GREYFRIARS OUTREACH LIMITED
SCHEDULE OF REQUIREMENTS (CONCERTS)
Please complete and return this form with your signed contract
PROMOTER ………………………………………… Email .…………………………..
CONTACT PERSON ……………………………….
TEL .…………………………..
ADDRESS ...................................................................
.................................................................
POSTCODE ...........................
EVENT TITLE ...................................................................................................................
REHEARSAL DATE ........................ START TIME .............. END AT.....................
PERFORMANCE DATE..................... START TIME ………… END AT......................
SEATING ARRANGEMENTS
Performers for CONCERTS normally occupy either the East end (Chancel area) or West
end (in front of organ gallery). If the music being played does not require the Collins
organ the East end is generally preferable. This leaves the West end clear for additional
audience seating or refreshments if wanted.
If the Collins organ is to be used, performers should normally occupy the space directly
in front of and below the gallery (the organist has a CCTV monitor). If the number of
performers is small, it may be possible to accommodate them in the organ gallery and
leave the floor clear. (Maximum number of instrumentalists in the gallery is 8, choir
number is about 24).
Performing space for DRAMA EVENTS and LECTURES/SEMINARS/CONFERENCES
can be as flexible as possible - please discuss in advance.
AUDIENCE SEATING: The audience capacity will be determined by the location and
number of the performers, in compliance with Licensing Regulations. The audience limit
will be set by Greyfriars Outreach Limited and MUST be adhered to.
PERFORMERS: Total number of performers ...................
Orchestra ................ Ensemble ................. Choir .................. Other (specify) ..................
Are chairs required for performers? YES/NO If yes, how many? .......................
Location: East end (Chancel area) / West end (in front Collins organ)
PLATFORMS: Various sizes and heights are available.
Do you require platforms? YES/NO
Please include a sketch plan of your proposed layout for performers. If you are unsure,
please discuss arrangements with us at least TWO weeks before the performance.
PUBLICITY
Please provide as much information on a separate sheet/by email, with regard
to your proposed programme, performers and conductor. This information and
a pdf of the poster (if supplied) will appear on our website.
Do you require use of Collins Organ (N.B. additional charge)? ………………..
Do you require use of the grand piano (N.B. additional charge)? ……………..
Any other special requirements? .......................................
TICKETS
N.B. Seats are un-numbered and seating is usually unreserved. However a tiered
system of prices is possible, (1) in the front nave (2) rear nave (3) in the north and
south aisles. Aisle seats are wooden pews, facing inwards; some aisle seats have
restricted or no views of the performers.
Price(s) ..............................................
Concession Price(s):
Available to: Senior Citizens / Disabled / Unwaged / Students / Young Scot cardholders / Children
Tickets will be available from where? ......................................................................
Tickets will be on sale from what date? ....................................................................
IMPORTANT: Please note that we do not have Box Office facilities at the church,
nor do we supply personnel or floats etc. for the sale of tickets/programmes at the
door, unless specifically requested to do so.
Will there be a printed programme?
YES/NO
If yes, will there be a charge for the programme?
YES/NO
If yes – cost:
STEWARDING ARRANGEMENTS
Greyfriars Outreach Limited provide two stewards for each concert, included in the
hire charge. One of the Greyfriars Outreach stewards will assume overall
responsibility for the building and will act as Front of House Manager. The other
steward will be positioned in or near the West vestibule. You are welcome to use
your own personnel for any further stewards if you wish, but if these are unavailable
Greyfriars Outreach Limited reserves the right to provide further stewards to be paid
for by the Promoter. A decision regarding the number stewards required will depend
on the anticipated size of the event and will be at the discretion of Greyfriars
Outreach Limited.
How many stewards do you propose to provide? ...............................
CATERING
The sale of tea/coffee/juice at the West end of the church during the interval
is possible if requested. Do you wish this facility provided? YES/NO
Greyfriars Outreach Limited will be responsible for the provision of refreshments
and for their sale. All proceeds will go to Greyfriars Outreach Limited.
Mar 15 update