Workforce Directorate
Human Resources
Recruitment Team
High East, Crichton Hall, Dumfries DG1 4TG
Fax: 01387 244043
Email: dg.recruitment@nhs.net
JOB DESCRIPTION for the following vacancy:
VACANCY REF No:
G014a.13
VACANCY (Post Title):
Linen / Sewing Room Assistant
GRADE:
Band 1
SALARY:
£14,508 to £14,864 pro rata
HOURS:
25hpw
Monday to Friday (1.00pm to 6.00pm)
Permanent
This role involve working as part of the Domestic Services team maintaining standards of
cleanliness in a healthcare environment.
Informal enquiries to Assistant Domestic Manager, Dumfries & Galloway Royal Infirmary,
on 01387 241153
Closing Date:
Thursday 16 May 2013 at 5.00pm
Dumfries & Galloway NHS
Criminal Record Check
With effect from 28th February, 2011 posts considered to be within "Regulated
Work" with Children and/or "Regulated Work" with Protected Adults will require
membership of the Disclosure Scotland Protection of Vulnerable Groups Scheme
(PVG Scheme) as a condition of employment.
The cost of PVG Scheme membership is £59.00 and may be recovered as a
deduction from the successful candidate’s salary and is applicable to both EEA and
Non EEA applicants
It was agreed at the Joint Negotiating Committee on 25 th October 2012 that for all
employees who commence with the Board from 1 st November 2012 in Band 5 or
above (including all medical, dental and senior managers) will be responsible for the
payment of their membership to the PVG scheme. This is a one off payment of £59.
PVG updates will continue to be paid for by the Board.
Please note:
You do not have to do anything about PVG Membership when submitting your
application form for the post. Candidates selected for appointment will be advised on
how to become a PVG Scheme Member prior to taking up the position.
Further information on the PVG Scheme Membership can be found at the
following:- http://www.disclosurescotland.co.uk/pvg
Standard Disclosure Check
For other roles not considered to be within "Regulated Work with Children" and/or
"Regulated Work with Protected Adults", a Standard Disclosure Check may be
required and the cost of this will be met by NHS Dumfries & Galloway.
Applicants who have lived outside the UK within the last five years, if offered a
position, in addition to a Disclosure Scotland Check, will be required to provide a
completed police record check (Certificate of Good Conduct) from the police
authority in the country or countries in which they were resident.
Dumfries & Galloway NHS
1. JOB IDENTIFICATION
Job Title: Domestic/Linen Room Assistant
Department(s): Operational Services (Linen Services)
Job Holder Reference: DOM020a
No of Job Holders: 1
2. JOB PURPOSE
To ensure that all service users are provided with sufficient levels of linen to meet the needs of each ward
and department.
3. ORGANISATIONAL POSITION
Reports to Domestic Manager/ Hotel Services Manager
See attached organisation chart
4. SCOPE AND RANGE
NHS Dumfries and Galloway serves a population of 145,800 across a predominantly
Rural area of 2500 square miles.
5.MAIN DUTIES/RESPONSIBILITIES

Your performance must comply with the Mandatory Induction Standards for Healthcare Support
Workers in Scotland as well as the Code of Conduct. Failure to adhere to the Standards or to
comply with the Code may result in poor performance measures or disciplinary action and could lead to
dismissal.



Receipt of linen from laundry.
The sorting of linen for distribution to the appropriate departments
Transport and movement of linen to and from departments within
moving and handling regulatory recommendations.
Top up linen within wards and departments
The sorting of uniforms and delivery of uniforms to the appropriate lockers.
The tying of laundry bags
Administration tasks related to Linen Services
The removal of and replacement of curtains within wards and departments in line with operational policy
Minor Repairs to staff uniforms/ patients clothing
Marking of the Organisations/ patients property which is relating to linen /sewing services
Report any equipment faults
General Housekeeping duties
To comply with all departmental and organisational policies e.g Equality and Diversity
To provide flexible working across the Operational Services Department mainly in the Domestic Services
department.
Carry out all cleaning tasks detailed in the Domestic Services specification.
The pre- preparation and cleaning of isolation rooms, to agreed standards.
Work with other staff in clinical areas to ensure the highest standards of cleanliness and infection control
are maintained.
Remove clinical/ domestic waste from wards and departments in accordance with agreed procedures.
Provide a beverage/ food service as appropriate
Sign off work sheets as tasks are completed.

















