North Bend School District
Technology Plan 2006-2009
APPENDIX E
North Bend School District
2006 Electronic Communications Policy
Information Network System
Access, Safety, and Use Policy
1
North Bend School District
Technology Plan 2006-2009
NORTH BEND SCHOOL DISTRICT
Electronic Communications System
INFORMATION NETWORK SYSTEM
ACCESS, SAFETY, AND USE POLICY
(The North Bend School District wishes to acknowledge the
Oregon School Boards Association, for providing a model for our
Electronic Communications, Internet Access, Safety and Use Policies.)
Electronic Communications System
The Board is committed to the development and establishment of a quality, equitable and cost-effective
electronic communications system. The system’s sole purpose shall be for the advancement and
promotion of learning and teaching.
The district’s system will be used to provide statewide, national and global communications opportunities
for staff and students.
The superintendent will establish administrative regulations for the use of the district’s system including
compliance with the following provisions of the Children’s Internet Protection Act:
1.
Technology protection measures, installed and in continuous operation, that protect against Internet
access by both adults and minors to visual depictions that are obscene, child pornography or, with
respect to the use of the computers by minors, harmful to minors;
2.
Monitoring the online activities of minors;
3.
Denying access by minors to inappropriate matter on the Internet and World Wide Web;
4.
Ensuring the safety and security of minors when using electronic mail, chat rooms and other forms
of direct electronic communications;
5.
Prohibiting unauthorized access, including so-called “hacking” and other unlawful activities by
minors on-line;
6.
Prohibiting unauthorized disclosure, use and dissemination of personal information regarding
minors;
7.
Installing measures designed to restrict minors’ access to materials harmful to minors.
The administrative regulations will be consistent with sound guidelines as may be provided by the
education service district, the Oregon Department of Education and/or the Government Standards and
Practices Commission and will include a complaint procedure for reporting violations.
Failure to abide by district policy and administrative regulations governing use of the district’s system may
result in the suspension and/or revocation of system access. Additionally, student violations will result in
discipline up to and including expulsion. Staff violations will also result in discipline up to and including
dismissal. Violations of law will be reported to law enforcement officials. Fees, fines or other charges
may also be imposed.
2
North Bend School District
Technology Plan 2006-2009
Legal Reference(s):
3
ORS 30.765
ORS 133.739
ORS 163.435
ORS 164.345
ORS 164.365
ORS 167.060
ORS 167.065
ORS 167.070
ORS 167.080
ORS 167.087
ORS 167.090
ORS 167.095
ORS Chapter 192
ORS 332.107
ORS 336.222
ORS 339.250
ORS 339.260
ORS 339.270
OAR 581-021-0050
OAR 581-021-0055
OAR 584-020-0040
OAR 584-020-0041
Children’s Internet Protection Act, 47 U.S.C. Sections 254 (h) and (l); 47 CFR Section 54.520 (2001).
Copyrights, Title 17, as amended, United States Code; 19 CFR Part 133 (2000).
Oregon Attorney General’s Public Records and Meetings Manual, pp. 24-26, Appendix H, Department of Justice
(2001).
Safe and Drug-Free Schools and Communities Act, 20 U.S.C. Sections 7101-7117.
Drug-Free Workplace Act of 1988, 41 U.S.C. Sections 701-707; 34 CFR Part 85, Subpart F.
Controlled Substances Act, 21 U.S.C. Section 812, schedules I through V, 21 CFR 1308.11-1308.15 (2000).
Drug-Free Schools and Communities Act Amendments of 1989, P.L. 101-226, 103 Stat. 1928.
Americans with Disabilities Act of 1990, 42 U.S.C. Sections 12101-12213; 29 CFR Part 1630 (2000); 28 CFR Part 35
(2000).
Family Educational Rights and Privacy Act, 20 U.S.C. Section 1232g; 34 CFR Part 99 (2000).
Oregon Government Standards and Practices Commission, Advisory Opinion No. 98A-1003 (July 9, 1998).
No Child Left Behind Act of 2001, P.L. 107-110, Title II, Section 2441.
Definitions
8.
