GP Systems of Choice
Pairing Integration Qualification
(PIQ) Entry Form
Version 2.1
November 2014
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Copyright © 2014, Health and Social Care Information Centre.
GPSoC Pairing Integration Qualification (PIQ) Entry Form v2.1
Contents
Introduction
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Submission Guidance
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PIQ Entry Form
5
Section 1: Basic Information
Section 2: Service Details
Section 3: Confidential Financial Information
Appendix
9
Appendix A: PIQ Entry Form Review Process
Appendix B: PIQ Entry Form Review Timescales
Appendix C: NDA, PIP and UTE Access Procedure
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Copyright © 2014, Health and Social Care Information Centre.
GPSoC Pairing Integration Qualification (PIQ) Entry Form v2.1
Introduction
This document contains the Pairing Integration Qualification (PIQ) Entry Form for the GPSoC
Pairing Integration Assurance Process. More information about the Assurance Process is
available at http://systems.hscic.gov.uk/gpsoc/framework/interface.
Suppliers must complete and submit this PIQ Entry Form, in line with the submission
guidance provided below, in order to apply for entry to the Assurance Process.
The GPSoC Assurance Steering Group (GASG) performs a governance function within the
Assurance Process. For more information please visit the GPSoC website.
All queries regarding this document and process should be directed to gasg@hscic.gov.uk.
‘The Authority’ is used below as per the GPSoC Framework Agreements with the role of the
Health and Social Care Information Centre (HSCIC) being transacted by the GPSoC
Programme.
‘Service’ is used to refer to the product which is the subject of the PIQ Entry Form.
Submission Guidance
The PIQ Entry Form submission guidelines and review process are detailed below and
presented diagrammatically in Appendix A and Appendix B.
1. Suppliers must complete the PIQ Entry Form below in its entirety, and in line with any
guidance provided in italics below the question text.
2. Suppliers must not embed documents in the form below or exceed the stated
maximum word count for each question.
3. Supplier must not reference other documents in their question responses.
4. Suppliers must save the form as ‘PIQ Entry Form
Supplier_Name_ProductNamedd_mm_yyyy’ and email the form as an attachment
to gasg@hscic.gov.uk. The email subject line must be identical to the document title.
If a Supplier submits more than one PIQ Form on a single day, the naming convention
should be amended to include “_a”, “_b” or “_c” as a suffix to “dd_mm_yyyy”.
5. Each PIQ Entry Form must be submitted in a separate email.
6. The Authority will confirm receipt of PIQ Entry Form within 1 working day of
submission.
7. PIQ Entry Forms are reviewed on a two week rolling basis. The PIQ Entry Period
closes at 17:00 on alternate Fridays. For more information about the forthcoming
deadlines, please see the Interface Mechanism webpage. PIQ Entry forms submitted
within each PIQ Entry Period will be taken forward to the two stage review process.
8. The PIQ Entry Form will first be reviewed by the Authority (PIQ Review 1) in the 3
working days following the closure of the PIQ Entry Period.
9. If the PIQ Entry Form is rejected at PIQ Review 1, Suppliers will be informed of the
specific objections within 3 working days of the closure of the PIQ Entry Period.
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Copyright © 2014, Health and Social Care Information Centre.
GPSoC Pairing Integration Qualification (PIQ) Entry Form v2.1
10. If the PIQ Entry Form is approved at PIQ Review 1, the Entry Form will be circulated
to members of the GPSoC Assurance Steering Group (GASG) for PIQ Review 2 (7
working days). The confidential information in Section 3 will not be circulated to
members of the GASG.
11. The outcome of PIQ Review 2 will be discussed and verified at the fortnightly GASG
meeting and a response will be agreed. The 3 possible outcomes are:
a. Accepted. Approved access to HSCIC’s assurance process and access to all
relevant Principal Supplier’s Unsupported Test Environment (UTE) and Pairing
Integration Pack (PIP) will be granted subject to signature of NDA’s and
completion of a Booking Form.
b. Accepted with Conditions. Approved access to HSCIC’s assurance process
and access to all relevant Principal Supplier PIP(s) and UTE(s) will be granted
subject to specified conditions being met.
c. Objections Raised. Specific objections will be detailed in the response to
allow the Supplier to address the issues and resubmit the Form at a later date.
