matters such as copyright and intellectual property which are
highlighted at these gatherings. The mix of experienced supervisors and recent graduates about to supervise can be a
very fruitful one for all participants.
Special congratulations to Professor Ian Evans, winner of the Massey University Supervisor medal for 2010. Ian is
on the DRC panel of doctoral examination convenors and is a willing presenter at workshops, as well as supervising
large numbers of psychology students over time.
Professor Margaret Tennant
Dean, Graduate Research School
GRS News:
CHANGES TO THE GRS STRUCTURE:
As a result of the ‘Shared Services’ review, the GRS have lost one and a half EFTS. Regrettably, Wendy Dixon’s
position, the GRS Administrator and EA to the Dean, has been disestablished, and the Dean’s position has moved
down to a point five within the GRS. Both these changes will impact on the workloads of the existing staff.
Because of this, an assessment of the current tasks within the GRS will be undertaken over the next few months. It
is inevitable that this assessment will result in amendments to the current tasks and possibly a reduction in services
going into 2011. If you experience any delays or problems with regards to turnaround times of applications, and
responses to queries then you are welcome to contact the Manger, Jackie Koenders.
All the staff at the GRS, wish to publicly acknowledge the huge contribution that Wendy Dixon has made to the
unit. She has been a most valued staff member, not only in keeping the office administration on track, but as
permanent assistant to both the Scholarships and Doctoral staff, where she has picked up additional tasks at peak
workflow times, been seconded when staff are on annual leave, and has permanently taken on tasks to relieve the
staff from their already very heavy workloads. She will be enormously missed.
SUBMISSION OF A THESIS BASED ON PUBLICATIONS:
The DRC have recently clarified the policy on published research which is included in the thesis. It is now
becoming more common for students to publish their research during their candidacy and to include that published
work as part of their thesis. To ensure that students are following correct protocol with regards to the thesis
examination, the DRC have made the process more explicit in their revised policy. The new policy, which is
effective immediately, is attached to the bottom of this newsletter.
DRC PROFORMAS:
The DRC are regularly reviewing their proformas. Questions and information requested can change on the forms
from time to time. We have noted that some old versions of the forms are being received by the GRS. Students
and staff may have saved an older version to their hard drive and as a consequence are reusing the form. The most
recent version of the proformas are loaded on the GRS website http://www.massey.ac.nz/massey/research/phdadministration/doctoral-degree-administration/doctoral-degree-administration-forms/
This includes the online
forms. We would be grateful if you could always download the most recent version from our website before
completing any application.
SIX MONTHLY REPORTS:
Six monthly reports were due on the 15th October. We appreciate
timely completion. Any assistance you can give to ensure the reports
are returned would be helpful.
COPYRIGHT FOR RESEARCH STUDENTS:
Not all students and supervisors realize that copyright issues have
become more important now that theses are up on the web and being
accessed globally. Anna Weatherstone from CaDEL has prepared a
summary document which is attached to this newsletter, and you may
contact her for advice.
SCHOLARSHIP CERTIFICATE PRESENTATION & MORNING TEA:
A morning tea was held on the Palmerston North campus recently for
winners of the VC Doctoral, Doctoral, Maori Doctoral and Masters’
Scholarships, as well as a number of other research scholarships.
Another function is being held on the Albany campus, courtesy of the
Campus Registrar. We were pleased that the Vice-Chancellor, Hon
Steve Maharey, was able to present the recipients with their certificates.
Websites of Use
Massey
Doctoral
Community
Stream:
Some new doctoral
candidates may not yet be aware of
the Doctoral Community Stream
environment, if they haven’t
attended a ‘Taking Charge of Your
Doctorate’ workshop. All doctoral
candidates
are
automatically
enrolled on Stream, and there is
advice on the site about how to
unenrol (we hope, of course, that
you won’t, as new and usefully
information appears there).
To access Stream, you need to log
on to ‘MyMassey’ and click on the
Stream link, then onto ‘Doctoral
Community’.
This is an
information-sharing and networking
site, and the degree to which it
works in the latter role, depends on
you as students.
Graduate
Junction
(www.graduatejunction.net): This
is an international site for
postgraduate students, mentioned
in an earlier newsletter.
PhD Comics:
And, for lighthearted diversion, though with a
North American slant, you might
like to access www.phdcomics.com
AWARD OF NEW ZEALAND INTERNATIONAL DOCTORAL RESEARCH
SCHOLARSHIP:
Congratulations to the following students who were awarded this
scholarship.
Kyle Morrison
Juan Carlos Garcia Ramirez
THREE MINUTE THESIS (3MT) COMPETITION:
Recently the University of Queensland hosted the inaugural Australian 3MT competition. 33 universities from
across Australia, New Zealand, and Fiji entered, representing over 50,000 Doctoral students. The 3MT
presentations held during the semi-finals in the morning demonstrated the incredible research currently being
undertaken across Australia and overseas. There were four rounds of semi-finals, with the winner and runner-up