“Technology protection measure,” as defined by the Children’s Internet Protection Act
(CIPA) means a specific technology that blocks or filters Internet access to visual
depictions that are:
a.
b.
c.
9.
Obscene, as that term is defined in Section 1460 of Title 18, United States Code;
Child pornography, as that term is defined in Section 2256 of Title 18, United States
Code; or
Harmful to minors.
“Harmful to minors” as defined by CIPA means any picture, image, graphic image file or
other visual depiction that:
a.
b.
c.
Taken as a whole and with respect to minors, appeals to a prurient interest in nudity,
sex or excretion;
Depicts, describes or represents, in a patently offensive way with respect to what is
suitable for minors, an actual or simulated sexual act or sexual contact, actual or
simulated normal or perverted sexual acts, or a lewd exhibition of the genitals; and
Taken as a whole, lacks serious literary, artistic, political or scientific value to
minors.
10.
“Sexual act; sexual contact” as defined by CIPA have the meanings given such terms in
Section 2246 of Title 18, United States Code.
11.
“Minor” as defined by CIPA means an individual who has not attained the age of 17. For
the purposes of Board policy and this administrative regulation, minor will include all
students enrolled in district schools.
12.
“Inappropriate matter” as defined by the district means material that is inconsistent with
general public education purposes, the district’s mission and goals.1
General District Responsibilities
The district will:
1.
2.
1As
Designate staff as necessary to ensure coordination and maintenance of the district’s
electronic communications system which includes all district computers, e-mail and
Internet access;
Provide staff training in the appropriate use of the district’s system including copies of
district policy and administrative regulations. Staff will provide similar training to
authorized system users;
inappropriate matter is not defined in the CIPA or regulations, districts should define the scope of
what it will regard as inappropriate matter. The language provided in #5. is intended as a guide only.
3.
Cooperate fully with local, state or federal officials in any investigation relating to misuse
of the district’s system;
4.
Use only properly licensed software, audio or video media purchased by the district or
approved for use by the district. The district will comply with the requirements of law
regarding the use, reproduction and distribution of copyrighted works and with applicable
provisions of use or license agreements;
[5.
Install and use desktop and/or server virus detection and removal software;]
6.
Provide technology protection measures that protect against Internet access by both
adults and minors to visual depictions that are obscene, child pornography, or with respect
to the use of computers by minors, harmful to minors. A supervisor or other individual
authorized by the building principal may disable the technology protection measures to
enable access for bona fide research or other lawful purposes, as deemed appropriate;
7.
Prohibit access by minors, as defined by CIPA and this regulation, to inappropriate matter
on the Internet and World Wide Web;
8.
Provide staff supervision to monitor the online activities of students to prevent
unauthorized access, including “hacking” and other unlawful activities online, and ensure
the safety and security of minors when authorized to use e-mail, chat rooms and other
forms of direct electronic communication;
9.
Determine which users and sites accessible as part of the district’s system are most
applicable to the curricular needs of the district and may restrict user access, accordingly;
[10. Determine which users will be provided access to the district’s e-mail system;]
[11. Program its computers to display a message reinforcing key elements of the district’s
Electronic Communications System policy and regulation when accessed for use;]
12.
Notify appropriate system users that:
a.
The district retains ownership and control of its computers, hardware, software and
data at all times. All communications and stored information transmitted, received
or contained in the district’s information system are the district’s property and are to
be used for authorized purposes only. Use of district equipment or software for
unauthorized purposes is strictly prohibited. To maintain system integrity, monitor
network etiquette and ensure that those authorized to use the district’s system are in
compliance with Board policy, administrative regulations and law, the school
administrators may routinely review user files and communications;
b.
[c.
[d.
e.
[f.
g.
h.
13.
