TABLE OF CONTENTS
0
TABLE OF CONTENTS
Section #
1
Organization and Administration
2
Contracts, Payroll, & Employee Hiring
3
Sportsmanship & Coaches Conduct
4
Checklists & Certification Programs
5
Housing
6
Admissions
7
Financial Aid
8
Budgets
9
Scheduling – IN PROGRESS
10
Travel Arrangements
11
Facility Policies & Coaches Required Policies
12
Game Manager Checklist
13
Playing & Practice Seasons
14
Compliance
a.
Compliance Forms Index
15
Student-Athlete Welfare
16
Sports Information & External Relations
17
Sports Medicine
1
SECTION 1
ORGANIZATION
&
ADMINISTRATION
2
INTRODUCTION
This Policy and Procedures Manual is for use by members of the Department of Athletics, its
administrators, coaches and sports medicine staff.
All employees of the university are required to adhere to all established policies and procedures
relating to the NCAA and Niagara University.
Should there be any questions, please do not hesitate to contact any one of us.
Ed McLaughlin, Director of Athletics
Theresa Berg, Associate Athletic Director/SWA
James P. Herrmann, Associate Athletic Director-External Affairs
William J. Morris, Associate Athletic Director - Compliance and Administration
John Munro, Assistant Athletic Director - Sports Medicine
3
ATHLETIC DEPARTMENT
MISSION STATEMENT
As an integral part of the Niagara University community, the athletics program strives
to create an environment that challenges student-athletes to reach their full academic and
athletics potential.
The conduct of the program reflects the core values of the university’s Vincentian mission in its
emphasis on the intellectual, personal and spiritual growth of the student-athletes.
Critical character values, including a strong work ethic, leadership, teamwork, sportsmanship,
fairness and service are actively promoted among the student-athletes.
The program is intended to provide esprit de corps among the student body and offer a rallying
point for the campus, alumni, and community.
Consistent with the university policy and its Catholic mission, the athletics program does not
discriminate against any individual in educational or employment opportunities because of race,
gender, age, national origin, religious preference, sexual orientation, status as a veteran, or
disability.
4
1) TIER 1 SPORTS (Men’s/Women’s Basketball, Men’s/Women’s Ice Hockey)
Goals
National recognition with sport competing for regular postseason opportunities.
Competes for a conference title every year. Full NCAA schedule. Winning
record (losing season an exception) consistent over a period of years. Be
regionally ranked. Play in the NCAA Tournament.
Grants in Aid
Funded to the maximum allowable NCAA limit.
Number of Coaches and Salaries
Maximum allowed by NCAA. Competitive with top conference schools and
selected nationally-competitive programs. Program stability and retention of
coaching staff.
Operating Budget
Sufficient to schedule national competition, recruit intensely with
emphasis regionally, and occasionally on national and international level.
Scheduling
Conference schedule (basketball, ice hockey), plus regional and national ranked
teams/or other opponents for spectator interest, strength of schedule, and financial
considerations.
Recruiting
Funded for strong recruiting program. Competition and practice facilities should
be among best in conference.
Marketing/Promotions/Media
Emphasis - has the highest priority.
Consistent regional, national recognition and visibility, (e.g. rankings, media and
spectator interest, All-Americans, coaching honors, prestigious tournaments, etc.)
5
2) TIER 2 SPORTS (Men’s/Women’s Soccer, Women’s Lacrosse, Softball)
Goals
Competitive within the conference, consistently finishing within the top four in
conference competition. Win two conference championships annually. Regular
conference championship appearances. Winning record (losing season an
exception) – consistent over a period of years.
Grants in Aid
Funded at the MAAC required level of sport scholarship allocation or a higher
limit set by the Department of Athletics. Combined athletic and academic merit
awards to total the cost of tuition and room (men’s/women’s soccer, softball).
Two full tuition student-athletes per program (women’s lacrosse). Rest of roster
at ¾ tuition limit.
Number of Coaches and Salaries
Work toward full-time head coaches with two part-time assistant coaches.
Stability in coaching personnel.
Operating Budgets
Sufficient to schedule strong regional schedule.
Scheduling
Conference and regionally ranked teams.
Recruiting
Recruit regionally, with strong local emphasis. Competition and practice facilities
should be in top half of conference.
Marketing/Promotions/Media
Emphasis on selected and special events. Occasional regional and national
recognition (e.g. rankings, all-Americans, all-conference, coaching honors, etc.)
6
3) TIER 3A SPORTS (Baseball, Volleyball, Men’s/Women’s Swimming&Diving)
Goals
Program operates at mid-point of the conference, has full rosters and challenges
for the conference title at least once every four years.
Grants in Aid
Combined athletic and academic merit awards to total the cost of tuition and room
(baseball, volleyball). Two full tuition student-athletes per program (women’s
swimming & diving). Rest of roster and programs at ¾ tuition limit.
Number of Coaches and Salaries
Prefer head coaches that are full-time employees with related athletics
responsibilities particularly for large roster programs. Work toward head coaches
as full-time employees. One part-time assistant coach.
Operating Budgets
Sufficient to schedule conference contests along with limited regional
competition.
Scheduling
Schedule three contests over NCAA minimum requirement. Schedule in-state or
comparable geographic competition with a few regionally-ranked teams. Local
non-conference opponents.
Recruiting
Recruit with emphasis locally. Strong initial academic profiles. Program stability
in recruiting, academics and graduation rates.
Facilities
Competition and practice facilities should be at mid-point of conference and
exceed local high school facilities.
Marketing/Promotions/Media
Limited - emphasis for special events
7
4) TIER 3 SPORTS (Men’s/Women’s Cross Country, Men’s/Women’s Tennis,
Men’s/Women’s Golf)
Goals
Program operates at one event above NCAA minimum scheduling requirement.
Maintain full rosters.
Grants in Aid
Combined athletic and academic merit awards to total the cost of tuition and room
(women’s tennis). Rest of the programs at ¾ tuition limit.
Number of Coaches and Salaries
Part-time positions.
Operating Budgets
Sufficient to schedule required contests.
Scheduling
One contest over NCAA required minimum.
Recruiting
Recruit with emphasis locally. Strong initial academic profiles.
Facilities
Competition and practice facilities should be at mid-point of conference and
exceed local high school facilities.
Marketing/Promotions/Media
Limited - emphasis for special events.
8
STAFF DIRECTORY
Please click on link for updated listings. http://www.purpleeagles.com/staffdirectory/
All phone numbers begin with 286, unless otherwise stated. When using a campus phone, use
the extension listed.
Athletic Administration
Phone/Extension
Director of Athletics-Ed McLaughlin…….……………………………..
Associate Athletic Director/SWA-Theresa Berg…………………………
Associate Athletic Director-External Affairs-James Herrmann……….…
Associate Athletic Director-Compliance-William Morris………………
Assistant Operations Manager-Daniel O’Brien…………………………
Director of Athletic Communications-Kevin Carver…………………...
Ticket Coordinator-Julie Moses…………………………………………
Athletic Secretary-Mary Matiash ………………………………………
Faculty Athletic Representative (FAR)-Dr.John Stranges………………
Academic Counselor for Student-athletes-Dan Venuto…………………
Major Gifts Officer for Athletics-Peter Sinagra…………………………
8601
8603
8607
8602
8627
8586
8494
8600
8471
8154
8698
Sports Medicine Staff
Training Room (Upper Level Gallagher Center)…………………………
Training Room (Kiernan Center)…………………………………………
Training Room (Dwyer Arena)………………………………………….
Assistant Athletic Director-Sports Medicine/Head Trainer-John Munro...
Assistant. Trainer-Scott Mastrobatista………..…………………………….
Assistant. Trainer-David Vasquez…………………………………………
Assistant Trainer-Carol Becker………………..…………………………….
Grad. Asst. Trainer-TBD……………………………….……………..…...
Strength & Conditioning Coach-Matt Diegelmann………………………..
Weight Room (Kiernan Center)…………………………………………..
Kiernan Gym (Kiernan Center)……………………………………………
Coaching Staff Women’s Teams
8616
8615
8642
8615
8642
8744
8612
8616
8476
6003
8055
Phone/Extension
Head Basketball Coach-Kendra Faustin………………………………..
Associate. Basketball Coach-Katie Murphy..…………………………...
Assistant Basketball Coach-Usha Gilmore….…………..……………….
Assistant Basketball Coach-Brittany Holterman…………………………
Basketball Secretary-Carolyn Neumann………………………………...
Head Cheerleading Coach-Erin Bailey….. ……………….……………..
Cross Country Coach-Thomas Mulhern …………………………………
Assistant Cross Country Coach-Michelle Fox…..……………………….
Head Golf Coach-Bob O’Malley…………………………………………
9
8618
8619
8657
8621
8605
8600
8644
8644
8600
Coaching Staff Women’s Team-Cont’d.
Head Ice Hockey Coach-Chris MacKenzie……………………………..
Assistant Ice Hockey Coach-Josh Sciba……………….………………..
Assistant Ice Hockey Coach-Shivaun Siegl..……………………………
Ice Hockey Secretary-Marianne DiMizio……………………………….
Head Lacrosse Coach-Mike Mansour …………..………………………
Head Soccer Coach- Peter Veltri…..……………………………………
Head Softball Coach-Al Dirschberger………………………………….
Head Swimming Coach-Benjamin Nigro.………………………………
Assistant Swimming/Head Diving Coach-Brooke Nigro……………….
Head Tennis Coach-Paul Calkins……………………………………….
Head Volleyball Coach-Susan Clements.………..………………………
Assistant Volleyball Coach-Kara Hellmann…………………………….
8218
8757
8781
8780
7365
8617
8662
8053
8053
8641
8540
8224
Men’s Teams:
Head Baseball Coach-Rob McCoy…..…………………………………
Assistant Baseball Coach-Dan Cevette…………………………………
Head Basketball Coach-Joe Mihalich…………………………………..
Assistant Basketball Coach-Akbar Waheed..………….………………..
Assistant Basketball Coach-Luke Dobrich………………………………
Assistant Basketball Coach-Phil Martelli, Jr.……………………………
Basketball Secretary-Carolyn Neumann………………………………...
Head Cross Country Coach-Thomas Mulhern …………………………..
Assistant Cross Country Coach-Michelle Fox………………………….
Head Golf Coach-Kevin Miller……..……………………………………
Head Ice Hockey Coach-David Burkholder…………….……………….
Associate Ice Hockey Coach-Tim Madsen……………………………….
Assistant Ice Hockey Coach-Greg Gardner….…………………………..
Ice Hockey Secretary-Marianne DiMizio……………………………….
Head Soccer Coach-Dermot McGrane………………………………….
Head Swimming Coach-Benjamin Nigro………………………………..
Assistant Swimming/Head Diving Coach-Brooke Nigro……………….
Head Tennis Coach-Anthony Nguyen………………………………………...
7361
7361
8604
8611
8608
8606
8605
8644
8644
8318
8239
8620
8758
8780
8661
8053
8053
8600
TELEPHONE DIRECTORY
Student Services
Phone/Extension
Admissions Liaison-TBD……………………………………………
Athletic Insurance Claims (Alumni Hall)…….…………………………..
Student Accounts (Lower Level Gallagher Center)……………………...
Campus Bookstore (Butler Building)…………………………………….
Campus Information (Campus Safety)………………………………….
Campus Ministry Center (LLGC)………………………………………..
Campus Safety…………..……………………………………………….
10
8712
8345
8378
8370
8111
8400
8111
Career Development (LL Seton)…………………………………………
Counseling & Advisement Services (LL Seton)…………………………
Dining Services (Clet Hall)………………………………………………
Financial Aid (LLGC)……………………………………………………
Health Services (Butler Building)………………………………………..
Identification Cards (IT, St. Vincent’s Hall)…….………………………
Library……………………………………………………………………
Learning Center (Seton)………………………………………………….
Niagara Index Newspaper (LLGC)………………………………………
Post Office (Marian House)……………………………………………...
Records Office(LLGC)…………………………………………………..
Student Government (LLGC)…………………………………………….
Student Loan Office (LLGC)…………………………………………….
University Housing (O’Shea)……………………………………………
WRNU Radio Station (Alumni)………………………………………….
11
8500
8536
8394
8673
8390
7310
8000,8001
8072
8542
8070
8730
6349
8300
8100
8655
12
13
14
SECTION 2
CONTRACTS, PAYROLL
&
EMPLOYEE HIRING
15
CONTRACTS/LETTER OF APPOINTMENT
All full and part-time head coaches, full and part-time assistant coaches and full and part-time
athletic administrative personnel will receive letters of appointment from the Office of Human
Resources and the Department of Athletics.
Head Coaches of Tier One teams receive contracts signed by the President of the University and
the Director of Athletics.
Regardless of point of origin, all contracts and letters of appointment will specify terms of
compensation, benefits, duration, and compliance with NCAA, conference, university and
athletic department rules as terms of employment.
VOLUNTEER COACHES
In an effort to track all volunteers on campus, head coaches should have volunteer
coaches complete a job application (Available in the Athletic Office). If they are volunteering to
drive, license clearance is required.
A license check form can be obtained at
http://www.niagara.edu/bs/documents/MVRReleaseForm.pdf
Whether they are compensated or not, they are viewed as representatives of the
University and need to meet the standards in place for paid employees since the University is
liable for any wrongdoing where this individual is responsible. If you have any questions or
concerns, please contact your sport administrator or Human Resources at ext. 8690.
JOB OPENING PLAN
While every job opening is unique, each hiring manager within athletics should follow university
hiring and affirmative action policies, plus develop strategies to build a diverse pool of
candidates for the position. We are committed to developing a diverse athletics staff.
Give plenty of thought to the minimum job qualifications. Niagara University has traditionally
required a bachelor’s degree for full-time head coaches and full-time administration positions.
Bachelor degrees have been preferred for part-time head coaches and assistant coach positions.
Be specific on years of experience and/or years of playing at a college or professional level.
The number of steps the hiring manager personally takes to build the applicant pool is a primary
key for building diversity. Below are suggestions:
1.
2.
3.
Full-time administrative and coaching positions should be advertised in the NCAA News,
on-line edition, and in the Buffalo News.
Part-time jobs should be advertised in the Niagara Gazette and Buffalo News.
Special thought should be given to advertising the job in at least one media source that
targets an important minority group. Options include:
16
4.
5.
6.
7.
8.
9.
a. NACWAA (National Association of Collegiate Women Athletics Administrators)
website.
b. Black Coaches Association website. (Free posting provided by the MAAC
Conference.
c. Challenger – Buffalo-based minority newspaper
Advertise on industry specific web sites.
a. Laxpower.com or IWLCA.com
b. College Swimming Coaches Association of America
c. National Soccer Coaches Association of America
d. Women’s Basketball Coaches Association
e. American Baseball Coaches Association
f. AthleticLink.com
g. American Volleyball Coaches Association(AVCA.org)
Fax or e-mail the advertisement to appropriate local colleges. The athletics office has a
master list of fax numbers that includes the MAAC schools and other Division I and II
colleges within four hours of campus.
For administrative positions, fax the job announcement to the sports administration
program at:
a. Canisius
b. Medaille
c. Robert Morris
d. St. John’s
e. Winston-Salem State.
Also, send it to the minority enhancement contact at the NCAA.
Contact via phone or other direct communication with programs that might have
interested applicants, stressing your interest in developing a diverse candidate pool.
Meet with your affirmative action officer to discuss minority targets for the position and
to determine if he or she can suggest any other steps to identify minority candidates.
If you have minority targets required, you should be interviewing the top minority or top
female candidate as appropriate.
Department of Athletics Employee Payment Schedule
Full-Time Head Coaches and Assistants (Salaried)
Payment is scheduled for all coaches on the 15th and last day of each month.
17
Fall Sports
Men’s Soccer
Women’s Soccer
Volleyball
Winter Sports
Men’s Basketball
Women’s Basketball
Men’s Ice Hockey
Women’s Ice Hockey
Men’s Swimming
Women’s Swimming
Spring Sports
Baseball
Part-Time Head Coaches
Payment is scheduled for all coaches on the 15th and last day of each month of your declared
work schedule.
Fall Sports
M & W Cross Country
Winter Sports
Spring Sports
M&W Golf
Lacrosse
Softball
Men’s Tennis
Women’s Tennis
Part-Time Assistants
Payment is scheduled for all coaches on the 15th and last day of each month of your declared
work schedule.
Fall Sports
Winter Sports
M & W Cross Country (Asst.)
Men’s Soccer (Asst.)
Women’s Soccer (Asst.)
Volleyball (Asst.)
M & W Swimming (Asst.)
Diving Coach
18
Spring Sports
Baseball (Asst.)
Women’s Lacrosse (Asst.)
Softball(Asst.)
Men’s Tennis (Asst.)
Women’s Tennis (Asst.)
NIAGARA UNIVERSITY DEPARTMENT OF ATHLETICS
COACHES OUTSIDE INCOME AGREEMENT FORM
Academic Year: ___________________
Name: _______________________
All coaches and Department of Athletics staff members must receive annual written approval
from Niagara’s CEO to:
1.
RECEIVE all athletically-related income and benefits from sources
outside of Niagara University.
2.
USE directly or by implication Niagara University’s name or logo in the
endorsement of any commercial products or services for personal gain.
3.
ACCEPT outside compensation or gratuities from a shoe apparel or
equipment manufacturer in exchange for use of such merchandise during
practice or competition.
___
Check here if no outside income will be earned for the current academic
year. Sign the bottom of this document and return it to the Associate
Athletic Director - Compliance.
ATHLETICALLY-RELATED INCOME
Source
1.
2.
1.
Income
Speaking Engagements
Salary Supplement (from outside the
Department of Athletics)
Endorsement or consultation contracts
a. Athletics shoes
_____________________
_____________________
_____________________
b. Apparel
_____________________
c. Equipment
_____________________
4.
Television appearances or commercials
_____________________
5.
Radio appearances or commercials
_____________________
6.
Income from corporations in exchange for
charitable work
_____________________
Annuities
_____________________
7.
19
8.
Sports camps and clinics
_____________________
9.
Housing benefits
_____________________
10.
Country-club membership
_____________________
11.
Complimentary ticket sales
_____________________
12.
Other (please specify):
_____________________
________________________________________
______________________
I hereby certify that I am in compliance with all NCAA, conference and institutional
regulations governing outside income. I will notify the CEO of any new information or
sources of income that may affect this agreement.
____________________________
Coach’s Signature
___________________
Date
____________________________
Director of Athletics’ Signature
___________________
Date
____________________________
CEO Signature
___________________
Date
20
SECTION 3
SPORTSMANSHIP
&
COACHES CONDUCT
21
METRO ATLANTIC ATHLETIC CONFERENCE
Sportsmanship Statement
Based on the MAAC’s mission statement and constitution, one of the purposes of the
conference is to ensure that high standards of scholarship and sportsmanship are adhered
to by member institutions. To accomplish this goal, opponents must respect each other,
and appreciate honest efforts that are made fairly in pursuit of victory. The conference
shall require adherence to its adopted standards and to those standards set forth in the
respective playing rules.
While victory shall be the expected goal of every competitor, defeat is not a disgrace; the
prospect of defeat is never an excuse for unethical behavior or a lack of sportsmanship.
Adherence to these principles will maximize the benefits and enjoyment of intercollegiate
competition for all participants, coaches and spectators.
22
METRO ATLANTIC ATHLETIC CONFERENCE
Policies and Actions in Support of the Sportsmanship Statement
Council of Presidents
The MAAC Council of Presidents have directed that all representatives of the Conference’s
member institutions shall exhibit ethical behavior at each Conference competition and conduct
themselves in accordance with the rules of the NCAA and the Conference and the playing rules
of the respective sports. They have directed that each member shall create a healthy environment
for competition free of a hostile atmosphere for opponents. This responsibility is to be shared by
administrators, coaches and student-athletes, plus others involved in intercollegiate athletics in
the Conference.
They have directed the Commissioner, supervisor of officiating and game officials to apply the
playing rules tightly and assess appropriate penalties – not merely issue warnings – when
violations occur.
Athletics Administrators
Athletics administrators, led by the Directors of Athletics, must communicate the expectation of
good sportsmanship to all representatives of the institution active in intercollegiate athletics. It is
particularly imperative that this message is impressed on each coach, along with the intention
that the coach will require compliance with the Sportsmanship Statement by each member of the
team. The director must ensure that opponents are treated with fairness and respect. All aspects
of game management must be controlled to assure such treatment, including crowd behavior.
Coaches
The coach’s behavior influences that of the players and, frequently, the fans. The coach has a
responsibility to educate the players concerning their obligations to the coach, the institution,
intercollegiate athletics and themselves. Respect for an opponent can most effectively be
conveyed to the players by the manner in which the coach speaks of and acts toward the
opponent.
Student-athletes
Student-athletes must honor the responsibilities which accompany the privilege of representing a
MAAC institution by adhering to Conference and playing rules, and the MAAC Sportsmanship
Statement. MAAC student-athletes are expected to treat opponents with respect. They must be
aware that significant penalties will be applied for fighting, taunting an opponent or other
unethical conduct.
Public Address Announcers
Each public address announcer should provide an impartial and even-handed report of the event.
Partisanship in this area inflames emotions and can promote poor sportsmanship by participants
and spectators.
PA Announcement
Each institution shall read a sportsmanship public address announcement prior to each MAAC
and non-conference home contest.
Cheerleaders, Spirit Groups, Bands and Mascots
Like the student-athletes, members of cheerleading squads, spirit groups, bands, and mascots are
highly visible representatives of MAAC institutions. They can influence the behavior of others.
Each group should welcome its counterpart group, and demonstrate respect for its members.
Likewise, it should convey respect for each opponent player and team.
23
Officials
Although each game official has a demanding and difficult job to officiate the contest, he/she
also will be directed to apply without hesitation or reservation the rules governing conduct and
sportsmanship during each MAAC competition. When doing so as directed, the official will
have support of the Conference, each member institution and its administrators and coaches.
Signage
Each institution shall post signage that promotes league sportsmanship, using elements of the
conference sportsmanship statement or one developed by the school. This signage will be
prominently posted in all campus athletic venues. “Best efforts” will be made to develop and
display the same type of signage at all off-campus venues that member institutions utilize for
contests.
Game Day Programs, Media Guides, and/or Websites
Each institution shall dedicate space in media guides, game day programs, and/or institutional
websites for the MAAC sportsmanship statement and/or policies to be printed for access by the
student-athlete, coaches, administrators, media members and fans.
Enforcement
The MAAC Compliance and Enforcement Committee and/or the MAAC staff will handle all
sportsmanship issues that are reported by officials, media, etc. to the conference office.
24
METRO ATLANTIC ATHLETIC CONFERENCE
Coaches Sportsmanship Statement
The coach’s behavior influences that of the players and frequently, the fans. The coach has a
responsibility to educate the players concerning their obligations to the coach, the institution,
intercollegiate athletics and themselves. Respect for an opponent can most effectively be
conveyed to the players by the manner in which the coach speaks of, and acts toward the
opponent. All coaches are expected to adhere to the MAAC Sportsmanship Statement (see
below).
The MAAC Compliance and Enforcement Committee and/or the MAAC staff will handle all
sportsmanship issues that are reported by officials, media, etc. to the conference office.
Violations of the MAAC sportsmanship policy may result in receipt of a letter of reprimand,
game suspensions, and/or other sanctions deemed appropriate by the Compliance and
Enforcement Committee or MAAC staff.
MAAC Sportsmanship Statement
Based on the MAAC’s mission statement and constitution, one of the purposes of the
conference is to ensure that high standards of scholarship and sportsmanship are adhered
to by member institutions. To accomplish this goal, opponents must respect each other,
and appreciate honest efforts that are made fairly in pursuit of victory. The conference
shall require adherence to its adopted standards and to those standards set forth in the
respective playing rules.
While victory shall be the expected goal of every competitor, defeat is not a disgrace; the
prospect of defeat is never an excuse for unethical behavior or a lack of sportsmanship.
Adherence to these principles will maximize the benefits and enjoyment of intercollegiate
competition for all participants, coaches and spectators.
This form must be signed by all coaches who are involved with an intercollegiate team at a
MAAC member school.
Print Name: ___________________________________________________
Signature: ____________________________________________________
Institution/Sport: _______________________________________________
Date: ________________________________________________________
25
Niagara University
Athletics Department
Employee Code of Conduct
For the well-being of the Athletics Department, its employees, and most importantly, the studentathletes of Niagara University, Employees must comply with all University policies and
procedures, and additionally, govern themselves in accordance with the below Code of Conduct.
Definition of an Employee: For purposes of this Code of Conduct, an “Employee” includes any
non-undergraduate person that works as an employee or representative of the Athletics
Department, regardless of whether he or she is paid, volunteer or serving as a graduate assistant.
NCAA Bylaws
Employees shall familiarize themselves with NCAA Bylaws, shall comply with NCAA Bylaws,
and shall actively support an environment conducive to such compliance. All known or
suspected violations of NCAA Bylaws MUST be reported to the Director of Compliance,
the Director of Athletics, or the General Counsel.
Alcohol
Department employees must not drink alcoholic beverages in the presence of any current or
prospective student-athlete. While traveling on university business, employees choosing to drink
alcoholic beverages should do so responsibly; conduct while on university business is considered
a reflection of the University.
Consensual Romantic Relationships
Athletic department employees, regardless of age, are prohibited from dating current studentathletes with eligibility remaining, or any registered student employed by the Department. Those
seeking guidance on this preclusion are encouraged to speak with the Director.
Professionalism
Whether interacting with students, parents, community members, the media, or fellow
employees, Employees must exhibit dignity, respect, patience, and professionalism.
Shameful Conduct
Employees may be dismissed for actions casting significant shame upon the department or
institution.
Annual Certification: I, _________________________, have read the above Code of Conduct,
and certify my understanding of its requirements and my commitment to ensure compliance in
the Department.
SIGNATURE:____________________________
26
DATE: ____________________
Procedures for Communication between Coaches and
Faculty Members
 Coaches should initiate communication no more than once per week with any specific
faculty member.
 Coaches should encourage student-athletes to be the primary communicator with faculty
members.
 Coaches will not discuss the changing of a test score or other grade that has already been
issued.
 Coaches may discuss class attendance, participation, and grading criteria with the faculty
member.
 Coaches may not initiate communication with faculty members in the final two weeks of
any regular semester or after the semester is completed.
 Faculty members may initiate communication with members of the coaching staff at any
time.
Alternatives
 Student-athletes should be the primary communicator with all instructors.
 Coaches can request that other athletics staff members (i.e., Director, Associate Director Compliance, Academic Advisor for Athletics, and/or Faculty Athletics Representative)
contact the instructor.
27
SECTION 4
CHECKLISTS
&
CERTIFICATION
PROGRAMS
28
COACHES’ CHECKLIST – PRE & POST SEASON
ASSOCIATE AD/COMPLIANCE
Pre-Season
- check schedule with NCAA regulations
- submit declaration of playing season
- submit declaration of coaching staff
- turn in rosters
- check eligibility of incoming/returning student-athletes
- schedule meeting to sign NCAA paperwork
- finalize/sign squad list
- ensure all paperwork is signed
Post Season
- turn in participation list
- submit medical hardship requests
SPORT SUPERVISOR
For Approval
- game and travel schedule
- equipment purchases
- personnel hires
- budget analysis and review for team travel, lodging, meals, travel party, recruiting, etc
- proposed budget for the next fiscal year by November 1 of the current fiscal year
Pre-Season
- arrange meeting for class absence forms
Post Season
- prepare annual review report
- determine goals
- complete performance appraisals for staff and self
- arrange meeting for student-athlete evaluations and senior exit interviews
- take inventory
ASSISTANT AD/SPORTS MEDICINE
Pre-Season
- arrange for physicals
- submit practice and game schedules
- submit medical histories and paperwork for all student-athletes
- get certified in CPR/AED (all coaches)
- review emergency plan
- submit updated rosters
- pick-up medical kits
Post Season
- submit nontraditional game schedules
- return medical kits following seasons
29
COACHES’ CHECKLIST – PRE & POST SEASON
ASSOCIATE AD/OPERATIONS
Pre-Season
- facility arrangements
- travel arrangements
- meal arrangements
- obtain license checks for coaches (new employees)
SPORTS INFORMATION DIRECTOR
Pre-Season
- coordinate recruiting guide information
- discuss story ideas on student-athletes
- send final schedule
- coordinate season outlook
Post Season
- send list of final recruits
ASSOCIATE AD/SWA
Pre-Season
- coordinate housing for teams with early arrival dates
- submit names and contact information for SAAC reps
Post Season
- submit award nominees
- submit SAAC forms for community service project(s) to receive credit
ASSOCIATE AD/EXTERNAL
Pre-Season
- seek and secure sponsorships for tournaments
- coordinate alumni events
- arrange development goal meeting(s)
- submit e-newsletters throughout the year
ASSISTANT AD/OUTDOOR FACILITIES
Fall Sports
- request field practice times by July 10
- submit final game schedule by July 10
- submit work orders and/or facility equipment requests
Spring Sports
- request field practice times by February 10
- submit final game schedule by February 10
- submit work orders and/or facility equipment requests
30
SECTION 5
HOUSING
31
Housing Policies for Student-Athletes
University housing provides a booklet entitled Room Selection for specified year. Coaches will
receive a copy of this booklet and are asked to read it and ensure that their on-campus studentathletes follow the deadlines listed in the booklet.
Room selection for returning student-athletes takes place in late April and early May.
Coaches are advised to remind their student-athletes of the housing deadline. Student-athletes
must be registered in at least one class to be eligible for housing at the time of room draw.
Break Period Housing
Student-athletes in active competition over break periods, who plan to stay on campus over
breaks will be required to live in O’Shea or Seton depending on the sport. Student-athletes can
opt out of break housing by requesting to do so from their head coach. The student-athlete
must be aware that they will be responsible for finding their own off-campus housing during
breaks. Student-athletes who are caught staying in unauthorized rooms during break periods risk
punishment.
Please advise your returning student-athletes to choose the dorm and room that they wish to stay
in along with their requested roommate. Those staying during break period are not required to
room with student-athletes, they simply must be housed in the appropriate hall.
Coaches need to provide the list of names of student-athletes that will need housing during
breaks. Coaches can submit freshman with freshman room assignments break periods only.
Coaches requests for upper class room assignments will not be honored.
Fall/Winter Sports:
Spring Sports:
Men’s Basketball
Women’s Basketball
Men’s Ice Hockey
Women’s Ice Hockey
Men’s Swimming & Diving
Women’s Swimming & Diving
O’Shea Hall Thanksgiving
and Christmas Breaks
Women’s Lacrosse
Baseball
Softball
Men’s Golf
Women’s Golf
Men’s Tennis
Women’s Tennis
Seton Hall Spring Breaks
32
Pre-Season Arrival Fall Championship Sports Only
Coaches are required to provide names only of returning student-athletes that require on-campus
housing for early arrival for preseason practice. Every attempt will be made by housing to put
student-athletes in their requested room assignments. Please note that housing can not place a
returning athlete who has not turned in a housing application card.
Freshman must be accepted, fee paid and have completed a Residence Hall Reservation Form. If
a prospect has not been accepted and fee paid, they will not have a room reservation form and
should call housing after they are accepted and fee paid at ext. 8100 to complete a reservation
form over the phone before the deadline.
Deadlines:
Early Arrivals for Pre-Season– July 1st *
Break Period Housing July 1st *
*Note: Coaches are to provide a list, not attempt to place student-athletes in rooms.
Coaches can suggest to prospects to room together and to complete their housing
reservation forms with the name of the prospect they wish to room with, but do not
guarantee placement. Housing makes the decision with regard to room placement following
a policy that provides equity to all students, not just student-athletes. (For more
information on the roommate selection process see the room selection for specified date)
Any student-athletes recruited after the July 1st deadline will need to be granted housing through
special permission from the Director of Athletics and the Dean of Admissions. Late signees are
not impossible, yet they require more communication to get proper housing provided.
33
SECTION 6
ADMISSIONS
34
DEPARTMENT OF ATHLETICS POLICY AND PROCEDURE MANUAL
ADMISSIONS POLICIES AND PROCEDURES
The office of admissions encourages all coaches to use its services and resources when recruiting
student-athletes. Admissions has assigned a counselor to act as liaison to the athletic office and
its coaches in order to facilitate the smooth transition of information, and timely processing of
applications.
The following procedures should be followed when recruiting a student-athlete:
1.
In order to provide the best service possible to student-athletes, it is strongly
recommended that the coach provide a list of all possible student-athletes, complete
with name, address, email, telephone number and entry term to NU (i.e. FA 08) so
that the student might be properly coded in the data base system (EMAS). This is
very helpful for the student-athlete as well as the admissions office. It will allow for
the timely dissemination of information and literature to the student throughout the
recruitment period.
2.
When making an appointment for a student-athlete to tour the campus and meet with
an admissions counselor, please inform the secretary at that time that he/she is a
recruit for your particular sport. The liaison counselor will be notified so that if
possible, she will take the interview. If the student applies after visiting, the
application fee of $30 will be waived.
3.
Lunches are not automatically provided to all student visitors. If a visitor is on
campus and has additional appointments set up that cause the student to be on campus
over the lunch hour, then lunch tickets are offered to the student. This same policy
applies to student-athletes as well, and the admissions secretary is happy to
accommodate the student-athlete and family members upon notification. Lunch
tickets are not issued for the coach.
4.
Many times a NLI will be offered to a student-athlete prior to the student-athlete
making application. When a student-athlete is offered an NLI, please insure that he
or she is aware of the fact that the admissions process is separate from the NLI
process, and that any transcripts sent to the NCAA or athletics office are not
acceptable in the admissions office. All students must make application, submit
official transcripts, and SAT / ACT scores directly to the admissions office. Student
admissions files will not be processed until official copies are received by admissions.
Upon graduation from high school, all students (including student-athletes), must
have a final high school transcript sent to the university. If this transcript is not
received, then a student’s file will not be turned down to the academic department to
which they have applied and advisement will not occur. (The student will be sent
several communications reminding them to submit their final high school transcript.)
35
5.
If a student-athlete is also an international student, then copies of his or her original
high school records must be submitted and if necessary, translated by a person or
agency qualified to perform such translations. If the credential is not recognizable by
the admissions office, a credential evaluation may be required. Please allow
sufficient time for this process to be completed.
6.
After a student signs his/her NLI, the compliance officer forwards that information to
the admissions office on a weekly basis. If the student’s file in admissions is
complete and the student is accepted, the liaison counselor will waive the attendance
deposit of either $100 (commuter) or $200 (resident) for that student.
7.
Whenever a question arises regarding a student-athlete’s admission, please contact
the liaison counselor. She will be able to address the issue / concern you have and
outline a plan of action. Please do not call the support staff, as they may not be able
to answer your questions. If the liaison counselor is not available, the Director of
Admissions would be able to assist you.
36
SECTION 7
FINANCIAL AID
37
FINANCIAL AID
All financial aid, athletic or any other type is handled in the Financial Aid office. Coaches are to
contact the Financial Aid office through the Associate Athletic Director - Compliance.
A recruit should submit all appropriate paperwork (ie. Early Aid Estimator, FAFSA) to the
Financial Aid office. Concurrently, a coach may verbally inform the prospect that he or she will
be recommended for an athletic grant. However, it must be emphasized that a binding
commitment cannot be made at this stage of the process.
A coach must work within the financial aid guidelines established by the Department of Athletics
and the financial aid office.
FINANCIAL AID GUIDELINES:
1. All correspondence with the Financial Aid office will be conducted through the
Associate Athletic Director - Compliance.
2. The Recruit List you provide will be submitted to the Financial Aid office. The
acceptance status will be supplied to the athletic office by the Admissions office on a
periodic basis.
3. At the end of October you will be notified the amount of money that will be available for
recruiting from the departure of athletic scholarship student-athletes that will graduate,
exhaust eligibility, or will not be renewed. This will be the starting point in the process of
determining how much money you will have to work with for the following year.
4. ALL SPORTS MAY 1st - Deadline for submission of prospective student-athlete
financial aid awards. Coaches should make every effort to adhere to these dates to ensure
that the paperwork can be processed efficiently.
5. Continuing award notification will be provided to the Financial Aid office. You will be
asked to supply a list of student-athletes you believe will be returning the following year
by May 1st.
Once it is determined that a recruit may receive a specific athletic financial aid award, then the
recruit may be notified. The Director of Financial Aid, in accordance with NCAA regulations,
will send formal grant-in-aid letters and agreements to all recruits who will be receiving grants.
This will normally be done during the National Letter of Intent signing period.
38
AID RENEWAL, NONRENEWAL AND REDUCTION:
The Financial Aid office, in accordance with NCAA regulations is responsible for informing
student-athletes whose aid is not being renewed that they have the right to a hearing opportunity
if they choose. The written notification must be made by July 1. The Financial Aid office also
notifies student-athletes whose aid is being renewed. Athletic Aid will not be renewed for a
student-athlete that has not met the satisfactory progress requirements.
Renewal Requirements for Athletic Aid
All athletic financial aid for student-athletes may be renewed yearly if:
A) the student-athlete maintains academic eligibility,
B) the student-athlete progresses towards a degree,
C) the student-athlete maintains membership on the intercollegiate team for which financial
aid was awarded, and
D) the student-athlete remains eligible according to current NCAA regulations.
Cancellation/Reduction
Reduction or cancellation is permitted. Institutional financial aid based in any degree on athletics
ability may be reduced or cancelled during the period (one year) of the award if the recipient:
A) Renders himself or herself ineligible for intercollegiate competition; or
B) Fraudulently misrepresents any information on an application, letter of intent or
financial aid agreement.
C) Engages in serious misconduct warranting substantial disciplinary penalty.
D) Voluntarily withdraws from a sport for personal reasons. If the recipient withdraws
from a sport for personal reasons prior to the institution's first competition in that sport,
reduction or cancellation may occur immediately.
Fraudulent Misrepresentation
If a student-athlete is awarded institutional financial aid on the basis of declaring
intention to participate in a particular sport by signing a letter of intent,
application or tender, action on the part of the student-athlete not to participate
(either by not reporting for practice or after making only token appearances as
determined by the institution) would constitute fraudulent misrepresentation of
information on the grantee’s application, letter of intent or financial aid
agreement, and would permit the institution to cancel or reduce the financial aid.
39
Misconduct
Athletic aid may be cancelled or reduced if a student-athlete is found to have
engaged in misconduct by the university’s regular student disciplinary authority,
even if the loss of aid requirement does not apply to the student body in general.
Hearing Opportunity Required
If the institution decides not to renew or decides to reduce financial aid for the ensuing
academic year, the institution shall inform the student-athlete in writing that he or she,
upon request, within 30 days of notification shall be provided a hearing before the
Athletics Scholarship Review Board (ASRB). Only the student-athlete may request such
a hearing; not the parent, guardian, or other legal advisor. The Chair of the ASRB is Dean
of Student Affairs, Joe Cuda ext. 8566 (office located on 1st floor of O’Shea). The ASRB
reviews cases of student-athletes who wish to appeal a change in scholarship (reduction,
nonrenewal, or cancellation).
Athletic Scholarship Review Board (ASRB)
Joseph Cuda – Chair – Dean of Student Affairs
John Stranges – Faculty Athletic Representative
Myriam Witkowski – Assistant to the Dean of Business
Maureen Salfi – Director of Financial Aid
40
INCREASING AID:
Current Student-Athletes
Additional money will not be allocated to student-athletes who are currently attending
Niagara University. Scholarship funds are to be used to recruit student-athletes to the
university, not pay them for improved performance.
Exceptions are:
1. Non-scholarship Student-athletes may receive athletic aid in
subsequent years, with permission from the Director of Athletics.
2. Proven extreme financial aid situations that are determined by
financial aid with documentation.
Note: Exchange rate fluctuation is not a valid reason for increasing
athletic aid.
Athletic aid can be awarded as percents or fractions to increase as the cost of tuition increases.
(ie. ¾, ½, 1/8 tuition scholarships) Though, academic aid will not increase with tuition.
Coaches should clearly explain the university athletic scholarship philosophy prohibits
increasing athletic aid after the original award is signed. This university philosophy is the same
for athletic awards as it is for merit aid awards. Niagara University merit aid is not increased if a
student does well in college, therefore, athletic aid will not be increased during the studentathlete’s college career.
41
SECTION 8
BUDGETS
42
NIAGARA UNIVERSITY
DEPARTMENT OF ATHLETICS
BUDGETS
The University fiscal year runs from June 1 to May 31 the following year. In December of the
previous year, the budgets are prepared for the upcoming fiscal year.
Capital Purchases: Capital budget requests can be submitted at any time. Athletics prioritizes
and submits capital budget requests in November. There is a $2,000 minimum requirement to be
considered.
Capital Improvements: Requests to maintain capital facilities are also submitted in November.
Functional officers will consider capital budget requests to be made for the upcoming fiscal year.
For example, if the polo team needs a new horse barn or renovations on their existing barn, this
could be construed as an extraordinary or not an ordinary expense and would be considered a
capital request and may be authorized.
Usually, departments will be made aware of the next year’s budget by April so planning and
ordering can begin in earnest.
Budgets are monitored closely. It may be necessary to close a budget because of
over-expenditures.
* Coaches should be aware that expenses (meals) incurred in the conduct of preseason
practices (i.e. before dorms and dining halls open) will usually be covered by the general
athletic operating budget. Start dates for preseason practice will be determined by the
Associate Athletic Director, with approval from the Director of Athletics. Preseason practice
expenses must remain within the general athletic operating budget constraints
.
After budgets are approved by the Vice President for Administration and the Director of
Athletics, coaches may order supplies, equipment and other items needed for their program
through the Associate Athletic Director - Operations.
.
Sponsorship programs with ADPRO Team Sales affect what items can be purchased from other
vendors. The Associate Athletic Director has final approval on which outside vendors will be
approved for use.
The Sport Supervisor must approve all team apparel orders, including uniforms, warm-ups, Tshirts and staff apparel to create a more consistent department and university image. Keep in
mind our primary color is purple. Please have a sample in the correct colors and final artwork
before seeking approval. Purchases that do not follow the above procedures may not be paid
from university funds.
43
BUSINESS PRACTICES AND PROCEDURES
New Employee Procedures:
New employees are required to meet with the Associate Athletic Director – Compliance and
Administration. During this meeting, employees will receive phone cards, keys, credit cards,
computer passwords, an email address and phone access for on-campus phones.
Keys
Keys will be provided by the university locksmith for offices and facilities necessary to conduct
on-campus coaching and administration. Keys to the Kiernan Center are issued by the Kiernan
Center director.
Computer
Department employees will have access to a university computer with connection available in
each office.
Email Address
All department employees will be provided with access to the university email system and will
be provided an email address which is accessible from off campus via the internet by using
MyNU and typing in your login and password.
Credit Cards
Administrators, head coaches and full-time assistant coaches will receive a university HSBC
MasterCard in their own name. If payment is late, finance charges and late fees will be the
employee’s responsibility.
Reimbursement/Submission Policy for university issued employee credit card is as follows:
· Employee is responsible for payment and reimbursement for credit card.
· A copy of the HSBC bill, all receipts for charged items, along with an
expense certification form, should accompany all check requests.
· The university’s name is affected by delinquent payments.
Mileage Reimbursement
Employees will be reimbursed the standard mileage reimbursement rate which is established
yearly in the Business Services office.
44
Employment Exit Procedures:
All employees are required to have an exit meeting with the Director of Athletics and the Office
of Human Resources. During the meeting with the Human Resources, employees are expected to
turn in laptop computers, if issued, credit cards, parking hang tags and keys.
Equipment Purchasing
The department wide equipment policy is as follows:
The university budgets will cover – Wind suits for cross country
Wind suits for swimming
*The swimming and cross country teams are accountable for returning wind suits for use the
following year.
Team revenue accounts should be used to pay for the following items:
footwear
travel suits
sweatshirts
team travel bags
Once a vendor is determined, the coach must work through the sport supervisor. DO NOT order
on your own. It may be embarrassing if Business Services rejects your order. The Purchasing
Department will not pay for goods ordered and received prior to obtaining a purchase
order. Salaries may be garnished for unauthorized purchases of equipment. Anticipate your
ordering needs and leave enough time for their completion. Follow proper business procedures,
which are:






Get a Purchase Requisition form from the athletic secretary, online at
http://www.niagara.edu/bs/documents/material_requisition_000.pdf
All information in the top section MUST be completed. The middle section needs
DETAILED descriptions and catalog numbers.
Return to sport supervisor for approval and processing. Expect a 4-5 day lead time for
orders to be completed.
Have the goods delivered to the athletic office where you should inventory them and
promptly advise the Associate Athletic Director - Operations of their receipt.
Keep a master inventory list.
Return all items to the equipment room or otherwise account for all items with the
equipment manager at the end of the season.
Uniforms, equipment, etc., are not yours or the student-athletes, but are the property of Niagara
University unless, of course, things such as footwear, warm-ups and bags are purchased by the
student-athletes themselves or team revenue accounts.
45
Annual team purchases:
No purchases or payments or any kind should be made on behalf of a Niagara University
athletic team or camp unless it is through a university account. University accounts include
revenue accounts established for your team by the Department of Athletics. Anyone found
using an unauthorized account (i.e. personal checking account or credit union account)
would be found in violation of NCAA rules. This infraction will be self-reported to the NCAA,
the account will be closed, and a written reprimand or letter of admonishment will follow.
46
Uniform &Apparel
Approval Form
Before ordering team apparel, you must first receive approval from the sport supervisor. All
apparel should be in the colors of Niagara University, which is purple and white. Please circle
what you are purchasing and the colors you plan to order. If possible, please attach a picture of
the product. Include what brand, color and where the product had been ordered from. Note:
ADPRO is our contracted vendor. If we are ordering anything from outside of ADPRO, it must
include an email from ADPRO waiving the requirement.
Uniform:
Jersey
Shorts/Skirt/Pants
Warm-Ups:
Warm-up Tops
Warm-Up Pants
Sweatshirt
Sweat Pants
Travel Suits:
Jacket
Pants
________________________________
Associate Athletic Director-Signature
____________________________
Date
47
SECTION 9
SCHEDULING
48
SECTION 10
TRAVEL
ARRANGEMENTS
49
ATHLETIC TEAM TRANSPORTATION POLICIES
When planning the mode of transportation for team travel, several factors are taken into account.
These include length of the trip, competition schedule, time of day of travel and amount of
equipment.
Van Transportation
Vans will be used in the following cases:
1. Trips of eight or fewer team members, regardless of distance or type of
competition. In some cases, a professional driver may be necessary.
2. Trips less than two hours one way. Teams must return before midnight.
Note: Please request vans if they are needed for practice.
Motor Coach Transportation
A motor coach bus will be used in the following cases:
1. Trips over four hours or more round trip.
2. Travel parties more than 25.
3. Hockey teams.
4. Basketball teams.
Air Transportation
Air transportation will be considered when ground travel for required competition exceeds 10
hours. The men’s and women’s basketball teams usually utilize air travel when ground travel
exceeds six hours.
50
NIAGARA UNIVERSITY
DEPARTMENT OF ATHLETICS
VAN POLICY
Vans should be driven by the coach, assistant coach, trainer, or athletic administrator whenever possible.
If a student driver is required, the following procedures must be followed before a student driver will be
approved to drive a vehicle for university travel.
1.
2.
3.
4.
Student must be over 21years old to drive for Niagara University.
Student must have a valid driver’s license and clean driving record as determined by Business
Services.
Student must take a defensive driving course provided by the university.
Coaches and student drivers must complete and sign the driver’s license check form which can
be obtained at http://www.niagara.edu/bs/formsavailable.htm and provide a photocopy of the
driver’s license. (Students and coaches with a valid Canadian driver’s license may also be
approved to drive, but must complete the same license check form, provide a copy of their
Canadian driver’s license and must obtain a copy of their driving record from the Ministry of
Transportation in Canada to present to Business Services (Employees with a Canadian license
will be reimbursed for the record fee if they present a receipt to Business Services). Please
provide the Associate Athletic Director with the names and phone numbers of any studentathletes who are certified by Business Services to drive. Arrangements to take the defensive
driving course will then be made.
Any members of the athletic department staff that plan to drive a Niagara University vehicle must also
sign a driver’s license check form and submit a photocopy of a valid driver’s license. Approval from the
Business Services must be received before anyone can drive a university vehicle.
The maximum number of passengers in each van will not exceed 9 (including the driver).
VAN USE POLICY
Contact the Associate Athletic Director - Operations to check on vehicle availability. If the vans are
available he will reserve them for you. Keys for the athletic vans are to be signed in and out on the
clipboard located in the closet in the athletic office. Keys to the vans will be in the key holder located to
the right of the clipboard. Vans should be picked up no earlier then they day they have been reserved.
Vans are to be returned to the last row of spaces posted in the Dwyer Arena parking area and locked.
The keys are to be returned to the Athletic Office immediately after a trip. Please do not hold keys for
return the next day. Vans are scheduled for use at varied times and this could leave a team without
transportation. The van should be returned with a full tank of gas after every trip. If you pick up a van
that does not have a full tank, promptly notify the Associate Athletic Director - Operations. In cases like
this, the cost of filling the tank will be charged to the previous user of the vehicle. Please inform the
Associate Athletic Director Operations immediately if there are any mechanical problems or accidents
and if vans were received in an unsatisfactory condition from a previous team or renter. Teams may
receive reduced meal allowances for future trips if the vans are returned in poor condition. These
funds will be used for cleaning.
51
TRAVEL ARRANGEMENTS
Once the schedule is confirmed, fill out the Team Travel Arrangement Request Form and return
it to the Assistant Operations Manager. A travel schedule will be arranged for each team. Travel
arrangements include air and ground transportation, meal money and lodging.
Team Travel Arrangements Request Form
Forms should be completed by each head coach and returned to the Athletic Office by the dates
listed below. This form will be utilized by the Athletic Office to make preliminary team travel
arrangements for the upcoming season. The completed form is due by:
FALL SPORTS – June 1
WINTER SPORTS - July 1
SPRING SPORTS - August 1
Information should be completed for each away game destination during the season. The Athletic
Office will attempt to accommodate each team’s request within the team’s allocated travel
budget for the year.
The Assistant Operations Manager or their appointed travel intern will arrange for lodging and
transportation. Meals should be arranged by the coaching staff.
Once the schedule is set and the dates are confirmed for an athletic team, then, the coach must
make changes as necessary directly with the Assistant Operations Manager. For example, if the
coach wants to change the time of departure from 1 p.m. to 3 p.m., that change should be made
by the coach and the Assistant Operations Manager.
Travel Authorization Procedure –Airline Travel Only
Travel Authorization forms are used to book airline tickets. Travel Authorization forms are
available online at http://staff.niagara.edu/bs/pdf/travelauthrequest.pdf Travel Authorization
forms are required to be completed for any airline tickets purchased for spring break trips out of
fundraising and recruiting travel.
52
Travel Packets
Coaches will be provided with a travel packet for each trip. Travel packages will include a travel
itinerary, meal check and attached expense summary statement, directions to the hotel and the
competition site, as well as, a copy of the competition contract and tax exemption forms for
travel within New York and Florida. Travel packages will be provided by the Assistant
Operations Manager.
Please pick up travel packages and review them in advance of your trip, so that adjustments can
be made if necessary. Meal checks will be made out to in the head coaches name. In the extreme
case that a head coach is unable or not traveling on a trip, Assistant Operations Manager will
issue the check to a designee or provide cash. If cash is provided, the individual receiving it will
be required to sign a form acknowledging having received it.
(Certification policy requirement, 1997)
Expense Summary Statements:
Coaches need to return the expense summary statement at the conclusion of each trip before the
travel packet for the next trip will be issued. Coaches are expected to create a sheet for their
student-athletes to sign that includes their name, the amount received for meals and a signature
line for the student-athletes to sign that they received the allotted meal money. Expense summary
statements should include any receipts for rental vehicles, meal purchased as a group on a
university credit card, gas and hotel receipts, tolls and any other miscellaneous expenses.
NOTE: When teams are traveling during inclement weather, coaches and student-athletes
must make arrangements for personal vehicles during snow removal. The options are:
1. Team members can arrange for friends on campus to move their cars according
to university policy, or
2. Team members and coaches can park only in the last row of the Dwyer Arena lot.
.
53
TEAM TRAVEL ARRANGEMENTS REQUEST FORM
Sport:_________________
Departure
Date/Time
1.
2.
3.
4.
5.
6.
7.
8.
Game Date &
Time
Opponent/Site
Travel
Party Size
Mode of
Transportation
*Completed form must be reviewed by your assigned sport administrator for final approval.
_____________________________________
RETURN
Sport Administrator
54
Hotel
Information
Meals
Needed
1. TEAM NAME: Write in your sport.
2. DEPARTURE DATE: Date team will leave for game.
3. DEPARTURE TIME: Approximate team departure time on departure date.
4. GAME DATE: Competition date with the opponent.
5. GAME TIME: Official starting time on the contract
6. OPPONENT: School to be played. Please note alternate site if game will be played at another
site.
7. NUMBER IN TRAVEL PARTY: Fill in the sport team and travel party size for the season.
8. TRANSPORTATION: Please see athletic team travel policy.
9. TEAM LODGING NEEDS:
Olympic sports teams will be quartered in quads.
a) Total number of rooms needed and room type (s). Please indicate how many
rooms of each type are needed. (S = single, D = double, T = triple, Q = quad)
b) Check-in date
c) Checkout date
d) Approximate arrival time on check-in date
It is the coach’s responsibility to provide a rooming list one month before the first date of
competition.
10. TEAM MEALS:
For Olympic sports, per diem will be $21.00 per day or
Breakfast
Lunch
Dinner
$5.00
$7.00
$9.00
For hockey and basketball, per diem will be $25.00 per day or
Breakfast
$6.00
Lunch
$8.00
Dinner
$11.00
Meal allowances are set by the athletic administration. Basketball and hockey coaches should be
aware of their schedules and therefore meal and incidental expense checks should be
requested at least 10 days in advance of day of departure. Return receipts and cash or signed
rosters as proof of expenditure within one week of contest. Any meal checks not supported by
receipts or roster within 60 days of contest will be added to coaches’ W2 income.
Boxed meals will be utilized when convenient. Boxed meal forms will be completed by the
coach. Teams are responsible for picking up boxed meals before a trip. Please check Travel
Itinerary forms for boxed meal requirements (Please see Sodexho policy attached).
55
Hospitality Services
at Niagara University
Memorandum
To:
From:
Subject:
Date:
Athletics
Mark McKibbin
Pre-Game and Travel Meals
March 30, 2006
The following procedures will be followed concerning pregame meals and travel meals.
1. One week notice for all pregame meals will be required. This allows us to schedule
staff and order the food necessary.
2.
If requested meal is outside of our normal operating hours, all hourly labor costs will
be charged to the appropriate team. This amount will vary according to the
employee(s) working and the number of employee(s) needed.
3. All resident students may use their meal plans for the pregame and/or travel meals
4. All non resident students, the team will be charged for the appropriate meal, unless
the resident student(s) donate a meal from their meal plan for the nonresident student.
If this is done, the coach must provide us with the resident student’s approval and
signature for each pregame and/or travel meal. Photo copies of these signatures will
not be accepted. (This policy is in place, as students sometimes were unaware that
they were donating meals, until they ran out of meals themselves in past years.)
5. If the team roster is not turned in before the scheduled pregame and/or travel meal,
that team will be automatically charged for meals (and labor if outside of normal
operating schedule). If coaches want to email or send the roster to be used for the
entire season, that is okay, they must notify us in any changes of the student’s status.
This roster will be used for the resident students, but item #4 will be followed for
each meal request.
This policy will be updated as necessary. If you have any questions about the above policy,
please contact me.
Clet Hall P.O. Box 1049 Niagara University, New York 141091049
Phone: (716) 2868394
Fax: (716) 2868398
Web Page: www.niagaradining.com
56
Preferred Hotels
for
Team Travel & Recruiting
Syracuse: #Comfort Inn, 7010 Interstate Road, Syracuse, N.Y. 13209 (315) 453-0045
Ithaca:*Clarion Hotel, 1 Sheridan Drive, Ithaca, N.Y. 14850 (607) 257-2000
*Ramada Inn, 2310 N. Triphammer Road, Ithaca, N.Y. 14850 (607) 257-3100
Cortland: #Comfort Inn, 2 ½ Locust Avenue, Cortland, N.Y. 13045 (607) 753-7721
Super 8 Motel, 188 Clinton Avenue, Cortland, N.Y. 13045 (607) 756-5622
Canton: Comfort Suites, 6000 U.S. Highway 11. Canton, N.Y. 13617 (317) 386-1161
Oneonta: Clarion Hotel, 55 Market Street, Oneonta, N.Y. 13820 (607) 432-7500
# - Adjacent to Denny’s Restaurant
*- Full Service
All properties listed above are Inntel properties, owned by Niagara alums Dan (’78), and father,
John Homik (’47).
Teams traveling in these areas should give first consideration to the Inntel properties. The
Homiks make gifts to the university in recognition of our use of their properties.
Coaches that are traveling on university business (i.e., recruiting, conference meetings) may be
able to stay at Inntel properties. Contact Dan Homik’s office at (607) 257-3100, ext. 300 to make
a reservation. Please identify yourself as a member of the Niagara athletics staff. Please inform
the Assistant Operations Manager of your plans, as a record of the number of rooms we use is
required.
57
SECTION 11
FACILITY POLICIES
&
COACHES’ REQUIRED
POLICIES
58
ATHLETIC FACILITIES OPERATING POLICIES
Coaches are reminded of a few basic policies that pertain to everyone using the athletic
facilities. All requests for the Kiernan Center (KC) must be submitted on a request form
to the KC Director.
Kiernan Center:
Kiernan Center (entire facility open for Patron Usage)
Monday-Thursday: 11 a.m. – 10 p.m.
Friday: 11 a.m. – 9 p.m.
Saturday & Sunday: 1 a.m. – 9 p.m.
Fitness Center Hours
Monday-Thursday: 7 a.m. – 10 p.m.
Friday: 7 a.m. – 9 p.m.
Saturday & Sunday: 11 a.m. – 9 p.m.
Entrance to Kiernan Center (KC)-all authorized persons using the KC should obtain an ID
card from Information Technology (St. Vincent’s Hall, 1st floor) for the purpose of being
admitted to the KC for practice. No coaches or student-athletes will be admitted without
showing ID during operational hours.
Please do not place the burden on the KC staff by not having proper ID.
2. Arrivals - Early and late arrivals for the KC facilities must be made in advance with
the KC director, if gym space is needed. If visiting teams need accommodations, at
least one week is needed to schedule personnel for off-hour work time.
Arrangements must be made with the KC Director to obtain keys for admittance to
KC after operating hours (Coaches: Keys are not to be used to gain access for
personal use & re-keying fees for lost keys will be the responsibility of the individual
they were assigned to). Keys should only be used by the individual who signed for
them on the facility usage form.
***Note: At no time should student-athletes be practicing during non-operational
hours without a coach present. Teams should enter through the back entrance to
Scaffidi gym during non-operational hours. Coaches must provide supervision to
visiting teams when they are in the facility during non-operational hours.
3. Athletic Shoes - Competitive and practice shoes and/or cleats are NEVER to be
worn in or out of the KC or Gallagher Center gyms. Safety is the primary reason,
along with the fact that additional work is created for our maintenance staff,
needlessly. Team members should clean their shoes outside and not in locker areas
and sinks. Light-soled sneakers are recommended for use in both facilities. Please be
mindful of this when ordering sneakers. Please inform your student-athletes as well.
4. Do not schedule team workouts in the front fitness facility. This is reserved for nonvarsity students, employees and members.
59
5. Personal workouts - If a full-time coach or assistant coach chooses to use the
Kiernan facility they will be required to purchase a membership if they wish to use it
outside of the wellness hours or team practice hours (Athletic coaches that are not
full-time and have no other paid affiliation with the university are eligible to receive a
complimentary membership as a means of helping with the recruitment of candidates
for these positions).
6. The use of “CHEW” or chewing tobacco is prohibited at all athletic facilities and
fields.
7. Practices scheduled will be a maximum of three hours in length. The first 30 minutes
may be a shared time for warm-ups and/or set-up.
PLEASE DO NOT ALLOW YOUR TEAM TO TAKE THE COURT EARLY
8. Practice schedules - Please submit a written practice schedule request for use of the
KC and Gallagher Center facilities. In-season schedules will be evaluated and
booked first. Out-of-season teams will be scheduled as time and space allows.
Scheduling Protocol of Kiernan Center Facilities
Scheduling of the Kiernan Center facilities for student recreation, University Fitness & Wellness
programs, athletic team practices, athletic team clinics and camps, and community organizations
is not an easy task. The following scheduling guidelines will be observed for the scheduling of
the Kiernan Center facilities and fields.
1. The Kiernan Center’s main priority is to provide facilities for general student use,
intramurals, fitness/wellness programming, and other organized recreational programs for
the student population. Priority scheduling will be given to these activities.
2. The next priority will be given to the varsity sports programs for team practices. To
realize this priority, it may be necessary that un-structured student use be affected.
Attention is given to sports which are “in season”.
3. The next priority will be given to club sports, student organizations (i.e. NUCAP), and
varsity sports out of season. Club sports “in season” will be given priority over varsity
sports, which are not in season.
4. The next priority will be given to team clinics/camps and community groups/individuals
that wish to reserve the Kiernan Center facilities. Programs that benefit the entire
university community will be given priority over programs that benefit only one team or
department.
5. Other criteria that is considered when scheduling the Kiernan Center facilities:
Scheduling on a first-come, first-serve basis. If there are two athletic teams that reserve
facilities at the same time and cannot come to a scheduling agreement, the scheduling
issue will be decided upon by an athletic department administrator.
60
No-show policy: Teams requesting facilities that don’t show up for times requested will
not be given as much priority as teams that show up when facilities are scheduled.
Gallagher Center:
The following are the scheduling priorities for the ULGC Facility:
1.
2.
3.
4.
5.
Intercollegiate Event
In-Season Intercollegiate Practices
Non-Traditional Intercollegiate Practice
On-campus groups
Off-campus groups
If a team is out of season, it may request times not used by an in-season sport. Check
“The Schedule Book ” in the main athletic office and then submit a written request to the
athletics secretary to book the ULGC facility.
Team practice must have a coach or assistant coach present, and the athletic training staff
must be notified. Cancellation of practice should be reported to the trainers and the
facility staff in advance, whenever possible.
Schedule changes must be communicated directly to the athletic secretary with final
approval by the Director of Athletics.
All schedules are subject to change, due to unforeseen circumstance. Coaches will be
notified if changes occur.
61
Scheduling Hints
To make the scheduling more efficient, please adhere to these guidelines:
When requesting use of an area, please indicate:
1. Length of period in weeks
2. Days per week by name
3. Times preferred and alternatives
Game and practice schedules should be submitted by the following deadlines:
FALL - JULY 1
WINTER - SEPTEMBER 1
SPRING - DECEMBER 1
All schedules must be reviewed by your assigned sport administrator and submitted
for final approval with the Director of Athletics.
Niagara Field (Turf Field)
The following scheduling protocol will be followed for the scheduling of Niagara University’s
turf field. The main priority is to provide field usage for the Department of Athletics,
Intramurals, Club sports and general student usage. Scheduling will be handled by the Assistant
Athletic Director for Outdoor Athletic Facilities.
Priority scheduling will be given in this order:
1ST PRIORITY
 Varsity athletic teams (Assigned by the Department of Athletics)
o Varsity sports (Traditional and Non-Traditions seasons) that use turf field as
home field.
o Visiting teams
2ND PRIORITY
 In-season club sports (Assigned by KC Director).
3RD PRIORITY
 Intramural/student recreation programs (Assigned by KC Director).
4TH PRIORITY
 Varsity sports (turf is backup field).
5TH PRIORITY
 Athletic clinics/camps
62
6TH PRIORITY
 University camps
7TH PRIORITY
 Community groups/organizations - A field request form will need to be completed.
The Athletic department will provide an application. A fee will be charged.
Additional Policy Notes:
 If there are two athletic teams that reserve facilities at the same time and cannot
come to a scheduling agreement, the scheduling issue will be decided upon by a
Department of Athletics administrator using the above priority list.
 No-show policy: Teams will not be given priority if they fail to communicate
canceled time slots with the field Director.
 Practice and game schedules for the athletic teams will need to be handed in by
the date provide by the field director. Visiting teams will work around the master
schedule for weekday practice times.
 Scheduling blocks: games will be allotted 4.5 hours (90 minutes prior and 60
minutes after).
 Non-Traditional teams will be allotted 2 hour blocks for practice.
Weight Room Scheduling Policies:
The Dwyer Arena and Kiernan Center weight rooms are available to teams. To work out
as a team in Dwyer, coaches must notify the strength & conditioning coach. Individuals
may schedule workouts with the strength & conditioning coach with the understanding
that teams or groups of student-athletes will take precedence. When the strength &
conditioning coach is not present a coach must be in the weight room to supervise their
student-athletes. For Kiernan Center use, coaches need to contact the KC facilities staff in
advance.
63
Athletic Equipment Policies and Procedures
Teams can make arrangements for the laundering of game and practice uniforms with the
equipment manager.
In order to receive equipment and uniforms at the beginning of each season, student-athletes
must return the same equipment issued to them. They will not be given credit for returning
someone else’s equipment. The head coach and equipment manager will work together to hand
out all equipment. At the time of issue, student-athletes should be required to sign for the
equipment they have been issued. Coaches will arrange with the equipment manager for the
collection of all equipment. Coaches should schedule equipment return on the Monday
following the end of the traditional playing season. Student-athletes may not return
equipment at random to the athletic office or training room. Student-athletes are responsible
for accountability of the equipment. Student-athletes will be billed through Student Accounts
for any unreturned, lost/stolen or unnecessarily damaged equipment. Note: Seniors will not
receive their diplomas until all accounts are cleared.
The charge for unreturned, lost/stolen or unnecessarily damaged equipment is approximately one
and one-half times the original cost. In some cases, primarily uniforms, the charge may double.
64
SECTION 12
GAME MANAGER
CHECKLIST
65
NIAGARA UNIVERSITY
EVENT GAME MANAGER RESPONSIBILITIES
Gallagher Center:
Air blowers in the Gallagher Center must be turned on 90 minutes
before tip off and off at tip-off, on again at half-time and off at the
start of the second half.
MAAC Rescheduling Procedures (Softball):
In the event of a rained-out softball weekend, the conference has
determined the following:
1. When a team plays school A on Saturday, and school B on
Sunday and Saturdays game is rained out, that game should be
re-scheduled to Monday.
2. If the Saturday game is played and the Sunday game is rainedout, them the schools should re-schedule the Sunday game for
Monday.
3. In the event that both games are rained out, the Saturday game
will be played on Monday and the Sunday game will have to be
re-scheduled at another date later in the season.
Game Day Responsibilities
(Home Games)
Officials and Vouchers:
Arrangement of officials for home games should be
completed by the head coach with notification to your sport
supervisor that officials have been requested. If there is a change
in starting time or the contest is changed, postponed or cancelled,
please notify the athletic secretary and sport supervisor so officials
can be cancelled or rescheduled. Also, notify the Associate
Athletic Director - Operations if travel arrangements have been
cancelled. It is the responsibility of the game manager to make
66
sure that officials receive vouchers and that they are returned to the
Associate Athletic Director - Operations promptly.
Baseball, softball soccer and lacrosse coaches must contact the
appropriate officiating bureau if inclement weather forces
postponement of the game. If possible, this should be done two
hours before the scheduled starting time.
Rescheduled Game:
Contact the Associate Athletic Director - Operations as soon as a
game is rescheduled so travel arrangements and/or, field
preparations may me made, a game manager and sports medicine
staff can be assigned if it is a home game.
Indoors, Gallagher:
When using Gallagher Center for practice or games; lights, fans,
equipment, training supplies and chairs must be shut off, put away
and secured to avoid theft or damage. Indoor, out-of-season
sports practices should be arranged with the athletic secretary.
Cancellations of practice times should be submitted to the athletic
secretary.
Field Conditions:
If special equipment or field work needs to be done for a particular
game, e.g. grass cut or lining of a field, please notify the
Department of Athletics 10 days prior so the request can be
handled.
Public Relations:
It is the head coaches’ game-day responsibility to supply
Media Relations with appropriate contest results for immediate
release to the press. If travelling away from home, coaches are
requested by Media Relations to call in the scores to their Media
Relations contact.
Scores must be called in regardless of the resulting win or loss.
Game-Day Checklist:
Coaches and game managers are encouraged to utilize a game-day
checklist to prepare for all home games. (See sport supervisor)
67
OFFICIAL ASSIGNMENT VOUCHER
Each official must complete this form and return it to the head coach of the Niagara University
team he/she officiated for. Please complete the following information accurately. Failure to
complete this form will delay payment. Your check will be mailed to the address listed below.
PLEASE CHECK SPORT:
VB ____ SB ____ LAX ___ SWM____ Club WSO___ Club LAX____
COMPETITION:
NIAGARA
VS.
DATE OF COMPETITION:
OFFICIAL’S NAME:
ADDRESS (COMPLETE):
TELEPHONE #:
SOCIAL SECURITY #:
MILEAGE FEE (IF APPLICABLE): $
FLAT FEE: $
TOTAL FEE DUE: $
68
SECTION 13
PLAYING
&
PRACTICE SEASONS
69
PLAYING AND PRACTICE SEASONS
Traditional Season
During the traditional playing season and for declared nontraditional playing season,
student-athletes may practice no more than 20 hours per week and must have at least one day off per
week.
This time (practices, competition, meetings, weight training) must be properly logged on the Playing
Season Countable Athletically-Related Activities Forms (Practice Log) and turned in to the
Compliance Office on the first Monday of every month.
Non-Traditional Season
Outside of the traditional playing season, student-athletes are limited to eight hours per week and must
have at least two days off per week. These hours must be logged on the Playing Season Countable
Athletically-Related Activities Forms (Practice Log) and turned in to the Compliance Office on the
first Monday of every month. During this time only two hours per week can be devoted to
individual/team (on-court) skill instruction and there is NO limitation on the number of student-athletes
who can participate together during the two hours from September 15-April 15 (prior to 9/15 and after
4/15 you are only permitted 4 individuals at a time). The other six hours per week must be devoted to
conditioning and weight training. All activities outside the playing season are prohibited one week prior
to final exams.
A Declaration of Playing Season Form also must be completed prior to the start of a season. Coaches
must declare the first day of their chosen week on the Length of Playing Season Form.
TIME LIMITATIONS
Participation in countable athletically-related activities shall be limited to a maximum of four hours per
day and 20 hours per week.
Outside of the playing season, participation in countable athletically-related activities is permitted.
Participation in such activities must be limited to a maximum of 8hours per week.
Competition: All competition and any associated athletically-related activities on the day of competition
counts as three hours regardless of the actual duration of the activity. Practice may not be held
following competition, except between contests, rounds or events during a multiday or multi-event
competition.
Daily and weekly hour limitations do not apply to countable athletically-related activities occurring
during the school’s official vacation period, as listed in the school’s official calendar, and during the
academic year between terms when any part of the week in which classes are not in session. A student
will be subject to the daily and weekly hour limitations during the portion of the week when classes are
in session, and must be provided a day off, which may be a vacation day. Daily and weekly hour
limitations apply to countable athletically-related activities during final examination periods and all
official periods leading to final exams.
70
Defining Countable Athletically Related Activities
What are the daily and weekly time limitations on countable athletically
related activities?
Student-athletes may not participate in countable athletically-related activities for more than:
In Season
Four hours per day
20 hours per week
Out-of-Season (during academic year)
Eight hours per week
The daily and weekly hour limitations DO NOT apply to the following time periods:
· During preseason practice prior to the first day of classes or the first scheduled contest,
whichever is earlier.
· During an institution’s term-time official vacation period (e.g., Thanksgiving, spring break), as
listed in the institution’s official calendar, and during the academic year between terms when
classes are not in session.
Are student-athletes required to have a day off from countable athletically-related
activities?
During the academic year, student-athletes shall not engage in any countable athletically related
activities on one day per week during the playing season and two days per week outside the
playing season. The required day(s) off may occur on any day of the week and may change from
week to week. A “week” is defined as any seven consecutive days, determined at the institution’s
discretion.
Below are partial lists of common activities that count and do not count against daily and
weekly time limits:
Countable Athletically-Related Activities
Practices (not more than four hours per day).
Noncountable Athletically-Related Activities
Compliance meetings.
Athletics meetings with a coach initiated or
required by a coach (e.g., end of season
individual meetings).
Meetings with coach initiated by the studentathlete (as long as no countable activities occur).
Drug/alcohol educational meetings or,
CHAMPS/Life Skills meetings.
Study hall, tutoring or academic meetings.
Competition (and associated activities,
regardless of their length count as three hours).
NOTE: No countable athletically-related
SAAC/Captain’s Council meetings.
activities may occur after the competition.
Voluntary weight training not conducted by a
Field, floor or on-court activity. Setting up
coach or staff member.
71
offensive and defensive alignments, in any
sport.
On-court or on-field activities called by any
member of the team and confined primarily to
members of that team that are considered as
requisite for participation on the team (e.g.,
coaches practices).
Required participation in camps/clinics.
Voluntary sport-related activities (e.g., initiated
by student-athlete, no attendance taken, no
coaches present).
Traveling to/from the site of competition (as
long as no countable activities occur).
Training room activities (e.g., treatment,
taping), rehabilitation activities and medical
examinations.
Visiting the competition site in the sports of
cross country, golf, and skiing.
Recruiting activities (e.g., student host).
Participation outside the regular season in
individual skill-related instructional activities
with a member of the coaching staff.
Training table meals.
Attending banquets (e.g., awards or postseason banquet).
Discussion or review of game films.
Participation in a physical activity class for
student-athletes only and taught by a member
of the athletics staff (e.g., coach).
Fund-raising activities or public relations/
promotional activities and community service
projects.
*Conferences and institutions may adopt more restrictive rules.
Participation in Countable Athletically-Related Activities
Out of the Season
What is the difference between in-season and out-of-season?
In-season (20 hours)
· Time between the team’s first officially-recognized practice session and the last practice
session or competition, whichever occurs later.
· May have seasons separated into two distinct segments: championship segment and
nonchampionship segment.
· During the in-season period (e.g., championship and nonchampionship segments), a studentathlete may participate in a maximum of 20 hours per week of countable athletically-related
activities.
Out-of-Season (8 hours)
· The remaining days during the academic year not included in the in-season period.
· A student-athlete may participate in a maximum of eight (8) hours per week of countable
athletically-related activities and may not participate in any countable athletically related
activities on two days per week during the out-of-season period.
72
· Participation in up to two (2) hours of required or voluntary individual skill instruction is
permissible.
Outside the playing season (during the academic year), student-athletes are limited to not
more than eight (8) hours per week of certain countable athletically-related activities.
Those activities are shown below:
Permissible Countable Athletically-Related
Activities During the Out-of-Season Period
Nonpermissible Activities During the
Out-of-Season Period
Required weight training and conditioning
activities supervised by an athletics department
staff member.
Conditioning drills may not stimulate
offensive or defensive alignments.
Participation in up to two hours per week of
skill-related instruction (voluntary or required),
provided not more than four (4) student-athletes
from the same team are involved in any one
time in any facility.
Any voluntarily athletically-related activity in
which the student-athlete chooses to participate
(does not count in the eight hours) (e.g., initiated
by student-athlete, no attendance taken, no coach
present).
Participation in a physical fitness class conducted
by a member of the athletics department class.
No participation in any other countable
athletically-related activity that may have
been permissible during the in-season
period.
No equipment related to the sport may be
used during conditioning activities.
No required participation in any countable
athletically-related activities during any
institutional vacation period (e.g.,
Christmas break, summer) that occur
outside the declared playing and practice
season (i.e., in-season).
NOTE: Student-athletes may be involved in any noncountable athletically-related activity
during the off-season period (e.g., workouts using the safety exception, voluntary workouts,
other noncountable activities permitted during the in-season period).
Voluntary Activities and the Safety Exception
What is a “voluntary” activity?
To be considered a “voluntary” activity, all the following conditions must be met:
· The student-athlete must not be required to report back to a coach or other Department of
Athletics staff member (e.g., strength coach, trainer, manager) any information related to the
activity. In addition, noncoaching Department of Athletics staff members who observe the
activity (e.g., strength coach, trainer, manager) may not report back to the student-athlete’s coach
any information related to the activity. [NOTE: Coaches may not observe voluntary activities.]
73
· The activity must be initiated and requested solely by the student-athlete. Neither the institution
nor any Department of Athletics staff member may require the student-athlete to participate in
the activity at any time;
· The student-athlete’s attendance and participation in the activity (or lack thereof) may not be
recorded for purposes of reporting such information to coaching staff members or other studentathletes; and
· The student-athlete may not be subjected to penalty if he or she elects not to participate in the
activity. In addition, neither the institution nor any Department of Athletics staff member may
provide recognition or incentives (e.g., awards) to a student-athlete based on his or her
attendance or performance in the activity.
What is the safety exception?
A coach may be present during voluntary individual workouts in the institution’s regular practice
facility (without the workouts being considered athletically-related activities) when the studentathlete uses equipment in that sport. The coach may provide safety or skill instruction, but may
not conduct the individual’s workouts.
The safety exception is applicable to the following sports:
Archery, Equestrian, Fencing, Gymnastics, Rifle, Rowing, Skiing, Swimming & Diving,
Synchronized Swimming, Track & Field (Field Events Only), Water Polo, Wrestling
Voluntary Activities During the Summer
General Information

