Minutes
Southeast Raleigh High School
Band Boosters Meeting
Tuesday, November 3, 2009
Welcome
Meeting was called to order by President Vernon Ratliff at 6:10pm. Approximately 49
adult booster members were in attendance.
Last meeting’s minutes were approved with no changes as posted on the band website.
Treasurer’s Report
Pat Clanton presented the treasurer’s report. Hard copy is attached to these minutes in the
secretary’s notebook.
I. Old Business
Fundraiser Reports
Band Bash – Penny Morrow thanked everyone for their hard work for Band Bash VII
despite the less than ideal conditions. Only five bands attended – two cancelled due to the
weather forecast. Penny recommended that the Board of Directors, next year’s Band Bash
chairs and Mr. Scott consider making some changes to Band Bash in order to make it the
profitable fundraiser that it needs to be. These changes could include changing the date,
expanding to a dual competition, etc. All ideas need to be considered as the band is very
dependent on Band Bash funds for uniform and instrument purchases.
Pat Clanton presented the very preliminary financial report for Bash VII. More expenses
are still being turned in. Too early for “bottom line” reports. Pat’s report is included with
these minutes in the secretary’s notebook.
Zap A Snack – Velina Baker reported that all is over with this fundraiser. All funds are
in and all prizes have been distributed.
Fruit Sales – Vernon Ratliff reported that sales kicked off September 22. Collections
seem to be slow. Get out and sell.
II. Committee Reports
Staff One – Malik Sullivan reported that slots are still available for the Duke and state
games.
Fair Share Accounts – Christine Gunter reported that at this time all Fair share accounts
have been updated. Past due accounts = $31,000 and includes past years’ accounts
Uniforms – Christine Gunter reported that the new parent shirts are in. Marching season
is winding down after playoffs and parades. Concert season is beginning. Men are
required to wear tuxes and ladies are to wear “Contessa” dresses. Christine will fit new
students only unless an upperclassmen request a fitting. The State Fair Flea Market and
the formal wear outlet in Hillsborough are good sources for men’s wear. Contessa dresses
are $70 new. A few are available on consignment for $35.
Hospitality – Linda Hewitt reported there is still a need for bottled Gatorade and snacks
to carry the band through parade season.
Lee Hernan encouraged the membership to thank Linda Brown and Linda Hewitt for all
they did to take care of our students during band camp and the competition season.
RBC – Kim Campbell and Stephanie Coleman discussed the importance of wearing the
appropriate uniform – black pants (no jeans), blue parent shirt and band hat. They
reported that short staffing has been a problem. If you must cancel , you must let Kim or
Stephanie know well in advance. You should also try to get your own replacement and let
Kim and Stephanie know who that is ASAP. Events are being added. Eight members are
needed per event.
Pit Crew – John Hernan thanked all for their work during the competition season. He
reminded all that help is still needed for parade season.
III. New Business
Nominating Committee – The 2009 nominating committee will be Chair Sandra
Harrison, Velina Baker and Penny Morrow. Sandra reported that the candidate form will
be sent to the everybody list soon. Members may nominate others for the positions of
President, Vice-President, Treasurer and Secretary. Members may also self nominate.
The Nominating Committee will present their recommended slate of officers at the
December meeting. The election will take place at the December meeting. Positions for
the Executive Committee are for a one year term and are seated at the January meeting.
The existing board opens the January meeting and then turns the meeting over to the new
board.
Discussion included Board of Directors term ( existing Board serves to the end of
school in May and new Board should be in place for the June meeting). Voting rights of
Student Band President ( Student President votes with Executive Committee if need
and is a member of the Board of Directors)-note- students have not participated in recent
years. Discussion of having them participate if the issue calls for it as they are already
over involved. Standard meeting time for Board f Directors (question was put forth as
to when the BoD meets. The BoDconsists of the Executive Board and all committee
chairs. Vernon stated that the Board has had irregular meetings this Fall due to email,
etc.)
Raffle Tickets – Margie Caughlan reported that Boosters have 2 donated Carolina
Hurricanes tickets for a choice of 2 games. The band boosters will raffle two tickets for a
Hurricane home game at the RBC Center for 1 or 2 dollars. One dollar if we can have
two nights for raffling and two dollars if we only have one night. The Boosters plan is to
have a one dollar night on our first play-off football game, Friday November 13 and a
second night on Monday November 16 at a basketball game. Mr. Scott will need to get
approval for the basketball game first. If approval is not granted, we will have one two
dollar night at the football game. This is all subject to change pending approval by AD.
Sports Cups Fundraiser – James Clanton kicked off the Sports Cups fundraiser, Braxx
Ltd. Set of 4 cups = $12 with $4.00 going to band and of that $3.50 to students’ Fair
Share account. Fundraiser will run through November. Delivery will be mid- December.
Christmas Party – Vernon reported that the Board of Directors’ had voted not to include
the annual adult only Booster Christmas party in the budget this year. It is felt that a party
is expected and supports the Boosters. Reservations have been made for Dec 11 at the
Heather Hills Club House. Holiday Committee will consist of Tim Morgan (chair), Linda
Brown, Allison Shackelford, Lee and John Hernan. This committee will report regarding
requests from the membership for help with this event.
IV. Mr. Scott’s Comments
2009 Field Show – Mr. Scott thanked all involved with this year’s marching season. The
People’s Choice Award at the Union Pines competition was very special – “the people
have spoken”.
Security – added security a SRHS due to recent break-ins – mostly computer related.
Spring Trip – St. Patrick’s Parade in Savannah, GA then to Tampa, FLA
Approximate price $500. Still in negotiations.
Parades – Raleigh – Nov 21
Garner/Knightdale – Dec 5
Wake Forest – Dec 12
Winter Concert – December 13
Comments – Concert/ Symphonic chair auditions now
Jazz beginning rehearsals
All District Band Auditions upcoming
Thanks for all the support during Marching Season
V. Closing Business
Trip Deposit – Fair Share accounts must be current and in good standing before funds
will be applied to trip expenses. Future commitments to RBC,etc will be considered.
2008 Taxes –finalized.
Meeting adjourned at 7:50pm. Next meeting December 1 at 6pm.