Files and other information, including e-mail, sent or received, generated or stored
on district servers are not private and may be subject to monitoring. By using the
district’s system, individuals consent to have that use monitored by authorized
district personnel. The district reserves the right to access and disclose, as
appropriate, all information and data contained on district computers and districtowned e-mail system;
The district may establish a retention schedule for the removal of e-mail;]
E-mail sent or received by a Board member or employee in connection with the
transaction of public business may be a public record and subject to state archivist
rules for retention and destruction;]
Information and data entered or stored on the district’s computers and e-mail
system may become discoverable evidence if a public records request is made or a
lawsuit is filed against the district. “Deleted” or “purged” data from district computers
or e-mail system may be retrieved for later public records disclosure or disciplinary
purposes, as deemed necessary by the district;
The district may set quotas for system disk usage. The district may allow system
users to increase their quota by submitting a written request to the supervising
teacher or system coordinator stating the need for the increase;]
Passwords used on the district’s system are the property of the district and must be
provided to their supervisor or designated district personnel, as appropriate.
Passwords that have not been provided to the district are prohibited;
Transmission of any materials regarding political campaigns is prohibited.
Ensure all student[, staff] and nonschool system users complete and sign an agreement to
abide by the district’s electronic communications policy and administrative regulations. All
such agreements will be maintained on file in the [school office].
System Access
1.
Access to the district’s system is authorized to:
Board members, district employees, students in grades [K-12], with parent approval and
when under the direct supervision of staff, [and district volunteers, district contractors or
other members of the public as authorized by the system coordinator or district
administrators consistent with the district’s policy governing use of district equipment and
materials].
2.
[Students, staff and Board members may be permitted to use the district’s system to
conduct business related to the management or instructional needs of the district or to
conduct research related to education. Personal use of district computers including
Internet and e-mail access by students and Board members is strictly prohibited.
Personal use of district computers including Internet access and e-mail by staff is
restricted. Any personal use by staff is limited to such uses as deemed permissible under
the Oregon Government Standards and Practices Commission (GSPC) guidance (e.g.,
occasional use to type a social letter to a friend or family member, preparation of
application materials for another position in the district, or computer games which may
serve to improve the individual’s keyboard proficiency and software component
familiarity). Such use is restricted to the employee’s own time.]
OR
2.
[Students, staff, Board members, volunteers, district contractors and other members of the
public may be permitted to use the district’s system for personal use, in addition to official
district business, consistent with Board policy, general use
prohibitions/guidelines/etiquette and other applicable provisions of this administrative
regulation. Personal use of district-owned computers including Internet and e-mail access
by employees is prohibited during the employee’s work hours. Additionally, Board
member and employee use of district-owned computers may be permitted only when such
use does not violate the provisions of ORS 244.040 and use is under the same terms and
conditions that access is provided to the general public under the district’s policy
governing use of district equipment and materials].
General Use Prohibitions/Guidelines/Etiquette
Operation of the district’s system relies upon the proper conduct and appropriate use of system
users. Students, staff and others granted system access are responsible for adhering to the
following prohibitions and guidelines which require legal, ethical and efficient utilization of the
district’s system.
1.
Prohibitions
The following conduct is strictly prohibited:
a.
Attempts to use the district’s system for:
(1)
(2)
(3)
(4)
(5)
(6)
b.
c.
d.
e.
Unauthorized solicitation of funds;
Distribution of chain letters;
Unauthorized sale or purchase of merchandise and services;
Collection of signatures;
Membership drives;
Transmission of any materials regarding political campaigns.
Attempts to upload, download, use, reproduce or distribute information, data or
software on the district’s system in violation of copyright law or applicable provisions
of use or license agreements;
Attempts to degrade, disrupt or vandalize the district’s equipment, software,
materials or data or those of any other user of the district’s system or any of the
agencies or other networks connected to the district’s system;
Attempts to evade, change or exceed resource quotas or disk usage quotas;
Attempts to send, intentionally access or download any text file or picture or engage
in any communication that includes material which may be interpreted as:
(1)
(2)
(3)
(4)
(5)
Harmful to minors;
Obscene or child pornography as defined by law or indecent, vulgar, profane
or lewd as determined by the district;
A product or service not permitted to minors by law;
Harassment, intimidation, menacing, threatening or constitutes insulting or
fighting words, the very expression of which injures or harasses others;
A likelihood that, either because of its content or the manner of distribution, it
will cause a material or substantial disruption of the proper and orderly
operation of the school or school activity;
(6)
f.
g.
h.
i.
j.
2.
Defamatory, libelous, reckless or maliciously false, potentially giving rise to
civil liability, constituting or promoting discrimination, a criminal offense or
otherwise violates any law, rule, regulation, Board policy and/or administrative
regulation.