from each round making it through to the grand final in the afternoon. The judges also nominated two wildcard
entries into the grand final as the caliber of presenters was extremely high, resulting in 10 participants in the Grand
Final. Massey’s entrant, Isabelle Miclette, put many hours into her preparation and represented the University with
the same verve and professionalism that she showed in the finals here. Jackie Koenders, who was on holiday in
Queensland, kindly gave up her own time to attend the 3MT and support our representative.
Finalists’ presentations can be viewed on the following link
http://www.youtube.com/user/universityqueensland#p/u/1/hYrnt1ASvBo
Below are the winners of the Grand Final. The prizes for the Australia and New Zealand Grand Final were:
Winner:
$5,000 research travel grant
Runner-up: $2,000 research travel grant
People’s Choice:
$1,000 research travel grant
Winner:
Balarka Banerjee
The University of Wester Australia
“The Role of Epithelial-Mesenchymal Transition (EMT) in the Pathogenesis of Obliterative
Bronchiolitis (OB) in Lung Transplant Recipients”
Runner-Up:
Gabrielle Briggs
The University of Newcastle
“Regulation of Tyrosine Hydroxylase”
People’s Choice:
Alex Jordan
The University of New South Wales
“The lifetime costs of male reproductive effort”
We hope that a large number of our own doctoral students will enter Massey’s 2011 heats, the dates of which are
still being finalized.
Workshops Run By GRS:
“Taking Charge of Your Doctorate” – Late Stages Workshops:
Palmerston North
Friday 19 November
9.00am – 4.00pm
Albany
Saturday 27 November
9.00am – 4.00pm
Rm: BSC1.05
Rm: AT1
For updated information please check out our Training page which can be found under the GRS website
(http://grs.massey.ac.nz). If you wish to register for any of these workshops please email Wendy Dixon
(w.dixon@massey.ac.nz). Note: Workshops may be cancelled if numbers are insufficient.
(Places for the Doctoral Writing Retreat 15-19 November have now been filled, and there is a waiting list.)
A Note from the Full-Time DRC Student Represenative:
Hello All
To start, on behalf of all of the doctoral students at Massey, I would like to thank Jon Hughes for his contributions
as a DRC part-time student representative. He did a fantastic job representing the doctoral student body, and he
will be missed on the DRC. With that said, we are currently searching for a candidate to step forward and fill the
role Jon formerly held.
This part-time DRC student representative position is a two year position open to all part-time doctoral students
that have successfully completed their confirmation and that live relatively close to Palmerston North. This position
requires you to attend a DRC meeting once a month (3rd Friday of the month). The issues discussed include
anything relating to doctoral students and processes. You will receive a small monthly contribution for your work as
a PhD rep (from MUSA), and you will also get to work with the MUSA Postgraduate Officer.
As Jon, or any other former DRC student representative, will tell you this position is very rewarding. If you have
any questions about the position or you would like to express interest please contact either Jon
(j.d.hughes@massey.ac.nz) or me (z.j.schlader@massey.ac.nz).
On a personal note, I have settled nicely into my position as your DRC representative. Overall, things have been
pretty calm, which to me this is probably a good thing – things are going smoothly. However, if you have any
concerns regarding your doctoral study or just need someone to talk to about your work (or otherwise) please do not
hesitate to email (z.j.schlader@massey.ac.nz) or ring (ext 4848) me.
Until next time
Sincerely
Zac Schlader
Full-Time DRC Student Representative
The Inaugural New Zealand Information Systems Doctoral Conference (NZISDC):
The inaugural New Zealand Information Systems Doctoral Conference (NZISDC) was held on the 30th July 2010, at
the Albany Campus. This conference has been developed as a forum for New Zealand Information Systems
doctoral students to present their research-in-progress (current research ideas, approaches, interests, issues and
methodologies) and to receive feedback from fellow students and leading academics in the field. The Conference
offers IS doctoral students the opportunity to learn what their peers are focusing on in their research and meet with
distinguished faculty in Information Systems from New Zealand’s eight universities.
Some 26 PhD students from universities around the country, including 11 from Massey, presented their work. Each
delegate had ten minutes each to present their research and were then able to network with other doctoral students
and get feedback from leading information system academics.
Doctoral students from Massey who presented
where:
Haslinda Hassan
Jules Congalton
Kathryn MacCallum
Lornie Enggong
Nor’ashikin Ali
Norliza Katuk
Raja Haslinda
Samantha Samarasinghe
Sohaib Ahmed
Suhizaz Sudin
Yasir Javed
Group of conference participants
The research including development of earthquake evacuation systems, the ways small businesses use the Internet to
source suppliers and technology that helps diagnose phantom limb pain.
The conference was organised and chaired by Associate Professor Dennis Viehland, who is an Information Systems
specialist in the University’s School of Management.
(DRC 10/07 Revised)
Submission of a Thesis Containing Publications
The publication of papers during candidacy can be highly advantageous. Massey University allows the
submission of theses based upon published research (or research accepted for publication), providing
it conforms to the following:

The research must have been conducted during the period of candidature (this stems from CUAP
requirements, and it has implications for funding).

The candidate should be the sole author of the publication(s), or, where the candidate was a joint
author, the research contributed by the candidate is normally expected to be in the capacity of
primary author. The DRC 16 Statement of Author’s Contribution to Doctoral Thesis Containing
Publications must be signed by all contributing authors and bound into the thesis, preferably as an
appendix. To protect the interest of candidates, it is important that authorship is discussed at an
early stage of candidacy, ideally with the involvement of an independent party.

Published material may be submitted for examination once only and by one doctoral candidate, so
where team research is involved, it is important to clarify roles at an early stage. Where material
submitted for publication or examination by another candidate is critical to understanding the
thesis, it may be included in a non-examinable appendix with an appropriate explanation. In special
circumstances, different parts of the same publication may be submitted for examination by
different candidates (e.g. where experiments and modelling have been done by different people).

Theses based upon publications must have an appropriate introduction, including research
objectives, and a comprehensive conclusion which clearly identifies the original contribution to
knowledge of the subject with which it deals. The thesis must work as an integrated whole, and
linking sections may also be used to this end.

Submitted manuscripts and accepted and published work, in part or in full, may all provide the
basis for chapters in the thesis. Where work has been previously published, a journal may need to
give copyright permission for the material to be included in a thesis which will be placed in the
Library’s electronic repository. Candidates should gain copyright clearance as early as possible.

Candidates are strongly advised to standardise the format and referencing of chapters. Copies of
articles as published may be included in a pocket in the thesis, or in pdf form on the thesis CD.

Candidates are advised to fully reference previous publication of their own sole-authored work,
including graphs, tables and images that they themselves have generated. Any other intellectual
content must be fully and appropriately referenced to the person(s) that supplied them. They are
then able to sign a statement that the thesis is their own work. It is advisable to list in the preface
publications that have arisen out of the work.

The University sets the standard by which theses are examined, and acceptance of any part by a
publisher does not necessarily mean that it meets examination standards. Examiners will be
instructed to examine all parts of the thesis with equal rigour, and may request changes to any part
of the thesis regardless of whether it has been published or not.