12. Within 15 working days of the end of the PIQ Entry Period the Supplier will be
informed by email of the outcome of PIQ Review 2. If successful, a PIQ Induction
Teleconference may be arranged, if required, according to the availability detailed in
the Supplier response to Question 1.11.
13. If successful, a Non-Disclosure Agreement (NDA) with each Principal Supplier the
applicant wishes to integrate with will be issued by the GPSoC Team on the same
working day that the PIQ Form is approved. This agreement will secure your access
to the Principal Supplier’s Pairing Integration Packs (PIPs) and Unsupported Test
Environments (UTEs). Approved suppliers will also be provided with a UTE Booking
form for completion and return. Please see Appendix C for further details of this
process.
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Copyright © 2014, Health and Social Care Information Centre.
GPSoC Pairing Integration Qualification (PIQ) Entry Form v2.1
PIQ Entry Form
Section 1: Basic Information
Ref
Information Required
1.1
Full Company Name
Response
Company Registration Number
Registered Company Address
Including postcode and country
1.2
Contact Name
1.3
Telephone Number
1.4
E-mail Address
1.5
Product name and version number
Hereafter referred to as the “Service”
1.6
Does this Service form part of your
intended offering under GPSoC Lot
1, Lot 2 or Lot 3?
Yes - Lot 1
If you are not a GPSoC Supplier or Bidder,
please select “No”
Yes - Lot 3
Yes - Lot 2
No
If Lot 1, please state which
Subsidiary Module this Service
relates to
1.7
Do you wish the Authority to
consider this PIQ Form submission
in conjunction with another?
No
Yes
If Yes, please provide document
title(s) of the PIQ Entry Form(s).
1.8
What do you require from the
Authority to progress with the
GPSoC Assurance process?
For more information on the phases of the
GPSoC Assurance process, please see the
Interface Mechanism webpage
Access to Unsupported Test
Environment(s) (UTE) and Pairing Integration
Pack (PIP) for use during development and
testing
Commencement of Pairing Integration
Qualification activities (PIQ)
Commencement of Pairing Integration
Assurance activities (PIA)
1.9
5
Does the Service require integration
with a Principal Clinical System via
an Interface Mechanism?
Yes
No
Copyright © 2014, Health and Social Care Information Centre.
GPSoC Pairing Integration Qualification (PIQ) Entry Form v2.1
If Yes, please list the Principal
1.
Clinical System pairing integrations 2.
3.
required, in order of preference.
4.
1.10 Please give approximate dates for 5.
intended completion of the Pairing 6.
Integration development and test 7.
phases (PIQ), and the completion of8.
Pairing Integration Assurance (PIA) 9.
1. Double-click to select from list
2. Double-click to select from list
3. Double-click to select from list
4. Double-click to select from list
Completion of PIQ phase (Month/Year)
Completion of PIA phase (Month/Year)
For more information on the phases of the
GPSoC Assurance process, please see the
Interface Mechanism webpage
1.11 State your availability for a
teleconference with the Authority at
least 15 working days after the
closure of the current PIQ Entry
Period
A PIQ Induction Meeting will only be
arranged if required and only if this Entry
Form is approved
Section 2: Service Details
Ref
Information Required
2.1
Provide a Service Overview
Response
(Max 300 words)
2.2
Describe the functional capabilities
of the Service
(Max 300 words)
2.2
Provide evidence of how the
Service is aligned to the NHS
Information Strategy
(Max 500 words)
2.3
Provide information and evidence
relating to the viability of the
provision of the Service.
Include details of the level of business
change required, staff training,
transformation, governance, management,
supporting services, infrastructure etc.