Attempts to gain unauthorized access to any service via the district’s system, which
has a cost involved or attempts to incur other types of costs without specific
approval. The user accessing such services will be responsible for these costs;
Attempts to post or publish personal student contact information unless authorized
by the system coordinator or teacher and consistent with applicable Board policy
pertaining to student directory information and personally identifiable information.
Personal contact information includes photograph, age, home, school, work or email addresses or phone numbers or other unauthorized disclosure, use and
dissemination of personal information regarding students;
Attempts to arrange student meetings with anyone on the district’s system, unless
authorized by the system coordinator or teacher and with prior parent approval;
Attempts to use the district’s name in external communication forums such as chat
rooms without prior district authorization;
Attempts to use another individual’s account name or password, failure to provide
the district with individual passwords or to access restricted information, resources
or networks to which the user has not been given access.
Guidelines/Etiquette
System users will:
a.
b.
c.
d.
e.
f.
Adhere to the same standards for communicating online that are expected in the
classroom and consistent with Board policy and administrative regulations;
Respect other people’s time and cyberspace. Use real-time conference features
such as talk/chat/Internet relay chat only as approved by the supervising teacher or
system coordinator. Avoid downloading excessively large files. Remain on the
system long enough to get needed information then exit the system. Act as though
every byte sent costs somebody time and money, because it does;
Take pride in communications. Check spelling and grammar;
Respect the privacy of others. Do not read the mail or files of others without their
permission;
Cite all quotes, references and sources;
Adhere to guidelines for managing and composing effective e-mail messages:
(1)
One subject per message - avoid covering various issues in a single e-mail
message;
(2) Use a descriptive heading;
(3) Be concise - keep message short and to the point;
(4) Write short sentences;
(5) Use bulleted lists to break up complicated text;
(6) Conclude message with actions required and target dates;
(7) Remove e-mail in accordance with established guidelines;
(8) Remember, there is no expected right to privacy when using e-mail. Others
may read or access mail;
(9) Always sign messages;
(10) Always acknowledge receipt of a document or file.
g.
h.
i.
j.
Protect password confidentiality. Passwords are the property of the district and are
not to be shared with others. Using another user’s account or password or allowing
such access by another may be permitted with supervising teacher or system
coordinator approval only. No system user may use a password on the district’s
computers, e-mail system or Internet access which is unknown to the district;
Communicate only with such users and/or sites as may be authorized by the district;
Be forgiving of the mistakes of others and share your knowledge. Practice good
mentoring techniques;
Report violations of the district’s policy and administrative regulation or security
problems to the supervising teacher, system coordinator or administrator, as
appropriate.]
OR
[Appropriate system use etiquette is expected of all users and is explained in district
training sessions.]
Complaints
Complaints regarding use of the district’s Electronic Communications System may be made to
the teacher, principal, employee’s supervisor or system coordinator. The district’s established
complaint procedure will be used for complaints concerning violations of the district’s Electronic
Communications System policy and/or administrative regulation. See Board policy [KL and
accompanying administrative regulation].
Violations/Consequences
1.
Students
a.
b.
c.
2.
Staff
a.
b.
c.
d.
3.
Students who violate general system user prohibitions shall be subject to discipline
up to and including expulsion and/or revocation of district system access up to and
including permanent loss of privileges.
Violations of law will be reported to law enforcement officials.
Disciplinary action may be appealed by parents, students and/or a representative in
accordance with established district procedures.
Staff who violate general system user prohibitions shall be subject to discipline up to
and including dismissal in accordance with Board policy, collective bargaining
agreements and applicable provisions of law.
Violations of law will be reported to law enforcement officials.
Violations of applicable Teacher Standards and Practices Commission (TSPC),
Standards for Competent and Ethical Performance of Oregon Educators will be
reported to TSPC as provided by OAR 584-020-0041.
Violations of ORS 244.040 will be reported to GSPC.
Others
a.
b.
Other guest users who violate general system user prohibitions shall be subject to
suspension of system access up to and including permanent revocation of
privileges.
Violations of law will be reported to law enforcement officials or other agencies, as
appropriate.
