PROPOSAL FOR MCNICHOLS PROGRAMMING & EXHIBITIONS
Today’s date:
Business/Organization/Organizer:
Type of Organization (non- or for-profit):
Contact Name:
Email:
Phone:
Address:
Website:
Discipline/Type of Event:
 Music
 Lecture
 Visual Arts
 Theater
 Dance
 Film
 Film
 Market
 Class/Workshop
 Other
 Design
Detailed event description & purpose:
If submitting an exhibition proposal, please include exhibit theme and description,
artist(s), number of works, dimensions and artistic media.
Proposed event date(s) and time(s): (Please note if dates are flexible)
Set up & tear down/installation and de-installation time required:
Who is your anticipated audience?
What is your anticipated attendance (# of people expected to attend)?
Space requirements (floor space, wall space (linear feet,…):
Floor plan needs and layout (theater style seating, banquet, reception, staging,…)
Briefly describe your technical and equipment requirements (lighting, sound, stage, AV,
etc.):
Detailed event budget:
Please see rental, facility use and PA system rates at the end of the proposal form. Depending on
the program, as a Cultural Partner, Arts & Venues rental fees could be waived or reduced. Please
keep in mind that there are a number of hard costs that need to be taken into consideration such
as set-up & breakdown ($46/hr.), basic clean-up ($46/hr.) or full-service clean-up ($200 flat fee),
security ($25/hr.) and PA System (a la carte-see price list below). If proposal is accepted, an
estimate of these hard costs will be provided based on the event needs. This estimate is subject
to change, following a walk-thru with Denver Arts & Venues Special Occasion Coordinator.)
Will you be requesting budget support from Arts & Venues? If so, what is the request?
To be considered for the Cultural Partner Program Fund, which covers hard costs and
implementation, a detailed budget must be provided.
Do you plan to charge admission? What is your admission price?
Marketing plan overview (How do you plan to promote the program?):
Partners, sponsors or others supporting your event:
Please include additional materials to support your program (e.g., images (3 max jpegs of
photos) or website, news clips (2 max), reviews (2 max), marketing collateral, etc.)
Please email to:
Tariana Navas-Nieves, Manager of Cultural Programs
Tariana.Navas@denvergov.org
MCNICHOLS CIVIC CENTER BUILDING
Cultural Partner Program Marketing Support
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Website listing: we can list details on our website calendar at ArtsandVenues.com,
McNicholsBuilding.com and Artscomplex.com. Please send a Word Document with the
details (who, what, when, where, why, and ticket details) and any website addresses
you would like us to link too. We can also include a small picture in the description.
Please send a JPG or TIFF approximately 200-300 pixels square or rectangular.
Website feature: available for long running programs or exhibits. On the homepage of
McNicholsBuilding.com, we feature four programs or exhibits. Please send an image 400
pixels wide by 300 pixels tall. The image will link to the description of the exhibit or
event on the site or calendar.
Employee offer: You can offer a special deal to City employees and we will blast that
out via email. The offer must only be available to City of Denver Employees. Please send
me the text for that offer (100 words or less). Please include all pertinent event
information including: the event title, the event time/date, the event description, the
offer, and instructions on how to redeem the offer (link to ticket website and discount
code for instance). Please submit these at least 2 weeks before the event, as employee
bulletins are on a weekly basis.
The Link, e-newsletter: Denver Arts & Venues has a newsletter that goes out to
approximately 7500 subscribers. Please send a small image, JPG, no more than 280
pixels wide by 300 pixels tall. Please also send 2-3 paragraphs from a press release
describing the event.
FaceBook: The McNichols Building has a FaceBook page. Please send us a short blurb for
us to post on our FaceBook page. 1-2 sentences max, keep it informal. We will alert our
FB fans to your event. If you have images, we can add those to our FB photos and to the
alert, so please send those as well. JPG or BMP work best.
