Report of the Student Development and Enrollment Committee:
Question 1:
Does the College make appropriate admissions decisions?
This question will be addressed through analysis of data that demonstrate how admissions
decisions are made specific to the following: the College mission, “truth in advertising” issues
related to print and audio materials, information regarding academic pre-requisites, transcript
analysis, Alfred State Opportunity Program (ASOP), Learning Assistance activities and
effectiveness, course placement decisions, procedures for making admission recommendations
such as conditional terms, counseling procedures related to admission activities especially for
various students related to their residence, and various admissions and marketing materials.
The College Mission
The Admissions Office’s published Vision Statement (Admissions Office Operational
Plan, 2002 - 2003) states:
The Admissions Office will provide the College with the student base necessary
to position Alfred State as a premier College of Technology. The Admissions Office will
meet the College’s new student enrollment target each year with optimum distribution
among curriculums. The student body will mirror the diverse population base of New
York State and will include students of varying ages, races, and ethnic backgrounds.
Access will be provided to students with diverse abilities.
The Admissions Office will create, devise, and publicize the College’s unique
image to its many market segments. All College recruitment mediums will exemplify
excellence and Alfred State’s position as a premier College of Technology.
This vision statement is directly related to the College’s Mission Statement. The
College’s Mission Statement is included in the College Catalog, as well as the Admissions
Office Operational Plan, which are both updated each year. Evidence indicates that the
Admissions Office strives to achieve their vision.
“Truth in Advertising” Issues Related to Print and Audio Materials
The Admissions Operational Plan identifies and describes 12 publications, nine
brochures, eight postcards, and two newsletters (Pages 13 — 17,2002—2003 Plan), which are
designed to attract and inform all constituents about varied aspects of the College. These are all
reviewed and updated annually in order to assure that information is accurate and up to date. The
Sub Committee reviewed the major recruitment pieces and found them to be consistent and
accurate with regard to the information provided. The items reviewed included the following:
Catalog, Viewbook, Roadpiece, Placement & Transfer Report, Athletic Piece, Alfred State
Application, Visitors Guide, Financial Aid & Scholarship Brochure, Campus Life Piece,
Acceptance Folder, Scholarship Brochure, ASOP Brochure, EOP Brochure, Preparing for Your
Future Brochure, International Student Brochure, Faculty Brochure, Student Brochure, and
Family Newsletter.
A series of mailing progressions have been designed for students and their parents at
various stages of the college search process. Many of the above-mentioned brochures are utilized
in conjunction with a specific mailing. The 2002 — 2003 Operational Plan, Pages 18-20,
delineates three specific progressions for students who have inquired about Alfred State College:
Senior Mailing Progression — 2003 Graduates, Junior Mailing Progression - 2004 Graduates,
and Younger Student Mailing Progression -2005 Graduates and Younger. There is also an
Admissions Acceptance Progression and a corresponding Parent Progression, which are
implemented when an applicant is admitted to the College. Additionally, an E-Mail Progression
is incorporated when an inquiring student provides a valid e-mail address. These progressions
promote “top-of-mind” awareness of Alfred State College during the college search and selection
process and provide information regarding a multitude of topics for prospective students to
consider as they select their college.
As Alfred State College continues to evolve into a four- and two-year degree-granting
institution, a new image has been designed and incorporated into all marketing collaterals. The
College utilizes TV cable, radio, billboard, and print advertising mediums. TV and radio scripts,
billboard designs, and sample print ads were reviewed. It was determined that the message
conveyed is consistent with the College Mission and Admissions Vision statements and provides
an accurate image of the College.
Academic Pre-Requisites
The overall profile for incoming freshmen students is decided by the Campus Leadership
Team, in consultation with the Director of Admissions/Enrollment Management, in accordance
with the SUNY Memorandum of Understanding. Academic Department Chairs, in consultation
with the Director of Admissions/Enrollment Management, determine individual program
entrance requirements. Math course requirements are determined with input from the Chair of
the Math Department. Academic program entrance requirements are determined when the
College receives program approval from the New York State Education Department and may be
revised prior to the printing of admissions recruitment material for any specific entering class.
Alfred State College accepts students into a specific major; therefore, entrance
requirements vary from program to program. It is critical that the public is made aware of the
entrance requirements. The Sub Committee determined by reviewing a variety of publications,
including Catalog, Viewbook, Alfred State Application, Fact Sheets College Web Site, and
Curriculum Code Chart, that the entrance criteria are clearly stated. The requirements are also
listed consistently among all of the pieces.
Application Analysis
In order to insure that applications for admission are reviewed appropriately and
consistently, the Admissions Office has developed “Application Procedures for New
Matriculated Students”. The Admissions Operational Plan also diagrams the Admissions Inquiry
and Acceptance Process in a flow chart. The goal of the Admissions Office with regard to
application processing is that applications are thoroughly reviewed and decisions are consistently
made.
Each year, prior to the beginning of the application review process, the admissions
counseling staff meets to review and update the new year’s “Application Review Checklist”.
This Checklist is also available in the Admissions Office Procedures Manual, which each
admissions staff member has. Each counselor’s Performance Program includes an identical
detailed section on reviewing applications for admission. New counselors are paired with a
senior staff person to learn the application review process.
Applicants are required to complete the appropriate admissions application, either on
paper or electronically. All necessary academic support materials must also be provided. These
materials may include high school transcript, college transcript(s), GED, Supplemental
Application Form (for students who have had a gap of more than six months in their educational
history), and/or home-schooled required information. Incomplete applications are considered
“pending” until all necessary documentation has been received or the application has been
withdrawn. Application materials are outlined in the Catalog, Viewbook, Alfred State
Application, and on the web site.
Counselors are responsible for a specific portion of the applicant pool, which is assigned
by section of the alphabet Applications, which are not clearly acceptable, are brought to a
committee review session. These sessions are held every morning and include all available
counselors and the Director. Each application is reviewed and consensus is reached on the most
appropriate admissions decision. This helps to promote consistent admissions decisions for
similar applicants.
Once a decision is made, the information is input by the Application Processing