Telephone/Membership/Other Charges
1.
The district assumes no responsibility or liability for any membership or phone charges
including, but not limited to, long distance charges, per minute (unit) surcharges and/or
equipment or line costs incurred by any home usage of the district’s system.
2.
Any disputes or problems regarding phone services for home users of the district’s system
are strictly between the system user and his/her local phone company and/or long
distance service provider.
Information Content/Third Party Supplied Information
1.
System users and parents of student system users are advised that use of the district’s
system may provide access to materials that may be considered objectionable and
inconsistent with the district’s mission and goals. Parents should be aware of the
existence of such materials and monitor their student’s home usage of the district’s
system accordingly.
2.
Opinions, advice, services and all other information expressed by system users,
information providers, service providers or other third-party individuals are those of the
providers and not the district.
3.
System users may, with supervising teacher or system coordinator approval, order
services or merchandise from other individuals and agencies that may be accessed
through the district’s system. These individuals and agencies are not affiliated with the
district. All matters concerning merchandise and services ordered including, but not
limited to, purchase terms, payment terms, warranties, guarantees and delivery are solely
between the seller and the system user. The district makes no warranties or
representation whatsoever with regard to any goods or services provided by the seller.
district staff and administration shall not be a party to any such transaction or be liable for
any costs or damages arising out of, either directly or indirectly, the actions or inactions of
sellers.
4.
The district does not warrant that the functions or services performed by or that the
information or software contained on the system will meet the system user’s requirements
or that the system will be uninterrupted or error-free or that defects will be corrected. The
district’s system is provided on an “as is, as available” basis. The district does not make
any warranties, whether express or implied including, without limitation, those of
merchantability and fitness for a particular purpose with respect to any services provided
by the system and any information or software contained therein.
Sample Parent Letter
Dear Parents:
Your student has [requested] [been selected] to participate in the district’s electronic
communications program and needs your permission to do so. Your student will be able to
communicate with other schools, colleges, organizations and individuals around the world
through the Internet and other electronic information systems/networks.
The Internet is a system which links networks creating a large and diverse
communications network. Internet access allows your student the opportunity to reach out to
many other people to share information, learn concepts and research subjects by the sending
and receiving of messages using a computer, modem and phone lines.
With this educational opportunity also comes responsibility. It is important that you and
your student read the enclosed district policy, administrative regulation and agreement form and
discuss these requirements together. Inappropriate system use will result in discipline up to and
including expulsion from school, suspension or revocation of your student’s access to the
district’s system and/or referral to law enforcement officials.
Although the district is committed to practices that ensure the safety and welfare of
system users, including the use of technology protection measures such as Internet filtering,
please be aware that there may still be material or communications on the Internet that district
staff, parents and students may find objectionable. While the district neither encourages nor
condones access to such material, it is not possible for us to eliminate that access completely.
Attached to this letter are the following important documents:
1.
An agreement for your student to read and sign stating his/her agreement to follow
the district’s Electronic Communications System policy and administrative
regulation. This agreement requires your signature. It must be signed and renewed
each year and will be kept on file at the school;
2.
The district’s Electronic Communications System policy and administrative
regulation.
Please review these materials carefully with your student and return the attached
agreement form to the [school office] indicating your permission or denial of permission for your
student to participate in the district’s electronic communications system.
Sincerely,
[System Coordinator/Administrator]
Student Agreement for an Electronic Communications System Account
Student agreement must be renewed each academic year.
Student Section
Student Name
Grade:
____
School: _____________________________________________________________
I have read the district’s Electronic Communications System policy and administrative regulation
and agree to abide by their provisions. I understand that violation of these provisions will result
in discipline up to and including expulsion from school and/or suspension or revocation of
system access and related privileges and/or referral to law enforcement officials.
Student Signature:
Date:
Sponsoring Parent
I have read the district’s Electronic Communications System policy and administrative
regulation. I will monitor my student’s use of the system and his/her potential access to the
worldwide Internet and will accept responsibility for supervision in that regard if and when my
student’s use is not in a school setting. In consideration for the privilege of using the district’s
Electronic Communications System and in consideration for having access to the public
networks, I hereby release the district, its operators and any institutions with which they are
affiliated from any and all claims and damages of any nature arising from my, or my student’s
use, or inability to use, the system including, without limitation, the type of damages identified in
the district’s policy and administrative regulation.