Posters: We can put up to 3 posters on Curtis Street between 14 th and 16th. Please send
posters to Amber Fochi at 144 W Colfax Ave, Denver, CO 80202. Access to poster
locations is based on other events on the schedule and will be determined by Arts &
Venues.
Marquee advertising: There are 5 Digital Marquees at the Denver Performing Arts
Complex and 2 at the Colorado Convention Center operated by Denver Arts & Venues.
Because your event is in one of our venues, we can promote it at no charge to you.
Please see the attached document for specs and instructions on how to deliver the
digital files. Access to marquee advertising is based on other events on the schedule and
will be determined by Arts & Venues.
Employee offer: You can offer a special deal to City employees and we will blast that
out via email. The offer must only be available to City of Denver Employees. Please send
me the text for that offer (100 words or less). Please include all pertinent event
information including: the event title, the event time/date, the event description, the
offer, and instructions on how to redeem the offer (link to ticket website and discount
code for instance). Please submit these at least 2 weeks before the event, as employee
bulletins are on a weekly basis.
RENTAL AND FACILITY USE RATES
March 1, 2014 - December 31, 2014
Sunday*
Monday
Tuesday
Wednesday
Commercial
Rate
$3,500.00
$3,500.00
$3,500.00
$3,500.00
Non Profit
rate
$2,000.00
$2,000.00
$2,000.00
$2,000.00
Thursday
Friday
Saturday Off-peak hours (10am to 5pm)*
Saturday Peak hours (5pm to Midnight)
$4,500.00
$4,500.00
$4,500.00
$4,500.00
$2,500.00
$2,500.00
$2,500.00
$2,500.00
6 hour rental time, with 2-hour set up and strike time
Incidental fees may be charged depending on activity:
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Added security staff will be required for events with over 300 people in attendance.
Fees assessed at $25/hr per guard.
Current clean-up cost $46/hr.
* Building will remain open to the public with limited access depending on event.
Building Hours
Regular business hours are Saturday – Sunday, 10AM – 3PM.
Capacity
Second Floor
Third Floor
Entire Building
350 seated, 900 reception
500 seated, 900 reception
900 seated, 1,550 reception
Rental Fees include:
 35 – five and a half foot round tables and chairs for 350 seated
 15 – six foot banquet tables
 20 -3ft cabaret tables
 Staging for 16’x16’ x20”area
 2 Security staff (1 indoor, 1 outdoor)
Additional Rental Menu:
 Audio/Visual Equipment
 Lounge Furniture – sofas, bar stools, side tables, and rugs
 Ping Pong Tables
 Folding Chairs
 Podium
 Easels
Please inquire for rental rates on this menu.
Qualification of group pricing structure
Commercial or private entity – defined as public or private sector not withstanding as a
city agency or nonprofit organization.
Non Profit – organizations that hold a 501(c)(3) status. This does not include 501(c)( 6)
status, which is defined below:
“Business leagues, chambers of commerce, real-estate boards, boards of trade, or
professional football leagues (whether or not administering a pension fund for football
players), not organized for profit and no part of the net earnings of which inures to the
benefit of any private shareholder or individual.”
Audio Visual Rental Rates
À la carte pricing:
Wireless Microphone, Hand held or Lavaliere – range up to 100 feet
$75.00
Projector and screen-HD projector system. 6500 lumen projector ceiling attached
projecting onto 13’x8’ wall mounted screen. HDMI and VGA compatible plug in
site.
$600.00
Sound System- 6000 KW Multi Function plug and play sound system providing
sound from lecture to nightclub – audio input to include IPod, RCA and
Microphone input.
$200.00
Conference room - 70” television with sound bar. HDMI and VGA input available
for presentations.
$200.00
Package pricing:
Basic Speaking package – Wireless microphone and lecture sound package
$150.00
Audio and Visual package – Projector and screen with Multi Function sound
system. Including 2 wireless Microphones
$700.00
Background music package- basic background music through Direct TV or plug
in your IPod
$200.00
On Site Tech – four hour minimum
$50.00 per hour