Secretary into the BANNER system. To ensure no inputting errors have occurred, another
Keyboard Specialist verifies that the appropriate application decisions have been entered into the
system. This verification process occurs before the decision letters are printed. The
responsibilities for these tasks are described in the secretaries’ Performance Programs. The
Admissions Office is fortunate that the Application Processing Secretary is experienced and
provides another check point to insure appropriate decisions are made.
The Sub Committee determined that applications are reviewed consistently and that a
series of checks and balances exists to ensure that appropriate decisions are made and
communicated to applicants.
Procedures for Making Admissions Decisions
A variety of admissions decisions is utilized depending on the applicant’s academic
background. For applications that are clearly acceptable, acceptance to the program is made.
Applications, which are not clearly identifiable as acceptances, are brought to the daily
committee review session. Several alternative acceptance decisions are available and are
described in the “Application Procedures for New Matriculated Students”.
The first alternative acceptance option is to offer the applicant admission to an alternate,
closely-related major. For example, an applicant whose initial program choice was Computer
Science may be offered Computer Information Systems, which has less stringent entrance
requirements.
The second acceptance option is to offer the applicant a conditional acceptance. The
condition must be able to be met prior to registration. The condition for acceptance may be to
obtain a specific required course prior to registration, to achieve a certain grade point average, to
achieve a certain grade on a course currently in progress, to obtain a course at a local community
college, or to receive an appropriate college grade point average.
The third acceptance option is to offer the applicant acceptance through the Alfred State
Opportunity Program (ASOP) or the Educational Opportunity Program (EOP). These programs
are described in a later section of this report.
Over the past five years, approximately 30 percent of the applications to the College
have been denied admission. These applications have been analyzed by the admissions review
committee, and it has been determined that it is not in the best interest of the student to enroll at
Alfred State College at this time.
International Student Application Process
International students must complete a separate application process beginning with the
International Admissions Application. The International Application includes four parts:
Application for Undergraduate Admission, Autobiographical Essay. English Proficiency Report,
and Foreign Student Financial Statement. The Associate Director of Admissions has the
responsibility for processing all applications and inquiries from international students.
An International Student brochure is available for interested students. Additionally, a
special section appears on the web site, since many international students do their student search
and complete their college-related correspondence electronically. Prospective students receive an
International Student Application Checklist along with the application and brochure in their first
mailing.
International students must meet Alfred State College admissions standards as well as
additional requirements set by the Federal Government. Once a student has been determined to
be acceptable an 1-20 form is issued via the newly implemented SEVIS system. The student
must then obtain the student visa for entrance into the United States.
Alfred State and Educational Opportunity Programs
The Alfred State Opportunity Program (ASOP) is typically a three-year extended
program designed to reduce the student’s course-load, particularly in the first year, so that the
student is not overwhelmed and can make up courses he or she was lacking or weak in. The
Educational Opportunity Program (EOP) is identical academically; however, it also has a
financial component. EOP is a New York State program for academically- and financiallydisadvantaged New York state residents. ASOP is Alfred State College’s program for the same
type of academically-disadvantaged students who are not financially disadvantaged or state
residents. The philosophy for both of these programs supports the College’s mission statement to
provide access for students of varying backgrounds. Both of these programs are described in the
Catalog and on the web site. There are also two separate brochures describing each of the
programs, which are sent to students who are accepted into EOP or ASOP and are utilized in
admissions counseling sessions with prospective applicants.
Students may apply for consideration for EOP on their application for admission;
however, students may not apply directly to ASOP. It is offered as an alternative acceptance
decision. All applications to the college are reviewed according to the “Application Procedures
for New Matriculated Students” and are initially considered for admission into a regular
program. Applicants who are not clearly acceptable for admission but who demonstrate the
potential for academic success may be considered for either the ASOP or EOP extended
program.
Generally, a student is offered an acceptance through the Alfred State Opportunity
Program (ASOP) when they demonstrate that either additional time is necessary to successfully
complete coursework or that they show potential for success but lack the required coursework or
recommended grade point average. Typically, a student is offered ASOP when they demonstrate
at least two weaknesses as well as two strengths. Admissions counselors document these reasons
on a worksheet for every student admitted to ASOP. Since EOP applicants are additionally
required to meet financial guidelines, typically a lengthy process, academically-eligible
applicants are initially accepted into ASOP.
All New York State residents who are offered admission to ASOP receive a letter
explaining the financial criteria for EOP with the opportunity to return a portion of the letter
indicating they would like to be considered for EOP. Once all of the necessary financial aid
application materials have been received and reviewed, the applicants are notified whether
their acceptance has been changed to EOP or if their acceptance will be maintained for ASOP.
The Sub Committee determined that the Admissions Office clearly describes the content
and structure of the appropriate extended program to students accepted into both ASOP and
EOP. Students who are accepted through EOP and ASOP receive a specific acceptance letter
describing the program as well as a special insert and appropriate EOP or ASOP brochure in
their acceptance folder. These students are indicated in the BANINER system by admit code and
student type so that faculty and staff can identify them
Associate vs. Baccalaureate Admissions Decisions
Students have the opportunity to achieve their academic goals of either an Associate
Degree or Bachelors Degree or both for Alfred State College’s eleven baccalaureate programs.
Each of the available baccalaureate programs has a corresponding associate degree. This
provides students with a variety of admission and graduation options
Students may choose to apply and be admitted into an Associate Degree program. Alter
completing the Associate Degree, the student may fill out a local Joint Intent to Enroll Form
through the Admissions Office in order to enter the junior year of the corresponding Bachelors
Degree program the following semester.
Students may choose to apply for a Bachelors Degree program directly from high school.