I give my permission to issue an account for my student and certify that the information
contained on this form is correct.
I do not give my permission for my student to participate in the district’s communications
system.
Signature of Parent: ____________________________________________________
Home Address: ________________________________________________________
Date:
Home Phone Number:
Agreement for an Electronic Communications System Account
(Non-school System User)
I have read the district’s Electronic Communications System policy and administrative regulation
and agree to abide by their provisions. I understand that violation of these provisions will result
in suspension or revocation of system access and related privileges and/or referral to law
enforcement officials.
In consideration for the privilege of using the district’s Electronic Communications System and in
consideration for having access to the public networks, I hereby release the district, its
operators and any institutions with which they are affiliated from any and all claims and
damages of any nature arising from my use or inability to use the system including, without
limitation, the type of damages identified in the district’s policy and administrative regulation.
Signature: ____________________________________________________________
Home Address: ________________________________________________________
Date:
Home Phone Number:
_____
GUIDELINES FOR WEB PUBLISHING
Philosophy and Goals
The Internet offers tremendous potential for enhancing academic excellence in
the North Bend School District (NBSD). NBSD is committed to a quality of
electronic publishing that will assist all students and staff in achieving and
maintaining the mission and goals of the District. The NBSD Net supports
activities that enhance teaching and learning. While the NBSD website is
managed by the District web master, schools can post and maintain their own
websites. This document outlines the responsibilities of potential NBSD
publishers and provides guidelines for the publication of those pages.
Definitions:
Internet
The Internet is a global collection of computer networks. The
purpose of the NBSD Internet connection is to provide students and
staff access to resources found all over the world, and to provide
electronic communications capabilities to the entire NBSD
community. This community includes students, teachers, parents,
and administrators.
Home Page
The NBSD home page is the first page to appear when an Internet
browser is used to access the URL:
http://www.nbend.k12.or.us/
A school homepage is the first page to appear when an Internet
browser is used to access the URL for the different schools in the
District. The following are the schools' URLs:
http://www.nbhs.nbend.k12.or.us
http://www.nbms.nbend.k12.or.us
http://www.hillcrest.nbend.k12.or.us
http://www.northbay.nbend.k12.or.us
http://www.online.nbend.k12.or.us
http://www.orco-tech.nbend.k12.or.us
http://www.students.nbend.k12.or.us
http://www.lighthouse.nbend.k12.or.us
URL
A Uniform Resource Locator identifies the location of a resource on
the Internet. The URL for NBSD is:
http://www.nbend.k12.or.us
Internet Browser
An Internet browser is a software program used to load, view, and
interact with web documents.
Web Site
Refers to a home page and related pages maintained by the
creators of that home page.
Site Administrator
Documents published on a site must be reviewed and approved by
the site administrator. The site administrator is the building
principal.
Site Web master
The site web master is a full time NBSD employee designated by
the site administrator. The site web master is responsible for
overseeing the creation of site information stored on the NBSD web
server. The site web master also has the responsibility of making
sure pages are updated in a timely manner and that all published
pages adhere to District Web Publishing Guidelines.
District Web master
The District web master is a full time NBSD employee and has final
authority over all NBSD websites.
Site Copyrights and Materials Source Page
This page is where NBSD schools will cite copyright and source
information for materials used on any web page.
Required District Links for all pages on district sponsored domains
 NBSD Home
 (Site) Copyrights and Materials Source Page
Guidelines for NBSD Electronic Publishing
NBSD recognizes that the Internet and the World Wide Web have redefined
District communication techniques. Because of this change and the global scope
of those changes, NBSD will be guided by the following principles in the use of
this resource.
A. Acceptable Use Policy
All students and staff are expected to have read and to adhere to NBSD
Acceptable Use Policy (AUP) concerning the Internet, electronic publishing, and
the use of the District's computing system and its hardware. The AUP is
considered a part of these web publishing guidelines and procedures.
