ROLE DESCRIPTION
1.
ROLE DETAILS
Role Title
Strategic Planning Officer – Assets & Facilities
Classification Level
Role No
F11198
Discipline
Division
Organisational & Community Development
Date Created
July 2010
Branch/Unit
Assets & Facilities
Date Approved
July 2010
Reports To
Strategic Planner – Assets & Facilities
Review Date
2.
ROLE CONTEXT
Role Summary
Reporting/Working
Relationships
Special Conditions
3.
ASO5
The Strategic Planning Project Officer – Assets & Facilities is a role within Organisational & Community
Development and is accountable to the Strategic Planner – Assets & Facilities for:

undertaking thorough assessments and analysis of departmental assets and facilities project
proposals prior to implementation.

identifying, researching and providing alternative options, where appropriate, when assessing
proposals and recommending the most feasible and cost effective option.

preparing preliminary project budget costs and financial analysis.

providing high level support for major departmental asset driven initiatives.

working with DFC Divisional stakeholders to plan strategic pathways.

Strategic Planner – Assets & Facilities (direct manager).

Director – Assets & Facilities.

Units within Assets & Facilities and DFC Divisions.

Directors and Senior Managers across DFC.

Non Government Organisations.

Other Government Departments and Private Sector.

Successful applicant will be required to satisfactorily complete a National Criminal History Record
Check (NCHRC) prior to being employed and every three years.

Some intra and inter State travel may be required involving overnight absences.

Some out of hours work may be required.
QUALIFICATIONS
Essential
Not applicable
4.
PRIMARY OUTCOMES AND ACCOUNTABILITIES
KEY RESPONSIBILITIES
RELATED TASKS
Strategic Management
 Contribute to the planning of programs for delivering organisational strategic benefits.
 Assess asset project proposals, identified by Divisions, ensuring they align with strategic
directions, funding source is identified and necessary approvals are obtained prior to
implementation.
 Develop financial feasibility and consider alternative options, when required, in consultation
with key stakeholders and recommend most cost effective solutions.
 Lead, develop and undertake high quality research, analysis and evaluation of financial and
non financial data.
 Produce high level analysis and reviews in the form of written reports and / or verbal
presentations.
Planning of Assets
 Prepare high level asset profile information including utilisation and condition.
 Facilitate necessary leasing arrangements, and verify that the tenure aligns with strategic
priorities.
 Prepare preliminary project cost.
 Contribute to financial modelling options.
 Liaise with Directors to determine the best utilisation of existing assets in accordance with
service delivery outcomes.
 Contribute to strategic management and business planning across DFC.
Project Management
 Conduct key projects identified by the Strategic Planner – Assets & Facilities incorporating
the conduct of workshops, development of project proposals, development and monitoring of
project plans and communication plans.
 Facilitate initiatives for the planning, analysis, treatment and monitoring of risks.
 Produce documentation to assist in the implementation stages of projects.
 Verify compliance with workplace and other related legislative requirements.
Communication
 Develop and implement communication strategies.
 Establish and maintain effective relationships and networks with internal and external
stakeholders.
 Assist in the preparation of business cases and liaise with key stakeholders to obtain
information on service delivery matters.
 Prepare Cabinet Submissions, Ministerials and Briefings to the Minister and Chief Executive.
Organisational Contribution
 Understand and follow workplace safety initiatives, identify hazards and contribute to a safe
working environment, as well as follow procedures to manage and minimise risks within DFC.
 Follow the principles of a sustainable working environment by following Departmental
greening initiatives.
 Model ethical behaviour and practices consistent with SA Government Code of Ethics for
Public Sector Employees and DFC stated values.
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5.
DFC CAPABILITIES
Relating &
Communicating
Client Focus
Achieving
Objectives
Personal Drive &
Professionalism
Continuous
Improvement
Respect Cultural
Diversity
6.

Develop effective working relationships, and provide advice and communicate effectively with
management, staff at all levels and with a diverse group of individuals.

Develop team relationships and encourage active participation from all team members.

Consider others’ perspectives when communicating, negotiating or presenting arguments.

Understand the needs of diverse range of customers and cultures and deliver services that meet these
needs using initiative, creativity, negotiation, consultation and conflict resolution skills.

Clarify situations, act impartially and use influence, negotiation and persuasion to effectively mediate
the conflict and devise a workable solution.

Analyse and integrate information from a variety of sources to develop and deliver reports and
presentations.

Demonstrate ability to analyse problems, initiate constructive discussion and debate and to assess
and differentiate between actual and desirable outcomes.

Interpret, explain and apply organisational policies and procedures.

Be creative, innovative and flexible when approaching issues and devising solutions with the
workplace.

Utilise interviewing techniques and assessment skills to determine priorities and make
recommendations based on the relative need and availability of resources.

Follow safe work practices and contribute to the well-being and safety of team/unit.

Seek opportunities to improve departmental processes by contributing to improvement initiatives.

Modify or adapt current methods and approaches to better meet business unit needs.

Monitor data integrity and apply appropriate procedures for maintaining security and confidentiality.

Take action and provide services that are inclusive of Aboriginal people and people from culturally and
linguistically diverse backgrounds as well as engaging in learning about other cultures to better
establish relationships and improve services.
ROLE SPECIFIC CAPABILITIES
1
Project Management and Advisory Experience – utilise experience in the provision of advisory and consultancy services and
project coordination and/or management services, including planning, developing, implementing and reviewing projects.
2
Analysing and Reporting - ability to analyse and interpret complex financial and non financial information and formulate
appropriate conclusions and recommendations.
3
Interpreting Policy and Developing Procedures – interpret policies and business processes and translate them into operation
procedures and provide direction and technical advice on changes to existing policy/procedures.
4
Risk Management Knowledge Base – understand and apply knowledge of risk management principles and practice.
5
Deciding and Initiating – take prompt action to solve problems and base decisions on evidence, encourage others in decision
making process to contribute where appropriate, follow through and communicate implementation and monitor outcomes.
7.
DELEGATES APPROVAL
ASSESSED BY:
Date:
Signature:
APPROVED BY:
Date:
Signature:
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