If they are acceptable, they are admitted into the baccalaureate program. After completing the
degree requirements for the corresponding Associate Degree, they may apply for graduation
through their academic department chair. This does not change their matriculated status at the
College; however, it grants the Associate Degree for those who desire it.
Some applicants may not be immediately acceptable for the Bachelors Degree program.
These applicants may be offered acceptance into the corresponding Associate Degree program.
Successful completion of the Associate Degree allows them to immediately pursue the
baccalaureate degree through the Joint Intent to Enroll Form process.
The Sub Committee reviewed procedures for this process, which were approved by the
Campus Leadership Team in September2001. The procedures clearly articulate the student’s
options for obtaining both the Associate and Bachelors Degrees.
Learning Assistance Activities and Effectiveness
The availability of Learning Assistance services is critical to applicants with disabilities
and their families during the college search process. Services are described in the Catalog and
Viewbook as well as on the web site. In addition, families that make appointments through the
Admissions Office can request a meeting with a Learning Assistance Counselor.
Learning Assistance Activities and Effectiveness
The admissions application has an optional question, which offers students with either a
physical or learning disability the opportunity to self identify. The admissions process reviews
the applicant’s academic record, disregarding any indication that the student might have a
disability. The Learning Assistance Office contacts self-identified disability students after they
have been accepted to describe the services available and to request the students sign a waiver
allowing the Learning Assistance Office to obtain documentation. Students are advised to meet
with a disabilities counselor prior to their enrollment to determine what services might be needed
and how the College can assist them.
The Learning Assistance staff also works with academic departments to determine if
“Technical Standards” should be developed and publicized for specific academic programs.
Several academic departments have identified “Technical Standards,” which are noted in the
Catalog. This information is available to applicants and their families at the beginning of the
college search process so that they can determine if they can meet the “Technical Standards”.
The Learning Assistance Center produces a detailed brochure “Policies and Procedures Services for Students with Disabilities” as well as a Services for Students with Disabilities
brochure for distribution to interested parties. The Center is also available at an information table
so students and their families may ask questions and pick up general information at all collegewide Open House and Orientation programs. A series of handouts is available for students with
disabilities to notify their faculty after they’re enrolled about the accommodations needed, for
faculty to be informed about the College’s services, and for students to be informed about the
services available.
The Sub Committee determined that the College succeeds in making appropriate
information available to students and their families throughout the admissions process. These
efforts are in congruence with the College Mission and Admissions Vision to provide access to
students of varying backgrounds and abilities.
Course Placement Decisions
The mathematics and English faculty have determined the necessary academic criteria
for students to be placed in the appropriate English and math classes. They then worked with the
computer center staff to develop placement algorithms.
Learning Assistance Activities and Effectiveness
Decisions are made automatically for placement in Comp 1403 or Comp 1503 based upon a
student’s English or ELA regents exam score or SAT verbal score. Admissions counselors input this
data into the BANNER system when applications are being reviewed.
Decisions regarding math course placement are significantly more complicated but are done
automatically when a math regents exam score is available. Again, the information is input during the
application review process by an admissions counselor.
If a student cannot be placed in either math or English using this method, the student is sent a
letter recommending he/she make an appointment to take the appropriate placement exam(s). It is
suggested that be done before summer orientation takes place whenever possible.
Students with previous college coursework are advised to register for the appropriate math
and/or English course based on expected transfer credit Students can meet with their academic
advisor to discuss their math and/or English placement at the beginning of the semester.
Transfer Credit Evaluation
The Admissions Office has developed Transfer Application Processing Procedures m
conjunction with the Records Office. These are reviewed and updated in conjunction with the
“Application Review Checklist” on an annual basis. All applicants must provide official college
transcripts for any previous college coursework. Once the student has been accepted, the official
transcript is forwarded to the Records Office with the appropriate academic program noted on the
transcript
The Records Office has procedures for evaluating transfer credit per Academic Regulation
305, which are available on the Records Office web site. Transfer credit procedures are initiated in
the Records Office; however, the evaluation of transfer credit is the responsibility of academic
department chairs. A preliminary transfer credit evaluation is done by the Records Office and is
finalized by the student’s department chair. Once a specific course from a particular institution has
been evaluated, it is included in the “Transfer Credit Manual”. Discipline department chairs are
responsible for articulating new course equivalencies. As new course equivalencies are articulated,
they are added to the “Manual”. Admissions counselors have access to a hard copy of this manual
and frequently refer to it in order to discuss basic transfer credit equivalencies with prospective
students.
Currently, transfer credit evaluations are generally completed only after the student has been
accepted and frequently not until they are enrolled at the College. As the “Transfer Credit Manual”
expands, transfer credit evaluations will be able to be completed more quickly for enrolled students
as well as for inquiring students and applicants.
The Sub Committee identified the transfer credit evaluation process as one that currently
takes too long. Prospective students should be informed about transfer credit during the admissions
process so that they can make appropriate decisions about enrolling at the College.
Learning Assistance Activities and Effectiveness
Question 2:
Does the College provide appropriate services for the students to be successful?
This question will be addressed through analysis of data that demonstrate how student services are
evaluated for effectiveness specific to areas or issues related to career and placement services, ontime graduation rates, accessibility of all aspects of the educational experience for commuters in
comparison to students in residence, Internet access and technological capabilities, services for
students with special needs/disabilities, retention information, academic advising, “Action” program
(an intervention service to ad in student retention by Residence Life coordinators), early
identification of students with special needs, academic status decision-making process and related
assistance issues, health-related services, peer tutoring services, transfer rate and success issues,
attrition rate, scholarship programs, Student Satisfaction Survey (SSS), Auxiliary Campus
