SCHEDULING PROCEDURES
1.
Schedule opponents at our competitive level when possible.
2.
The priority in planning the schedule should be:
a. Conference opponents
b. Contractual obligations
c. Major opponents
d. Rivals
e. Combining more than one contest on overnight road trips
f. Balance of home and away contests
3.
Avoid scheduling home competitions in more than one sport in the same
day when possible. Multiple same-day events stretch both personnel
and facility resources to the limit.
4.
Contests cannot be scheduled during finals week without the prior
approval of the Athletics Committee.
5.
Observe Athletics Committee guidelines concerning missed school days.
The present policy states that students may miss no more than 10 days
of class per semester. The entire policy can be viewed in The Guide to
Rules Compliance.
6.
Try to schedule a balance of home and away games. Every attempt
should be made to enter into agreements with opponents for “home and
away” contests in multiple years. If such an agreement is made, make
sure this is reflected on the game contract.
7.
Stay within the NCAA minimum and maximum allowable contests.
8.
ALL SCHEDULING IS TO BE DONE WITHIN BUDGET.
9.
Once the schedule is finalized, it must be submitted to the Compliance
Coordinator and Athletics Committee for approval. Submit the schedule
to the Compliance Coordinator on the “IUPUI Schedule Approval Form.”
Schedules must be submitted to the Compliance Coordinator by the
following dates:
Fall schedules – July 15
Spring schedules – November 15
The Compliance Coordinator will review the schedule for NCAA
minimum/maximum requirements and missed class time. After
reviewing and approving the schedule, the Compliance Coordinator will
submit the schedule to the Director of Athletics.
The schedule will be reviewed by the Athletics Business Manager and
the Director of Athletics (or designee) for missed class time, cost and
transportation. After reviewing and approving the schedule, the Director
of Athletics will submit the schedule to the chair of the Athletics
Committee.
10. Once the schedule has been approved by the Athletics Committee it is
considered final. Any and all revisions to a final schedule must be
submitted to the Director of Athletics via the Schedule Change
Form. Changes to a final schedule cannot be communicated in any
other manner.
11. Coaches should not distribute copies of schedules to anyone outside the
athletics department. Once the schedule is approved by the Athletics
Committee, the official schedule is distributed by the Sports Information
Office. Coaches should not distribute any other versions or copies of the
schedule to anyone.
12. The following should occur once a tentative agreement for a home
contest has been reached with an opponent and the entire schedule has
been approved by the Athletics Committee:
a. Submit the tentative schedule and a “Request for Game Contract”
form for each home event to the Assistant Director of Athletics with
all the pertinent information including date and time, number of
complimentary tickets, assignment of officials, return date (if
applicable), and any other information which needs to be included
in the game contract.
b. The Assistant Director of Athletics will prepare a game contract for
each home event. The head coach will review the contract prior to
mailing.
c. All arrangements are tentative until the contract has been signed.
Game times may be changed by the administration subject to the
visiting institution’s approval.
13. The following should occur once a tentative agreement for an away
contest has been reached with an opponent and the entire schedule has
been approved by the Athletics Committee:
a. The home institution will issue the contract.
b. Once received, the head coach will review the contract for
accuracy. If all information is correct, the head coach will initial the
contract and forward it to the Assistant Director of Athletics.
c. The Assistant Director of Athletics or the Director of Athletics will
sign the contract and return it to the institution.