A student-athlete may not participate in any countable athletically-related
activities outside the playing season during the summer.
Exception: In individual sports (Cross Country, Golf, Swimming & Diving,
Tennis), coaches may work out with student-athletes during the summer if the
request for such assistance is initiated by the student-athlete. However, it is not
permissible for the institution to pay fees for the use of a non-institutional facility.
Strength and conditioning coaches who are not countable coaches and who perform such duties
on a department-wide basis may design and conduct specific workout programs are voluntary
and conducted at the request of the student-athlete.
74
SPORT: ____________
COACH: _________________
DATE:__/__/__
DECLARATION OF PLAYING SEASON
Traditional and Nontraditional Segments Combined
TEAM SPORTS: (except basketball) A 132-day season, which may consist of two segments
(each consisting of consecutive days) and which may exclude only required days off per
17.1.5.4 and official vacation, holiday and final examination periods during which no
practice or competition shall occur.
No. of days
Traditional:
From: ________________ to ________________
_________
Nontraditional:
From: ________________ to ________________
_________
Total Number of Days: ________
INDIVIDUAL SPORTS: A 144-day season, which may consist of two segments (each
consisting of consecutive days) and which may exclude only required off days per 17.1.5.4
and official vacation, holiday and final examination periods during which no practice or
competition shall occur.
No. of days
Traditional:
From: ________________ to ________________
_________
Nontraditional:
From: ________________ to ________________
_________
Total Number of Days: ________
FIRST DATE OF COMPETITION
First date of competition: ______________________
FIRST DATE OF PRACTICE
First date of practice: __________________________
Week begins: ____________________(weekday name)
NCAA Bylaw 17.1.5.2: More than four student-athletes from the team may be involved in skill-related instruction
with their coaches from September 15 through April 15. Prior to September 15 and after April 15, no more than
four student-athletes from the same team may be involved in skill-related instruction with their coach(es) at any one
time in any facility. A student-athlete's participation in such activities per Bylaw 17.02.1 shall be limited to a
maximum of eight hours (8 hrs/wk maximum) per week with not more than two hours (2 hrs/wk) per week spent
on individual skill workouts. All athletically related activities outside the playing season are prohibited one week
prior to the beginning of the final examination period through the conclusion of each student-athlete's final exams.
75
PLAYING SEASON
COUNTABLE ATHLETICALLY RELATED ACTIVITY
(Four hours per day - 20 hours per week in season / eight hours total out of season)
C: Competition
P: Practice
M: Meeting (athletically related)
T: Travel day
R: Required day off
W: Required weight training/conditioning
Student-Athlete(s):
Sport: ____________________________
Month: ____________________________
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Weekly
Total:
C P M W T R C P M W T R C P M W T R C P M W T R C P M W T R C P M W T R C P M W T R
Total:
Total:
Sunday
Total:
Monday
Tuesday
Total:
Wednesday
Total:
Total:
Thursday
Total:
Friday
Saturday
Weekly
Total:
C P M W T R C P M W T R C P M W T R C P M W T R C P M W T R C P M W T R C P M W T R
Total:
Total:
Sunday
Total:
Monday
Tuesday
Total:
Wednesday
Total:
Total:
Thursday
Total:
Friday
Saturday
Weekly
Total:
C P M W T R C P M W T R C P M W T R C P M W T R C P M W T R C P M W T R C P M W T R
Total:
Total:
Sunday
Total:
Monday
Tuesday
Total:
Wednesday
Total:
Total:
Thursday
Total:
Friday
Saturday
Weekly
Total:
C P M W T R C P M W T R C P M W T R C P M W T R C P M W T R C P M W T R C P M W T R
Total:
Total:
Sunday
Total:
Monday
Tuesday
Total:
Wednesday
Total:
Total:
Thursday
Total:
Friday
Saturday
C P M W T R C P M W T R C P M W T R C P M W T R C P M W T R C P M W T R C P M W T R
Total:
Head Coach:
Total:
Total:
Total:
Date:
Total:
Compliance Office:
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Total:
Total:
Date:
Weekly
Total:
SECTION 14
COMPLIANCE
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COMPLIANCE
The Associate Athletic Director - Compliance is the official university voice in
interpreting all NCAA and conference rules and regulations. The Associate Athletic
Director - Compliance reports to the Director of Athletics and has a dotted reporting line
to the Faculty Athletic Representative. (FAR).
The Associate Athletic Director - Compliance is the individual authorized to make calls
to the NCAA or conference office for official interpretation and clarifications.
COACHES MAY NOT MAKE SUCH CALLS.
COMPLIANCE POLICY
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All coaching staff members are issued an NCAA Manual and provided the web address
for access to the online MAAC Manual. The web address to access the MAAC manual is
www.maacsports.com. Choose MAAC Administrators from the sidebar and type in the
username: Administrator and the password: maac.org to login. These manuals should be
read and studied thoroughly.
There will be a monthly rules education/recruiting meeting administered by the Associate
Athletic Director - Compliance for all coaching personnel.
Coaches are encouraged to ask questions of the Associate Athletic Director - Compliance
if they cannot find the answer to a question in the NCAA Manual. WHEN IN DOUBT,
ASK BEFORE ACTING. NO ANSWER, NO ACTION.
NCAA Rule Inquiry Forms are to be utilized by all fulltime coaches and assistants when
information or clarification on an NCAA rule is needed. These forms are available online
at www.purpleeagles.com/compliance by clicking on Coaches Compliance Corner at
www.niagara.edu/compliance . Head coaches and assistants are encouraged to use the
forms, but may utilize email or voice mail when necessary. Please complete the form
entirely, including the response deadline date. It is the Compliance office goal to try and
return an answer within 48 hours. If a response cannot be provided within that time, the
individual making the request will be notified. If you are off-campus, requests can be
made by voice mail with the Associate Athletic Director - Compliance.
Coaches are encouraged to keep a file of NCAA, Conference Interpretations and Rule
Inquiries, and particularly note the NCAA News Legislative Assistance column.
All coaching personnel are required to sign the NCAA Certification of Compliance Form
annually in good faith. Coaches and athletic department personnel should sign off on the
form before September 15th. For convenience the form will be located for signing in the
compliance office. Failure to sign or falsifying documents could lead to termination.
It is department policy to adhere to all applicable rules and regulations to the letter.
NCAA rules and recruiting legislation changes will be shared with the appropriate
coaches, university personnel, representatives of athletics interests and student-athletes as
they become available.
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Compliance Areas and Procedures
SECTION I
Recording Contacts, Evaluations, and Telephone Calls
PURPOSE: To monitor daily recruiting activities to ensure compliance with NCAA Bylaw 13.
PROCEDURE: All coaches are required to use the monthly Practice and Phone Logs as well
as the Off-Campus Recruiting Approval Form to record and track daily recruiting activities,
including contacts, evaluations, and telephone calls made to all prospective student-athletes. All
coaches certified to recruit are required to fill out the appropriate forms.
TIMELINE: Practice and Phone Logs are to be turned in on the first Monday of every month
while recruiting information is to be turned in prior to an off-campus contact or evaluation taking
place.
DISCIPLINARY ACTION: Failure to update recruiting information will result in a letter of
reprimand being placed in your permanent personnel file. Repeated violations of this
requirement will result in further disciplinary actions.
SECTION II
Official/Unofficial Visits
Official Visits
PURPOSE: To monitor official visits to ensure compliance with Bylaw 13.6.
PROCEDURE: Coaches are required to complete the Official Visit Request form and have the
form signed by the Associate Athletic Director for Compliance prior to a prospect being
permitted to receive a paid visit to campus. Upon arrival, coaches are expected to distribute to
the prospect the Niagara University Official Visit Policy and a copy of the latest Niagara
University graduation rate data. Once the visit is completed, coaches are required to submit any
signed Student Host forms and receipts to the Compliance Office for review.
TIMELINE: Coaches are required to have official visits approved by the Compliance Office
one week prior (at least two days in advance) to a prospect visiting campus. Coaches are
required to submit any signed Student Host forms and receipts to the Compliance Office for
review at the earliest possible date following the official visit.
DISCIPLINE: If a prospect’s official visit has not been approved by the Compliance Office at
least two days in advance of the prospect’s official visit, the visit will not be permitted. Failure
to submit any signed Student Host forms and receipts to the Compliance Office for review will
result in future official visits not being approved.
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Unofficial Visits
PURPOSE: To monitor unofficial visits to ensure compliance with Bylaw 13.7.
PROCEDURE: Coaches are required to fill out an Unofficial Visit Record Form and submit it
to the Compliance Office. Please include all information relevant to the visit (e.g. tickets
provided, etc.) in this section.
TIMELINE: Coaches are to submit the form at the earliest possible date following conclusion
of the visit.
NIAGARA UNIVERSITY OFFICIAL/UNOFFICIAL VISIT POLICY
PHILOSOPHY:
The recruitment of prospective student-athletes will not include any activities beyond those normally enjoyed
by all students at Niagara University. The purpose of a prospect visit is to provide the prospective studentathlete with a realistic view of life as a student-athlete. All recruiting activities shall be done in accordance with
NCAA, MAAC, and Niagara University regulations and policies. Niagara University is clearly opposed to
recruiting abuses and shall take appropriate action against individuals who are involved in such abuses. Each
staff member involved in the recruitment of prospective student-athletes shall possess a sound working
knowledge of all applicable policies and regulations.
Transportation, Meals, and Lodging:
 NU cannot use private or chartered airplanes when transporting prospects; instead, they must use
commercial air travel at coach-class fares.
 NU must use standard vehicles to transport prospective student-athletes and those accompanying
them on official visits.
 Prospects and their parents or legal guardians must be housed in standard lodging and offered
standard meals similar to those offered on campus.
Game-Day Activities/Presentations:
 NU cannot use personalized recruiting aides (such as jerseys or scoreboard presentations) or
game-day simulations during campus visits. Prospects can visit the locker room before or after a
game or stand on the sidelines during pre-game activities under this measure.
Entertainment (Alcohol/Drugs & Other Illicit Activities):
 Student hosts must be current student-athletes or students who conduct visits or tours as part of
the admissions process. Student-athletes shall not excessively entertain any prospect, their
parents or relatives or friends at any site, at any time.
 Consumption of alcohol and use of drugs will be strictly prohibited. The host and the prospect
will not engage in any illegal activities.
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 NU strictly prohibits the use of sex as a recruiting tool. The use of adult entertainment of any
kind is prohibited.
Responsibilities of Hosts and Administrators:
Student Hosts: Student-hosts must sign the student-host form acknowledging both NCAA rules
and the university official visit policy prior to hosting a prospect or receiving any host money.
When the visit has concluded student-hosts must again sign the student-host form to verify the
visit was in compliance with NCAA rules and university policy. If host money was allocated, the
remaining money (if any) must be returned along with all receipts that the host money was used
for.
Administrators: It is the responsibility of the Assistant Athletic Director - Compliance (AAD)
to make sure that all forms are filled out properly and turned in promptly after the visit. The
AAD will distribute any host money and make sure all hosts sign the student-host form before
and after each visit. It will also be up to the AAD to bring any possible violations to the attention
of the athletic director. The AAD, with guidance from the athletic director, will monitor and
enforce the official/unofficial visit policy.
Responsibilities of Coaches:
It will be the responsibility of the head coach to keep track of all official visits ensuring that their
respective prospects and student hosts comply with all aspects of this policy. Violations of the policy
will be dealt with at the discretion of the athletic director and reported to the conference.
Screening of Recruits
 Head coaches are responsible for evaluating a recruit’s character and citizenship, and for
recruiting individuals who will share the University’s commitment to the highest
standards of behavior and attitude.
 Head coaches are expected to communicate to recruits their expectations in terms of
behavior and attitude prior to the official visit.
 If any coach receives information that a recruit has any incidents in his/her background
such as arrests, citations, or any other potentially embarrassing incidents or incidents that
would indicate a lack of character, the coach is to make the Director of Athletics aware of
those issues so that a joint decision can be made on whether or not to continue
recruitment.
Activities during Official Visits
 Coaches are responsible to select responsible hosts who will follow the coaches’
instructions and avoid inappropriate behaviors.
 Coaches are responsible to instruct their assistant coaches and student hosts about what
types of behavior and activities are appropriate and inappropriate. While good judgment
is expected of student-athletes, all possible activities cannot be listed. The following are
some examples of inappropriate and appropriate activities:
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Inappropriate activities:
 Attendance at adult entertainment facilities and/or casinos
 Excessive meals and transportation
 Provision of alcohol to under-aged recruits
 Use of escort services, exotic dancers, or any other similar services
 Participation in any unethical or illegal activity, that violates criminal law or
NCAA rules such as provision of drugs, or participation in gambling activities
 Activities at any location that may cause a perception of impropriety
Appropriate activities:
 Take the prospect out for a snack(e.g., pizza, hamburger) in addition to the three
meals
 Take the prospect to the movies
 Take the prospect to an on campus athletic or student event
 Take the prospect to an on or off-campus party
 Take the prospect to play pool
 Take the prospect to engage in recreational activities (e.g., bowling, Lasertron,
etc.)
 Coaches are responsible to ask the host what free time or social activities are planned for
the recruit and to follow up after the visit.
 Coaches are responsible to inform the host that providing alcohol to anyone under the age
of 21 is prohibited by New York State laws and will not be tolerated.
Administration and Education
NU will take the following steps in administering the Official/Unofficial Visit Policy:
 The Official/Unofficial Visit Policy will be incorporated in the Student-Athlete Manual and
Department of Athletics Policies and Procedures Manual.
 The policy will be distributed to all coaches and administrators at the earliest possible NU All
Staff Meeting.
 The policy will be posted on the NU Compliance Website; www.niagara.edu/compliance
 Copies of the policy will be sent to prospects; along with the Graduation Rate Report and the
NCAA Banned Substances List.
Oversight, Monitoring, and Enforcement
While the control of the Athletics program rests with the President, Vice President, and Director
of Athletics, others at the University have important roles to play in preventing and reporting
recruiting abuses.
 The responsibilities of coaches are clearly stated above.
 The sport administrators are responsible to monitor recruiting activities to be sure the
coach is fulfilling his/her responsibilities as noted above.
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 The Assistant Athletic Director for Compliance will assure that the coaches have
reviewed these policies and that the coaches have reviewed these policies with their
teams.
 The Assistant Athletic Director for Compliance will assure that an itinerary and a copy of
the prospect’s high school or junior college transcript with SAT or ACT scores are on
hand prior to a visit and that an expense summary form is submitted at the conclusion of
each visit with receipts for travel, meals, and lodging.
 Staff, coaches, and student-athletes will be informed that any concerns about the
recruiting process should be reported to the Assistant Athletic Director for Compliance
who will in turn inform the Director of Athletics so that appropriate action can be taken.
In case of potential NCAA infractions, institutional investigative and enforcement policies
will be followed, including informing the Faculty Athletics Representative, Vice President,
and President. If circumstances warrant further action, appropriate campus and/or law
enforcement authorities will be informed. If as a result of investigations it is determined that
a violation(s) occurred, swift and appropriate action will be taken along with a self-report of
the violation(s) submitted to the conference and/or the NCAA. An annual report of all
recruiting violations shall be filed with the Metro Atlantic Athletic Conference.
 Staff, coaches, or student-athletes found to be in violation of these policies would face
disciplinary action, which may include termination of employment or cancellation of
athletic aid.
Unofficial Visits:
1. If NU or its boosters pay for any of the prospect’s travel expenses or entertainment, the visit
becomes official.
2. Coaches are required to record all unofficial visits on the “Unofficial Visit Record Form” and
return the completed forms to the compliance office.
3. The compliance office will review, and compile all Unofficial Visit Record Forms in the
compliance office.
Any person aware of impermissible recruiting activity identified in this policy or as regulated by the NCAA
should contact the Assistant Athletic Director – Compliance immediately. Failure to report impermissible
activity may place the individual(s) aware and/or involved in impermissible recruiting activity and the
institution in a position of violation of NCAA Bylaws. This policy has been reviewed and approved by Niagara
University President, Rev. Joseph L. Levesque, C.M.
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SECTION III
Transfer Student-athletes To/From Niagara University
PURPOSE: To monitor recruiting of transfer student-athletes to ensure compliance with NCAA
Bylaw 13.1.1.3.
PROCEDURE: All coaches are required to ask the Compliance Office to submit a Permission
to Contact request prior to making recruiting contact with a student-athlete from another
institution.
TIMELINE: Permission to Contact requests are made on an as-needed basis.
TRANSFER TO ANOTHER INSTITUTION
If a student-athlete desires to explore the possibility of transferring to another institution, the
student-athlete must follow a certain procedure. The student-athlete must first consult his or her
respective head coach. Student-athletes who request a transfer will be viewed as voluntarily
withdrawing from their respective team and will be required to fill out and sign a voluntary
withdrawal from intercollegiate athletics form. No student-athlete will be permitted to contact
any other MAAC Institutions, SUNY at Buffalo, or St. Bonaventure University. After the
student-athlete meets with the head coach, the student-athlete will then need to contact the
Associate AD - Compliance Services, William Morris, (AADCS). The AADCS will then either
confirm the release with the head coach and expedite the release or schedule a meeting with the
Director of Athletics, AADCS, and the student-athlete to discuss the reasons for transfer and go
over the department’s decision to/not to permit you to contact other institutions. If Niagara
University decides not to permit a student-athlete to contact other institutions, a letter will be sent
to the student-athlete which states that the student-athlete will have an opportunity to appeal such
a decision. At that point the student-athlete will be directed to contact the chair of the Transfer
Appeal Committee (TAC) (Dean of Student Affairs, Joe Cuda) to appeal the decision. The chair
of the TAC will then schedule a hearing with the TAC, the student-athlete, and the head coach.
After such a hearing, the decision will be final. The NCAA leaves the final decision for transfer
with the institution and will not accept appeals to transfer if denied by the institution.
Transfer Eligibility
PURPOSE: To ensure transfer student-athletes meet the NCAA Eligibility requirements of
Bylaw 14.
PROCEDURE: To practice or compete at Niagara University, all incoming transfer studentstudent-athletes are required to be certified for continuing eligibility as having met NCAA
progress towards-degree requirements. The Associate Athletic Director - Compliance oversees
this certification through the following process:
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1. The Associate Athletic Director - Compliance requests the transcript for an
incoming transfer student-athlete and submits it to the appropriate dean at
Niagara for an evaluation.
2. The dean reviews the transcript for the transfer student-athlete to determine if
the transfer student-athlete will meet the 40/60/80 progress-towards-degree
requirements of NCAA Bylaw 14.4.3.2.
3. Based on the Dean’s evaluation, the Associate Athletic Director - Compliance
determines the final certification status of the transfer student-athlete, then
informs: 1) The Admissions Office, 2) The Financial Aid Office, and 3) the
appropriate coach of this decision.
SECTION IV
Student-Athlete Eligibility Forms
PURPOSE: To ensure student-athletes have completed all of their required NCAA, conference,
and institutional paperwork prior to their practicing or competing for Niagara University, as per
the requirements of NCAA Bylaw 14.1.3.
PROCEDURE: All student-athletes are required to complete and submit to the Compliance
Office the following paperwork prior to their being permitted to practice or compete for Niagara
University: 1) Niagara University Code of Conduct, 2) Student-Athlete Eligibility and
Information sheet, 3) Student-Athlete Misconduct Release Form, 4) MAAC Sportsmanship
Statement, 5) Niagara University Authorization for Release of Information Form, 6) NCAA
Disclosure of Public Health Information Consent, 7) Niagara University Drug Education and
Testing Informed Consent and Liability Form, 8) Niagara University Drug Education and
Testing Authorization for Release of Information and Records Form, 9) Niagara University Drug
Education and Testing Authorization for Release of Medical Information and records Form, 10)
NCAA Student-Athlete Statement, and 11) NCAA Student-Athlete Drug Testing Consent.
TIMELINE: The above paperwork must be completed and submitted to the Compliance Office
prior to the first date of practice for each team.
RESULT: If a student-athlete has not submitted the above paperwork to the Compliance Office
by the listed deadline, he/she may not be eligible to practice or compete with his/her team.
ADDITIONAL NOTES: At all times, it is possible to know what forms your student-athletes
have completed. Coaches may have access to this information through the Compliance Assistant
Internet ( CAi) by asking the Associate Athletic Director - Compliance to grant you permission.
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SECTION V
NCAA Eligibility Center
Initial Eligibility-Academics
PURPOSE: To monitor initial-eligibility status to ensure student-athletes have satisfied the
requirements of NCAA Bylaw 14.3.1.
PROCEDURE: All student-athletes must be certified as qualifiers by the NCAA Eligibility
Center and the Associate Athletic Director - Compliance prior to their being permitted to
compete on any athletic team for Niagara University. To ensure there are no delays in initialeligibility certification review, coaches are to submit a prospects social security number or
eligibility center ID to the Associate Athletic Director - Compliance at the earliest possible date.
TIMELINE: Beginning in June, the Associate Athletic Director - Compliance submits NCAA
Eligibility Center updates to coaches on a weekly basis. These updates continue throughout the
summer, or until all prospective student-athletes in a given sport have achieved initial eligibility
certification.
Please note: Recruited student-athletes have 14 days from the date of their first practice with a
Niagara athletic team to achieve initial-eligibility certification. If initial-eligibility certification
has not been achieved by the end of this 14-day grace period, a recruited student-athlete must be
withheld from all activities with the team until initial-eligibility certification is achieved. Nonrecruited student-athletes have 45 days from the date of their first practice with a Niagara athletic
team to achieve initial-eligibility certification. If initial-eligibility certification has not been
achieved by the end of this 45-day grace period, a non-recruited student-athlete must be withheld
from all activities with the team until initial-eligibility certification is achieved.
RESULT: If a student-athlete is deemed a non-qualifier by the NCAA Eligibility Center, the
student-athlete is not permitted to practice, compete, or receive athletic aid with any Niagara
athletic team for his/her first year of enrollment at Niagara.
Initial-Eligibility-Amateurism
PURPOSE: To monitor amateurism status to ensure student-athletes meet the requirements of
NCAA Bylaw 12.1.1.
PROCEDURE: All student-athletes must be certified as amateurs by the NCAA Eligibility
Center and the Associate Athletic Director - Compliance prior to their being permitted to
compete on any athletic team for Niagara University. To ensure there are no delays in
amateurism certification review, coaches are to submit a prospects social security number or
eligibility center ID to the Associate Athletic Director - Compliance at the earliest possible date.
TIMELINE: Beginning in June, the Associate Athletic Director - Compliance submits NCAA
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Eligibility Center updates to coaches on a weekly basis. These updates continue throughout the
summer, or until all prospective student-athletes in a given sport have achieved initial eligibility
certification.
Please note: Recruited student-athletes have 14 days from the date of their first practice with a
Niagara athletic team to achieve initial-eligibility certification. If initial-eligibility certification
has not been achieved by the end of this 14-day grace period, a recruited student-athlete must be
withheld from all activities with the team until initial-eligibility certification is achieved. Nonrecruited student-athletes have 45 days from the date of their first practice with a Niagara athletic
team to achieve initial-eligibility certification. If initial-eligibility certification has not been
achieved by the end of this 45-day grace period, a non-recruited student-athlete must be withheld
from all activities with the team until initial-eligibility certification is achieved.