Enterprises and Services (ACES), and the overall aspects that affect the “campus climate.”
Career Services/Placement
The Office of Career Services offers specialized services in career planning to all ASC
students who are unclear about career objectives or educational plans or who desire to re-evaluate
their program choice or need transfer assistance. Individual counseling is available as well as group
counseling. The extent of placement and transfer services for graduating students is demonstrated by
the number of students being employed in positions related to their majors or transferring to other
schools for graduate work. The yearly Placement and Transfer reports give a complete breakdown by
curriculum of these statistics. Services are also available to alumni.
Services offered by this office include:
Interest Inventories
Resource Library (on-line sources/hard copies)
Vocational Counseling/Testing
Resume Writing Assistance
Job Postings – on line and in curricular areas
On-Campus Interviews by Employers (30 this spring)
Job Fairs (on line and postings)
Interview Workshops
Mock Interviews
Internship Sponsor Location and Application Assistance
Transfer Workshops
Transfer College Visitation
Alfred State College’s Office of Career Services is a member in good standing with National
Association of Colleges and Employers, a governing professional organization. It is also an active
member of RACDA, Rochester Area Career Development Association, a group of 20 colleges and
universities in the Greater Rochester area.
The Student Satisfaction Survey addresses satisfaction with all areas on campus including the Office
of Career Services. At the current time, there is no evaluation of this Office specifically. However,
Learning Assistance Activities and Effectiveness
the new director, Julia Overton-Healy, has drafted a new survey to go to all 2003 graduates, which
will not only include employment and/or transfer information but also questions of student
satisfaction with the services of the Career Services Office.
On-Time Graduation rates
Alfred State College had the highest rate of on-time graduation of any public, non-specialized, twoyear postsecondary school in New York. (104)
Accessibility of All Aspects of the Educational Experience for Commuters
The Sub-Committee is satisfied that commuters have access to all aspects of the educational
experience, aside from the residence life experienced by non-commuters.
Internet Access
Alfred State College offers free Internet access to all students while school is in session. There are a
variety of ways to receive this service. Wireless access is available throughout the campus, including
residence halls, student lounges, libraries, student activities center, and most classrooms. (ASC 20022003 p 4) Students may purchase a computer from the campus store or if the student already owns
one he may purchase a wireless network card, Ethernet card, or a modem for on campus network
connections. ASC also offers computers to rent for those who don’t have one of their own or are
unable to purchase one. Internet access is also available through dial up service from your home.
This service is also free during the school semesters. ASC offers three proctored general access
laboratories; open a wide range of hours. (3, p. 4) The Computing Services Department provides
equipment and support at a level, which facilitates the learning process for all students and maintains
the College’s reputation as a leading college of technology. The College provides approximately
1000 computers in classrooms, academic labs, and open labs for student use, with one-third being
replaced each fiscal year. This is a ratio of three students to one computer including a few
specialized machines for students with disabilities. Some are unrestricted, but many are restricted to
certain academic majors. Maintenance is done primarily by the Information Technology staff of 15
full-time people, with some specialized maintenance contracts. The College utilizes WAN, LAN,
and wireless for Internet access in every building and wireless in some outdoor locations. The
College’s infrastructure includes four T1 land source lines for the Alfred campus and one T1 for the
Wellsville, giving us a total capacity of 13.5MB. In the fall of 2002, a new redundant source was
added - a fractional DS3 – 12 MB burstable to 24 MB, bringing the total capacity to 31.5 MB. A
large inventory of software is maintained and protected with anti-virus software. A centrally located
Help Desk, staffed by one full-time person and several student employees, is available MondayFriday from 8 am-5 pm, 8 pm-midnight, and on weekends.
The Student Satisfaction Survey addresses satisfaction with all areas on campus including the
Computer Center. Services by the Computer Center are continually being evaluated. Every student
who has hardware/software work done by a technician is asked to complete a satisfaction card
regarding the service. Many questionnaires, reports, and audits are completed by the Computer
Center for the state and SUNY regarding the operation, use, services, inventory, availability, etc.,
allowing for a great deal of self-evaluation and documentation of student satisfaction.
Retention
Learning Assistance Activities and Effectiveness
The Sub-Committee states that all efforts of Learning Assistance, Health Services, ACTION
Program, professional and peer tutors, whether on an individual, group, or SI basis, academic
advisors and the overall aspects that affect the “campus climate” are geared toward retention of
Alfred State College students.
Academic Advising
Student advisement is the responsibility of many departments, depending on the area of advice.
Academic advising is the responsibility of faculty members, while financial, health, mental health,
etc. advising is handled by appropriate departments and is readily available on both campuses. The
Sub-Committee finds that, according to the Student Satisfaction Survey, these services are adequate.
ACTION Program
The Action Program was designed as an intervention service targeting the resident student who may
have academic or personal problems and need to be referred to an A.S.C. support service. The
Residence Hall Coordinator is the contact person, and he or she makes contact with new students and
students who may be struggling. The RHC then may connect the student with the appropriate service.
(57)
Services for Students With Special Needs/Disabilities: Help for students with identified
disabilities, as defined by the Rehabilitation Act of 1973, Section 504 and the Americans with
Disabilities Act of 1990, is available in the Learning Assistance Department, which has offices on
both the Alfred and Wellsville campuses (23). Mrs. Heather Meacham, among others, evaluates
applications and documentation of new students, and after an intake interview, she suggests available
services in accordance with campus policies (22). These services include testing modifications
(extended time, alternative location, reading of tests, scribing, use of word processing),
assistive/adaptive technology (eg. reading and testing software), counseling, advocacy, taped
textbooks, equipment loans, extended curricular programs, referrals to other agencies and offices,
residence hall locations, and solutions to logistical problems (eg. elevator usage, priority scheduling
in appropriately located classrooms). (23) Mrs. Meacham helps students with disabilities to be aware
of services, and she also notifies faculty members about students who need classroom and testing
modifications. (26) Additionally, she provides faculty members with suggestions for enabling these
students to be successful in the classroom. (27 and personal interview with Mrs. Meacham)