Dumfries & Galloway NHS
 Assist with the movement of beds and furniture for cleaning purposes
 Notify Domestic Supervisors/ Charge Nurse of faulty equipment and maintenance requirements
 Maintain DSR’s in a clean and tidy condition.
 Clean and replace all equipment after use.
 Participate in staff training and development as required.
 Ensure safe working procedures and hygiene practices are observed in the execution of all tasks.
 Replenish supplies of toilet rolls, hand towels, soap etc..
 Ensure the correct and economical use of supplies and equipment
 Curtain changing (in the absence of linen room staff)
 Maintaining Patient/ Client confidentiality
18. Comply with all organisational policies e.g. Equality and Diversity
6. SYSTEMS AND EQUIPMENT
The use of heat seal marking equipment/ computerised marking system
The use of mechanical cleaning equipment
The use of electrical sewing machine
7. DECISIONS AND JUDGEMENTS
Knowing when to request assistance in the cleaning of isolation rooms
8. COMMUNICATIONS AND RELATIONSHIPS
The Domestic/Linen Services team work within most areas of the organisation, therefore there may
be contact with patients , visitors, clients and work colleagues on a daily basis.
To support and respect peoples diversity and equality
9. PHYSICAL DEMANDS OF THE JOB
A good level of fitness is required, particularly when changing curtains as the work
is often above head height, standing on safety ladders.
The post involves pushing and pulling loads, as well as bending and stretching to put linen
Onto racking and uniforms into lockers. All work is carried out using correct Moving and
Handling techniques for which training is provided as mandatory.
10. MOST CHALLENGING/DIFFICULT PARTS OF THE JOB
Responding to the quick turnaround required for cleaning and the changing of curtains within
bed areas on patient discharge.
11. KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB
After training the Domestic/ Linen Room Assistant is required to:






Operate marking system
Have a knowledge of Health and Safety
Have a knowledge of COSHH
Have an awareness of Control of Infection Policies and procedures
Be able to hang curtains.
Have an understanding of relevant organisational policies
Dumfries & Galloway NHS
12. JOB DESCRIPTION AGREEMENT
Date:
Job Holder’s Signature:
Date:
Head of Department Signature:
DEPARTMENTAL FRAMEWORK
The Domestic Services Department
The Domestic Services Department is part of the Operational Services Department.
Our colleagues within this department are Transport, Medical Physics, Catering, Medical Records, Estates,
Planning, Linen Services.
The lines of communication within the department are as follows:
NHS Board
Director of Health Services
Director of Operational Services
Other Operational
Services Dept
Area Domestic Manager
Domestic Manager
Hotel Services/ Domestic Services Supervisor
Assistant Domestic Supervisor
D Grade Senior Domestic
Sewing and
Linen
Assistants
Domestic Services Assistant/ Ward Housekeeper
Stakeholders
Control Of Infection Team
Dumfries & Galloway NHS
NHS DUMFRIES AND GALLOWAY
EMPLOYEE SPECIFICATION FORM
POST Domestic / Linen Assistant
LOCATION DGRI/ Crichton/ Nithbank
Factor
Essential
Experience
DEPT Domestic Services
GRADE – Band 1
Desirable
NOTES
Experience in a cleaning /
hospitality/healthcare
environment
Qualifications
Training
Willingness
to
develop
knowledge and skills through
the organisations training plan
Knowledge & Skills
Good
co-ordination
and An awareness of good
dexterity.
customer care
A good level of fitness is
Training will be provided for
required as the role involves
aspects of the role
bending stretching, use of step
ladders etc.
Good level of literacy
Special Characteristics
Good communication skills
(eg good communicator, are required
flexible approach etc.)
Being prepared to work
flexibly across Operational
Services
The willingness and ability to
work in specialist areas,
wearing
specialist
PDPTheatre, Aseptic Suite