IC Players Student Organization Constitution
Article I – Name
Section 1: The name of this organization shall be IC Players.
Article II – Mission Statement
Section 1: IC Players is a non-profit, student-run organization that seeks to provide theatrical opportunities to members of the Ithaca College and local communities. We are committed to producing non-musical dramatic works and fundraisers that provide a space for artists to grow professionally and creatively. Through our collaborative process, we intend our season to engage, enchant, and intellectually challenge our audience.
Article III – Membership
Section 1: At least 51% of the membership of this organization must consist of current, matriculated
Ithaca College students.
Section 2: Participation in this organization is not contingent upon grade point average, academic major or minor, or any other credential.
Section 3: Ithaca College alumni, faculty and staff, and members of the Ithaca community may also participate in this organization.
Section 4: The organization shall consist of both members and Board officers. Membership in the organization is determined by approval on IC Link or involvement in the current season.
Section 5: Membership in this organization is open to all meeting the above criteria, irrespective of race, creed, color, sex, class, age, nation of origin, nationality, gender identity or expression, disability, marital status, religion, military status, or sexual orientation.
Article IV – Executive Board
Section 1: A Board member may occupy one (1) of seven (7) positions.
BOARD POSITION DUTIES
Artistic Director
Executive Director
General Manager
- Developing the creative vision of the organization
- Negotiating contracts for creative staff of each production
- Superintending the collaborative process
- Chairing all meetings and interviews
- Maintaining a presence with each production
- Reserving all meeting, rehearsal, and performance spaces through the appropriate channels, including Campus Center and Event Services (CCES)
- Acting as liaison between organization Office of Student
Engagement and Multicultural Affairs (OSEMA)
- Miscellaneous upkeep within the organization
- Acquiring performance rights for every applicable production
- Compiling semester budgets
- Proposing budgets at Student Government Association meetings
- Coordinating any necessary purchases for the organization
- Acquiring IC credit card from Student Organization
Business Specialist for all point of sale purchases
- Reimbursing organization members when necessary
- Compiling ticket sale data at end of each production
- Presenting ticket sale data to the Executive Board at end of each semester
Created by S. Smith, N. Thompson Updated September 4, 2011 by N. Thompson

Administrative Assistant
Webmaster & Archivist
Community Relations Coordinator
- Coordinating liaisons for each production
- Documenting minutes for all meetings
- Distributing information to the Executive Board through the appropriate medium
- Managing the organization email account
- Obtaining any packages or mail
- Monitoring and updating social media accounts
- Distributing monthly newsletter during semester
- Compiling and maintaining an archive of minutes and publication materials for each season
- Managing the organization’s Dropbox account
- Maintaining the IC Players website
- Coordinating and managing all organizational fundraisers
- Contacting and building relationships with third-party organizations, both on and off-campus (when applicable)
- Acting as a vocal representative for the organization
Promotions, Publications, and
Contract Aesthetics (PPCA) Specialist
- Coordinating photo shoots with a third party photographer, or acting as photographer if third party is not available
- Creating programs, tickets, and promotional materials (e.g. posters) for the season
- Ensuring all PPCA materials are printed and distributed to their designated locations
Section 2: Every Board officer shall act as a Class “A” liaison with the exception of the Artistic
Director, who shall be a Class “B” liaison.
LIAISON CLASS DUTIES
A
- Attending one (1) rehearsal per week for the duration of one (1) production, including technical rehearsals and performances.
- Attending at least one (1) production meeting
- Reporting observations, suggestions, and concerns at Executive Board meetings
- Acting as an intermediary between a production and the Executive Board
B
- Attending at least one (1) rehearsal, one (1) production meeting, one (1) technical rehearsal, and one (1) performance of all productions in the season.
Section 3: If it becomes necessary to remove an officer from the Executive Board, the Executive
Board will follow the Board Officer Removal Procedure (BORP):
1.
Any Board officer may propose a motion to strip another Board officer of ranking position.
2.
Once the motion is seconded, it will be put to a vote of simple majority.
3.
If the motion carries, the impeached Board officer is stripped of all titles and duties
Section 4: Reports from the officers to the members shall not be required
Section 5: The Board must hold a formal review once per semester to identify future vacancies and determine the composition of the Board for the next semester. During the review process, non-vacating
Board members specify if they would like to change their current positions. If more than one officer is seeking a position, the Board will hold an election. During an election, officers present proposals to the
Board which will confirm the position based on a majority vote. The Artistic Director position can only be
Created by S. Smith, N. Thompson Updated September 4, 2011 by N. Thompson

held by an Officer who has been a member of the organization for at least one (1) year . If only one officer is seeking the Artistic Director Position, that officer is still required to present a proposal to the Board.
Section 6: Any positions left unfilled at the end of the review must be filled by new officers. The
Board will hold interviews open to all students. Prior membership is not required to serve on the Board, but past involvement in the organization is preferable.
Section 7: If a position becomes vacant before a formal review can take place, the Board will temporarily divide up the duties of the vacated position among the remaining Officers until a formal review can take place.
Article V – Meetings
Section 1: Regular Board meetings shall be held weekly at the least. Additional meetings may be scheduled beyond that. The Administrative Assistant has the responsibility to notify the Board via email of a meeting at least twenty-four (24) hours prior to any meeting.
Section 2: Quorum shall consist of five (5) Board officers
Section 3: The meetings will not follow a rule of order set by the Artistic Director. The Artistic
Director will call meetings to order, put motions to vote, and dismiss the Board at the conclusion of the meeting.
Article VI – Adviser
Section 1: At least one (1) Ithaca College Faculty or staff member shall serve as an adviser to the organization.
Section 2: An adviser shall be selected based on a Board member recommendation and an interview process.
Section 3: An adviser shall only intervene in Board business with the Board’s express approval.
Article VII – Constitutional Amendments
Section 1: The Board may amend the constitution through a majority vote. Amendments become effective immediately after their passage. A constitutional amendment may be proposed at any meeting.
Article VIII – Bylaws
Section 1: Bylaws shall function as precise quantifiable guidelines to direct processes and procedure.
Distinction shall be made from content that is appropriate for a constitutional amendment based on two tests:
1.
The Quantitative Establishment Test: If the proposed amendment establishes a process involving a number or frequency and is not required in a student organization constitution by
Ithaca College.
2.
The Derivative Process Test: If significant subsidiary processes would conceivably be determined by that addition, then it shall be a constitutional amendment.
Section 2: New bylaws may be proposed at any meeting and will be adopted by majority vote.
Existing bylaws may be altered or overturned at any Board meeting by majority vote.
Created by S. Smith, N. Thompson Updated September 4, 2011 by N. Thompson