Special needs students are accommodated as needed. Special arrangements can be made to help with
testing, private tutoring and note taking or scribes. Many other services are offered such as individual
skills development, readers, taped textbooks, equipment loans, extended curriculum programs,
residence hall accommodations, specialized computer services, advocacy, counseling
and referral to other agencies. (ASC p 1)
Learning assistance also offers tutoring services and supplemental instruction. Trained and certified
tutors are available for individual tutoring and group sessions called supplemental instruction. Tutors
are there to help with the learning process, not to re-teach, but to help individuals learn better. A
resource that is especially convenient for commuters, aside from the flexible availability of tutors and
SI, is E tutoring. E tutoring provides tutoring in all courses on line. (ASC p 6)
Academic Status Decision-Making Process and Related Assistance
The academic status of every full-time or part-time student is recommended by the student’s
department faculty at the end of the regular fall and spring academic semesters, with the vice
Learning Assistance Activities and Effectiveness
president for Academic Affairs making the final decision. A department chair can also request
through the vice president a change in academic status of a student at any other time.
A student may appeal for a change in academic status through a petition to the Academic Leadership
Team; extenuating circumstances will be considered.
Student academic status information and the appeal process is clearly stated in the Academic
Regulations which are included in the Student Handbook given to every student each year. The
process is reviewed and changed as needed. (4, pp. 88-97)
Health-Related Services
The health service office, located in T. A. Parish Hall, is available to all students, staff and faculty.
The office, with a three-year accreditation with the Accreditation Association for Ambulatory Health
Care, Inc., has many functions:
Comprehensive health care. With one licensed nurse practitioner on each campus, Alfred and
Wellsville, almost all health needs can be met, from minor ailments to chemotherapy and
dialysis. The staff can administer i.v.=s, do testing and blood work, and work with the
counseling center to monitor psychiatric medications. All of these services also aid in student
retention, enabling students who might otherwise have to be at home to remain in school.
(personal interview with Judy Grant)
Information. All staff members are health educators; they speak to freshman orientation classes,
college success/freshman experience seminars, and other classes where their services are
requested. They are also involved in specific campaigns, such as smoking and S.T.D. prevention.
One-on-one education is an important part of the service to students with specific illnesses. The
campus Bacchus Club also provides peer education in health-related issues. (personal interview
with Ms. Grant) Additionally, a newsletter is regularly published to make students aware of
health service hours, suggestions for maintaining a healthy lifestyle, and information about the
health services available on both campuses. (65)
Peer tutoring services: Alfred State College offers free peer tutoring services for most courses.
These tutoring sessions can be scheduled online. Tutoring labs are available to provide a quiet place
to study with a tutor. There are three of these in the Student Development Center--a language lab, a
math lab, and an EOP math lab--although peer tutoring may take place anywhere. The Alfred State
College Tutoring Program is certified through the College Reading and Learning Association. It is
free to all students and is funded through donations from the Educational Foundation, Alumni
Association, Student Senate, ACES and Alfred State College. (52)
Other tutoring services: Two professional language instructors are available to help students with
writing papers. Also, faculty members donate proctoring and tutoring time in both the language and
general math lab.
Supplemental Instruction: This is a series of weekly review sessions for students taking historically
difficult courses. SI leaders are students or staff members who have previously taken the class, are
taking current class notes, and know the professor=s requirements. (54)
Learning Assistance Activities and Effectiveness
Tutors are there to help with the learning process, not to re-teach, but to help individuals learn better.
A resource that is especially convenient for commuters, aside from the flexible availability of tutors
and SI, is E tutoring. E tutoring provides tutoring in all courses on line. (ASC p 6)
Many scholarships are available for a variety of students. Scholarships are available for individual
curriculums and individual situations. Information on available scholarships is provided with
admission packet. (46)
ACES
Auxiliary Campus Enterprises & Services is a not-for-profit corporation responsible for many
services on campus. A board of directors consisting of faculty, students, and administrators governs
activities of the corporation. ACES issues a single ID card for each student; this card is used for
everything – identification, meal plans, debit accounts, campus book store, vending, laundry, library
usage, telephone service, student copiers, laundry facilities, Health Center, access to after-hour labs,
and access to some dorms.
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Campus food services – The Central Dining Hall and the Wellsville Campus Dining Hall are
the main dining facilities serving traditional meals with unlimited refills. In addition, there
are a number of other facilities including Friendly’s Café, Pizza Hut, Taco Bell, KFC, Pretzel
Logic, Freshens Desserts, Peach Pit, and Exit West Café. A variety of meal plan options are
available. Meal plans and debit accounts are accessed through the student ID cards and are
accepted at all campus food facilities.
Special events and catering – This service is offered for organized student or staff events, and
ranges from simple coffee breaks to first-rate dining.
Campus store – Provides products and services such as: textbooks, video rentals, clothing,
gifts, computer hardware and software, check cashing, magazines, classroom supplies, health
and beauty supply, refrigerator rentals, dorm linens, snacks, fax service, and more.
Vending services – Vending machines (snacks, beverages, etc.) are available in every building
and can be accessed with student ID cards/debit accounts. Also, there are many coin or card
swipe copiers for student use throughout the campus.
Laundry services – Coin/card swipe laundry facilities are available in each dorm.
Amusement arcade – A video game arcade is located in the Main Attraction in the center of
the campus.
Lake Lodge – This is an ACES-operated recreational facility (fishing, swimming, etc.). Any
recognized student organization can use the facility without fee.
Telephone service – Every resident hall room has a live telephone jack, and students can
make on campus call and receive calls. With a personal billing number (PBN), students can
make outside calls and receive voice mail.
Cable TV service – Every resident hall room has a live cable jack for student televisions.
Transportation – When the college is in session, a bus travels through the main campus and to
the Horticulture Center and College Farm on an hourly schedule. Also a shuttle service
between Alfred and Wellsville campuses is provided several times a day. In addition, buses
are available for use for student activities.
Accident and Health Insurance – ACES offers an inexpensive insurance program for students,
which supplements the health care provided by the College Health Center.
Learning Assistance Activities and Effectiveness