(Max 300 words)
2.4
Provide information and evidence
relating to the ease of achieving a
Pairing Integration
Describe the complexity of Service and
Integration required including timescales
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GPSoC Pairing Integration Qualification (PIQ) Entry Form v2.1
(Max 300 words)
2.5
Describe the technical architecture
of the Service
(Max 300 words)
2.6
Describe the type of data used by
the Service
(Max 100 words)
2.7.0 Describe how data is:
1. Stored (if applicable)
2. Transferred (if applicable)
(Max 300 words)
2.7.1 Describe the technical data flows
related to the Interface Mechanism
used by the service
(Max 300 words)
2.7.2 List the data elements required via
the Interface Mechanism used by
the service
(Max 300 words)
2.8
Detail the anticipated/estimated:
1. Load, frequency and
suggested scheduling of the
Service calling on an
Interface Mechanism
2. Average and Peak Memory
Utilisation
3. Average and Peak CPU
Utilisation
4. Storage space required
(Max 300 words)
2.9
Describe the method of delivery of
any associated training. If not
required, give reasons.
(Max 100 words)
2.10
Describe the expected deployment
method (e.g. client, hosted etc.)
(Max 100 words)
2.11
7
Describe the proposed service
management and support
arrangements
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GPSoC Pairing Integration Qualification (PIQ) Entry Form v2.1
(Max 300 words)
2.12
Describe any identified risks and
issues and the proposed mitigation
actions
(Max 500 words)
Section 3: Confidential Financial Information
This information will not be shared with members of the GASG as part of PIQ Review 2.
Ref
Information Required
3.1
Provide a description and evidence
of all:
Response
1. Cash-releasing benefits
2. Direct benefits to Patient
Health Outcomes
3. Research or Planning benefits
4. Administrative benefits
that will be realised or delivered
directly through the provision of this
Service.
(Max 500 words)
3.2
Please provide details of the
anticipated charges for this Service
Reference to GPSoC framework charges is
sufficient where these are already available
to the Authority
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Copyright © 2014, Health and Social Care Information Centre.
GPSoC Pairing Integration Qualification (PIQ) Entry Form v2.1
Appendix A
Pairing Integration Qualification (PIQ) Entry Form Review Process v1.0
Supplier
Revision and
Resubmission
PIQ Entry Form
submitted
Email
Notification
containing
objections
Submissions
grouped every
2 weeks
HSCIC
Object
Approved
with
conditions
Object
Approved
Approve
GASG
PIQ Review 2
(Formal review
by GASG)
7 working days
Conditions or
objections
received
Discussion at
GASG
(Fortnightly)
No comments received
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Develop and
Test using
PIP and UTE
PIQ Induction
Meeting
(Teleconference)
PIQ Review 1
(Sense-check
by HSCIC)
3 working days
NDA signed and
Booking Form
submitted
Email
Notification
Copyright © 2014, Health and Social Care Information Centre.
PIP and UTE
Access
Initiated
Assurance
Process
Continues
GPSoC Pairing Integration Qualification (PIQ) Entry Form v2.1
Appendix B
Pairing Integration Qualification (PIQ) Entry Form Review Timescales v1.0
M
17:00
Friday
T
W
T
F
M
T
W
T
PIQ Entry Period
PIQ Entry Form(s)
submitted by
Suppliers
PIQ Entry
Submissions
Grouped
F
M
17:00
Friday
T
W
T
F
M
T
W
T
M
T
W
PIQ 1 Review
(HSCIC)
Approve
PIQ 2 Review
(GASG Members)
F
M
T
W
T
F
M
T
W
Approve
PIQ 2 Review
(GASG Members)
Object
Object
Object
Approve
(with/without
conditions)
Object
GASG
Supplier notified of outcome
within 15 working days of
PIQ Entry Period closure
10
T
17:00
Friday
Next PIQ Entry Period
PIQ 1 Review
(HSCIC)
F
Copyright © 2014, Health and Social Care Information Centre.
Approve
(with/without
conditions)
Supplier Notified of outcome
within 15 working days of
PIQ Entry Period closure
GASG
T
F
GPSoC Pairing Integration Qualification (PIQ) Entry Form v2.1
Appendix C
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Copyright © 2014, Health and Social Care Information Centre.