RESULT: If a student-athlete is deemed a non-qualifier by the NCAA Eligibility Center, the
student-athlete is not permitted to practice, compete, or receive athletic aid with any Niagara
athletic team for his/her first year of enrollment at Niagara University.
SECTION VI
Continuing Eligibility
PURPOSE: To monitor continuing eligibility status to ensure student-athletes are meeting the
requirements of NCAA Bylaw 14.4.
PROCEDURE: All non-freshman student-athletes, including transfers, are certified twice
annually by the Deans’ Offices, Records Office, and the Associate Athletic Director Compliance to ensure they meet NCAA progress-towards-degree requirements.
TIMELINE: Student-athletes are initially certified in the fall in advance of their first
competition. At this time, the Deans’ Offices, Records Office, and the Associate Athletic
Director - Compliance jointly work together to produce squad lists for each team. These lists
must be signed by each head coach, the Financial Aid Office, the Associate Athletic Director Compliance, and the Director of Athletics prior to the team’s first competition. In the spring,
following the receipt of fall semester grades, all student-athletes are certified a second time.
Appropriately, any necessary updates to squad lists are made at this time, and coaches will be
informed by the Associate Athletic Director - Compliance of any changes in a given studentathlete’s eligibility status.
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SECTION VII
International Student-athletes
PURPOSE: To qualify international student-athletes for intercollegiate practice or competition,
as per the requirements of NCAA Bylaw 14.5.1
PROCEDURE: All international student-athletes are required to complete the International
Student-Athlete Amateurism Certification form. Coaches are requested to make this form
available to all international prospective student-athletes at the earliest possible date in order for
amateurism certification to be completed in a timely manner. This form is available online on
the Niagara University Athletic Department Compliance website as well as the NCAA website.
ACTION: If an international student-athlete is determined to not be an amateur by the Associate
Athletic Director - Compliance and the NCAA Eligibility Center, the student-athlete will not be
permitted to compete in intercollegiate athletics at Niagara University.
SECTION VIII
National Letter of Intent (NLI)
PURPOSE: To ensure the National Letter of Intent guidelines are followed, as per the
requirements of the outline of the program.
PROCEDURE: All coaches are expected work with the Compliance Office for the distribution
of all NLI’s. All NLI’s will be sent directly from the Compliance Office. Coaches are expected
to tell the Associate Athletic Director - Compliance to whom an NLI should be sent. Niagara
University must have a copy of the students’ transcripts, SAT/ACT scores, the student must be
registered with the NCAA Eligibility Center, and the student must be placed on the institutional
request list (IRL) before an NLI will be mailed. NLI’s can be express delivered at the coaches
discretion.
PLEASE NOTE: An NLI will only be valid if there is an athletic scholarship offer that
accompanies the NLI. An announcement of NLI signing will only be released after the prospect
has been admitted to Niagara University through the normal admissions process. There will be
NO press releases until a PSA has been admitted.
TIMELINE: Please refer to the NLI website (http://www.national-letter.org) for upcoming NLI
signing periods and plan accordingly. The NLI letter itself is also available for download at the
above website.
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SECTION IX
NCAA Special Assistance Fund
PURPOSE: To ensure the NCAA Special Assistance Funs is being utilized in the most efficient
manner.
PROCEDURE: The Associate Athletic Director - Compliance is responsible for contacting all
coaches at the beginning of the academic year with the names of student-athletes who qualify to
utilize the Special Assistance Fund. Student-athletes should complete and return the appropriate
paperwork to the Compliance Office in the Gallagher Center in order to receive reimbursement
for the Special Assistance Fund through the MAAC. Student-athletes can receive up to $500 in
clothing reimbursement in a given year.
TIMELINE: On-going throughout the year.
SECTION X
Roster Adjustments
PURPOSE: To ensure squad lists retain their accuracy throughout the year, as per the
requirements of NCAA Bylaw 30.14.
PROCEDURE: In order to add/drop a student-athlete from a team, coaches must complete a
Squad List Addition or Deletion form and submit this form to the Compliance Office. The
Associate Athletic Director - Compliance is then responsible for adjusting the student-athlete’s
roster status on all squad lists and rosters. Note: If a given student-athlete is on athletic aid, both
the student-athlete and the coach must also complete a Voluntary Withdrawal form and submit
this form to the Compliance Office in order for the student-athlete’s roster status to be adjusted.
TIMELINE: Squad List Addition or Deletion forms must be completed and submitted to the
Compliance Office immediately when a roster update occurs, as roster adjustments must in turn
be communicated by the Compliance Office to Financial Aid, the Record’s Office, and Athletic
Communications. Additionally, Voluntary Withdrawal forms must also be completed
immediately, particularly in cases where athletic aid reallocation is being considered.
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SECTION XI
Walk-On Student-athletes
PURPOSE: To ensure walk-on student-athletes satisfy departmental requirements prior to their
being certified for practice and competition, as per the requirements of NCAA Bylaw 14.
PROCEDURE: Walk-on student-athletes must complete and submit to the Compliance Office
the Walk-On Clearance form and all Student-Athlete Eligibility forms prior to their practicing or
competing with a team.
TIMELINE: All forms will be completed on an as-needed basis, but must be on file with the
Compliance Office prior to a student-athlete being eligible to practice or compete with a team.
SECTION XII
Participation History
PURPOSE: To accurately record student-athlete participation history for use in preparing
waiver requests and the APR report, as per departmental requirements.
PROCEDURE: Coaches must complete and submit to the Compliance Office the Participation
Record form. This form should include the names of all student-athletes on the team in a given
year, and list all competitions in which those student-athletes participated, including in the nontraditional season.
TIMELINE: Participation Record forms must be completed and submitted to the Compliance
Office by July 1 following the academic year.
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SECTION XIII
Secondary and Major Violation Reporting
In accordance with NCAA rules and regulations, all suspected or alleged violations of NCAA
rules, whether they be secondary or major, shall be investigated. At no time shall any rules
violation (secondary or major) go unreported to the Associate Athletic Director - Compliance. If
the Associate Athletic Director - Compliance determines that a violation has occurred, the
violation will be reported to the NCAA national office and/or appropriate conference officials.
A. Reporting a Violation
1. An individual (e.g., athletic department staff member, student-athlete, university
employee, representative of the institution’s athletic interests, member of the
community) may report an alleged, rumored, or suspected violation.
2. The individual may report the alleged, rumored, or suspected violation verbally or in
writing. They may report an alleged violation anonymously.
3.
B. To Whom Shall an Alleged Violation be Reported
1. If an alleged or rumored violation is communicated to any athletic department staff
member, the staff member has an obligation to notify the Associate Athletic Director
- Compliance of the violation in a timely manner.
2. Individuals other than athletic department staff members may report an alleged
violation to any or both of the following persons:
a. The Associate Athletic Director - Compliance
b. The Director of Athletics
C. Conducting an Investigation of an Alleged Violation
1. The Associate Athletic Director - Compliance (in conjunction with the
University’s legal counsel or other representatives) is responsible for conducting
investigations.
2. The Compliance office shall maintain a written record of all alleged violations.
The record shall consist of the following:
a. Date that the alleged violation was reported to the Associate Athletic Director Compliance and how the violation was reported.
b.
Detailed summary of the nature of the alleged violation, including the
names of all persons involved in the alleged violation.
c. Chronology of actions taken by the university in the investigation of the alleged
violation.
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d.
Rationale for concluding whether the allegation was or was not
determined to be a violation of NCAA regulations.
e. If a violation has occurred, the Associate Athletic Director - Compliance will
keep on file a copy of the report of the violation and subsequent correspondence
with the conference and the NCAA staff. Copies of the self-report will be sent
to the following: the conference office, involved staff member(s), University
President, Director of Athletics, Faculty Athletic Representative (FAR), and the
Vice President for Administration - Business Affairs.
f. The Compliance Office will maintain the reports of alleged violations for a
period of six years. Records and reports of confirmed violations will be
maintained in the office’s permanent files.
D. Finding a Violation Occurred
The Associate Athletic Director - Compliance shall determine that a violation occurred
whenever the preponderance of the evidence, considered as a whole, establishes the
occurrence of the violation. It shall be the responsibility of the Associate Athletic
Director - Compliance to determine what weight and credibility will be given to it.
Penalties and/or corrective actions will be implemented. If institutional staff members are
directly or indirectly involved in an intentional or unintentional rules violation, the
Director of Athletics will meet with the individual to discuss continued employment
status. The Director of Athletics will have the discretion to take any further action.
Letters of admonishment or reprimand for secondary violations will be sent by the
Director of Athletics to those employees involved in a secondary violation.
E. Classifying the Violation as Secondary or Major
Once the preliminary investigation has been completed, the Associate Athletic Director Compliance will determine whether or not the violation is “secondary” in nature. If the
violation is classified as a secondary infraction, the Associate Athletic Director Compliance will process the violation self-report. If the violation is considered to be
“major”, by definition of NCAA Bylaw 19.02.2.2, the Director of Athletics and Associate
Athletic Director - Compliance will convene a meeting. If at that point the violation is
considered “major”, the Major Infractions Committee will be contacted. The Major
Infraction Committee reviews and investigates violations that are serious in nature and
those secondary violations that may be of a sensitive subject.
Major Infractions Committee (until August 1, 2010)
Michael Gentile – Assistant Professor of College of Hospitality and Tourism Management
Dr. David Reilly – Director, International Studies
Christine Schwartz – Associate Director of Continuing Education
Mike Skowronski – Job Developer
John Stranges – Faculty Athletic Representative
92
F. Information to be Included in the University’s Self-Report
The NCAA Enforcement staff recommends that the following information be included in
an institution’s report of a violation:
1. The date and location of the violation.
2. The identities of involved student-athletes, coaches, staff members and any other
individuals involved in the violation.
3. The means by which the institution became aware of this information. Note: If a
newspaper article alerted the university, a copy of the article shall be included.
4. The cause of the violation (e.g., lack of knowledge, human error, etc.), an
explanation of the circumstances surrounding the violation and any mitigating
circumstances that may exist.
5. A list of corrective and/or punitive actions taken by the university in response to
the violation.
6. The university’s position regarding the violation and surrounding circumstance.
The university will indicate whether it believes a violation occurred and the
specific legislation it believes has been violated.
G. Alleged Violations Involving Other NCAA Institutions
1. If an individual has knowledge of an alleged violation that involves another
NCAA member institution and impacts the university, they should report the
alleged violation(s) to the Associate Athletic Director - Compliance or the
Director of Athletics.
2. The Associate Athletic Director - Compliance will discuss the violation and
desired plan of action to address the situation with the Director of Athletics and
the appropriate coaching staff members who have lodged the accusation. The
Compliance Office may then contact the Director of Athletics at the accused
member institution to request that the alleged violation be investigated. The
Associate Athletic Director - Compliance may contact the MAAC or the NCAA
staff and request that the Conference office or NCAA staff contact the accused
institution or that institution’s conference.
3. If the alleged violations does not affect the University, the individual has three
options:
a. Contact the parties involved at the other member institution in an
attempt to persuade the parties to refrain from further wrongdoing.
b. Contact the Associate Athletic Director - Compliance requesting
he/she contact the compliance officials at the other member
institution in an attempt to bring the alleged violation to his/her
attention so that he/she can rectify the matter.
c. Contact the Associate Athletic Director - Compliance requesting
he/she contact the NCAA to inform the enforcement staff of
alleged violations of NCAA rules.
93
SECTION XIV
Coaches Forms
PURPOSE: To ensure all Niagara University coaches have completed mandatory NCAA and
conference paperwork, as per NCAA/MAAC requirements.
PROCEDURE: On an annual basis, all coaches are required to complete and submit to the
Compliance Office the MAAC Sportsmanship Statement, the Coaches Athletically Related
Outside Income Agreement forms, and sign the NCAA Certification of Compliance Form as per
NCAA and conference regulations.
TIMELINE: The forms listed above must all be completed and submitted to the Compliance
Office prior to August 15 of the upcoming academic year.
SECTION XV
Coaching Staff Designation
PURPOSE: To ensure Niagara University is in compliance with the limitations on the number
of duties of coaches, as per the requirements of NCAA Bylaw 11.
PROCEDURE: All head coaches are required to complete and submit to the Compliance Office
the Coaching Staff Designation form on an annual basis.
TIMELINE: The Coaching Staff Designation form must be completed and submitted to the
Compliance Office prior to August 15 of the upcoming academic year.
SECTION XVI
Camp & Clinic Verification
PURPOSE: To monitor and account for all Niagara University camps & clinics, as per the
requirements of NCAA Bylaw 13.12.2. This includes employees, campers, and all monetary
records.
PROCEDURE: All coaches conducting institutional camps & clinics are required to complete
all summer camp forms and submit them to the Compliance Office. REQUIRED before the
camp begins and after the camp has ended.
TIMELINE: All summer camp forms must be submitted to the Compliance Office prior to the
first date of any camp and the earliest possible time after the camp has ended.
94
SECTION XVII
Summer League Verification
PURPOSE: To ensure Niagara University student-athletes participating in outside summer
leagues are in compliance with the requirements of NCAA Bylaws 14.7.1.2, 14.7.3.2, and 30.16..
PROCEDURE: All student-athletes participating in outside summer leagues must complete the
Summer League Verification form.
TIMELINE: The Summer League Verification Form must be completed and submitted to the
Compliance Office prior to participation in any outside summer leagues.
95
Compliance Forms Index
Section I
RECRUITING
Phone Log
Off-Campus Recruiting Approval
Recruiting Record for Specific Sports
M-Basketball
W-Basketball
Softball
Volleyball
Lacrosse
Section II
OFFICIAL/UNOFFICIAL VISITS
Official Visit Request Form
Official Visit Expense Summary
Official Visit Record List for Specific Sports
M-Basketball
W-Basketball
Baseball
Section IX
SPECIAL ASSISTANCE FUND
MAAC Application
Section X
ROSTER ADJUSTMENTS
Roster Addition
Roster Deletion
Voluntary Withdrawal
Section XI
WALK-ON STUDENT-ATHLETES
Clearance Form
Section XII
PARTICIPATION
Student-Athlete Participation List
Section XIII STAFF DESIGNATION
Coaching Declaration Form
Section XIV CAMP & CLINIC VERIFICATION
NU Pre & Post Camp & Clinic Checklist
NU Camp & Clinic Staff & Compensation Form
NU Job Description for Camp & Clinic
NU Registration List
NU Camp & Clinic Financial Report
Section XV
SUMMER LEAGUES
Summer League Approval Form
96
Niagara University
Summary of Contacts, Evaluations and Telephone Calls
Sport:
Name of
Prospect or
parent
Coach:
Check on
C=Contact
E=Evaluation
T=Telephone
Day or
Date
Time/
Length
Month of:
Persons
present
(contacts
only)
City
Site
Approved by
(school-site contacts
only)
CET
CET
CET
CET
CET
CET
CET
CET
I have reported all contacts, evaluations and telephone calls with prospects or their parents during the time period indicated. I affirm that I have
fully complied with all NCAA rules (Bylaws 13.01.6 and 13.1.2.4) and with conference and institutional rules during my recruitment of these
prospects and their parents.
Signature of Coach:
Date:
97
Niagara University
Department of Athletics
Off Campus Recruiting Approval
ALL OFF CAMPUS RECRUITING ACTIVITIES MUST BE APPROVED IN ADVANCE BY THE COMPLIANCE DIRECTOR
Sport:___________________________________
Date
Coach:__________________________________
Prospect or Event
Location
Contact 1
Evaluation 1
Contact 1
Evaluation 1
Contact 1
Evaluation 1
Contact 1
Evaluation 1
Contact 1
Evaluation 1
APPROVED BY:_____________________________________ DATE:___________________
98
2
2
2
2
2
Activity
3
2
3
3
2
3
3
2
3
3
2
3
3
2
3
4
4
4
4
4
DIVISION I BASKETBALL RECRUITING-PERSON DAY
DECLARATION
According to bylaw 30.10, head coaches must declare the 130 recruiting-person days per
13.02.7. A recruiting-person day is defined as one coach engaged in an off-campus recruiting
activity of a men’s basketball prospect on one day; two coaches engaged in recruiting activities
on the same day shall use two recruiting days.
*Please note:
August 1 – July 31 – Recording Period
SECTION I. – Completed by Head Men’s Basketball Coach
Rec. Person
Day #
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Date
Locations
Comments
99
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
100
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
101
121
122
123
124
125
126
127
128
129
130
SECTION II. – Signature of Director of Athletics
Signature: _____________________________________ Date: _____________________
102
CONFIRMATION OF RECRUITING-PERSON DAY UTILIZED
Head Men’s Basketball Coach to declare the using of one of the 130
permissible recruiting-person days for recruiting activities.
ACTION:
Completed by Head Coach.
DUE DATE:
one day prior to the using of one of the permissible 130 recruitingperson days.
REQUESTED BY: NCAA Bylaw 30.10
PURPOSE:
To confirm in writing the using of one of the 130 permissible
recruiting-person days for recruiting activities.
FOR:
Definition: An evaluation day is defined as one coach engaged in the evaluation of any
prospect on one day (12:01 a.m. to midnight) ; two coaches engaged in recruiting activities on
the same day shall use two recruiting-person days.
Directions: Complete this form one day prior to a coaching staff member utilizing one of the
130 possible recruiting person days for recruiting activities during the permissible periods. This
form will act as the official confirmation that one of the possible 130 days has been utilized.
RECRUITING-PERSON DAY #(1-130): ____________________
Date of recruiting activity: _____________________________
______________________________________________________________________________
Coach
Name: ____________________________________________________________________
Location of Evaluation: ______________________________________________________
Prospects Evaluated: ________________________________________________________
___________________________________________________________________________
Signature of Coach: _________________________________________________________
HEAD COACH’S SIGNATURE: _________________________ DATE: _________
COMPLETE AND RETURN TO DIRECTOR OF ATHLETICS
103
D-I WOMEN’S BASKETBALL RECRUITING-PERSON DAY
DECLARATION
According to bylaws 30.10.2, staff members shall not exceed 100 recruiting-person days per
13.02.8. A recruiting-person day is defined as one coach engaged in an off-campus recruiting
activity of a women’s basketball prospect on one day; two coaches engaged in recruiting
activities on the same day shall use two recruiting days.
*Please note:
August 1 – July 31 – Recording Period
SECTION I. – Completed by Head Women’s Basketball Coach
Rec. Person
Day #
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Date
Locations
Comments
104
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
105
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
SECTION II. – Signature of Director of Athletics
Signature: _____________________________________ Date: ____________________
106
CONFIRMATION OF RECRUITING-PERSON DAY UTILIZED
Women’s Basketball Coach to declare the using of one of the 100
permissible recruiting-person days.
ACTION:
Completed by Head Coach.
DUE DATE:
one day prior to the using of one of the permissible 100 days.
REQUESTED BY: NCAA Bylaw 30.10
PURPOSE:
To confirm in writing the using of one of the 100 permissible
recruiting-person days
FOR:
Directions: Complete this form one day prior to a coaching staff member utilizing one of the
100 possible recruiting-person days for recruiting activities during the permissible periods. This
form will act as the official confirmation that one of the possible 100 days has been utilized.
RECRUITING-PERSON DAY #(1-100): ____________________
Date of recruiting activity: _____________________________
______________________________________________________________________________
Coach
Name: ____________________________________________________________________
Location of Evaluation: ______________________________________________________
Prospects Evaluated: ________________________________________________________
___________________________________________________________________________
Signature of Coach: _________________________________________________________
HEAD COACH’S SIGNATURE: _____________________ DATE: ____________
COMPLETE AND RETURN TO DIRECTOR OF ATHLETICS
107
DIVISION I SOFTBALL EVALUATION PERIOD
DECLARATION
According to bylaw 30.11, head softball coaches must declare the 50 evaluation days (August 1
through July 31) per 13.02.6.2 which do not include employment of coaches in instructional
camps/clinics or the observation of prospects participating in high school softball competition.
These 50 dates are selected at the discretion of the member institution.
Definition: An evaluation day is defined as one coach engaged in the evaluation of any prospect
on one day (12:01 a.m. to midnight); two coaches making evaluations on the same day shall
count as two evaluation days.
SECTION I. – Completed by Head Softball Coach
Eval. #
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Date
Evaluation Locations
108
Comments
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
SECTION II. – Signature of Director of Athletics
Signature: _____________________________________ Date: _____________________
109
DIVISION I WOMEN’S VOLLEYBALL EVALUATION PERIOD
DECLARATION
According to bylaw 30.11, head volleyball coaches must declare 80 evaluation dates (August 1
through July 31) per 13.02.6.2 which do not include employment of coaches in instructional
camps/clinics or the observation of prospects participating in high school volleyball competition,
but do include involvement outside the contact/evaluation period with a local sports club per
13.12.2.3. These 80 dates are selected at the discretion of the member institution.
Definition: An evaluation day is defined as one coach engaged in the evaluation of any prospect
on one day (12:01 a.m. to midnight); two coaches making evaluations on the same day shall
count as two evaluation days.
SECTION I. – Completed by Head Women’s Volleyball Coach
Eval. #
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Date
Contact Location
110
Comments
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
111
74
75
76
77
78
79
80
SECTION II. – Signature of Director of Athletics
Signature: _____________________________________ Date: _____________________
112
DIVISION I WOMEN’S LACROSSE CONTACT PERIOD
DECLARATION
According to bylaw 30.11, head coaches must declare the 7 recruiting person days selected at the
discretion of the member institution and designated in writing in the office of the director of
athletics. (A coach who makes an off-campus contact with a prospect on a given day shall use a
recruiting person day; two coaches making off-campus contacts on the same day shall use two
person days.)
Begins: August 1 through August 31
SECTION I Completed by Head Women’s Lacrosse Coach
Contact #
1
2
3
4
5
6
7
Date
Contact Location
Comments
SECTION II. – Signature of Director of Athletics
Signature: _____________________________________ Date: __________________
113
DIVISION I WOMEN’S LACROSSE
CONFIRMATION OF CONTACT DAY UTILIZED
FOR:
Head Lacrosse Coach to declare the using of one of the 7 permissible person days
for contact activities.
ACTION:
Completed by Head Coach.
DUE DATE:
one day prior to the use of one of the permissible 7 days.
REQUESTED BY: NCAA Bylaw 30.11
PURPOSE:
To confirm in writing the using of one of the 7 permissible days for contact activities
(August 1-31, 2008)
Definition: (Person Days) – A coach who makes an off-campus contact with a prospect on a given day shall
use a person day; two coaches making off-campus contacts on the same day shall use two person days.)
Directions: Complete this form one day prior to a coaching staff member utilizing one of the 7 possible person
days for recruiting contact activities during the period. This form will act as the official confirmation of the
utilization of 7 person days.
CONTACT PERSON DAY #(1-7): ____________________
Date of contact: _____________________________
Coach #1
Name: ____________________________________________________________________
Location of contact: ______________________________________________________
Prospects Contacted: ________________________________________________________
___________________________________________________________________________
Signature of Coach: _________________________________________________________
CONTACT PERSON DAY #(1-7): ____________________
Coach #2
Name: _______________________________________
Location of Evaluation: ________________________________________________
Prospects Evaluated: __________________________________________________
_____________________________________________________________________
Signature of Coach: ___________________________________________
COMPLETE AND RETURN TO DIRECTOR OF ATHLETICS
114
Niagara University Athletics
Official Visit Request Form
** TO BE SUBMITTED 1 WEEK PRIOR TO THE VISIT **
Coach:
___
Date:
___
Prospect’s Name:
Sport:
SS #:
___
-
_-_______
_________ DOB:__/__/____
Address:_______________________________________________
Prospect’s email: _______________________________________
High School/Junior College Name:_________________________
YES