Bookkeeping services – ACES supplies the bookkeeping services for student meal plans and
debit accounts. It also offers account service for student club treasuries.
ACES has received state and national recognition for their quality and diversity of food service. This
is also the second year ACES has participated in the College’s Distinguished Scholars Program for
academic excellence, providing approximately 165 meal plan scholarships each semester.
The Student Satisfaction Survey addresses satisfaction with all areas on campus including ACES.
Every area within ACES is affiliated with a state or national organization that shares information and
conducts regular surveys regarding its services. New this year is ACES participation in
studentsurveys.com, a web-based survey conducted through e-mail to all students. 568 members of
the college community, including 453 students, participated in a survey pertaining to the campus
bookstore, telecommunications, and transportation, producing a confidence level of 95%. 376
members of the college community, including 326 students, participated in a survey pertaining to
dining services, vending services, and coin operated laundry, producing a confidence level of 95%.
As a result of past surveys, ACES has made many operational changes, such as operating hours or
food items, in an attempt to increase student satisfaction.
Question 3:
Are prospective and current students provided timely, accurate, and
comprehensive information to allow for informed decisions regarding the college
experience?
This question will be addressed through analysis of data that demonstrate the decision-making
information provided to prospective students in the following areas: all College information in print
and on the Internet, the student orientation experience, campus cultural life activities, Student Right
To Know information, housing waivers, housing selection and life styles, computer access, Alfred
State College-United to Serve center (ASC-US) services, general education graduation requirements,
degree audit process, ACES meal plans, graduation rate information, health and safety campus
issues, and information dissemination.
Are prospective and current students provided timely, accurate, and comprehensive information to
allow for informed decisions regarding the college experience?
Prospective students receive information on housing during open house, via the website, and through
the assorted brochures and mailings offered. Once the student has been accepted, they will receive a
packet of information that includes the Housing Selection Form and the Housing Waiver Form. This
is when the student chooses where they would like to live. Orientation provides another avenue of
relaying information to students. During the summer orientations, they will receive information on
clubs and organizations, the health center and its purpose, and on University Police and their purpose.
Upon arrival to the residence hall, the student receives a Student Handbook, which has all of the
Learning Assistance Activities and Effectiveness
information in it as well. We provide them with brochures on the health center, intramural and
recreational sports, and the counseling center.
Through analysis of data available to both potential and accepted students, the subcommittee has
determined that the college provides ample information pertaining to the college experience. It was
further decided that the information is also received on a timely manner. To arrive at this decision the
following information was examined.
Student communications are divided into two primary progressions: inquiry and acceptance. Both
areas have developed a mailing progression system that provides a continuous flow or relevant
information to the student throughout the decision-making process. Responses to personal requests
for information are sent twice daily by priority mail.
Inquiry Mailing Progression To Potential Students - Starts First Week in August
First Week:
Senior mailing