The candidate is expected to have a working knowledge of all parts of the thesis, and to be able to
answer questions about the thesis as a whole in the oral examination.
V1 - 170910
STATEMENT OF AUTHORS’ CONTRIBUTION
TO DOCTORAL THESIS CONTAINING PUBLICATIONS
(To appear at the end of each thesis chapter/section submitted as an article/paper or collected as an appendix at
the end of the thesis)
We, the candidate and the candidate’s Principal Supervisor, certify that all co-authors have consented to
their work being included in the thesis and they have accepted the candidate’s contribution as indicated in
the Statement of Originality.
Name of Candidate: ………………………………………………………………………………………………………………………
Name/Title of Principal Supervisor: ……………………………………………………………………………………………….
Name of Published Paper: ……………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………………..
In which Chapter is the Published Work: ……………………………………………………………………………………….
Author’s Name
Designation
% of contribution
___________________________________ ________________
Candidate’s Signature
Date
___________________________________ ________________
Principal Supervisor’s signature
Date
Signature
Copyright Guidelines for Supervisors of Doctoral Students
Students can copy portions of copyright works of a literary nature as quotes, with
acknowledgement, as part of the fair dealing exception for research and private study.
WHEN PERMISSION IS REQUIRED
Whole works:
Students who wish to copy whole works, such as these below, must request permission.
 diagrams
 graphs
 photographs
 artworks
 maps
 tables
 charts
 internet
Excerpts:
Permission is required for excerpts to be used from sound recordings, films, videos, broadcasts –
radio and television, performances – unless these works are being critiqued.
Permission is required for long passages or many shorter quotes from one text to be included in a
thesis.
OBTAINING PERMISSION
Getting permission:
In books and periodicals the copyright is generally held by the publishers. Publisher websites have
contacts or forms to complete for copyright permission. The process is often very slow via this
avenue. Approaching the publishers’ representatives in New Zealand or Australia usually gets a
quicker response. Where the work is owned by the creator publishers can be helpful in facilitating
contact.
For the use of copyright works from in-house or non commercial publications, theses, conference
presentations, and the internet the creator will in most cases retain ownership. An email to the
creator will usually get a quick response.
If no response is received to a request within a reasonable time, resend. If there is still no response
it is advisable for the student to replace the work. [However if it is crucial to the thesis it can be
included. A note must be made with the attribution that very effort was made to locate the creator to
seek permission.
A statement may say, “Attempts made to contact the creator at the last known address were
unsuccessful. If anyone is aware of the creator’s contact details please contact the author.”.
Provide details:
Copyright Guidelines for Supervisors
October 2010
When requesting permission to use copyright works ensure it is clearly outlined what the purpose
is. The more details students give the easier it is for a right’s owner to make a decision. Also
ensure the formats to be used are stated; print and electronic.
Permission is only granted for the purpose that is requested. If permission is granted for use of a
work in a thesis this does not give permission for it to be used in a journal article based on the
thesis. Further permission would be required as the purpose has changed.
Copyright owners may put conditions on usage. For instance they may be happy for a diagram to be
included in a print thesis but not in the electronic version. Where this is the case the work must be
removed before the electronic copy is released. Replace the work in the electronic version with a
statement indicating the reason for removal and provide the reference so readers can access the
work.
Responsibility:
Works that students have permission to include in a thesis should carry the phrase ‘reproduced with
permission’ along with the full reference.
A log of all requests for permission should be kept. This needs to record all actions and results. It
is very important to keep evidence of permissions, as over time it is easy to forget what decisions
have been made, both for the student, the copyright owner and yourself. These should be kept for
at least five to seven years after completion.
RESOURCES
Massey web pages on copyright provide a general overview of copyright issues related to
educational purposes. Students will find these helpful.
http://copyright.massey.ac.nz
Millett, T. (2008). Copyright Guidelines for Research Students. Prepared for LCoNZ: Library
Consortium of New Zealand. This provides a more in depth look at copyright for research students.
The request template and suggested format for a log will be helpful. This short document can be
accessed from
http://www.lconz.ac.nz/documents/Copyright%20Guidelines%20LCoNZ.pdf
Copyright Guidelines for Supervisors
October 2010