APhA-ASP E-board Elections Information and Application
Hello all!
Thank you for your interest in becoming a part of the APhA-ASP eboard. Being on the e-board gives you the
unique opportunity to make an impact with each of our committees and our chapter events. You will also
receive the opportunity to see the inner-workings and behind-the-scenes preparation that goes into each of our
community outreach events and service projects. The impact the e-board has is amazing, the people that you
will meet and work with are awesome, and after all is done, you will definitely get something out of the
experience.
A description of each of the positions can be found starting on page 3 of this file. There is no requirement
based on class year or previous experiences for any of the positions, we are simply looking for someone who
is passionate about being a part of APhA. In your application and elections speech, show us that you care!
If you have any questions, please don’t hesitate to send us email, visit our website www.rutgersapha.com, or
talk to any of the current e-board officers.
Sincerely,
Your 2012-13 APhA-ASP E-board
Instructions
If you are interested in becoming a part of our eboard please complete the application (page 2) and email the
file as an attachment with the subject line: Your Name Eboard Application to RutgersAPhAASP@gmail.com by
Friday, March 22nd midnight.
All applicants will then be asked to participate in the APhA Eboard General Elections that will be held on
Monday, March 25th at 7PM in BCC Rm 174. Please prepare a 2-minute MAX speech describing your
interests in the position that you have applied for. This event will only be open to members of our APhA
chapter, who will vote for the candidates. As always, food will be served.
Timeline
Friday 3/22 - E-board Applications Due by midnight
Monday 3/25 - General Election at 7pm in BCC-Rm 174
~ APPLICATION ATTACHED ON THE NEXT PAGE ~
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APhA-ASP E-board Application
APPLICATION DUE: Friday, March 22nd, 2013 by midnight
ELECTION DATE: Monday, March 25th BCC-Rm 174 at 7 PM
Name:
Year:
Email:
Cell:
Please follow directions and email the final application to RutgersAPhAASP@gmail.com.
1. Which position(s) are you are running for (limit to 3)? In an essay NO more than 300 words, explain why
you want to run for that position and how you are qualified.
2. What is one thing (event, initiative, function, etc) that our APhA chapter can improve or expand upon?
Please explain how you would go about doing so if elected to the eboard in NO more than 300 words.
3. List APhA-ASP activities you have been involved in.
4. List other organizational activities you have been involved in (can be non-pharmacy related).
***NOTES FOR ELECTIONS***
1. Please prepare a 2 minutes MAX speech.
2. Elections will be carried out in the order the positions are listed in the following position descriptions,
starting with president-elect.
3. This application will be distributed to ALL those in attendance at the elections meeting to read and
review before voting.
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A quick preface regarding the eboard
The below descriptions of the eboard positions are by no means comprehensive or all-encompassing. Each of
the eboard officers will be expected to work closely with each other, as well as the various APhA committees
and co-chairs. Furthermore, each position has an equally strong say in how we run our chapter.
Description of the Eboard Positions
1. PRESIDENT/PRESIDENT-ELECT
Running for President-Elect means you will be committing to a two-year term. Your 1st year as President-Elect
is for you to learn how to be President. It is a year of asking questions, getting involved with new things,
learning about APhA on a chapter, regional, and national level, and training oneself of the procedures and
logistics, so that you can take on the role of President during the 2nd year. As President, you will be in-charge
of overseeing everything that goes on in the chapter. You will be planning and running the general meetings,
organizing the chapter’s trip to MRM and Annuals Conference, and working closely with our faculty advisor,
Professor Feudo. As President, you should have a vision planned for yourself, your e-board, and the
organization on how to overcome weaknesses and improve strengths. This position requires someone who
can fill both a leadership and administrative role. It is a big responsibility and a significant time commitment;
however, it is very rewarding and worthwhile!
2. VICE PRESIDENT OF MEMBERSHIP
The Vice President of Membership is in charge of increasing membership, promoting involvement, and
bettering the value of chapter, state, and national membership with APhA. The major tasks include holding
membership drives at the beginning of each semester, and promoting APhA-ASP involvement in a variety of
creative ways. Throughout the year, the VP of Membership will work with the treasurer to distribute and collect
membership forms and dues and then separate them appropriately and send them to the NJPhA and national
office. In addition, he/she will need to address questions or issues that arise in respect to membership. An
ideal is candidate is able to communicate and speak effectively to students.