Is the prospect registered with the NCAA Clearinghouse?

Dates of official visit:
(* Limited to 48 hrs. on campus)

Will the prospective student-athlete be provided with:
Transportation
Housing
Circle One
Meals:
Date: ______, #______ For: B, Br, L, D
Date: ______, #______ For: B, Br, L, D
Complimentary Admissions: Date__/__/__ , Event_____, #Tix________
Opponent___________
Entertainment



NO
to__________________
Host Money Requested ($30/day max)
Amount Requested: $________

Has the prospective student-athlete provided you with a
transcript which contains a test score from the SAT or ACT?
(Please attach transcript and SAT or ACT scores)
Office Use only
 Has the prospect been placed on an Institution Request List?
 Has the prospect been given the NCAA Banned Substances List, graduation rates, APR
data, etc.
I hereby approve the official visit according to the above listed dates.
AAD - Compliance:
Date:
115
Niagara University Athletics
Official Visit Expense Summary Form
Prospect
Address
Zip
Telephone
Arrival
Date
(
)
Sport
City
-
Time
State
-
Soc.Sec.#
Departure
Date
Tim
e
Others accompanying Prospect on visit:
Parent(s)__________________________________________________________________
Others (describe relationship)_________________________________________________
Transportation Provided:
Air
Car
$_____________
Mileage(__________miles at________/mile)
$_____________
Train/Bus
$_____________
Other(describe)______________________________________
$_____________
Lodging:
Off-Campus (# of nights x room rate/night)________________
$_____________
On-Campus (with host)______________________________
$_____________
Persons receiving accommodations:
_____________________________________________________
Meals:
Day 1___/___/___
Breakfast
Lunch
Dinner
Location
___________
___________
___________
# of People
___________
___________
___________
116
Total Cost of Meal
_______________
_______________
_______________
Day 2___/___/___
Breakfast
Lunch
Dinner
Location
___________
___________
___________
# of People
___________
___________
___________
Total Cost of Meal
_______________
_______________
_______________
Day 3___/___/___
Breakfast
Lunch
Dinner
Location
___________
___________
___________
# of People
___________
___________
___________
Total Cost of Meal
_______________
_______________
_______________
Total Cost for Meals $______________
Total: Transportation, Lodging, Meals
$______________
Reimbursement(if any) to prospect
$______________
Complimentary Admissions:
Date____/____/____ Event:____________________Guest(s)____________________________
Date____/____/____ Event:____________________Guest(s)___________________________
Student Host
Name:____________________________________________________________________
Entertainment money received? Amount $______________
Itinerary Attached:
This constitutes that the person named has taken one official visit to Niagara University that has
been held in accordance with NCAA regulations.
Form Completed by:_______________________________
Print Name
Date:___________________
_______________________________________________
Head Coach Signature
Date:___________________
_______________________________________________
Associate Athletic Director - Compliance
Date:___________________
117
NIAGARA UNIVERSITY ATHLETICS
RECRUITING
OFFICIAL VISITS FOR Men’s Basketball
SPORT
The following prospects have made an official visit to this institution during the
PROSPECT’S NAME
HIGH SCHOOL
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
118
DATE(S) of VISIT
academic year.
PROSPECT’S
SIGNATURE
NIAGARA UNIVERSITY ATHLETICS
RECRUITING
OFFICIAL VISITS FOR Women’s Basketball
SPORT
The following prospects have made an official visit to this institution during the
PROSPECT’S NAME
HIGH SCHOOL
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
119
DATE(S) of VISIT
academic year.
PROSPECT’S
SIGNATURE
NIAGARA UNIVERSITY ATHLETICS
RECRUITING
OFFICIAL VISITS FOR Baseball
SPORT
The following prospects have made an official visit to this institution during the
PROSPECT’S NAME
HIGH SCHOOL
DATE(S) of VISIT
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
120
academic year.
PROSPECT’S
SIGNATURE
Niagara University
Athletic Department
RECRUITING
UNOFFICIAL VISIT RECORD FORM
Prospect’s Name:___________________________________Sport:_________________
Address:________________________________________________________________
Phone Number:________________________
Soc. Sec. #:____________________
Arrival Date/Time____________________Departure Date/Time____________________
Accompanied by
Relationship to prospect
_____________________________________
________________________
_____________________________________
________________________
_____________________________________
________________________
1. Did the prospect receive complimentary admission(s)?_____Yes
_____No
a. If yes;
Event
Date
Guest(s)
________________________
__________
________________________
________________________
__________
________________________
________________________
__________
________________________
b. Was the prospect’s presence on campus unrelated to recruitment (e.g., part of a group
tour)? __________Yes
__________No
If yes, explain briefly:
______________________________________________________________________________
__________________________________________________________________
2. Did the prospect participate in any academic interviews? _______Yes _______No
3. Did the prospect eat meals with other prospects on campus for official visits or enrolled
student-athletes?
_______Yes _______No
121
If yes, did the prospect pay the actual cost of such meals? _______Yes _______No
***If the prospect did not pay for the meal, the visit shall then be counted as an “official
visit”***
__________________________________________________________________________
4. Was the prospect provided with transportation to view off-campus practice or competition
sites? _______Yes _______No
If yes, as required by NCAA regulation:
a.) Was the competition/practice site in the prospect’s sport?
____Yes ___No
5. Was the prospect provided transportation to attend a home contest? ____Yes
*If yes, the visit shall then be counted as an “Official Visit”.
___No
[Note: The activisties described in 1-4 are permissible under NCAA regulations, but it should be
noted that a prospect who is subject to any or all of those activities is considered “Recruited.”
However, an exception is made for prospects who receive complimentary admission while
visiting as part of a group tour. Such a situation does not constitute recruitment.
Form Completed by:___________________________
Print Name
Date:___________________
____________________________________________
Head Coach Signature
Date:___________________
____________________________________________
Associate Athletic Director - Compliance Services
122
METRO ATLANTIC ATHLETIC CONFERENCE
NCAA SPECIAL ASSISTANCE FUND
Application Form
Student-Athlete:_____________________; Sport:_______________; Pell:_____; Athletic Aid with Unmet Need:______
Institution:_________________________; Male:________ Female: ________; *International Student:_________
Conference:
Metro Atlantic Athletic Conference
Purpose for which funds are requested:
AMOUNT
1. Medical Expenses (except those covered by another insurance policy),
including optional institutional medical insurance premiums.
2. Hearing Aid
________
3. Vision Therapy
________
4. Off-Campus Psychological counseling
________
5. Costs associated with student-athlete or family emergencies
(Include written description of emergency)
6. Purchase of expendable course supplies (e.g. notebook and pens)
________
7. Rental of non-expendable course supplies (e.g. computer equipment and cameras
that are required for all students enrolled in the course.)
________
8. $500 Allowance
a. Clothing ___________
b. Essentials __________
c. Transportation home from the institution __________
________
________
TOTAL AMOUNT:
________
If request includes money for clothing, shoes, or other essentials, please indicate the total amount the student-athlete has received
during the current academic year: ____________________________________.
As the applicant, I verify that I am a PELL GRANT athlete who is participating on a varsity team or a student-athlete who is
receiving countable athletically related financial aid and has demonstrated need as determined by the financial aid office.
Non-qualifiers may not receive special assistance funds during their first academic year in residence.
All SA’s who qualify for the fund, have access to all categories of the fund.
*For a foreign student-athlete, an official foreign student-athlete advisory entity of the institution outside the athletic department
must certify in writing that the student-athlete has a financial need. Please send documentation to the conference office.
Student-Athlete Signature
Date
Director of Athletics/Senior Women’s Administrator
Date
123
NIAGARA UNIVERSITY
DEPARTMENT OF ATHLETICS
NOTICE OF ROSTER ADDITION
Sport:
Student’s Name:
ID#
Entering Status:
Freshman
Transfer:
2 year
4 year
Was the student-athlete recruited?
Has the student-athlete’s name been
added to the IRL?
Coach’s signature:
_____________________________
Yes
Yes
Walk-on
Year in school:
____________
No
No
Date:
_______________
NOTE: THIS STUDENT-ATHLETE IS NOT ELIGIBLE UNTIL YOU HAVE RECEIVED
WRITTEN NOTICE FROM THE OFFICE OF COMPLIANCE!!
**Office Use Only**
Release form on file
Verified enrollment status:
Completed NCAA Student Athlete Statement
Completed NCAA Drug Testing Consent Form
Certified initial eligibility
Certified continuing eligibility
Student added to continuing eligibility squad list
Student added to the NCAA Compliance Software
Student added to ISQL activities table
SA’s financial aid information verified
Verified seasons of competition remaining: ___________
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
No
No
No
No
No
No
No
No
N/A
N/A
N/A
AAD - Compliance:_____________________________Date:_____________
Director of Athletics:___________________________Date:_____________
Notified coach in writing
Yes
No
124
Date:
Niagara University
Department of Athletics
Notice of Roster Deletion
Sport:
Student-Athlete’s Name:
Stud. #_____________
LOCAL PHONE NUMBER: _____________________
Reason for deletion: (check one)
Quit Team
Cut/Dismissed from team**
Date of roster change:
/
/
Did this student-athlete receive coaching?
Yes
Did this student-athlete play against outside competition?
Yes
Is student-athlete on athletic scholarship?
Yes
If yes, are you requesting cancellation of an athletics scholarship?
Yes#
Coach’s Signature:
Date:
# Must complete the Scholarship Status Change Form.
No
No
No
No
**Please provide rationale and attach any supporting documentation regarding the roster
deletion. NOTE: The Sport Administrator and Director of Athletics signature will be required
for roster deletions to become official. Approval of deletions should be requested before
announcement to the student-athlete.
______________________________________________
Sport Administrator Signature
________________
Date
Comments:
_____________________________________________
Director of Athletics Signature
Approved
Denied
_________________
Date
Return completed form to William Morris,Compliance Office ULGC
125
NIAGARA UNIVERSITY ATHLETIC DEPARTMENT
VOLUNTARY WITHDRAWAL STATEMENT
I, __________________________, voluntarily withdraw from the ______________team for
personal reasons. As is stated in my Niagara University Athletics Award Agreement, by
voluntarily withdrawing, I understand I am no longer eligible for intercollegiate athletics at
Niagara University in the sport of _____________________. I also understand my athletic grant
may be terminated during the period of its award. I release Niagara University from any further
obligation to continue any athletic grant now available to me.
____________________________
(Student-athlete’s signature)
_____________________
(Date)
126
NIAGARA UNIVERSITY
DEPARTMENT OF ATHLETICS
WALK-ON CLEARANCE FORM
Directions: It is the student-athlete’s responsibility to complete this worksheet with all of the
required signatures. All signatures must be obtained in the order listed. Steps #1-#5 must be
completed prior to any practice activities. All questions regarding this form should be directed to
the Associate Athletic Director for Compliance.
Step #1: General Information (Completed by the student-athlete)
Name: ___________________
Social Security #: ___________________
Sport: __________________________
Phone #: _________________________
Step #2: Head Coach Information
I confirm that I have spoken with this student-athlete and am willing to provide for him/her to
have an opportunity to be a part of my program, if eligible. I also confirm that this studentathlete was not recruited by Niagara University.
______________________
Date
___________________________
Signature of Head Coach
Step #3: Training Room Staff
I confirm that this student-athlete has a current physical examination form and proof of insurance
card on file in the training room.
______________________
Date
____________________________
Signature of Athletic Trainer
Step #4: Associate Athletic Director for Compliance
I confirm that this student-athlete is enrolled as a full-time student (minimum of 12 credit hours)
at Niagara in the current semester. I also confirm that this student-athlete has completed the
following: (1) NCAA Student-Athlete Statement, (2) NCAA Drug Testing Consent Form, and
(3) Student-Athlete Information Form.
________________________________________________
Signature of Associate Director of Athletics for Compliance
127
__________________
Date
NIAGARA UNIVERSITY PARTICIPATION LIST
Please send in your Participation List for each sport immediately after the completion of the respective season. Every student-athlete that
competed in any contest during the year must be listed. Also, this list should include student-athletes who have been redshirted or who have
competed but have or will receive a “Hardship Waiver”. Please return this form to the Athletic Compliance Office.
SPORT:
YEAR:
1.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs.Rem
2.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
3.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
4.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
5.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
6.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
7.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
8.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
9.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
10.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
11.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
12.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
13.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
14.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
15.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
16.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
17.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
18.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
19.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
20.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
21.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
22.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
23.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
24.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
25.
□ Competed
□ Practiced Only
□ Hardship □ Redshirted
Yrs. Rem
Head Coach (signature):
Date:
Associate AD - Compliance (signature):
Date:
128
Niagara University Department of Athletics
Declaration of Coaching Staff & Permissible Recruiters
Sport:___________________________
Academic Year:_____________
Listed below are the staff members for my sport, their designated coaching category, and off-campus recruiter
status:
Name
Category
Permissible Recruiter (Y/N)
1.________________________________________________________________________
2.________________________________________________________________________
3.________________________________________________________________________
4.________________________________________________________________________
5.________________________________________________________________________
Recruiting/Compliance Paperwork Liaison:________________________________
I understand that an individual who coaches and either is compensated or receives compensation or remuneration of
any sort from the institution, even if such compensation or remuneration is not designated for coaching, shall be
designated as a head coach, assistant coach, restricted coach, volunteer coach, graduate assistant coach, or an
undergraduate assistant coach.
An Department of Athletics staff member must count against coaching limits as soon as the individual participated (in
any manner) in the coaching of the intercollegiate team in practice, games, or organized activities directly related to
that sport, including and organized staff activity directly related to that sport.
I hereby certify that I have read the statement above and the information is correct. In addition, I will immediately
notify the Athletics Compliance Staff if any changes to the coaching staff are made.
_____________________________________
Signature of Head Coach
________________
Date
_____________________________________
Signature of Associate AD - Compliance
________________
Date
129
NU SPORTS PRE- AND POST CAMP/CLINIC CHECKLIST
Camp/Clinic:
Camp Dates: From:
To:
Name of Camp Director:
PRE-CAMP/CLINIC REQUIREMENTS:
OWNERSHIP OR OPERATION OF CAMP/CLINIC
 Yes  No
51 percent owned by an athletic department employee
 Yes  No
Athletic department employee is personally and directly responsible for
managing
and operating the camp/clinic.
 Yes  No
Is this a developmental camp/clinic?
EMPLOYEES
Camp/clinic staff roster (see form: NU Sports Camp/Clinic Staff and Compensation
Form)
Written description of responsibilities for all employees (see form: NU Job Description
for Employees)
Written description of any benefits given to employees (i.e., transportation)
ADS OR BROCHURES
Copies of all advertisements, brochures or website links & materials [in advance of print
or distribution]
REGISTRATION
Copy of application
Written participation policies specifically outlining the following:
Restrictions on participants (i.e., age, sex, number)
The camp/clinic is open to any and all entrants
Camp/clinic participation is first-come, first-served
FEES
Procedures for depositing and expending funds pertaining to registration fees (include
location of funds)
Written fee policies outlining the following:
When discounts will be allowed
Copies of all NU Free or Reduced Admission Recipient/Group Requests
Description of refund policy
CAMP/CLINIC ACTIVITIES
Description of camp activities or schedule of events
OUTSIDE SPONSORSHIP
Documentation of any corporate sponsorship
130
Documentation of sponsorship of any transportation
AWARDS OR MERCHANDISE
Written description of any awards that will be distributed to participants
Written description of any free merchandise that will be provided to participants
Written description of concession arrangements (i.e., types of merchandise, concession
employees, etc.)
POST-CAMP/CLINIC REQUIREMENTS:
NU Camp/Clinic Final Registration List
Copies of each camp/clinic application, including the following:
School
Grade
Age
Athletics Award Winner
Copies of Cash Receipts/Money Orders/Checks
NU Camp/Clinic Refund List
NU Camp/Clinic Financial Report/Accounting Form
FINAL NU Sports Camp/Clinic Staff and Compensation Form
131
NU SPORT CAMP/CLINIC STAFF & COMPENSATION FORM
Camp/Clinic:
Date:
Total # of Staff:
Total Salary Amount:
Student-athletes *:
Name
Camp/Clinic
Staff Position
Compensation/
Amount **
Affiliation
Camp/Clinic
Staff Position
Compensation/
Amount **
Affiliation
Camp/Clinic
Staff Position
Affiliation
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
High-School / Two-Year College Coaches:
Name
1.
2.
3.
4.
5.
Other:
Name
Compensation/
Amount **
1.
2.
3.
4.
5.
Note: Department of Athletics staff members will be documented on NU Camp/Clinic Financial Report/Accounting
Form.
TOTAL SALARY FOR ALL EMPLOYEES SHOULD BE RECORDED ON NU CAMP/CLINIC FINANCIAL
REPORT/ACCOUNTING FORM, PAGE 2, LINES A-E.
COMPLETE SEPARATE LOG FOR EACH SESSION OF CAMP/CLINIC. USE ADDITIONAL SHEETS IF NECESSARY.
*All student-athlete employees must receive written approval from athletic compliance office prior to beginning of any camp.
** If transportation expenses or mileage will be provided or reimbursed for any camp employee, please include a notation and the
value associated with this benefit in the Compensation/Amount column.
132
NU JOB DESCRIPTION FOR NU CAMP/CLINIC
EMPLOYEES
POSITION TITLE:
SPORT:
EMPLOYEE NAMES UNDER THIS TITLE:
 Institutional Staff Member
 Other:
 Student-Athlete
 H.S. Coach
Employee Name
 Institutional Staff Member
 Other:
 Student-Athlete
 H.S. Coach
Employee Name
 Institutional Staff Member
 Other:
 Student-Athlete
 H.S. Coach
Employee Name
 Institutional Staff Member
 Other:
 Student-Athlete
 H.S. Coach
Employee Name
 Institutional Staff Member
 Other:
 Student-Athlete
 H.S. Coach
Employee Name
1.
2.
3.
4.
5.
Mark all responsibilities of this employee and indicate approximate % of time allocated to each duty:

%
Register participants

%
Supervise participants between sessions

%
Supervise recreational activities

%
Supervise grounds

%
Keep time/score

%
Set-up or maintain facilities or equipment

%
Tear down facilities or equipment

%
Conduct educational sessions

%
Officiate/Referee

%
Lecture/Demonstrate

%
Coach (instruct drills, develop skills, coach games)

