Kitsap County Fire District #18
Board of Commissioners Meeting Minutes
May 22, 2013
Poulsbo Fire Department
Poulsbo, WA
REPRESENTATIVES IN ATTENDANCE:
Darryl Milton
Jim Ingalls
Martin Sullivan
Bruce Peterson
Jim Gillard
Kevin Vay
Commissioner
David Ellingson
Commissioner
Conrad Green
Commissioner
Jeffrey Griffin
Deputy Chief (excused)
Staff
Lise Alkire
Staff
Commissioner
Commissioner
Fire Chief (excused)
Staff
Call to Order: Meeting was called to order by Chairman Milton at 4:00pm. Chairman
Milton introduced and welcomed FF Kevin Vay, Local 2819’s new vice-president; he will
be Poulsbo Fire’s bargaining unit representative as Local 2819 recently elected Craig
Becker as president and Trevor Holmberg as vice president.
Approval of Agenda:
Commissioner Ellingson moved to approve the May 22, 2013 agenda. Commissioner
Ingalls seconded. Discussion: CenCom Policy Board update and EMS Levy were
added as items four and five under “Information.” Motion was called with a
unanimous vote to approve the agenda.
Public Comment: None.
Executive Session: None.
Action Items:
1. Consent Agenda
Commissioner Ellingson moved to approve the 5/22/2013 consent agenda as
distributed. Commissioner Sullivan seconded the motion. Motion was called with a
unanimous vote to approve the 5/22/2013 consent agenda.
2. Commissioner Payroll (May)
Commissioner Ellingson moved to approve Commissioner payroll for the month of
May in the amount of $1,040.00. Commissioner Sullivan seconded the motion.
Motion was called with a unanimous vote to approve Commissioner payroll in the
amount of $1,040.00.
Discussion Items:
1. Generator Update: As he was unable to attend tonight’s meeting, D/C Peterson
prepared a memo for distribution regarding this project. As there was only one bid
and it was significantly higher than expected, his recommendation to the Board was
to reject the bid so more research could be conducted; this was the last regular Board
meeting before the 30-day bid response period expired. The following motion was
made:
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Commissioner Ingalls moved to reject the bid from VECA Electric. Commissioner
Sullivan seconded the motion. Discussion: Commissioner Ingalls volunteered to
work with D/C Peterson in developing potential alternatives (e.g. the possibility of the
maintenance shop having its own, much smaller, generator). Motion was called with
a unanimous vote to reject the bid from VECA Electric.
2. Idle Reduction Grant Update: Chief Gillard updated the Board on this project,
reporting that the newest generation of this technology automatically shuts off the
engine it is idling for three minutes and starts the generator. The design of the
system will also allow for the exhaust pipes to be located under the compartment that
holds patient blankets, allowing for them to be warmed. The specifications for the
new medic unit include the idle reduction technology.
3. Exhaust Extraction Grant Update: B/C Gillard reported that D/C Peterson has
begun researching different systems to get this process under way.
4. Department Branding Update: B/C Gillard reported this project is in process. The
Board reiterated its desire to keep Poulsbo Fire in the brand.
Informational Items:
1. Month-to-Date Financial Report (April)
Included in this meeting’s packet. ASM Alkire noted the report reflects the April tax
deposit and, as of earlier in the day, another approximately $300,000 had been
received, which brings the first half collection amount to what had been projected.
She also reported that medic billing receivables were down a little bit, but that
fluctuations occur in that revenue line.
2. Operations Report (April)
This report was electronically sent out to the Board yesterday (5/21/13). Chairman
Milton asked how it was possible that the District received a total of 144 medical calls,
but had 171 transports; ASM Alkire apologized for the confusion and will report at the
next meeting.
3. Overtime Report (April)
Although the usual reports were included in this meeting’s packet, ASM Alkire noted
that Chief Griffin and B/C Russell were working on a more informative report for the
Board’s information.
4. CenCom Policy Board: Commissioner Ellingson reported there was a policy board
meeting yesterday and items discussed included: 1) Although there had been
concern that, due to the economy, the sales tax revenue dedicated to CenCom would
be down, it is actually up by 4.5% over the same period last year; 2) The backup
center for CenCom (an off-site center that could provide services if CenCom was
unable to) has been put on hold until there is confidence that funds will be available
to build the center; the concept has been approved; 3) Clallam County had requested
CenCom’s assistance in coordinating their 911 system as the contractor that was
hired for the project was fired for non-performance at the end of last year. The Policy
Board is recommending that Clallam hires a full-time technical advisor as the project
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is much bigger that what can be accommodated by CenCom; 4) Of particular interest
to the Board are the State 911 fund initiatives that would ”raid” the allocated
enhanced 911 fund that allows for texting-if the enhanced funding goes away, this
service won’t be available in 2016 as was promised voters when the measure was
passed; 5) There was discussion of the most recent ILA and the proposed
restructuring of the executive committee which would be streamlined down to one
representative from the following stakeholders: Kitsap County; City of Bremerton;
Kitsap County Fire Commissioners; one person to represent the small cities as well
as the chairs from the Policy Board and Strategic Advisory Board (SAB) and the
SAB’s vice chair. The changes in responsibilities need to be incorporated into the
ILA. There is also discussion that membership on the Policy Board may be revised
and could encourage tribal involvement. Currently there are 13 members on the
Policy Board and the voting structure may need to change to weighted voting based
on an entity’s budget contribution-there was no final decision made on this topic; and,
5) Regarding the mobile computer terminals (MCTs), the next generation of these
units is coming; CenCom is also exploring other options looking at Android or Apple
based tablets. There are some software considerations to be made, but that is being
worked on; CenCom has two years to perfect the software and user agencies could
see substantial cost savings over what is currently being used. The extended
warranties on the MCTs expire in 2016 and it’s at that point that the conversion to
tablets may be made. One of the challenges in this decision making process is
connecting the end users (responders) with the Policy Board; it was suggested that
the Kitsap County Fire Chiefs’ Association be used in a liaison role for this purpose.
5. EMS Levy Update:
ASM Alkire reported on the revised plan for the newspaper insert, which will now be
in the June 28th edition of the Herald. A proposed hand-drawn draft of the layout was
presented to the Board with the associated cost. A front and back 11x17, two-color
(black and red) page is priced at a total of $1878.48, or approximately $950 per
department. The insert will include an emergency medical information card that may
be cut out and provides space for listing current medical conditions, medications, etc.
and posted on, for instance, a citizen’s refrigerator door or next to the phone. The
deadline for submission to the Herald with final copy is Friday, June 14 th; while each
department has a regular Board meeting prior to that date, the Bi-North meeting is
not scheduled until Monday, June 17th.
Commissioner/Staff Comments:
Commissioner Ellingson reported there was a L&I Technical Review meeting
scheduled for May 9th, but it was cancelled; the next meeting is scheduled in July.
Commissioner Milton thanked everyone for their support during this time of loss to his
family.
ASM Alkire reported that Office Supervisor Sue Gibbs has successfully passed her
promotional working test period.
Public Comment: None.
Good of the Order:
 Next Regular Meeting, Wednesday, June 12, 2013 at 16:00
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

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Kitsap County Fire Commissioners’ Association Tuesday, May 28, 2013 at 19:00
SKFR St 31
WFCA Saturday Seminar, Saturday, June 1, 2013 Chelan
Bi-North Meeting, Monday, June 17, 2013 at 19:00 NKFR Station 81
Adjourn:
The meeting was adjourned by common consent at 5:00 pm.
ATTEST:
____________________
Lise D. Alkire
KCFD #18 Secretary to the Board