Junior Mailing
Viewbook
Applicatio
n
Procedure
/

Dates to
Remember Sheet




One Week
Later
Two Weeks
Later
Three Weeks
Later
Viewbook
Cover
Sheet
Senior
mailing
 Open
 House/Vis
College
it
Costs
Invitation
Financi
al Aid/
Scholarship
Brochure
 Letter
Senior
mailing
from
 Letter
Financi
from
al Aid
Student
 Letter to
parents
from
Preside
nt
Senior mailing

Visitor’
s Guide
Postcar
d
Initial
Letter
with
Viewbo
ok
Open
House/
Visit
Invitatio
n



Junior Mailing
Junior
College
Countd
own
Brochur
e
Junior Mailing
Initial
Letter
with
Viewbo
ok
Open
House/
Visit
Invitatio
n
Younger Student
Junior Mailing

Younger Student
Younger Student

Younge
r
Student
Countd
own
Brochur
e
 (Plannin
g for
Younger
Your Student
Future)
Learning Assistance Activities and Effectiveness
Four Weeks
Later
May
Senior mailing
Junior Mailing
Younger Student
Campus
Life
Brochure
Senior
mailing Junior Mailing
Younger Student


Telemarketing Activities
Letter
about Visits,
Summer
Tours, and
Applying
Nest Year
The Student caller program begins each year in the fall. For the year 2001-02 over contacted 21,000
prospective students were contacted and made aware of High School Visit calls and the Fall and
Spring Open House.
General Public Awareness Activities

Admission counselors are routinely asked to be guest speakers concerning admissions-related
topics during the year.

A system has been developed to provide Public Relations with appropriate admission-related
information for releases.
School Counselor Communications
High School communications serve to keep the guidance community aware and informed about
relevant aspects of Alfred State College. BOCES Centers are also included on the mailing list.





Communications Include:
Catalog
Placement and Transfer Report
Posters
Newsletters
Learning Assistance Activities and Effectiveness
Web Communications
A website increases communication with faculty, staff, administration, potential students, enrolled
students, parents and alumni via email, Listservs, bulletin boards, and chat rooms.
The interactive Alfred State College Web site provides timely information in all aspects of the
college experience to potential students as well as enrolled students.
About the College
ASC Profile, Employment Opportunities, Faculty, Frequently Asked Questions, Libraries, Special Programs,
Tour of campuses, Visit Information.
Academic
Programs
Agriculture Programs, Baccalaureate Degrees Programs, Business Programs, Computer related programs,
Engineering Technology Programs, Health related Programs, Liberal Arts and Sciences, Applied Technology
Programs, Continuing & Part-Time Programs, On-Line Courses
Admissions
Applying On-Line, College Costs, Honors Program, Visit Information
Financial Aid
Distinguished Scholars Program, Financial Aid Calendar, Financial Aid Links, Financial Aid Office
Documents, Recommended Lenders, Scholarships, Student Loan Counseling
Student Life
Campus Store and Dinning, Clubs and Organizations, Principles of Community, Student Support Servies,
Residence Hall Life
Off-Campus Recruitment Activities
The off-campus recruitment plan is a means to share with prospective students, parents, school
counselors, general information about all aspects of Alfred State College.
They include:







High School Visits
BOCES Centers
College Day/Night Visits
SUNY Operations Informs
National College Fairs
Transfer Fairs
Special Programs
300
40
90
10
5
15
25
Learning Assistance Activities and Effectiveness
On-Campus Recruitment Activities
On-campus programs are designed to provide students with opportunities to personally meet experts
from all facets of the college community and to see Alfred State College’s facilities first hand. is a
means to share with prospective students, parents, school counselors, general information about all
aspects of Alfred State College.
They include:







Open House Programs
4
High School Visitation Days
7
School Counselor Tour Program
1
Individuals for Regular Admissions Visit
(1000)
Overnight Visit Program
3
Group Visitors
(1000)
Scholarship Reception
(40)
Promotional Materials
Promotional materials are designed to both attract and inform all constituents about the varied aspects
regarding the college experience at Alfred State College.
Admissions (12)
Catalog
Atheletic Piece
Campus Life
Viewbook
Alfred Application
Acceptance Folder
Roadpeice
Placement and Transfer Report
Visitors Guide Financial Aid and Scholarship Brochure
Open House
Curriculum Fact Sheets
Miscellaneous Brochures: (9)
Scholarship Brochure
ASOP Brochure
College Count Down
Faculty Brochure
International Student Brochure
EOP Brochure
Student Brochure
Mini-Visit Piece
Preparing for your Future
Newsletters (6)
Admissions Newsletter – (three times per year)
Family Newsletter – Sent eight weeks after deposit has been paid.
Posters
High School Visit Poster
Scholarship Poster
Baccalaureate Poster Open House Poster
Summary
The results of self-conducted 2002-03 Alfred State College Middle States Survey to students and faculty
support our findngs.
Learning Assistance Activities and Effectiveness
Question 4:
To what extent and degree of accuracy does the student receive comprehensive
and timely information on financing an Alfred State College education?
This question will be addressed through analysis of data pertaining to information specified as
follows: inquiry system used by financial aid staff, college costs, Financial Aid Form (FAF), website,
the overall financial aid process including policies and procedures, coordination of services between
Admissions and Financial Aid offices, scholarship information, laptop requirements and access, tool
lists for Applied Technology curriculums, parking costs and availability, ACES costs, opportunities
for student forums associated with student governance, and financial updates to adapt to reflect cost
change.
Inquiry Students – Financing an Alfred State Education.
When recruitment efforts are made by the Admissions department staff, promotional publications are
available for potential students to acquire general information about all aspects of Alfred State
College. Among these materials is information on how to finance an Alfred State education.
A general description of each publication available to prospective students, and when the publication
is distributed students is given below.
Roadpiece:
 This recruitment publication is used by the Admissions counselors to provide information
about Alfred State at college day/night programs and at individual high school visits. (20022003 Admission Strategic Recruitment Plan). This publication gives the student a short
breakdown on the cost of the Alfred State education (tuition + room and board + required
fees). Additionally, the piece has a brief paragraph concerning the availability of
scholarships. (Roadpiece)
Alfred State College Scholarship Brochure:
 Provides information on major scholarship offerings as well as a listing of all available
scholarships. This item is taken by the admissions counselors to college day/night programs
and individual high school visits. (2002-2003 Admission Strategic Recruitment Plan;
Scholarships at Alfred State College).
Viewbook:
 The viewbook is mailed to all students on the inquiry system. (2002-2003 Admission
Strategic Recruitment Plan). This publication contains a section titled “Dollars & Cents”
which gives a brief overview of college costs, scholarship information (types of scholarships
Learning Assistance Activities and Effectiveness
and web sites for more scholarship search tools), types of aid that help pay for college (grants,
scholarships, loans, work study), and bill payment options. (5)
Financial Aid and Scholarships:
 Sent to all students on the inquiry system. Also included in the acceptance folder. (20022003 Admission Strategic Recruitment Plan). This is the most in-depth publication on
financing an Alfred State education. This booklet contains information on:
o The location, mission, operating hours, and directory information (phone number and
email address) of departments in Alfred State College United Services (ASC US).
o How and when to apply for Financial Aid.
o How and when a financial aid package is created.
o How students are informed of the award package.
o The financial aid process (calendar).
o Expenses and available bill payment options.
o Scholarships that are available. (10).