B. Changes to the District Homepage and Website
Changes to the District homepage and/or website can be made only by the
District web master with the approval of the District's administrative assistant to
the Superintendent and the District's web master.
C. Changes to School Homepages and Websites
Changes to each school's homepage and/or website can be made only by the
site web master with the approval of the site administrator.
D. Content for NBSD Homepages and Websites
Web sites may be designed by each school. The content of these is left to the
discretion of each site web master and site administrator as long as published
pages are within the following guidelines:
 All pages must be directly related to the NBSD mission and not in
conflict with any NBSD rules and regulations.
 All pages may not violate any federal, state, or local laws.
 All pages must be academic, school, or department related.
 No student or staff personal web pages may be published on the
NBSD website and no links may be made to personal pages from
any NBSD web page.
 Students who create web pages for a specific class may publish their
pages with the permission and approval of the instructor. All links and
content must meet NBSD content standards and be approved by the
instructor. Student pages must meet the educational objectives of the
class activity.
 Certified staff may publish class web pages with the approval of the
site administrator and the site web master. Educational assistants
may assist certified staff in the publication of web pages with the
approval of the site administrator.
 Only organizations officially affiliated with NBSD (e.g. PTA/PTO, Key
Club, National Honor Society, etc.) may publish web pages on the
NBSD website. All organizations that want to publish pages on the
NBSD website must have the approval of the District web master, the
site web master, and the site administrator. Other outside entities,
even if the mission is educational, may not be a part of the NBSD
website. However, where appropriate, links to these sites may be
established from pages on the NBSD Web site. All links must be
approved by the District web master, the site web master, and the site
administrator.
 No student or staff personal information (i.e. full name, address,
phone number) may be published on any NBSD page.
 Site administrators are responsible for the content of their site.
 All pages must meet the defined NBSD guidelines regarding content,
appearance and functionality.
 All sites must maintain a current calendar of events for that site.
 Correct grammar and spelling should be used.
 The homepage of each school must include the following:
1. the District name
2. the site name
3. the defined District links for homepages (see defined District
links)
4. the copyright statement
5. an email link to the site administrator
6. an email link to the District web master
7. the date page was last updated
 Each page other than the school homepage must include the
following:
1. the District name
2. the site name
3. the defined district links for pages (see defined links for
pages)
4. the defined site links (see defined site links for pages)
4. an abbreviated copyright statement and a link to the District's
entire copyright statement
6. a link to the school's copyright & materials source page
7. an email link to the site administrator
8. an email link to the District web master
9. the date when the page was last updated
 Web sites may not include advertisements for commercial entities.
If a free helper application is used, however, a link to that site may be
included as long as that link meets NBSD link standards and
requirements. Recognition of NBSD partners or other sponsors is
permissible with the approval of the site administrator and the District
web master.
E. Publishing of Photos
Photos of school activities and projects may be included within a web document.
Care must be given to avoid publishing personal information about subjects in
photos.
 Pictures should illustrate the activity and not be individual student
portraits. Individual staff portraits can be published with their
permission.
 Picture captions should identify the activity or class but not identify
students by name.
 Pictures may only be published with written and dated permission of
students' parents.
 Accompanying web page text may not include the students' full name,
address, phone number, or any other identifying personal information.
 No posed class photographs may be published.
 Web photo permission forms at the high school and Middle School will be
filled out on a need basis.
 Web photo permission forms at the elementary level will be filled out
at registration. This form will be separate from the current photo
permission form.
F. Links
The District web master has final say over all links on any NBSD site or page.
 Links may not be in conflict with any NBSD rule or regulation.
 Links to potentially offensive materials are not permitted. The
definition of offensive materials will be determined by site
administrators and the District web master.
 The NBSD web master and/or site administrators may remove any link
deemed inappropriate without warning.
 Email links may only be to the site administrators or the District
web master.
 Links to student email accounts are not permissible.
 Links from any NBSD to staff or student personal websites or
pages are not permissible.
 All links to other sites must be approved by the site administrator and
the District web master.
 Requests from other entities to link with NBSD must be approved by
the District web master.