3. VICE PRESIDENT OF FINANCE
The Vice President of Finance is responsible for maintaining the APhA account and strategic planning for
budgeting, reimbursements and fundraising. Typical duties include setting budgets goals for each of the
committees, making deposits and withdrawals at the SABO, ordering food and related supplies for
organizational events, organizing membership dues, budgeting for allotted reimbursements for MRM and
Annuals, and working closely with the President, Vice President of External Affairs, Dean Nancy, and the
advisors to minimize abuse and maximize resources. An ideal candidate is reliable, detail-oriented, and has a
business-mindset when it comes to organizing fundraisers. The VP of Finance should also possess excellent
communication skills and be able to work with various people from different functions. Ideally, the VP of
Finance should have a credit card and be comfortable using it for organizational purposes. Furthermore, the
VP of Finance will oversee the Finance Committee and organize co-chair responsibilities.
4. VICE PRESIDENT OF INTERNAL AFFAIRS
Your main objective as VP of Internal is to keep the co-chairs and eboard informed of current and future
chapter activities. To accomplish this, you must work closely with the committee co-chairs, project leaders,
and the eboard to keep an ongoing log of events. Other responsibilities include working with BCC and Betty
Cash to make APhA room reservations, updating the PGC calendar with APhA events, recording meeting
minutes, and tracking student attendance at all events. The ideal candidate is responsible, reliable, and works
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well with others. This role includes a lot of behind-the-scenes work, but is critical in ensuring that our APhA
chapter runs smoothly internally.
5. VICE PRESIDENT OF EXTERNAL AFFAIRS
The Vice President of External Affairs is equivalent to both a Public Relations Coordinator AND the PGC
representative positions combined. Your main objective as VP External is to improve the image of APhA and
be the voice of our chapter to the outside world. One special project for next year’s VP External will be to work
on creating corporate sponsorship packets. You will also be responsible for sending out weekly school-wide
email announcements, creating flyers for events, and promoting APhA at the university level and beyond. This
role will also require attendance at all PGC meetings. Other responsibilities will require maintaining the APhA
sakai site and chapter website (www.rutgersapha.com). Although not necessary, being computer savvy is a
plus!
6. VICE PRESIDENT(S) OF PATIENT CARE (2 positions)
The Vice Presidents of Patient Care are responsible for working together and overseeing all patient care
projects. This includes maintaining close contact with the following personnel: President, President-Elect,
patient care project co-chairs, and chapter advisors, Professors Feudo and Morales. Moreover, it is important
to work with the VP’s of Internal and External to keep the student body informed about APhA patient care
events. Communication is an essential aspect of this role! You will not only help train the co-chairs and
support their events, but also be in charge of improving and expanding the patient care committees. VPs of
Patient Care are responsible for tracking metrics for all patient care events (trainings, visits, health fairs etc.),
and overseeing the completion of the various chapter reports for submission to the national APhA office. The
VP’s will also be in charge of organizing health fairs and collaboration events held between various committees
and other patient care committees on campus, as well as Rutgers Day. This role is a big responsibility, and
requires someone who is passionate about patient care.
7. VICE PRESIDENT OF PROFESSIONAL AFFAIRS
The main focus of the Vice President of Professional Affairs position is planning the annual Rutgers Pharmacy
Career Fair. This involves working closely with Professor Feudo and Greg Sobol from Rutgers Career
Services. You will be responsible for all of the administrative, financial, and promotional activities surrounding
the Career Fair, as well as company recruitment. In addition, you are responsible for organizing Resume
Critique Night with Rutgers Career Services, and leading the co-chairs and members of the Professional
Affairs Committee. The ideal candidate is someone who understands professionalism and is willing to work on
a long-term project.
8. VICE PRESIDENT OF LEGISLATIVE AFFAIRS
The Vice President of Legislative Affairs position is a combination of the SPAN (Student Political Advocacy
Network) Liaison and NJPhA Student Trustee. The main responsibility is to coordinate events that increase
student awareness of current important topics in pharmacy legislation as well as advocating for our profession.
Responsibilities include, but are not limited to, planning American Pharmacist Month’s “Live! In New York,”
coordinating legislative days with NJPhA lobbyist, Laurie Clark, writing policies to be presented at MRM, and
organizing student attendance at the NJPhA Annual convention. As the NJPhA Student Trustee, you will need
to attend four mandatory Board of Trustee meetings that will take place in Princeton, NJ throughout the year
(you must have your own transportation). You will also be responsible for running the Legislative Affairs
committee and overseeing co-chairs.
9. VICE PRESIDENT OF THE INTERNATIONAL PHARMACEUTICAL STUDENTS’ FEDERATION
The main goal of the VP of IPSF is to oversee initiatives regarding international pharmaceutical interests for
our chapter members. The VP of IPSF will be responsible for initiating innovative projects promoting patient
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care and be able to coordinate IPSF members to help progress new projects. In addition, it should be a goal for
the VP of IPSF to establish a host site for the Student Exchange Program. The VP of IPSF will oversee the
IPSF committee and be responsible for organizing the committee co-chairs.
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