%
Other (describe):
Submitted by
Camp Director
Date
Approved by
Associate AD for Compliance
Date
133
NU SPORTS CAMPS/CLINICS FINAL REGISTRATION LIST
Camp/Clinic:
Camper Count: #
Name of Camper
Residents #
Grade
Age
Date(s):
Commuters #
Free/Reduced
Amount and Method of Payment
Credit
Discoun
Total
Card
Cash*
Check*
t/
Paid
Free**
Resident /
Commuter
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Were any checks returned due to insufficient funds (please specify)?
Yes
No
Name of Attendee(s):
If yes, what means were used to collect the money?
TOTAL AMOUNT PAID FOR ALL CAMPERS SHOULD BE RECORDED ON NU
CAMP/CLINIC FINANCIAL REPORT/ACCOUNTING FORM, PAGE 1, LINES A-E.
COMPLETE SEPARATE LOG FOR EACH SESSION OF CAMP/CLINIC. USE ADDITIONAL
SHEETS IF NECESSARY. COMPUTERIZED VERSIONS WITH SAME INFORMATION MAY
BE USED.
*
Copies of all cash receipts or checks should be maintained with the payment ledger/registration
list.
134
NU CAMP/CLINIC FINANCIAL REPORT /ACCOUNTING REPORT
Camp (Sport):
Camp Dates:
The following form must be completed in its entirety and one copy submitted to your sport’s Associate Athletic
Director and one copy submitted to the Associate Athletic Director for Compliance no later than 60 days following
the completion of camp. This report must reflect combined revenues and expenditures from all sessions of camp.
Attached with this accounting report must be: Camp/Clinic Final Registration Form (with proper documentation),
Camp/Clinic Refund List, FINAL Camp/Clinic Student-Athlete & Staff Compensation Form.
REVENUES
1. Total Camper Amount Paid by Session
 Total for each session must match total paid figure on
Camp/Clinic Registration List.
Session
Session
Session
Session
Session
1.
2.
3.
4.
5.
Total Tuition
(Add lines A – E above)
Less Refunds
Total Tuition Revenue
2.
Cash Donations/Sponsorships
Source ____________________
Source ____________________
Source ____________________
Source ____________________
Amount
Amount
Amount
Amount
Gifts-In-Kind Received (i.e., clothing, meals, etc.)
Source ____________________
Source ____________________
Source ____________________
Source ____________________
Amount
Amount
Amount
Amount
4. Concessions (t-shirt, food, etc. sales)
TOTAL REVENUE
135
-- $
$
(Line 1)
$
(Line 2)
$
(Line3)
$
(Line 4)
$
$
$
$
Total Gifts-In-Kind
EXPENSES
$
$
$
$
$
Total Cash Donations/
Sponsorships
3.
(LineA)
(LineB)
(LineC)
(LineD)
(LineE)
$
(Line 1+ 2 + 3 + 4)
1.
Employee Salaries
 Total for each session must match total salary figure
on Camp/Clinic Student-Athlete and Staff
Compensation Form.
Session
Session
Session
Session
Session
1.
2.
3.
4.
5.
(LineA)
(LineB)
(LineC)
(LineD)
(LineE)
Total Employee Salaries $
(Line 6)
(Add lines A – E above)
2.
3.
4.
5.
6.
7.
8.
9.
Total Lodging Expenses
Total Meal Expenses
Total Insurance Expenses
Total Facility Expenses (i.e., rent, maintenance, etc.)
Total Printing Expenses
Total Equipment Rental Expenses
Total Transportation Expenses (i.e., buses, etc.)
Total Miscellaneous Expenses
(i.e., supplies, postage, entertainment, etc.)
TOTAL EXPENSES
$
$
$
$
$
$
$
$
(Line 7)
(Line 8)
(Line 9)
(Lin10)
(Lin11)
(Lin12)
(Lin13)
(Lin14)
$
(Add Lines 6 thru 14)
(Lin15)
$
(Line 5)
$
(Lin15)
NET CAMP REVENUE
Total Revenue
Less
Total Expenses
Equals Net Camp Revenue
--
$
REVENUE DISTRIBUTION TO UA STAFF MEMBERS
Name of Staff Member:
Name of Staff Member:
Name of Staff Member:
Name of Staff Member:
Name of Staff Member:
Name of Staff Member:
Name of Staff Member:
Name of Staff Member:
Name of Staff Member:
Name of Staff Member:
Name of Staff Member:
Amount:
Amount:
Amount:
Amount:
Amount:
Amount:
Amount:
Amount:
Amount:
Amount:
Amount:
Each staff member is required to report the amount noted above earned through camps/clinics noted above
on his/her University outside income form.
I confirm that all information reported on this form is accurate and that I have no knowledge of any improprieties
associated with the operation of the camp. I am aware of applicable NCAA guidelines affecting the operation of a
sports camp/clinic, and hereby verify that this camp/clinic was operated within such guidelines.
______________________________________
Signature of Camp Director
____________________
Date
136
NIAGARA UNIVERSITY DEPARTMENT OF ATHLETICS
SUMMER LEAGUE VERIFICATION FORM
(To be completed by Student-Athlete)
Student-Athlete: _____________________________________
Home Address:
_______________________________________________________________________
Phone: _____________________________________________
Name of League:
______________________________________________________________________
Dates of Competition: ___________________________________
League Contact:
______________________________________________________________________
Contact Phone: _____________________________________________
Contact Email: _____________________________________________
Contact Fax: ____________________________________________
Any Other Niagara University Student-athletes Participating on Your Team? _______ Yes
_______ No
If Yes, Please List Names:
_______________________________________________________________
________________________________________________________________________
(To be completed by Associate Director of Athletics for Compliance)
League Approved for Participation? _______ Yes _______ No
Student-Athlete Approved to Participate? _______ Yes _______ No
_________________________________________________
(Signature of Associate Director of Athletics for Compliance)
137
____________
(Date)
SECTION 15
STUDENT-ATHLETE
WELFARE
138
Student-Athlete Welfare
Attendance
Attendance in all classes is an absolute necessity. Any student-athlete may be declared
ineligible immediately if he or she is found not to be attending classes. NCAA rules subject a
student-athlete to possible loss of financial aid for excessive absences. The fact that a professor
does not take roll or has an easy policy regarding absences does not change this policy.
Before a sport season begins, student-athletes will be required to complete a class absence form.
There is one form for each class per semester. All absences for home contests and travel for
away-from-home contests must be recorded on the form for the entire semester. An athletic
administrator will provide this form and a schedule of missed class times to the student-athletes.
After the student-athletes complete the form, coaches will sign off on the form. This form must
be signed by the student-athlete, the instructor, and returned to the head coach before studentathletes will be allowed to miss classes for institutional travel.
The Niagara University Department of Athletics has adopted the MAAC Missed Class Policy
which states; when classes are in session:
A. Student-athletes shall not miss any regular scheduled classes for any practice activities
except as permitted by the following regulations.
B. For home competition, student-athletes shall not miss classes prior to two hours before
the scheduled competition time.
C. For away competition with same day travel, student-athletes shall not miss any classes
prior to 30 minutes before the scheduled time of departure.
D. For away competition with overnight travel, no team shall depart more than 30 hours
(including travel to and from the airport) prior to the scheduled time of competition.
E. For away competition, the home team must make available on the morning of a
scheduled game (or early afternoon for evening games) a 60-minute shoot-around period,
or warm-up period in sports other than basketball, at the site of the game if available, or
at a campus site if the playing site is not available.
Advising
Each student at the University is assigned a faculty advisor for academic counseling. The
advisor is there to assist student-athletes with degree planning each semester, major selection,
general education requirements, postgraduate work and all other matters. Faculty advisors will
not guide student-athletes to meet NCAA requirements. The Associate Athletic Director Compliance, the Academic Counselor for Student-athletes, and/or the dean should be consulted
if advice on meeting NCAA requirements is needed. If student-athletes have any questions or
139
concerns regarding their advisor please contact the Dean of that school, Faculty Athletic
Representative (FAR), or the Associate Athletic Director - Compliance.
Academic Services
Students are encouraged to utilize the academic services available through the Learning
Center.
Niagara University wants all student-athletes to take advantage of the educational resources that
are available. The Learning Center is the first step in that process.
The Learning Center, a part of the university’s Office of Academic Support, is designed to
provide assistance to students through courses, tutoring, supplemental instruction, and a writing
center. Academic accommodations for students with learning disabilities are coordinated
through the Learning Center based on documented needs. English as a Foreign Language
instruction is offered in the Learning Center as are workshops and individual sessions to improve
students’ study habits.
The Learning Center serves as the coordinating department for the university’s Skills
Assessment Testing program and for academic progress records. The Center’s services are
available to all university students.
Tutoring
Tutoring is provided in many courses at the university. The service is free and the tutors are
student-athletes who have high academic averages and have taken the course being tutored. To
apply, student-athletes complete application forms which are available in the center. When a
completed request form is received, a tutor will call to arrange a schedule of two meetings per
week of one hour each. All tutors are trained by professional staff.
Writing Center
The University Writing Center is located within the Learning Center. Faculty members are
available to help student-athletes develop their abilities to write effective papers for courses
across the curriculum. While tutors do not edit, proofread, or correct student’s papers, they can
recommend a variety of composing strategies for improving writing skills.
Academic Counselor for Student-Athletes
A part-time academic counselor works with all incoming freshman student-athletes to support
academic success. Via the First-Year Program for Student-athletes, the counselor will assure
freshman have been tested and placed in the appropriate coursework to assist in their academic
success. During the fall semester, all Freshmen student-athletes will be required to attend
academic skills seminars and three required meetings with the academic counselor for studentathletes. In the spring semester, all student-athletes facing ineligibility or sub-standard grade
point averages are required to participate in the At-Risk Program in which weekly meetings
140
occur addressing a range of intensified academic support services. Both programs are designed to
foster skills that will support the student-athlete’s academic independence and achievement. The
academic counselor gets to know the needs of the student-athlete and assists the student-athlete
in arranging appropriate counseling and tutorial services.
The counselor's office is located in Seton Hall, First Floor, in the Office of Academic Support
and can be reached at ext. 8154.
Student-Athlete Grievance Procedure
Should any disagreement, discrepancy or problem develop, strict lines of communication must be
followed:
1. The student-athlete must meet, initially, with his or her respective coach to discuss and come to an
agreement regarding the particular situation. In the case that an agreement can not be reached a
student-athlete should then approach their respective sport administrator.
2. The Director of Athletics may meet with the student-athlete in the event a matter cannot be settled,
but only after the student-athlete has met with the coach. The Director of Athletics may then
approach the Grievance Committee if a resolution can not be reached.
Grievance Committee
Ed McLaughlin – Director of Athletics
John Stranges – Faculty Athletic Representative
Jennifer Suitor – Director of Human Resources
Rev. Joseph G. Hubbert, C.M. – Department of Religious Studies Chair
Student-Athlete Welfare
Should an issue arise that a student-athlete feels their welfare here at Niagara University is being
jeopardized that student-athlete should immediately contact the Associate Athletic Director/SWA at
extension 8603 or Dr. John B. Stranges, Faculty Athletics Representative, at extension 8471.
Student-Athlete Advisory Committee (SAAC)
Each sport program will have two team representatives to the Student-Athlete Advisory
Committee. This committee will meet twice monthly. It is an association made up of studentathletes to discuss, promote and enhance the image of Niagara University Athletics. The
committee has an elected advisory board and an elected set of goals and objectives. The
association will address pertinent issues of intercollegiate athletics on the national, campus and
community level. Representatives are expected to take a leadership role in the department.
141
Faculty Athletics Representative (FAR)
The role of the Faculty Athletics Representative is to provide academic perspective to decisions
involving student-athletes. In order to fulfill this role the FAR is assured appropriate accessibility
to the Executive Vice President within the Department of Athletics, all academic records to
student-athletes, all financial records of the department, and all committees related to studentathletes. The role of the FAR is to review documents whose preparation is the responsibility of
other people (i.e. audits, continuing eligibility, exit interviews, waivers, NCAA violations, etc).
The FAR will also meet with the Student-Athlete Advisory Committee.
Faculty Athletics Advisory Committee (FAAC)
The purpose of the FAAC is to facilitate communication and understanding between the faculty
and athletic administration. To achieve this goal the committee will share information and
inquiries pertaining to the athletics program. All members of FAAC serve as liaisons of
communication between their particular department, college and university colleagues. FAAC
meets twice each fall and spring semester.
Team Moderator
The moderator for each of the men’s and women’s varsity athletics teams serves a pastoral role
for those involved with these teams. The moderator tries to develop trust-filled relationships
with the coaches and players, and those associated with those teams on-campus. The moderator
offers to serve these people in their relationship with God by offering prayer formally and
informally as needed and requested by the particular team or individuals associated with the
team.
End of Season Survey
At the end of the sport season meeting, student-athletes will be required to complete a written
questionnaire. This survey is anonymous and the information is compiled and used to aid in
improving each program and addressing possible concerns student-athletes may have about their
particular program or the department in general.
Exit Interviews
Each senior student-athlete who has either exhausted eligibility or is graduating, is required to
complete a written exit interview. It will be distributed at the end-of-the-season team meeting.
As part of this program, student-athletes may be asked to have an in-person interview with the
Faculty Athletics Representative, Director of Athletics, sport administrator, and/or Senior
Woman Administrator.
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SECTION 16
SPORTS
INFORMATION
&
EXTERNAL
RELATIONS
143
Sports Information
Niagara’s intercollegiate teams generate a high level of public interest and media attention. The
Department of Athletics is aware that its image affects the reputation of the entire University and
urges you to exercise care when making statements to the media. You have a responsibility to the
University, your coaches, and teammates to cooperate with the media whenever possible.
Niagara University fans, your hometown fans, as well as fans from across the country are
interested in our athletic program.
Student-athletes should never agree to a telephone interview unless the arrangements are
coordinated through the Sports Information Office. If you receive an interview request by
telephone or via email, ask that the media representative make arrangements through the Sports
Information Office. If someone shows up at your door in the dorm, as politely as possible explain
that it is not correct protocol to do an interview under such circumstances and then refer the
person to the Sports Information Office. In the case of interviews with the school newspaper or
campus radio station it is also necessary to have arrangements made through the Sports
Information Office. No interviews may be conducted during a game with ANY media
organization.
View the media as friends, not adversaries. However, do organize your thoughts before a
scheduled interview. Often a verbal comment that seems innocent looks different when it appears
in print. The longer you are on a team, the more likely you might develop a personal relationship
with some of the media representatives regularly covering your team. While we encourage these
relationships, remember that, regardless of what is said, a reporter’s first obligation is to report
the news. Don’t say it if you don’t want to see it in print, hear it on the radio, or see it on TV
or the web.
On rare occasions, the general tone of an interview is such that you may not be comfortable
continuing the interview. Should this occur, please notify the Sports Media Information Office.
In general, when speaking to the media, be confident, courteous, and prompt. Always remember
when dealing with the media to present an image that is consistent with the ideals and high
standards of Niagara University. It is felt that interviews can be a very valuable part of a studentathlete’s life at Niagara University and it can serve as a great learning and growing experience
for you. As an entering freshman, you may be nervous about speaking to media representatives.
By the time you graduate, however, you will have become relaxed, confident and articulate. This
growth and personal confidence can be carried with you into your vocation of choice.
Again, you should never receive calls or visits from the media that have not been arranged
by the Sports Information Office.
Specific Tips for Dealing with the Media
Because media interviews may be a new area of responsibility for many student-athletes, the
following tips may help you when dealing with the media:
144
1. Always be on time for interviews. Should the interview be set for a time on the phone make
sure you are available and your phone is free at the agreed time. Absence from class for media
interviews is not permitted.
2. Organize your thoughts before a scheduled interview so that you are sure about the points you
want to communicate. Treat all interviews the same whether it be with a campus media
organization or one of the local media organizations.
3. Be sure to understand the reporter’s question before answering it. Ask for clarification if the
question is not understood.
4. Be wary of an “off the record” situation. It is usually not in your best interest to do interviews
in this manner as it may be left open to interpretation as to what is or is not “off the record.”
5. If possible, try not to be evasive or to answer “no comment”, as it raises suspicions. It is better
to answer, “I am not familiar enough with that issue to give a fair answer.”
6. Do not become overly sensitive about a particular question or a particular story. With very few
exceptions, reporters who cover our athletics program are fair and are not out to “get somebody.”
7. Do not criticize your teammates or your coaches in the media. If you have concerns, share
them with your teammates and your coach, not the public.
8. Be yourself. Do not be afraid to talk about things of importance to you outside of athletics.
“Conversations” make better interviews then “interrogations.” If you approach an interview with
poise and courtesy, you are off to a good start. Remember, the image you project not only
reflects upon you, but upon your team and your University as well. You are encouraged to
contact the Sports Information Office for assistance if you feel you need help with the proper
techniques for handling interviews.
Special Media Events
Monthly press conferences/lunches may be held during the basketball/hockey season. You may
be asked to be available during these conferences provided your attendance does not conflict
with your class schedule. Organized press conferences are also held periodically throughout the
year for other teams.
Members of all teams are expected to be available to the media following their games if needed.
Student-athletes may be asked to appear locally on 105.1-FM or 1440-AM radio, the radio
partners of Niagara Athletics. You are asked to cooperate with this request from your coach or
the Sports Information office, provided it does not conflict with your class schedule.
In addition, a weekly television show is broadcast locally, regionally, and nationally on Niagara
athletic teams during the winter. Student-athletes are asked to dress appropriately if they appear
on the show. Your coach or a member of the Sports Information staff will advise individuals as
to appearances.
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External Relations Policies/Procedures
External Relations includes the following administrative areas in the Department of Athletics:
Sports/Media Relations, Marketing/Promotions, Corporate Sales, Licensing, Purple Eagles.com,
Ticket Sales, Development and Community Relations. Below are guidelines to follow in many of
these areas. Questions should be directed to the Associate Director of Athletics for External
Affairs.
Marketing/Promotions:
Individual marketing/imaging plans are developed for all of Niagara’s 17 intercollegiate sports
programs. Individual sport schedule cards and posters are produced by the Marketing Office for
all ticket-selling sports (men’s and women’s basketball, men’s and women’s hockey). Combined
schedule cards and posters are produced for all non-ticketing selling sports. Any printed
promotional material that is distributed on-campus or to the general public must be approved by
the Marketing Office. Any student-athlete whose picture is used in any marketing or promotional
material must sign an Athletics/University consent form. Forms are available in the Sports
Information Office.
Licensing:
The use of any Niagara Athletics logo on any type of merchandise is permitted only after
receiving approval from the Associate Director of Athletics. Anyone who produces unapproved
merchandise with the Niagara Athletics logo is subject to fine by Niagara’s licensing company.
Anyone wishing to use a Niagara Athletics logo should contact the Department of Athletics.
Corporate Sales/Sponsorship:
All sponsorships for Niagara Athletics must be approved by the Niagara Department of
Athletics. The approval process begins prior to soliciting a business when individuals must notify
the Associate Athletics Director as to which business is going to be approached and the
compensation that is being solicited from the business. Following approval individuals must
work with the Department of Athletics in development of the final corporate contract.
146
SECTION 17
SPORTS
MEDICINE
147
NIAGARA UNIVERSITY
DEPARTMENT OF INTERCOLLEGIATE ATHLETICS
Athletic Training and Medical Policies and Procedures
The purpose of this information sheet is to explain Niagara University’s Department of Athletics
Policies and Procedures regarding medical coverage for injuries/illnesses directly related to
participation in one of our intercollegiate athletic teams. Included are policies on physical
examinations, athletic training staff, athletic training room schedule, coverage of games/
practices/ travel, injury procedures, injury reports, treatments, referrals to medical
specialists, concussion injuries, and health insurance. The athletic training staff will provide
the best sports medicine care to the Niagara University student student-athletes with the
resources that are available.
Roster on File:


A complete list of all eligible student student-athletes that will participate in a sport must
be presented to the Head Athletic Trainer by mid July.
An updated roster must be submitted by August 1st of that academic year.
Physical Examination:







Student-athletes must have an Athletic Physical Examination on file in the athletic
training room to compete or practice in intercollegiate athletics.
All freshman, transfer, and first year student-athletes receive a full Athletic Physical
Examination done by one of the Team Physicians. At the discretion of the Athletic
Training Staff/Team Physicians, the student-athlete may receive an additional Orthopedic
screening done by the Team Orthopedic. Returning student student-athletes may also
receive these services at the discretion of the Athletic Training Staff/Team Physicians.
This will relate to prior history of injuries.
The Athletic Training Staff and the Team Physicians will arrange a schedule for all
Athletic Physical Examinations and screenings.
All freshman, transfer, and first-year student- student-athletes must receive a physical
before they are allowed to participate (practice/games) in their intercollegiate sport.
Blood Pressure checks are performed yearly for all student-athletes.
All student-athletes are required to fill out a medical history/ questionnaire, insurance
form, and injury verification form yearly which can be accessed via an e-mail sent to all
student-athletes to log onto the Sportsware database.
Each student-athlete must have a completed parent insurance information form and a
copy of the insurance card on file.
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*If a student-athlete comes out for a team after the scheduled physicals, the Athletic
Trainer must be notified of the student-athlete’s eligibility and intent to participate and
set up a physical at the convenience of the Athletic Training staff/Team Physicians.
While a student-athlete is awaiting his or her physical, he or she is NOT permitted to
participate in any manner.
A student-athlete’s personal doctor can perform the physical examination provided the
Physical Examination form from the athletic training room is used, and the doctor signs a
statement for release to athletics.

The physical examination and clearance is to be completed by the Team Physician and
reviewed by the Athletic Training Staff and filed in the student-athlete’s file.
** Student-athletes must report all injuries including the head, neck, back, upper and lower
extremities, internal injuries, fractures, dislocations, severe sprains, or any infectious diseases
to the University Team Physician.
Athletic Training Staff:
The Athletic Training staff consists of one full-time Head Athletic Trainer, three full-time
Assistant Athletic Trainers, and one part-time Athletic Trainer. Overseeing the Athletic
Training staff are four Physicians. Each athletic trainer is assigned to the following sports:
John
Scott
Carol
Dave
Part-Time ATC
Volleyball
M. Basketball
Baseball
Cheerleading
M&W XC
M. Hockey
W. Lacrosse
Golf
W. Soccer
W. Basketball
Softball
M. Soccer
W. Hockey
M&W Tennis
M&W Swim
-AT room coverage
-Weekends
-Conflict coverage
ATHLETIC TRAINING STAFF OFFICE & CELL PHONE NUMBERS
John Munro
286-8615
(cell) 628-9404
Scott Mastrobattista
286-8642
(cell) 997-6355
David Vasquez
286-8744
(cell) 479-8633
Carol Becker
286-8612
(c) 815-761-0914
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Training Room Schedule:






Athletic Training Room operation hours are 10am-12pm and 1pm-6pm, M-F, or until the
practices of the specific season are done for the day.
Saturdays and Sundays the athletic training room will be open for games and practices
only.
Treatment/Evaluation times are arranged at the discretion of each individual athletic
trainer.
Traditional in-season sports take precedence over all non-traditional out of season sports.
Practices held off university grounds will not be covered unless prior notice is provided
to the athletic training staff, and coverage of these events is at the discretion of the Head
Athletic Trainer and Director of Athletics.
Practices held late at night or early in the morning will be covered only at the discretion
of the Athletic Training Staff and Director of Athletics.
* Coaches must keep the Athletic Training Staff notified of changes in practice
schedules, home contests and trips. Failure to do this may result in not having an
Athletic Trainer present.
Coverage of Games & Practices:
The athletic training staff will make every effort to have a certified athletic trainer within
a reasonable distance of all intercollegiate team practices. The athletic training staff does not
cover club or intramural sports. The following teams must pick up a first aid kit before they
begin any individual or team activities (pre/post season, individual work outs and practices):
volleyball, baseball, softball, men’s and women’s tennis, men’s and women’s swimming,
men’s and women’s cross country, women’s lacrosse, golf, and cheerleading. These kits
contain first aid/CPR supplies and protective equipment for blood borne pathogens and may be
replenished on an as-needed basis. The following coaches must sign out a first aid kit for any pre
or post season conditioning sessions and individual skill sessions: men’s basketball, women’s
basketball, men’s ice hockey, women’s ice hockey, men’s soccer, women’s soccer. These
first aid kits must be returned to the training room at the end of the year.
Games
 An athletic trainer will be on site or on campus for all home contests in all sports.
 An ambulance is available at all men’s and women’s basketball and men’s and women’s
hockey home games.
 A Team Physician will be present for all men’s and women’s basketball and men’s and
women’s hockey home contests.
 The Team Orthopedic will be on call for all athletic contests.
 Athletic training courtesies will be extended to all visiting opponents.
 All home contests have priority over home practices.
Practices (Operational Hours)
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

When available, an athletic trainer will be on site for high risk sport practices. If an ATC
is not present at practice, communication will be provided via telephone or walkie talkie
to the training room.
High risk sports, as defined by the Athletic Training Staff/Director of Athletics are:
men’s and women’s soccer, men’s and women’s basketball and men’s and women’s ice
hockey. The NCAA injury surveillance system is used as a reference.
Non-operational Hours
 At the discretion of the Athletic Training Staff and Director of Athletics, there will be no
athletic trainer coverage available for practices during non-operational hours. In these
cases the coach must have their first aid kit available at the practice.
 If necessary for emergencies, athletic trainers are available at home numbers.
 In the event of an injury, refer to the flow charts at the end of the manual or the
Catastrophic/Emergency plan.
Travel coverage
 An athletic trainer will travel with all high risk sports when possible: men’s and women’s
soccer, men’s and women’s basketball and men’s and women’s ice hockey.
 The coach must allocate appropriate travel funds for the athletic trainer, the same as any
team member or coach.
 When an athletic trainer is not traveling, the coach must pick up a stocked first aid kit
from the athletic training room before departing for the trip.
 When a Niagara University athletic trainer is not traveling, he or she will call ahead to the
host school’s athletic trainer.
 An athletic trainer will travel with any team making post-season play when possible.
 An athletic trainer, when available, will travel on all local/ day trips during traditional
season.
 Home contests take precedence over away contests.
Injury Procedure:





All Niagara University coaches will be certified in Adult CPR/AED/First Aid and will
receive training on blood borne pathogens and the use of protective equipment.
All Niagara University coaches should call for medical assistance (Athletic Trainer,
Public Safety, Ambulance) if they have any doubt about the correct treatment for an
injured athlete.
The student-athlete and/or the coaches must report all injuries to the Athletic Training
Staff within 48 hours, with exception to teams on the road. These student-athletes must
report the injury within 48 hours of returning to campus.
Attached are flow charts showing the procedures to abide by following any injury:
1. Injury with ATC coverage at home
2. Injury without ATC coverage at home
3. Injury with ATC coverage on the road
4. Injury without ATC coverage on the road
Student-athletes appearing to be seriously injured are not to be moved until the extent of
the injury is carefully evaluated by ATC, Team Physician or EMT.
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
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


If a student-athlete is unconscious or has suffered a significant back, neck, head or eye
injury, always consider this a serious injury and classify it as severe, immediately initiate
the Niagara University Emergency Action Plan.
Student-athletes with minor injuries (sprains, strains, cuts, abrasions, scratches, bruises,
blisters) should report to the athletic training room immediately after a practice or game.
No student-athlete will be excused from practice for a cold, diarrhea, upset stomach
or minor injuries without the consent of the Athletic Training staff or the Team
Physician.
Coaches will be kept informed of the status of all injured or ill student-athletes by the
Athletic Training staff.
The student-athlete should not seek medical attention without prior communication with
the Athletic Training Staff except in the case of an emergency.
If a student-athlete sustains a serious injury, is hospitalized or requires surgery, the
student-athlete’s parents will be notified by the Athletic Trainer, Doctor, Coach, or
Director of Athletics.
The Team Physician or athletic trainer is the sole judge as to when an injured studentathlete is able to return to practice for conditioning or full duty. Coaches cannot override
the decision of these individuals. A student-athlete will be returned to competition as
soon as it is deemed safe to do so. If surgery was performed, the attending surgeon is
responsible for signing a written release for participation to athletics.
** Failure to comply by either the student-athlete and/or the coach with these decisions
shall relieve the Athletic Training Staff and Team Physician of any responsibility for
the injured or ill student-athlete.
Injury Reports:


All evaluations and treatments done by a Niagara University Athletic Trainer are
documented on the SportsWare computer program.
Coaches can request to see their student-athlete’s injury notes and treatment reports.
With prior notice a coach can arrange to have weekly reports about his/her studentathletes.
Treatments:



The athletic training room is open from 10 a.m. to 12 p.m. and 1 p.m. to 6 p.m. MondayFriday during normal class time. Hours may vary depending on practice times. Saturday
and Sunday the training room is only open for practices and games. An athletic trainer
will be available one hour before activity and 30 minutes after or as needed.
When at all possible a student-athlete should see the ATC assigned to his or her particular
sport.
New injury evaluations and treatments must be arranged with each sports assigned
athletic trainer.
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
Student-athletes arriving late for treatments, evaluations or rehabilitation may not be
treated at the discretion of the athletic trainer.
Coaches are requested to reinforce the need for student-athletes to attend arranged
treatment sessions. The health care of the student-athlete is mutually shared by the
student-athlete, coach, and athletic training room staff.
The student-athlete, at times, will be requested to administer self-care at home
which must also be reinforced by the coach.
Referral to a Medical Specialist:


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


Currently Niagara University has a Team Orthopedic Physician that conducts clinics at
Niagara University when deemed necessary. Appointments are only made through the
Athletic Training Staff. There are NO walk-ins.
If there is a need to see the Team Orthopedic Doctor right away, the athletic training staff
will make an appointment for the student-athlete to see the Doctor at his office.
The Athletic Training Staff or the Team Physician will refer the student-athlete to any
other specialist when deemed necessary.
If hospitalization, x-rays etc. are needed, the student-athlete must be referred by the
Athletic Training Staff or Team Physician except in an emergency.
For any non-athletic related illness (asthma, ear infection, bronchitis, hernia, antibiotic
distribution, etc.) student-athletes are referred to one of Niagara University’s Team
Physicians (Family Medicine or Internal Medicine).
If the student-athlete goes home to see another Physician for some reason, the
student-athlete is not cleared to participate until the examining Physician signs a
clearance.
Concussion Injuries:



These injuries should be reported to the athletic training staff immediately.
The Athletic Training Staff/Team Physicians utilize the following guidelines from the,
American Academy of Neurology and the National Athletic Trainers’ Association
Position Statement: Management of Sport Related Concussion when evaluating
concussions.
Return to competition is at the discretion of the evaluating ATC/Team Physician.
GRADES OF CONCUSSION:
Grade 1:
1. Transient confusion (inattention, inability to maintain a coherent stream of thought
and carry out goal-directed movements)
2. No loss of consciousness
3. Concussion symptoms or mental status abnormalities on examination resolve in less
than 20 minutes
153
Grade 1 concussion is the most common yet the most difficult to recognize. The studentathlete is not rendered unconscious and suffers only momentary confusion (e.g.,
inattention, poor concentration, inability to process information or sequence tasks) or
mental status alterations.
Grade 2:
1. Transient confusion
2. No loss of consciousness
3. Concussion symptoms or mental status abnormalities (including amnesia) on
examination last more than 20 minutes
Grade 2 concussion, the student-athlete is not rendered unconscious but experiences
symptoms or exhibits signs of concussion or mental status abnormalities on examination
that last longer than 20 minutes (e.g., poor concentration or post-traumatic amnesia).
Grade 3:
1. Any loss of consciousness, either brief (seconds) or prolonged (minutes).
Grade 3 concussion is usually easy to recognize if the student-athlete is unconscious for
any period of time.
Concussion Evaluation Procedures:
1. Student-athletes participating in contact/collision sports will be pre-tested prior to the
start of their season. This baseline testing will include the Standardized Assessment
of Concussion (SAC) and Balance Error Scoring System (BESS) evaluations.
Follow-up SAC and BESS scores will be used during the recovery process to provide
the most reliable measure of pre-injury performance.
2. At the time of injury, ATCs will also use a Graded Symptom Checklist (GSC) to
determine the extent of the student-athlete’s symptoms. The GSC will also be used
during the recovery process.
3. Student-athletes participating in non-contact sports will not be pre-tested. At the time
of injury, ATCs and/or Team Physicians will still utilize the SAC, BESS, and GSC
after injury to monitor progress and help determine return to play decisions.
The SAC, BESS, and GSC can be found in: Appendix A
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Concussion Management Recommandations:
Grade 1:
1. Remove from contest.
2. Examine immediately and at five-minute intervals for the development of mental
status abnormalities or post-concussive symptoms at rest and with exertion.
3. May return to contest if mental status abnormalities or post-concussive symptoms
clear within 20 minutes.
4. A second Grade 1 concussion in the same contest eliminates the player from
competition that day. Once symptom free, the student-athlete will be reassessed
using the SAC, BESS and GSC evaluations, as well as cardiovascular activities. The
student-athlete can be released to full participation as long as no recurrent signs and
symptoms are present.
Grade 2:
Remove from contest and disallow return that day.
Examine on-site frequently for signs of evolving intracranial pathology.
A trained person should reexamine the student-athlete the following day.
A physician should perform a neurological examination to clear the student-athlete
for return to play if symptoms persist for longer than one full week at either rest or
with exertion.
5. CT or MRI scanning is also recommended in all instances where headache or other
associated symptoms worsen or persist longer than one week.
6. Following a second Grade 2 concussion, return to play should be deferred until the
student-athlete is symptom free at rest and with exertion and reassessed using the
SAC, BESS, and GSC evaluations. This process could take two weeks or longer.
7. Terminating the season for that player is mandated by any abnormality on CT or MRI
scan consistent with brain swelling, contusion, or other intracranial pathology.
1.
2.
3.
4.
Grade 3:
1. Transport the student-athlete from the field to the nearest emergency department by
ambulance if still unconscious or if worrisome signs are detected (with cervical spine
immobilization, if indicated).
2. A thorough neurological evaluation should be performed emergently, including
appropriate neuro-imaging procedures when indicated.
3. Hospital admission is indicated if any signs of pathology are detected, or if the mental
status of the athlete remains abnormal.
4. ** Following a second Grade 3 concussion, the student-athlete should be withheld
from play until an evaluation by a Neurologist. The return to play decision will then
be determined upon clinical evaluation by the neurologist and team physician.
** Once again, this is the decision of the evaluating Team Physician/Neurologist.
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When To Return To Play:
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Once the student-athlete’s concussion symptoms are gone, the grade of the concussion
can be determined. At that point, the Team Physician or Athletic Trainer will decide if
the student-athlete can return to play. Grade I concussions, the student-athlete may return
to physical activity if asymptotic, under the discretion of the Sports Medicine Staff. If
symptoms persist or worsen the student-athlete will be sent to see the Team Doctor.
The student-athlete will be given a head injury sheet, in all cases, by the athletic trainer,
which should be followed by the student-athlete. Also the athletic trainer must inform
parent/roommate or whomever the student-athlete is staying with of this sheet.
If the student-athlete suffers a grade 2 or a second concussion of any degree in one
season, the student-athlete will be sent to the Team Doctor.
If the student-athlete suffers any loss of consciousness, he/she will be referred to the
Team Doctor.
Once the student-athlete is sent to the Team Doctor, the student-athlete must be cleared
by that evaluating Physician for physical activity.
In cases of severe concussions the student-athlete will be sent to the emergency room
immediately.
Suspected Spinal Injury Protocol:
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
Any student-athlete suspected of having a spinal injury should not be moved and should
be managed as though a spinal injury exists. C-spine in-line stabilization should be
maintained.
The student-athlete’s airway, breathing, circulation, level of consciousness
(AVPU/Glasgow Coma Scale) and neurological status should be assessed. If airway is
impaired, maintain c-spine in-line stabilization simultaneously with airway using a jaw
thrust maneuver. If the student-athlete’s breathing is inadequate, assist ventilations with
bag-valve-mask and supplemental oxygen when available.
EMS should be activated.
In a situation where it may not be appropriate for on-site medical personnel to transfer the
student-athlete to a long board prior to EMS arrival (lack of enough qualified help or
other factors), the rescuer(s) should maintain in-line stabilization, place a rigid cervical
collar on (if possible), and continue to monitor baseline vital signs and complete
secondary evaluation while awaiting EMS.
Injuries or Illnesses not caused from Athletic Participation:


The Department of Athletics is NOT responsible for injuries when the student-athlete is
not engaged in a formal intercollegiate athletic activity.
The student-athlete is responsible for all medical expenses incurred when an injury or
illness in not directly related to intercollegiate athletic participation at Niagara University.
156
Health Insurance Policy:

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

The University encourages that all full-time students be insured. It is the responsibility of
the student-athlete and his or her parent(s)/guardian(s) to provide insurance coverage.
If the student-athlete is not insured by self, parent or legal guardian, he or she may
purchase a School Health Insurance Policy; inquire at the Athletic Training room or
Health Services.
The Department of Athletics provides secondary coverage for injuries that are a direct
result of participation in intercollegiate athletics. This policy only takes effect after all
claims have been acted upon by the primary insurance and the appropriate information
has been given to the Athletic Training Staff and Christina Templin at Business Services.
When an student-athlete is injured while participating in intercollegiate athletics the
following procedures are followed:
1. Injury is reported to the Athletic Training Staff immediately, within 48 hours, with
the exception of being on the road without an athletic trainer. An injury report is
filled out as soon as possible by Niagara University athletic training staff.
2. The student-athlete is to meet with the athletic training staff member that is assigned
that sport and fill out and sign an insurance claim form. The student-athlete will be
given an instruction sheet to follow to be sure the bills will be paid. They will meet
then with Christina Templin from Business Services.
3. Original Medical bills are to be submitted to the student-athlete’s primary insurance.
4. The insurance company will send an explanation of benefits indicating what has and
had not been paid to the student-athlete or the student-athlete’s parents.
5. A copy of the explanation of benefits and bills not paid for by the primary insurance
must be taken over to Christina Templin in Business Services.
6. The student-athlete and/or parents/guardian must continue work with Christina
Templin of Business Services regarding status of payment of medical bills.
7. It is the student-athlete’s responsibility to follow-up on insurance concerns.
** Failure to adhere to these procedures relieves the Niagara University Department of
Athletics from responsibilities for expenses incurred.
Liability:
The Department of Athletics liability for medical expenses resulting from injuries and/or
illnesses sustained by student-athletes is defined in the following manner.
Liability is extended to cover:

Only those injuries reported to the Athletic Training Staff and/or the Team Physicians
within 48 hours from the injury/incident, and only if, it is a direct result of intercollegiate
athletics participation.
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
Those injuries or illnesses that accrue during the student-athlete’s season which in the
opinion of the Team Physician(s) and the Director of Athletics are directly attributable to
participation in intercollegiate athletics while a full-time student at Niagara University.
 Medical Expenses from injuries and only when the student-athlete is enrolled in school at
Niagara University
 Those expenses resulting from medical services, which have been authorized by the
Team Physician through a referral to a Medical Specialist.
Full payment of medical expenses not covered by primary insurance, but authorized by the Team
Physician and Head Athletic Trainer.
158
ATHLETIC INJURY FLOW CHART
AT HOME WITH ATHLETIC TRAINER COVERAGE ON SITE
Athletic Trainer Evaluated Injury
Non-Emergency
Referral to Physician
(If Needed)
Emergency *
ATC Initiates Indicated
Treatment for the Injury
ATC makes appointment with
appropriate team physician
ATC Activates EMS
Coach Calls for
(x8111) Public Safety
Team Physician
Diagnosis Injury &
Outlines Proper Treatment
Team Physician Makes
Referral to Specialist if needed
ATC Carries Out
Instructions from the
Team Physician
ATC Makes Necessary
Arrangements (Appt., Etc.) for
the Specialist if needed
ATC calls
Student-athlete’s Parents
ATC calls
Student-athlete’s parents when
needed
* Refer to emergency plan
159
ATHLETIC INJURY FLOW CHART
AT HOME WITHOUT ATHLETIC TRAINER COVERAGE ON SITE
(this applies to practices or games)
Coach evaluates situation and determines severity
Non-Emergency
(see A or B options)
Emergency *
A. Athletic Training Room is Open
Coach contacts Public Safety(x8111)
Coach Contacts Athletic Trainer
by means of:
1. Use walkie-talkie
2. Call Training Room
x8616/x8642
3. Call Cellular Phone
(necessary if ATC is at another
game)
4. Send Assistant Coach to
facility were ATC is located
The Athletic Trainer will then make any
Necessary Arrangements for the student-athlete
B. Athletic Training Room is Closed
Coach utilizes first aid skills
Student-athlete/Coach Reports Injury to an
ATC the Following Morning in Person or calls
at home
The Athletic Trainer will the make any
Necessary Arrangements for the student-athlete
160
Public Safety
Contact Ambulance
Coach contacts
Athletic Trainer
ASAP
Athletic Trainer Contacts Parents
* Refer to emergency plan
ATHLETIC INJURY FLOW CHART
ON THE ROAD WITH ATHLETIC TRAINER COVERAGE ON SITE
Athletic Trainer Evaluates the Injury
Non-Emergency
Emergency *
ATC Initiates Indicated
Treatment for the Injury
ATC seeks Assistance
from Host ATC
ATC activates EMS
Upon arrival Home, ATC
makes Necessary
Arrangements
Referral to Local
Physician
Coach calls
Ambulance
ATC notifies NU
Staff and parents
of injured student-athlete
Hospital
ATC notifies NU
Staff and parents
of injured student-athlete
* Refer to emergency plan
161
ATHLETIC INJURY FLOW CHART
ON THE ROAD WITHOUT ATHLETIC TRAINER COVERAGE ON SITE
Coach Seeks Assistance From Host Athletic Trainer
Host ATC Present
Unable to locate
Host Athletic Trainer
Host ATC Evaluates
Non-Emergency
Emergency
Host ATC Makes
Recommendation for
Tx. Of injury
Head Coach utilizes first aid
skills or Contacts
NU ATC for Assistance
with situation if needed
Coach calls
Ambulance
Upon arrival Home, ATC
makes Necessary
Arrangements
NU ATC will attempt
to make Arrangements
for the Athlete to be seen
Hospital
Head Coach
Contacts NU
ATC and explains
the situation
UPON RETURN TO NU CAMPUS
ATHLETE IS EVALUATED BY AN NU
ATHLETIC TRAINER
WITHIN 48 HOURS
Appendix A: (see concussion Section)
162
General Information
Name:_____________________________________
Team:__________________Examiner:___________
Date of exam: __________ Time:____________________
Exam(Circle One): B-Line Injury Post-Px/Game
Day 1 Day 2 Day 3 Day5 Day 7 Day 90
Introduction: I am going to ask you some questions.
Please listen carefully and give your best effort with each
question.
Orientation:
What month is it?
0
1
What 's the date Today?
0
1
What's the day of the week?
0
1
What year is It?
0
1
What time is it right now (w/in 1 hr) 0
1
Award 1 pt for each correct answer.
Orientation Total Score:
Immediate Memory:
I am going to test your memory. I will read you a list of
words and when I am done, repeat back as many words
as you can remember, in any order.
List
Trial 1
Trial 2
Trial 3
Elbow
0 1
0
1
0
1
Apple
0 1
0
1
0
1
Carpet
0
1
0
1
0
1
Saddle
0
1
0
1
0
1
Bubble
0
1
0
1
0
1
Total:
Trials 2 & 3: I am going to repeat that list again. Repeat
back as many words as you can remember in any order
even if I said the word before.
Complete all 3 trials regardless of the score on trials 1 &2. Score
1
pt. for each correct response. Total score equals sum across all 3
trials. Do not inform the subject that delayed recall will be tested.
Immediate Memory Total Score: __________
Exertional Maneuvers:
If subject is not displaying or reporting symptoms, conduct
the following maneuvers to create conditions under which
symptoms are likely to be elicited and detected.
These measure need not be conducted if a subject is
already displaying or reporting any symptoms. If not
conducted, allow 2 minutes to keep time delay constant
before testing Delayed Recall. These methods should be
administered for baseline testing for normal subjects.
5 Jumping Jacks
5 Sit-Ups
5 Push-Ups
5 Knee Bends
Neurologic Screening:
Loss Of Consciousness:
No
Yes
Witnessed Unresponsiveness:
Length:
Post-Traumatic Amnesia?
No
Yes
Poor recall of events after Injury Length:
Retrograde Amnesia?
No
Yes
Poor recall of events before Injury Length:
Strength
Normal
Abnormal
Right Upper Extremity:
Left Upper Extremity:
Right Lower Extremity:
Left Lower Extremity:
Sensation- Examples:
Finger to Nose Rhomberg
Coordination- Examples:
Tandem Walk
Finger-nose-finger
Concentration:
Digits Backward: I am going to read you a string of
numbers and when I am done, you repeat them back to
me backwards, in reverse order of how I read them to you.
For example, if I say 7-1-9, you would say 9-1-7.
If correct, go to the next string length, if incorrect, read trial 2.
Score
1 pt for each string length. Stop after incorrect on both trials.
4-9-3
3-8-1-4
6-2-9-7-1
7-1-8-4-6-2
6-2-9
3-2-7-9
1-5-2-8-6
5-3-9-1-4-8
0
0
0
0
1
1
1
1
Months in Reverse Order: Now tell me the months of the
Year in reverse order. Start with the last month and go
backward. So you will start with December, November…
1 pt for entire sequence correct.
Dec-Nov-Oct-Sept-Aug-Jul-Jun-May-Apr-Mar-Feb-Jan
0
Concentration Total Score: ___________
Delayed recall:
Do you remember that list of words I read a few times
earlier? Tell me as many words from the list as you can
1
remember in any order. Circle each word correctly recalled.
Total score equals number of words recalled.
Elbow
Apple
Carpet
Saddle
Bubble
Delayed Recall Total Score: ____________
SAC Scoring Summary: Exertional Maneuvers & Neurologic
Screening are important for examination, but are not incorporated
into SAC Total Score.
Orientation
_____/5
Immediate Memory
_____/15
Concentration
_____/5
Delayed Recall
_____/5
SAC Total Score:
_____/30
163
Standard Assessment of Concussion (SAC):
Graded System Checklist (GSC):
Symptom
Time of Injury
____ Hours Post
24 Hours Post
48 Hours Post
72 Hours Post
+ or - | Grade
+ or - | Grade
+ or - | Grade
+ or - | Grade
+ or - | Grade
Blurred Vision
|
|
|
|
|
Dizziness
|
|
|
|
|
Drowsiness
|
|
|
|
|
Excess Sleep
|
|
|
|
|
Easily Distracted
|
|
|
|
|
Fatigue
|
|
|
|
|
Feel "In a Fog"
|
|
|
|
|
Feel "Slowed Down"
|
|
|
|
|
Headache
|
|
|
|
|
Inappropriate Emotions
|
|
|
|
|
Irritability
|
|
|
|
|
Loss of Consciousness
|
|
|
|
|
Loss of Orientation
|
|
|
|
|
Memory Problems
|
|
|
|
|
Nausea
|
|
|
|
|
Nervousness
|
|
|
|
|
Personality Change
Poor
Balance/Coordination
|
|
|
|
|
|
|
|
|
|
Ringing in ears
|
|
|
|
|
Sadness
|
|
|
|
|
Seeing "Stars"
|
|
|
|
|
Sensitivity to light
|
|
|
|
|
Sensitivity to Sound
|
|
|
|
|
Sleep Disturbance
|
|
|
|
|
Vacant stare/glassy eyed
|
|
|
|
|
Vomiting
|
|
|
|
|
GRADES: 0-6, where 0 = not present, 1 = Mild, 3 = Moderate, and 6 = Most Severe.
164
***NOTE: The GSC should be used not only for the initial evaluation but for each subsequent follow-up
assessment until all
signs and symptoms have cleared both at rest and during physical exertion. Along with checking each symptom
present, the
ATC will ask the athlete to grade or score the severity of the symptom on a scale of 0-6, where 0 = not present,
1 = Mild,
3 = Moderate, and 6 = Most Severe.***
Balance Error Scoring System (BESS):
165
Balance Error Scoring System (BESS)
Scorecard
( No. of errors )
Firm Surface
Double-Leg Stance
Single-Leg Stance
Tandem Stance
Total Errors
Total Score
166
Foam Surface
Notes:
Niagara University
Department of Athletics
Sports Medicine Emergency Plan
A catastrophic injury, as defined by Barron’s Dictionary of medical terms, is “a severe
illness or injury resulting in the prolonged hospitalization, extended recuperation, or both”.
Having an established plan of action prior to any injury, especially a catastrophic injury, will
save critical time, increase the expediency and quality of care provided, and decrease the
potential damage physically, emotionally, and financially.
Niagara University’s Department of Athletics along with the Athletic Training Staff has
developed this Emergency Plan to follow, should such a catastrophic injury occur. ALL
THOSE INVOLVED ARE EXPECTED TO KNOW THEIR ROLE AND HOW TO
ACTIVATE THE PLAN.
Included in this plan are flow charts for practices and games at Gallagher Center, Kiernan
Center, Dwyer Arena, Softball Field, On Campus Baseball Field, Lacrosse Field, Soccer Field,
Tennis Courts, Pool, Sal Maglie Stadium, Dwyer Weight Room, and off campus activities. Also
included is a list of phone numbers. These flow charts should be followed in the event of an
Emergency.
167
THE FOLLOWING POLICES AND PROCEDURES WILL BE FOLLOWED UNDER
ALL CIRCUMSTANCES REGARDLESS OF LOCATION / SPORT IN THE EVENT OF
AN EMERGENCY/CATASTROPHIC INJURY.
1. When a Certified Athletic Trainer (ATC) is not on campus, the head coach must
inform an ATC, as soon as possible.
2. When an ATC is on campus; an ATC, a member of the coaching staff, and/or other
personnel will accompany the injured student-athlete to the medical facility with the
injured student-athlete’s emergency medical/ insurance information.
3. Once the game and/or practice is complete, the ATC will immediately proceed to the
medical facility.
4. The ATC or Physician’s involved will contact parents or guardian in the event of an
Emergency. The ATC or his/her designee will continue to communicate with the
injured student-athlete’s family/next of kin and will provide medical updates as
available.
5. The ATC present will call the Head ATC. The Head ATC will call the Director of
Athletics and the team physician to notify him/her of the situation. The Head ATC
will keep the Director of Athletics updated at regular intervals with the situation.
6. The Director of Athletics will contact others in the athletic department and University
Administrative Personnel as he/she deems necessary.
7. The ATC will begin their insurance claim. The insurance claim officer will follow up
with the school insurance and the NCAA catastrophic insurance if needed.
8. Once the student-athlete’s family/next of kin has been notified of the emergency
situation and gives its consent, the team physician and Director of Athletics, in
consultation with a member of the Sports Information Department, the Head ATC
and/or a member of the athletic training staff, will make a statement concerning the
injured student-athlete to be released to the press/media.
9. The Sports Information Department is NOT authorized to release information
concerning the situation to any member of the press/media until the student –
athlete’s family/next of kin has been notified, has given their consent, and the Team
Physician and the Director of Athletics and/or his/her designee have approved and
authorized the statement.
168
10. The Team Physician and the Director of Athletics and/or his/her designee, in
consultation with the medical personnel at the medical facility, the studentathlete’s family/next of kin, and the Sports Information Department will be the
official spokespersons regarding the injured student-athlete and the emergency
situation.
11. At no time is anyone besides the aforementioned personnel authorized to speak
to anyone concerning the injured student-athlete and the emergency situation.
12. The Head ATC and/or Director of Athletics and/or his/her designee will be
responsible for arranging a private meeting space for all team personnel at the
medical facility.
13. It is the responsibility of the Sports Information Department to see to it that all
press/media are kept at a safe distance from the private meeting space and do not
“harass” team personnel in or around the medical facility.
14. The ATC staff and coaching staff will be responsible for assembling the team as
soon as possible for a briefing in the emergency situation.
15. Once assembled, the team will be addressed by the ATC staff, the head coach, and/or
the Director of Athletics or his/her designee regarding the injured student-athlete and
the emergency situation. The team will be advised not to speak with the press/ media
regarding the injured student athlete and/or the emergency situation.
16. The ATC will also be responsible for contacting the Counseling Center and
authorities at the medical facility for the purpose of arranging psychiatrists,
psychologists, chaplains, grief counselors, etc. for the use of all team and athletic
department personnel.
17. The University’s Department of Athletics will make every effort to inform and assist
the injured person, his/her immediate family and teammates with the tragedy.
* This remains the format to follow regardless of the
location/sport.
169
Activating the EMS System
Making the Call:
*911 (if available or 9-911 from a campus phone)
Providing Information:
*Name, Address (Niagara University), Telephone # of caller
*Number of student-athletes
*Condition of student-athlete(s)
*First aid treatment initiated by first responder
*Specific directions needed to locate the emergency scene (name
of building)
*Other information as requested by dispatcher
*Don’t hang up until dispatcher does
170
Gallagher Game
Personnel
1 ATC on site
1 MD on site for
competition seated on
bench for
M/W Basketball games
only
EMT/Paramedic with
ambulance (M/W
Basketball games only)
3 Coaches with standard
First Aid/CPR/AED
Equipment available
First Aid Kit
CPR Mask
Phone
Backboard
Crutches
Knee immobilizer
OSHA equipment
Vacuum splints
Ambulance(M/W BB
home games only)
AED
INJURY OCCURS
Ambulance Present
Ambulance not present
ATC/MD Evaluates
ATC/MD Evaluates
ATC/MD signals EMT/Paramedic from stands
ATC designates assistant coach to call
911 (9-911 from phone in training room)
ATC/MD/EMT/Paramedic work together to take
actions
(i.e. Backboard, CPR, AED)
Coach calls or notifies public safety (8111) that
ambulance was called immediately after
Ambulance transports student-athlete
ATC/MD take proper action
(i.e. CPR, immobilize head, AED)
ATC designates assistant coach
to travel in ambulance
An assistant coach is designated to meet ambulance at
SE exit facing Senior Dr.
ATC designates assistant coach
to travel in ambulance
FOLLOW PAGE TWO
171
Gallagher Practice
Personnel
1 certified athletic trainer
3 coaches with standard First
Aid/
CPR/ AED
Equipment available
First Aid Kit
CPR Mask
Phone
Crutches
Knee immobilizer
OSHA equipment
Vacuum splints
Backboard
AED
INJURY OCCURS
ATC Present
ATC Not Present
ATC Evaluates
All coaches should have their first aid kit
for skills sessions
ATC designates coach to call
911 with information
(9-911 from phone in training room)
Coach does primary survey
and takes proper action
Coach calls public safety
X8111
Coach / Assistant Coach calls 911
(9-911 from phone in training room)
ATC takes proper action
(i.e. CPR, immobilize head, AED)
Coach calls Public Safety X8111 to inform an ambulance
has been called
A coach is designated to meet and
guide ambulance through exit
doors on parking lot side
Coach takes action
(i.e. CPR, immobilize head, AED)
Ambulance arrives to transport student-athlete
Coach designates another coach or
player to meet and guide ambulance
through exit doors on parking lot side
ATC designates a coach to
go with student-athlete in ambulance
Coach designates a person to go
in ambulance with injured student-athlete
***If an ATC is not present, the AED is located on the wall in the Hall Of Fame lobby on the Men’s
restroom side.***
FOLLOW PAGE TWO
172
Dwyer Arena
Personnel
1 certified athletic trainer
2/3 coaches with standard first
aid/CPR/AED
1 MD (M/W games only)
Ambulance (M/W games only)
Equipment available
First Aid Kit
CPR Mask
Phone
OSHA equipment
Crutches
Knee immobilizer
Vacuum splints
Backboard
AED
Ambulance (games only)
INJURY OCCURS
Ambulance Present /
ATC/MD present
ATC not present
Ambulance not present / ATC
Present
EMT/Paramedic signaled
From stands
All coaches should have their
first aid kit for all skill sessions
ATC designates coach to call
911
(phone in training room or
coaches office)
EMT/ATC/MD takes proper
actions
(i.e. CPR, Backboard, AED)
Coach does primary survey
Coach calls public safety
(8111)
to inform ambulance was
called
ATC designates a coach
to travel in ambulance
Coach/Assistant Coach call 911
(9-911 from phone in training
room or coaches offices)
ATC takes proper action
(i.e. CPR, immobilize head,
AED)
Ambulance transport studentathlete
Coach/Assistant Coach calls
public safety x8111 to inform an
ambulance has been called
A coach is designated to meet
and
guide ambulance through
zamboni entrance
Coach takes action
(i.e. CPR, immobilize head, AED, etc…)
A coach is designated
to travel in ambulance
Coach designates another coach or player to meet and
guide the ambulance through the zamboni entrance
Coach designates a person to go
in ambulance with injured student-athlete
** If an ATC is not present, the AED is - between the main and auxiliary rinks located on the
wall of the main lobby.
FOLLOW PAGE TWO
173
Pool in Kiernan
Personnel
Lifeguards
2 coaches with standard first
Aid/CPR/AED
Equipment available
Backboard
Rescue buoy
First Aid Kit
AED at front desk
Phone
OSHA equipment
Walkie-talkie
INJURY OCCURS
ATC on campus
ATC not available
Coach / Lifeguard
Evaluates
Coach / Lifeguard
Evaluates
Coach / Lifeguard sends
assistant coach or student-athlete to
front desk to call 911
and get AED
Coach / Lifeguard sends
assistant coach or student-athlete to
front desk to call 911
and get AED
Coach or player calls Public
Safety x8111 to inform an ambulance
has been called
Coach or player calls Public
Safety x8111 to inform an ambulance
has been called
Coach / student-athlete calls ATC via
walkie-talkie / telephone
x8616
Coach / Lifeguard
takes action
(i.e. backboard, CPR, AED)
Coach / Lifeguard / ATC
takes action
(i.e. backboard, CPR, AED)
Coach / Lifeguard
designates another coach or
student-athlete to meet and guide
ambulance through front doors
Coach / Lifeguard / ATC
designates another coach or
player to meet and guide
ambulance through front doors
Coach / Lifeguard designates another
coach to travel in ambulance
Coach / ATC designates another
coach to travel in ambulance
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174
Practice in Kiernan
Personnel
1 ATC
2/3 Coaches/ standard first aid CPR/AED
Equipment available
First Aid Kit
CPR Mask
OSHA equipment
AED at front desk
Crutches
Knee immobilizer
Vacuum splints
INJURY OCCURS
ATC on campus
ATC not available
Coach does primary survey and takes proper
action
Coach does primary survey and takes proper action
Coach sends assistant
coach or player to
front desk to call 911
and get AED
Coach sends assistant
coach or player to
front desk to call 911
and get AED
Coach or player calls Public
Safety x8111 to inform an ambulance
has been called
Coach or player calls Public
Safety x8111 to inform an ambulance
has been called
Coach / student-athlete calls ATC via
walkie-talkie / telephone
(x8616)
Coach takes action
(i.e. CPR, head immobilization, AED)
Coach / ATC takes action
(i.e. CPR, head immobilization, AED)
Coach designates another coach or
student-athlete to meet and guide
ambulance through front doors
Coach / ATC designates
another coach or student-athlete
to meet and guide ambulance
through front doors
Coach designates another coach
to travel in ambulance
Coach / ATC designates another
coach to travel in ambulance
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175
Soccer Field
Personnel
1 ATC
2/3 Coaches/ standard first aid CPR/AED
Equipment available
First Aid Kit
CPR Mask
Walkie-talkie
Knee immobilizer
AED
Vacuum Splints
Crutches
OSHA equipment
Back board
Phone
INJURY OCCURS
ATC on field
ATC not on field
ATC Evaluates
Coach does primary survey
and takes proper action
ATC sends coach to call 911
from cell phone or calls training room
with walkie-talkie
Assistant Coach calls ATC on walkie-talkie
Coach calls public safety x8111 to inform
an ambulance has been called
ATC calls 911
ATC takes proper action
(i.e. CPR, immobilize head, AED)
ATC designates another ATC or
player to call public safety (8111) to inform
an ambulance has been called
ATC designates coach or student-athlete
to meet ambulance at power
authority parking lot
ATC goes to field
Coach or student-athlete guide
ambulance to soccer field
ATC takes control of the scene
(i.e. CPR, immobilize head, AED)
ATC designates a coach
to travel in ambulance
ATC designates coach or student-athlete
to meet ambulance at power
authority parking lot
Ambulance transports student-athlete
Coach or player guide
ambulance to soccer field
ATC designates a coach
to travel in ambulance
Ambulance transports student-athlete
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176
Baseball Field (on Campus)
Personnel
1 ATC
2/3 Coaches/ standard first aid CPR/AED
Equipment available
First Aid Kit
CPR Mask
Walkie-talkie
Phone
AED
Vacuum Splint
Crutches
OSHA equipment
Knee immobilizer
Back board
INJURY OCCURS
ATC on field
ATC not on field
ATC evaluates
Coach does primary survey
and takes proper action
ATC sends coach to call 911
from cell phone or calls training room
with walkie-talkie
Assistant Coach calls ATC on walkie-talkie
Coach/ATC calls public safety (8111) to inform
an ambulance has been called
ATC calls 911
ATC takes proper action
(i.e. CPR, immobilize head, AED)
ATC designates another ATC or
student-athlete to call public safety (8111) to inform
an ambulance has been called
ATC designates coach or student-athlete
to meet ambulance in right center field off University Dr.
ATC goes to field
Coach or student-athlete guide
ambulance to first base side
ATC takes control of the scene
(i.e. CPR, immobilize head, AED)
ATC designates a coach
to travel in ambulance
ATC designates coach or student-athlete
to meet ambulance in right center field off University Dr.
Ambulance transports student-athlete
Coach or student-athlete guide
ambulance to first base side
ATC designates a coach
to travel in ambulance
Ambulance transports student-athlete
FOLLOW PAGE TWO
177
Softball Field
Equipment available
First Aid Kit
OSHA equipment
Vacuum Splint
Phone
CPR Mask
Knee immobilizer
Crutches
AED
Walkie-talkie
Back board
Personnel
1 ATC
2/3 Coaches/ standard first aid,
CPR/AED
INJURY OCCURS
ATC on field
No ATC Present
ATC not on field
ATC evaluates
Coach does primary survey and
takes proper action
Coach does primary survey
and takes proper action
ATC sends coach to call 911
from cell phone or calls
training room with walkie-talkie
Assistant coach or student-athlete
calls 911
(9-911 from campus phone)
Assistant Coach calls ATC on walkie-talkie
Coach calls public safety (8111) to
inform
an ambulance has been called
Assistant coach calls public safety
(8111)
To inform an ambulance
Has been called
ATC calls 911
ATC takes proper action
(i.e. CPR, immobilize head, AED)
Coach designates another coach
or student-athlete to meet
ambulance in
physical plant parking lot and
guide them through left field gate
ATC designates another ATC or
student-athlete to call public safety (8111)
to inform
an ambulance has been called
ATC designates coach or studentathlete
to meet ambulance in physical plant
parking lot and guide them through left
field gate
Coach designates another coach to
travel in ambulance
ATC goes to field
ATC designates a coach
to travel in ambulance
Coach follows up with ATC
ATC takes control of the scene
(i.e. CPR, immobilize head, AED)
Ambulance transports student-athlete
ATC designates coach or student-athlete
to meet ambulance in physical plant
parking lot and guide them through left field
gate
ATC designates a coach
to travel in ambulance
Ambulance transports student-athlete
FOLLOW PAGE TWO
178
Lacrosse Field
Personnel
1 ATC
2/3 Coaches/ standard first aid, CPR/AED
Equipment available
First Aid Kit
CPR Mask
Walkie-talkie
Phone
AED
Vacuum Splint
Crutches
OSHA equipment
Knee immobilizer
Back board
INJURY OCCURS
ATC on field
ATC not on field
ATC Evaluates
Coach does primary survey
and takes proper action
ATC sends coach to call 911
from cell phone or calls training
room with walkie-talkie
Assistant coach calls ATC on walkie-talkie
Coach calls public safety to inform
an ambulance has been called
ATC calls 911
ATC takes proper action
(i.e. CPR, immobilize head, AED)
ATC designates another ATC or
student-athlete to call public safety (8111) to inform
an ambulance has been called
ATC designates coach or student-athlete to
meet ambulance in power authority parking lot
ATC goes to field
Coach or student-athlete guide
ambulance to lacrosse field
ATC takes control of the scene
(i.e. CPR, AED, immobilize head)
ATC designates a coach
to travel in ambulance
ATC designates coach or student-athlete to
meet ambulance in the power authority
Ambulance transports athlete
Coach or student-athlete guide
ambulance to lacrosse field
ATC designates a coach
to travel in ambulance
Ambulance transports student-athlete
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179
Tennis Courts
Personnel
1 ATC
1 Coach/ Standard First
Aid/CPR/AED
Equipment available
First Aid Kit
CPR Mask
Phone
Walkie-talkie
AED (Matches and on
campus practice)
INJURY OCCURS
Practice
Match
ATC on campus
Off campus practice
Coach calls ATC on
walkie-talkie
Coach sends student-athlete to
get ATC (to training room
or walkie-talkie) and takes
Proper action
Coach does primary survey
and takes proper action
ATC/Coach calls ambulance
ATC calls 911
Coach designates a student-athlete
to call ambulance
ATC/Coach calls public safety
(x8111)
ATC calls Public Safety (8111) to
inform an
ambulance has been called
Coach designates a student-athlete
to meet and guide ambulance
ATC to courts to take control of scene
(i.e. CPR, immobilize head, AED)
ATC goes to take control of scene
(i.e. CPR, immobilize head, AED)
Coach travels in
ambulance with injured
student-athlete
ATC designates coach to
meet and guide ambulance at court
entrance on University Dr.
ATC designates coach to
meet and guide ambulance at court
entrance on University Dr.
ATC designates a coach to travel in
ambulance
ATC designates a coach to travel in
ambulance
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180
Weight Room at Dwyer Arena
Personnel
1 Strength and Conditioning Coach and
or Coach(es) with standard first aid/CPR/AED
Equipment Available
First Aid Kit
CPR Mask
Phone
AED (Mounted in the
lobby of the arena or in
the TR during hockey
season)
Injury occurs
ATC on campus
ATC not available
Strength Coach/Coach does primary survey
and takes proper action
Strength Coach/Coach does primary survey and takes
proper action
Strength Coach/Coach designates a student-athlete to call
TR (8616) from office phone and another student-athlete to
get the AED from the lobby
Strength Coach/Coach designates a student-athlete to call
911and public safety (8111) to inform them an ambulance
has been called
ATC designates another ATC or that student-athlete to call
911and public safety (8111) to inform
them an ambulance has been called
Another player is designated to get the AED
from the lobby
Strength Coach/Coach takes proper action
(i.e. CPR, AED, Head Immobilization)
Strength Coach/Coach takes proper action
(i.e. CPR, AED, Head Immobilization)
ATC arrives and takes control of the scene
Strength Coach/Coach designates a
student-athlete to meet and guide ambulance through
players entrance door by the parking lot
ATC designates coach to meet and guide the
ambulance through players entrance door by parking lot
ATC designates coach to travel in ambulance
Strength Coach/Coach designates another
coach to travel in ambulance
Strength Coach/Coach follows up with ATC
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181
Sal Maglie Stadium
Personnel
Equipment
available
First Aid Kit
CPR Mask
1 ATC
2/3 Coaches w/
Standard
First Aid/CPR/AED
AED
Phone
Vacuum Splints
Crutches
Knee immobilizer
OSHA Equipment
Injury occurs
ATC does primary survey
ATC sends coach to call 911 from cell phone
ATC takes proper action
ATC designates coach or
student-athlete to meet and guide ambulance
ATC designates a coach or student-athlete
to travel in ambulance
Coach follows up with ATC
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182
Off Campus Practice / Conditioning
No ATC present
Personnel
2/3 Coaches/ Standard
First Aid/CPR/AED
Equipment available
First Aid Kit
CPR Mask
* Coach should be
familiar with facilities
(Access to phone)
INJURY OCCURS
Coach does primary survey
and takes proper action
Assistant coach or student-athlete calls 911
(9-911 from campus phone)
Coach takes proper action
(i.e. CPR, Immobilize Head, AED)
Coach designates another coach or
student-athlete to meet and guide ambulance
Coach designates another coach
to travel in ambulance
Coach follows up with ATC
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183
NIAGARA UNIVERSITY
SPORTS MEDICINE DEPARTMENT
Phone List [Area Code (716)]
Niagara University
285-1212
Athletic Training Room
286-8616
Public Safety
x8111 or 716-286-8111
Health Services
286-8390
St. Mary’s Hospital
297-4800
Upper Mt. Ambulance
297-0330 or 911
John Munro
(O) x8615
(H) 649-9786
(C) 628-9404
Scott Mastrobattista
(O) x8642
(H) 627-5754
(C) 997-6355
Carol Becker
(O) x8612
(H)
(C) 815-761-0914
Dave Vasquez
(O) x8744
(H) 675-7025
(C) 479-8633
Pete McCabe
(O) x8616
(C) 585-314-9360
Ed McLaughlin
(O) x8601
(C) 504-7729
Bill Morris
(O) x8602
(C) 228-9524
CONCLUSION:
It is extremely important that all athletic staff be properly prepared when athletic emergencies arise. A
student-athlete’s survival may hinge on how well trained and prepared athletic personnel are. It is prudent
that the entire athletic department (athletic administrators, coaches and sports medicine staff) review the
emergency plan once a year and participate in CPR and first aid refresher training. Through development
and implementation of the emergency plan, the athletic department helps to ensure that the student-athlete
will have the best care provided when an emergency situation does arise.
184
Niagara University Sports Medicine
Exertional Heat Illness Management Plan
Revised 2009
Definition
Exertional Heat Illnesses (EHI’s) are a classification of illnesses resulting from the body’s
inability to tolerate activity in warm weather conditions. EHI’s have the potential to be lifethreatening and should be treated as a medical emergency. EHI’s are caused by several factors:
1. Intrinsic Factors:
 Inadequate heat acclimatization
 Lower levels of fitness (poor conditioning; increased percentage of body fat)
 Underlying medical conditions
 Certain medications or supplements
 Previous history of an EHI
2. Extrinsic Factors:
 Prolonged activity during high temperature and high humidity conditions
 Limited access to fluids
 Sports equipment and clothing
EHI Management Plan
The key to the management of all EHI’s is prevention:
1. Proper Hydration. Student-athletes should be given unlimited access to fluids. Water
breaks should be scheduled into practices at regular intervals. Student-athletes should be
encouraged to continuously consume fluids before, in between, and after all practice
sessions and games.
2. Adequate Rest. Rest breaks should be scheduled into practice at regular intervals. A
minimum of 2 hours should be scheduled in between practice sessions. Student-athletes
should be encouraged to get 6-8 hours of sleep per night.
3. Proper Nutrition. Student-athletes should be encouraged to eat well balanced meals
throughout the day. At no time should student-athletes skip meals. Student-athletes should
also be encouraged to increase sodium intake (via sports drinks or foods) during warm
weather conditions to help prevent dehydration.
4. Activity Level. Activity levels should be minimized during hot, humid weather conditions,
especially during midday hours. Optimal times for outdoor practices are morning and
evening.
5. Equipment. Use of heavy sporting equipment or clothing should be minimized during hot,
humid conditions.
185
Early Warning Signs of Exertional Heat Illnesses:
Dehydration:
Symptoms
Thirst
Loss of Performance
Irritability
Muscle Cramps
Fatigue
Vomiting
Nausea
Treatment
The student-athlete should be removed to cooler environment and
re-hydrate with a sports drink, if possible. The carbohydrates and
sodium in sports drinks can help to prevent fatigue and muscle
cramping.
Return-to play
Continued participation is acceptable if dehydration is minimal, the
student-athlete is re-hydrated and the student-athlete is symptomfree. Periodic checks from on-site medical personnel are
recommended.
Heat Exhaustion:
Symptoms
Dizziness
Cold clammy skin
Rapid pulse Nausea
Headache
Vomiting
Weakness
Treatment
The student-athlete must replace the lost fluids; re-hydration is
critical! Have the student-athlete rest in a cool, shaded or airconditioned area until symptoms have passed. If student-athlete
cannot tolerate oral fluids or rapid improvement is not noted
transportation to an emergency facility is needed.
Heat Stroke:
Heat Stroke:
Return-to play
Student-athletes should be symptom-free, fully hydrated and cleared
by an athletic trainer/ team physician before returning to play.
Gradual return to full-intensity training and competition is
recommended.
Symptoms
Dangerously high temperature
Confused or disoriented
Irrational behavior
Drowsiness
Hot and dry skin
Nausea
Treatment
186
This is a MEDICAL EMERGENCY. The student-athlete has to be
removed from the heat and EMS has to be activated immediately.
The student-athlete should be cooled as quickly as possible in a cold
water (35-58 *F) immersion. If this is not available ice bags should
be used on the neck and groin area. The student-athlete’s ABC’s ,
core temperature and CNS status must be monitored until the
ambulance has arrived.
Return-to play
The severity of the student-athlete’s condition will dictate the
amount of time off the student-athlete must take before returning to
activity. Return to competition is only when the student-athlete is
completely asymptomatic and cleared by a team physician.
Gradually return to full practice is monitored.
EHI Emergency Management Plan
 A student-athlete experiencing ANY signs or symptoms of EHI should be removed from
activity immediately and be seen by the athletic trainer IMMEDIATELY.
 The athletic trainer and/or team physician will be the only individuals to evaluate the
condition of the student-athlete and determine the appropriate steps of medical care.
 The athletic trainer and/or team physician will have the final say in determining the status
of a student-athlete exhibiting EHI symptoms.
 A student-athlete experiencing ANY symptom of an EHI must receive clearance from the
athletic trainer and/or team physician prior to returning to ANY activity.
 The Sports Medicine Staff reserves the right to postpone and/or cancel any athletic event
due to high heat and humidity, or any weather condition that may jeopardize the welfare of
the participants.
**Should any EHI signs or symptoms occur when an athletic trainer is not on campus the
coach should refer to the above symptoms and treatments:
 Follow the Emergency Plan
 Student-athlete should immediately be removed from activity, be cooled via being
placed out of direct sunlight (indoors if possible), drinking fluids if possible, and cold
compresses/ice application.
 On Campus:
- Coach calls 911 (9-911 from a campus phone)
- Coach designates someone to call Campus Safety to inform an ambulance has been
called
- Coach designates someone to meet/direct ambulance
- Coach designates someone to travel in ambulance
- Follow up with the athletic trainer
 Off Campus:
- Coach calls 911
- Coach designates someone to meet/direct ambulance
- Coach designates someone to travel in ambulance
- Follow up with athletic trainer
187
Cold Exposure
Due to the fact cold exposure can impair performance and even become lifethreatening, the Niagara University Athletic Department/Sports Medicine Staff
have made it a policy to NOT conduct outdoor practices when the temperature
is <25 degrees F standing temperature or <15 degrees wind chill temperature.
Niagara University Sports Medicine
Eating Disorder Policy
Eating disorders are real psychiatric conditions that affect a person’s emotional and physical
health. Eating disorders do NOT discriminate on the basis of gender. The National Eating
Disorders Association documented that about 10% of cases are male. In the athletic community,
student-athletes are given greater opportunities to justify, legitimize, and disguise an eating
disorder. Therefore, identification, intervention and treatment become much more difficult.
Eating disorders are serious and can potentially be life threatening conditions however, there is
help available and recovery is possible!
Definitions of Eating Disorders:
I. Anorexia Nervosa (taken from Diagnostic and Statistical Manual of Mental
Disorders (DSM-IV))
1. A significant loss of body weight or the maintenance of an extremely low
body weight (85% of normal weight for height), or both
2. An intense fear of gaining weight or becoming fat, even though underweight
3. Amenorrhea (absence of three or more consecutive menstrual periods)
II. Bulimia Nervosa(taken from DSM-IV)
1. Episodes of binge eating (i.e., consuming a “large amount” of food - large amount
being larger then most individuals would eat under similar circumstances - in a short
period of time) followed by purging (via laxatives, diuretics, enemas, or self-induced
vomiting) that have occurred at least twice a week for three months
2. A sense of lack of control during the bingeing or purging episodes,
3. Severe body image dissatisfaction and undue influence of body image on selfevaluation
III. Eating Disorder Not Otherwise Specified (EDNOS) (taken from DSM-IV)
This category is used to describe conditions that meet some but not all of the criteria for anorexia
nervosa and bulimia nervosa.
1. All the criteria for anorexia nervosa are met except amenorrhea.
188
2. All the criteria for anorexia nervosa are met except that, despite significant weight loss,
the individual’s current weight is within the normal range.
3. All the criteria for bulimia nervosa are met except that the binge and purge cycles occur
at a frequency of less then twice a week for a duration of less then three months.
4. An individual of normal body weight regularly uses purging behavior after eating small
amounts of food (e.g., self-induced vomiting after consuming two cookies)
5. An individual repeatedly chews and spits out, but does not swallow, large amounts of
food.
Behavioral and Physical Signs of an Eating Disorder:
I. Anorexia Nervosa
1. Behavioral Signs:
a) Obsessed about weight, diet and appearance
b) Ritualistic eating behaviors
c) Exercising compulsively
d) Need for perfectionism followed by self-criticism
e) Steady decline in athletic and school performances
f) Avoiding social situations; especially social eating
2. Physical Signs:
a) Amenorrhea (lack of menstrual period)
b) Feeling of fatigue, weakness and dizziness
c) Dehydration
d) Gastrointestinal problems
e) Lanugo (soft, downy hair growth on body)
f) Hypotension
g) Dental problems
h) Overuse injuries; stress fractures
II. Bulimia Nervosa
1. Behavioral Signs:
a) Frequent visits to the bathroom; especially following meals
b) Binging or eating uncontrollably
c) Drug and or alcohol abuse
d) Irregular weight loss or gain
e) Excessive work-outs beyond the scheduled team practices
f) Depression and/or fluctuations in mood
g) Low self-esteem
2. Physical Signs:
a) Red puffy eyes- “bags under their eyes”
b) Callous on knuckles
c) Bad breathe – dental and gum problems
d) Broken facial blood vessels
e) Swollen cheeks – “chipmunk cheeks”
f) Frequent sore throats
189
g) Low or normal weight
h) Dry mouth – cracked lips
i) Muscle cramps/weakness
j) Irregular menstrual cycle (oligomenorrhea)
Treatment and Intervention
1. Once a student-athlete is suspected of having an eating disorder (see “Behavioral and
Physical Signs of an Eating Disorder”), then the coach and athletic trainer should be
contacted.
2. The coaches and the athletic trainer will then decide who has the best rapport with the
student-athlete and that person will approach the student-athlete.
a) The meeting should be private and should be at a time and place convenient for
both parties.
b) In a calm and respectful manner, indicate specific observations that aroused your
concerns. Give the student-athlete time to respond.
c) Use “I” statements and avoid “you” statements (“I have noticed…” not “You are
too thin”)
d) Avoid giving the simple solutions.
3. After the meeting the student-athlete will be asked to see our Team Physician and given
information on counseling.
a) The team physician will determine to what extent the athlete should be held out of
athletic activities.
b) The Director of Athletics should be informed about the situation once the studentathlete is with held from activity.
c) The student-athlete will be encouraged to contact parents/guardians themselves or
the coach, athletic trainer or athletic director will do so.
d) The student-athlete can not return to activity until the team physician has cleared
him or her.
e) Counseling should be done only by a person who is trained in dealing with eating
disorders.
4. If the student-athlete denies that he or she has an eating disorder and will not see the team
physician, the student-athlete will not be allowed to participate in athletics.
5. It is important that the student-athlete understand that outside help is often necessary for
treatment of eating disorders and that it is not a sign of weakness.
Approved by_______________________________________
Physician
_________________
Date
Approved by______________________________________
Head Athletic Trainer
__________________
Date
190
Niagara University Sports Medicine
Lightning Safety Policy
Lightning is an extremely dangerous phenomenon. Any athletic team which participates outdoors
is at risk to being struck by lightning. Lightning is the most consistent and significant weather
condition that may affect intercollegiate athletics. The Niagara University Sports Medicine Staff
has implemented a lightning safety policy which will help minimize the risk of a lightning injury
to student-athletes, coaches, administrators and fans.
General Plan:

Athletic Trainers (ATC) will monitor the weather and make a decision to notify the head
coach and/or official of inclement weather. If no ATC is in attendance the decision is made
by the head coach, officials, or athletic administrator. The decision of whether to suspend
activity or not is based on the following:
 FLASH TO BANG METHOD
Count the number of seconds from the time the lightning is sighted to the time the
clap of thunder is heard. Divide this number by five and you get how far away the
lightning is away in miles. The NCAA and the National Severe Storms Laboratory
(NSSL) guidelines for lightning safety recommends that once a flash-to-bang count
of a minimum of 30 seconds (six miles) is reached all persons should seek shelter
immediately.
 LIGHTNING DETECTOR
Whenever possible the Niagara University Sports Medicine Staff will have the
“Strike Alert” lightning detector on hand for games and or practices. This device
will detect lightning from as far away as 40 miles. When lightning is detected, an
alarm will sound and a corresponding LED light will illuminate indicating the
distance away the lightning is. Once again, the NCAA and the NSSL recommend
that when lightning is detected to be at a minimum of six miles all persons should
seek shelter immediately.
Announcement of Suspension of Play:


Practices
ATC Present ATC makes decision to discontinue practice and informs head
coach of inclement weather. Head coach informs student-athletes and all persons to
seek nearest shelter.
ATC Not Present Head coach makes a decision to discontinue practice
and informs student-athletes to seek nearest shelter.
Games
ATC Present ATC informs the head coach and/or officials of lightning. Head
coach, officials and Director of Athletics make the decision to discontinue play and
alert all persons on field to seek nearest shelter.
ATC Not Present Head coach informs the officials of lightning. Head coach,
officials and Director of Athletics make the decision to discontinue play and alert
all persons on field to seek nearest shelter.
191
Evacuation of Playing Fields:
 All sports playing on Niagara University’s athletic fields (soccer, women’s lacrosse,
softball and baseball) will evacuate fields to the Kiernan Center.
 The men’s and women’s tennis team will evacuate to their clubhouse directly next to their
courts.
 Any teams not on campus that are caught in a lightning storm will seek the closest shelter
in their vicinity.
Outdoor Instructions:


If no shelter is available find a thick grove of small trees surrounded by taller trees or a dry
ditch. Assume a crouched position on the ground with only the balls of the feet touching
the ground, wrap your arms around your knees and lower your head.
Do NOT lay flat on the ground! Stay away from metal objects, tall trees, standing pools of
water, open fields and individual trees.
Resumption of Activity:

Activity may resume 30 minutes after the last sound of thunder or 30 minutes after the last
flash of lightning is sighted.
A Person who has been Struck by Lightning:



People who are struck by lightning do NOT carry an electrical charge!
If it is possible to move the person without further harm to them, try to move them to a
safer area.
Follow the Niagara University Emergency Plan.
192
Niagara University Sports Medicine
Automated External Defibrillator Policies and Procedures
Medical Necessity of Use of AED
Defibrillation is a recognized means of terminating certain potentially fatal arrhythmias during
cardiac arrest. A direct current defibrillator applies a brief, high-energy pulse of electricity to the
heart muscle. Automated external defibrillators, or AEDs were introduced in 1979. AEDs
accurately analyze cardiac rhythms and, if appropriate, advise/deliver an electric countershock.
AEDs are currently widely used by trained emergency personnel and have become an essential link
in the “chain of survival” as defined by the American Heart Association:




Early access;
Early CPR by first responders or bystanders;
Early defibrillation;
Early advanced life support.
It is recognized that successful resuscitation is related to the length of time between the onset of a
heart rhythm that does not circulate blood (ventricular fibrillation, pulseless ventricular
tachycardia) and defibrillation. The AHA states that with every minute it takes to respond, the
chance for successful defibrillation decrease 7-10%. The provision of timely emergency attention
saves lives. Athletic events (both practice and competition) present a high risk for
cardiopulmonary emergencies. Therefore, by training certified athletic trainers and team
physicians in the use of AEDs, emergency response time is shortened.
Explanation of the Use of AED
Automated external defibrillator, or AED, means a defibrillator which:




is capable of cardiac rhythm analysis;
will change and deliver a countershock after electrically detecting the presence of cardiac
dysrhythmias;
is capable of continuous recording of the cardiac dysrhythmia and the scene;
is capable of producing a hard copy of the electrocardiogram.
Defibrillation is only one aspect of the medical care required to resuscitate a patient with a
shockable ECG rhythm. Dependant on the situation, other supportive measures may include:
 Cardiopulmonary resuscitation (CPR);
 Administration of supplemental oxygen;
 Drug therapy.
193
Written Medical Protocol Regarding Use of AED
Use of AED will follow the American Heart Association AED treatment algorithm (appendix).
The AED is to be used only on patients in cardiopulmonary arrest. Before the device is utilized to
analyze the patient’s ECG rhythm, the patient must be:



unconscious
pulseless, and
not breathing spontaneously
The device is; however, not intended for children less than eight years of age and/or victims
weighing less than 55 pounds. The Medtronic Biphasic LIFEPAK 500 AED units are programmed
to administer an initial shock at 200 Joules (J), 300 J if a second shock is required , and 360 J if a
third shock is required. If ventricular fibrillation (VF) persists, the NU sports medicine staff will
repeat one shock at 360 J with two minutes of CPR between each set until “no shock indicated”
message is received. The NU sports medicine staff will shock until VF is no longer present, the
patient converts to a perfusing rhythm, or an advanced life support team arrives on scene and
assumes control.
To prepare for ECG analysis and defibrillation:




Verify that the patient is in cardiac arrest (unconscious, no respiration, no pulse).
Press ON/OFF to turn on the AED (the green light will light). The connect electrodes
message and voice prompt will occur until the patient is connected to the AED.
Prepare the patient for electrode placement.
Follow the screen messages and voice prompts provided by the AED.
Provisions to Coordinate with Local EMS
In the event of a cardiopulmonary emergency, the 911 emergency system should be activated as
quickly as possible. The first responder should provide initial care as appropriate to the situation
and coordinate with other emergency medical service providers upon their arrival in the provision
of CPR, defibrillation, basic life support, and advanced life support. NU campus safety will be
notified of the activation of the emergency system as soon as appropriate to the situation.
Operator Considerations
Niagara University sports medicine program utilizes the PhysioControl Biphasic LifePak 500
AED. The LifePak 500 is a semi-automatic defibrillator that uses a patented Shock Advisory
System. This software algorithm analyzes the patient’s electrocardiographic (ECG) rhythm and
indicates whether or not it detects a shockable rhythm. The LifePak 500 AED requires operator
interaction in order to defibrillate the patient. The LifePak 500 is intended for the use by personnel
(certified athletic trainer and team physicians) who are authorized by a physician/medical director
(team physician) and have, at a minimum, the following skills and training:



CPR training (which meets the standards of the American Red Cross)
AED training equivalent to that recommended by the AHA
Training in the use of the LifePak 500
194
Procedures for Training and Testing the Use of AED
Personnel using the AED must complete a training session each year, to include instruction in:








The proper use, maintenance, and periodic inspection of the AED.
Defibrillator safety precautions to enable the user to administer a shock without
jeopardizing the safety of the patient, user, or other individuals.
Assessment of an unconscious person to determine if cardiac arrest has occurred and the
appropriateness of applying and AED.
Recognizing that an electrical shock has been delivered to the patient and that the
defibrillator is no longer charged.
Rapid, accurate assessment of the patient’s post-shock status to determine if further
activation of the AED is necessary.
The operations of the local emergency medical services system, including methods of
access to the emergency response system, and interaction with emergency medical services
personnel.
The role of the user and coordination with other emergency medical service providers in
the provision of CPR, defibrillation, basic life support, and advanced life support.
The responsibility of the user to continue care until the arrival of medically qualified
personnel.
Procedures to Ensure the Continued Competency Required for AED Use
Personnel using the AED must complete a review session every 90 days using the AED training
device and/or the AED Challenge computer simulation software for the PhysioControl LifePak
500 AED to ensure continued competency in the use of the device. A record will be maintained
documenting medical staff competency training on the AED.
Medical Control Reporting and Incident Review
The LifePak 500 AED records patient data, including ECG rhythm and delivered shocks. A digital
audio recording of scene activity is available. Recorded data may be transferred by direct
connection to a printer or computer or by modem to a remote computer.
Following an incident of application, the data will be downloaded from the AED and reviewed by
both the medical director and the attending physician(s) at the emergency facility where
emergency care was provided. In addition, a report detailing the emergency scene and treatment
will be documented in writing.
Location and Maintenance Required for AEDs
The Niagara University sports medicine program has two LifePak 500 AED units and the Kiernan
Center has one LifePak 500 AED unit. All campus safety vehicles carry one LifePak 500 AED
unit with them. The Kiernan Center houses its AED unit right by the main desk in the front
entrance. One will be housed in the athletic training room in Dwyer Arena. The other will be
located in either the main athletic training room in the Kiernan Center or the athletic training room
in the Gallagher Center based on sport coverage needed. Based upon need, the AED units may be
maintained in the athletic training facilities or carried on site to the athletic venue. The Head
Athletic Trainer/Team Physician will determine the location and use of the AED units at athletic
venues.
195
Niagara University has also purchased two Zoll AED Plus units that are permanently located in
Dwyer Arena and the Gallagher Center. The unit in Dwyer arena is located in the main lobby
between the Main rink and the Auxiliary rink. The unit in the Gallagher Center is located on the
second floor inside the Hall of Fame area on the Men’s restroom side. Each unit is mounted on the
wall and an alarm is activated when the unit is removed. Each unit is also equipped with Pediatric
Electrodes (Pedi-Padz).
The LifePak 500 AED performs an automatic self-test every 24 hours. If service is required, the
AED activates an alarm. The non-chargeable lithium batteries have a five-year life. If batteries
require replacement, the AED activates an alarm. After each time the AED is used and once a
week, the AED will be inspected, cleaned, and checked by the NU Sports Medicine staff to assure
that all necessary supplies and accessories are readily available.
APPENDIX: AIM AED TREATMENT ALGORITHM
Approved by:_________________________ (Team Physician)
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Date:________________
NIAGARA UNIVERSITY
DEPARTMENT OF ATHLETICS
PREGNANCY POLICY
This policy has been developed to establish protection for the pregnant student-athlete and her
unborn child. The procedures outlined in this policy will allow the student-athlete to make the best
decisions concerning her pregnancy and her future as a collegiate athlete.
Procedure: The student-athlete should inform an athletic trainer at the earliest known date of
pregnancy – although we cannot require you to inform us if you become pregnant, we trust that
you will do what is in your own best interest and that of your unborn child. The athletic trainer will
then notify the appropriate athletic administrator and coach – followed by select physicians and
support staff as part of a panel of pregnancy advisors. A student-athlete MUST first BE
CLEARED by her own OB/GYN and by NU’s team physician before she may participate in ANY
athletic activity; this includes the signing of an informed consent by the two involved physicians,
the student-athlete, a member of the NU administrative staff and an NU athletic trainer. The
student-athlete may be able to continue to participate in competitive activity up to the 14th week of
pregnancy, depending on the sport* in which she is involved. She may continue cardiovascular and
weight lifting workouts past that date only as advised by both physicians. The student-athlete must
also be cleared by those same physicians before returning to athletic activity, post-partum. (*Each
case will be evaluated on an individual and sport basis, and treated as appropriate.)
A panel of advisors has been put together in order to provide guidance and support to the studentathlete (to facilitate the application for a sixth year of eligibility, to facilitate the continuation of the
academic process, or to offer solicited advice on any decision related to the situation). This panel
consists of NU’s team physician, senior women’s administrator, academic advisor, athletic trainer,
the individual’s coach AND personal OB/GYN.
The NCAA Sports Medicine Handbook includes the following guidelines:



The safety to participate in each sport must be dictated by the movements and physical
demands required to compete in that sport. Many medical experts recommend that women
avoid participating in competitive contact sports after the 14th week of pregnancy. Athletics
activities associated with a high risk of falling should be avoided during pregnancy.
Women who have medical conditions that place their pregnancies at high risk for
complications should avoid physical activity until consultation with their obstetrician.
The student-athlete should be aware of the warning signs to terminate exercise while
pregnant: vaginal bleeding, shortness of breath prior to exercise, dizziness, headache, chest
pain, calf pain or swelling, pre-term labor, decreased fetal movement, amniotic fluid
leakage and muscle weakness.
The student-athlete should be informed that NCAA rules permit a one-year extension of the
five-year period of eligibility for a female student-athlete for reasons of pregnancy.
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NIAGARA UNIVERSITY
DEPARTMENT OF ATHLETICS
PREGNANT ATHLETE INFORMED CONSENT
I, _________________________________, acknowledge that I have sought medical attention
and advisement for my pregnancy and school/sport related issues, according to the Niagara
University Athletic Department Pregnancy Policy. I understand that according to the NCAA, I
am entitled to continue my athletic and academic careers, and may apply, if I wish, for a sixth
year of athletic eligibility. I recognize that any treatment or limitation listed below is for the
protection of me and my unborn child, and I will adhere to the specific guidelines set forth by
my physicians.
OB/GYN Notes/Guidelines:______________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
_________________________________________
NU Team Physician Notes/Guidelines:_____________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
_________________________________________
__________________________
(OB/GYN name print)
__________________________
(OB/GYN signature)
_____________
(date)
__________________________
(NU team physician print)
__________________________
(NU team physician signature)
_____________
(date)
__________________________
(Student-athlete print)
__________________________
(Student-athlete signature)
_____________
(date)
__________________________ __________________________
_____________
(NU athletic administrator print) (NU athletic administrator signature) (date)
__________________________
(NU athletic trainer print)
__________________________
(NU athletic trainer signature)
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_____________
(date)
Niagara University Sports Medicine
Banned Stimulant Medication Reporting Guidelines
For Attention Deficit Hyperactivity Disorder
(ADHD) Treatment
May 20, 2009
Effective August 2009, there will be a stricter application of the NCAA Medical Exception
policy. This policy is specifically for the use of banned stimulant medications to treat
Attention Deficit Hyperactivity Disorder (ADHD). Any student-athlete who tests positive
from the effective date will need to comply with this stricter application, even if that
student-athlete had received an exception for the use of stimulant medication prior to August
2009. The student-athlete’s documentation from the prescribing physician to the athletic
department/sports medicine staff should contain a minimum of the following information to
help ensure that ADHDhas been diagnosed and is being managed appropriately:
1. Description of the evaluation process which identifies the assessment tools and
procedures.
2. Statement of the Diagnosis, including when it was confirmed.
3. History of ADHD treatment (previous/ongoing).
4. Statement that a non-banned ADHD alternative has been considered if a stimulant is
currently prescribed.
5. Statement regarding follow-up and monitoring visits.
If you need further information, the guideline is posted at www.ncaa.org/health-safety.
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