G. Copyright
Students and staff are obligated to be aware of copyright issues concerning
electronic publication. The NBSD assumption is that all material taken off the
Internet is copyrighted. Therefore, all sources for material placed on NBSD
websites and pages must be cited.
 Copyrighted material (including software, text, and visual imagery)
cannot be published on the Internet without prior written approval of
the owner.
 Assume that items on the Internet are copyrighted and permission
must be obtained unless the author states otherwise.
 Any student work published on the Internet by NBSD Net will be
identified by the student's first name only.
 Sources for free material taken off the Internet must be cited. This
includes free copyrighted material.
H. All Other Issues Not Included
Any issue not covered in this document concerning web publication will
be decided case by case. The final authority for the NBSD Net rests with
the Superintendent of the North Bend School District and the District
web master.
To: Parents of (school):
Access to the Internet is available to (school) students. The purpose of the following information
is to explain the network and its services so you will be able to decide if you wish to give
permission for your child to have access.
Two areas of access will be available to students:
Internet Access: The Internet is an international network comprised of millions of computers.
It allows students access to museums, libraries, science, and other sites with appropriate
information. We will do our best to monitor students and seek the most current methods to
prevent student access to inappropriate materials. However, Internet does not control or
monitor the content of material on the network. Thus, your child may gain access to materials
that could be objectionable. While we certainly don’t teach students how to find this material, it
is impossible to completely prevent them from discovering it on their own. If this reality is
unacceptable to you as a parent do not give your child permission to use Internet at school.
Electronic Communications: Students will have access to email, chat rooms, and instant
messaging only by special arrangement for specific projects. That is the ability to communicate
via electronic communications with anyone else in the system. This means within district as
well as outside of our district providing the opportunity to share ideas and develop projects.
We have taken the following steps to ensure that inappropriate access does not occur:




Students using the Internet will do so only with teacher permission and
supervision.
An emphasis will be placed on exploration and use of sites that have
appropriate educational content for learning and research.
A filtering system has been installed that will block all identified, objectionable
sites.
All students using the system will be trained in its appropriate use.
I wish to assure you that we will take all possible precautions to ensure the experiences
students are involved in are appropriate and well supervised. If you decide not to give your
child permission to access and to use the Internet, please inform the school in writing. If
you have any questions please contact me, or your child’s teacher and we will be glad to talk
with you in further detail.
Inappropriate use of the Internet will result in loss of use of the system and may result in
disciplinary and/or legal action.
Enclosed with this letter is an important document:

A copy of the North Bend School District Information Network System Access, Safety, and
Use Policy.
Sincerely,
(Principal)
Principal, (school)
Return a written letter to the (school) office if you do not want your child to have Internet access.
Dear Parents of North Bend School District Students:
The North Bend School District (NBSD) maintains web sites for all schools. NBSD Web
Publishing Guidelines state that parent permission is required to place a student’s picture,
artwork, or writing on District web sites. Basically, the guidelines state:
1. Any student work published on the Internet by NBSD Net will be
identified by the student's first name only.
2. Student artwork and writing will be published with parent
permission.
3. NBSD will not give any other entity permission to publish
student work without a separate parent permission.
4. Publishing of Student Photos:
A. Photos of school activities and projects may be included within a
web document. Care will be given to avoid publishing personal
information about subjects in photos.
B. Pictures will illustrate the activity and not be individual student
portraits. Individual staff portraits can be published with the
employees’ permission.
C. Picture captions will identify the activity or class but not
identify students by name.
D. Pictures may only be published with written and dated
permission of students' parents.
E. Accompanying web page text will not include the students' full
name, address, phone number, or any other identifying
personal information.
F. No posed class photographs will be published.
Please sign and return this letter marking your preferences, for your child, in regards to
the web publishing policies of NBSD. If you have any questions call Suzy Callery at 7562521.
Please circle one.
I agree to let the North Bend School District publish my
child’s photo online according to the above guidelines.
Yes
No
I agree to let the North Bend School District publish my
child’s artwork online according to the above guidelines.
Yes
No
I agree to let the North Bend School District publish my
child’s writing online according to the above guidelines.
Yes
No
________________________________________
(parent signature)
_________
(date)
________________________________________
(parent name – please print)
_________________________
(student name – please print)