Porter ISR
Minutes of the Meeting
Friday, September 7, 2007
Present:
Helena Calogeridis; Marian Davies; Jane Forgay; Alison Hitchens; Val
Huggan (Recorder); Tim Ireland; Christine Jewell; Sandra Keys; Judy
McTaggart; Barbara Menich; Erin Murphy; Shabiran Rahman
(Facilitator); Christy Sich; Carol Steele; Janet Wason; Margaret Yuen
Guests:
Scott Anderson; Christa Johnston; Chris Gray; Leah Haisoch
1. Centre for Teaching Excellence Liaisons and Liaison Librarians Working
together (Scott Anderson and Christa Johnston)
Scott Anderson and Christa Johnston gave a presentation on how they assist
faculty using UWACE. The Liaison Librarians and Center for Teaching
Excellence Liaisons had a good discussion on how they can support each other
when working with UWACE.
2. A refinement to “how eReserves can be displayed in UWACE and other
matters” (Chris Gray and Leah Haisoch)
Chris Gray and Leah Haisoch gave a presentation on the changes to eReserves.
3. Approval of the Minutes of the Meeting of May 18, 2007
The minutes were approved.
4. Business Arising
Item 2 second bullet (Library Guides) Christy reported that changes to the
Library guides are on hold.
Christine reported that discussion regarding the Porter ISR Review will occur at
an upcoming meeting.
5. Update from the Renovations Implementation Team (Christy, Janet,
Marian)
Janet sent out an e-mail to staff requesting feedback on some renovation ideas.
She requested that staff give the renovation team feedback. Her e-mail will be
discussed at a later date.
Christy will run a survey for the students to comment on their needs. Results will
be posted.
New office furniture will be on display in the last inside office in Porter ISR.
Christy announced that the renovations will begin next summer.
Christy, Marian and Janet will continue on the renovation team.
6. Around the Table
Barbara and Christy will do a spotlight on Google Calendar at the next meeting.
Tim has joined the Flex lab Renewal Committee. The committee will be inviting
comments in an open forum on October 2. More Information will be coming.
Shabiran reported that there won’t be any Saturday Reference Service
Shabiran will work with Circulation managers to do presentations for circulation
staff to keep them informed about the various activities of ISR and librarians’
involvement.
Janet reported that she has received 4 flat screen computers and all have adaptive
software.
Helena provided library content in form of a power point presentation for GER
600: Library Resources for Literature and Film, in UW-ACE.
Christy reminded everyone about the new government Information site. She
requested that if a broken link is found to please let her know. This site will be
updated regularly.
Christy is giving a Gaming & Information Literacy presentation next week at the
Waterloo Public Library.
Carol is learning parts of Baiba’s job and is taking an EXCEL course in
September. Cognos Training has not been scheduled.
Alison announced that she is now on the ISR Training Committee.
Alison reported that the cataloguing department worked on a project with Bill
Oldfield and co-op student Adam this summer. Adam developed a cross-walk to
convert the e-thesis data in UWSpace into MARC record format. Cataloguers are
sent automatically created MARC records when e-theses are submitted to
UWSpace and they just have to double-check them for errors.
Marian reported that Laurie from Circulation proposed there be a central area
where promotional publications will be housed. This will be located in
Circulation.
Erin asked if the library was organizing a meeting with all new Faculty members.
Shabiran responded that previous experience has shown since it’s a busy time
most Faculty members are not able to come to the meeting so it is up to the
Liaison librarians to make contact with the Faculty.
A list of all new faculty members hired will be sent out soon.