A letter from a Financial Aid counselor accompanies this inquiry mailing. The letter
describes services offered by the Financial Aid Office, tips on filing a financial aid
application, and Financial Aid Contact information (phone number and email address). (Fin
Inquiry Letter).
College Catalog (3)
Detail on the college catalog may be found later in this document.
Information on the Alfred State College web page may also be found later in this
document.
FAFSA (Free Application for Federal Student Aid)
The Free Application For Federal Student Aid (FAFSA) is available in the Financial Aid Office, the
Wellsville Campus Student Services Office, High School Counselor Offices, Financial Aid Nights
presented in area high schools, four scheduled ASC Open Houses, and by contacting the Federal
Department of Education.
The Free Application for Federal Student Aid (FAFSA) was included in the Admissions accept
packet up until the 2002-2003 academic year. Beginning with the 2003-2004 academic year, this
form was replaced by the FAFSA Worksheet (FAFSA Web Worksheet) and a brochure describing
the web filing process. The worksheet is geared to web filing and the Department of Education is
strongly encouraging students to utilize this medium.
The Financial Aid Office has four computers for student use, which are Internet accessible. The
office staff is available to help with filing on the web if the student requires assistance. Additionally,
Learning Assistance Activities and Effectiveness
a new peer advisor service is in the early stages of implementation. This service will provide
personal assistance to student’s filing for aid and will be contacting expected students who have not
filed for aid.
There is a link to FAFSA on the web (FAFSA.ed.gov) from the ASC website.(Fin Aid website)
Financial aid counselors are available to provide assistance with completing financial aid
applications. They will also review the traditional paper FAFSA or electronic FAFSA Worksheets
prior to submission for accuracy.
In an ongoing campaign by the Financial Aid Office to educate students about the importance of
applying for financial aid early, various avenues are utilized. Renewal FAFSA PIN’s (Free
Application for Federal Student Aid Personal Identification Numbers) (FAFSA; 123) are ordered
annually for current students, informational postcards (pink post card) are mailed to all current
students’ home addresses over Thanksgiving break, reminders are posted on the campus announce
system, an article is published in the student newspaper, and posters are displayed in the office.
Additionally, student and parent visitors are verbally reminded about filing for aid when they are in
the office for appointments or to conduct business.
College Costs (2003-2004)
Billable college costs are updated annually to reflect changes. Occasionally, certain costs will change
after the annual update. For the 2003/2004 academic year, tuition is one example of an impending
cost change. In these cases, notification (blue “Important Notice”) is included in all award letter
mailings and all students are repackaged once the new costs have been established.
Billable college costs are listed in a number of venues. These include; the Alfred State College
Catalog (3), the Financial Aid and Scholarship Booklet (10), the Student Handbook (2002-2003
Student Handbook/Planner), the Cost Sheet/Refund Policy/Financial Aid & Scholarship Information
(Cost Sheet…) insert included in theAdmissions Acceptance Packet, the bill (Statement) from the
Student Accounts Office, the Admissions Office roadpiece (roadpiece) and Viewbook (5).
Billable costs are also discussed during financial aid appointments, Open Houses, Orientations,
telephone conversations and through email. They are also listed on the Alfred State College website
(Fin Aid website).
Optional charges are displayed on the bill (statement). There is a full explanation on the back of the
bill. These charges are also printed in the College Catalog (3) and the Student Handbook (2002-2003
Student Handbook/Planner).
There are other costs associated with attending ASC that do not appear on the bill. Students are
advised of possible dorm breakage or lost key charges during floor meetings and through public
postings. It is also referred to in the License for Residence (License for Residence), the Student
Learning Assistance Activities and Effectiveness
Handbook (2002-2003 Student Handbook/Planner) and the Guide to Residential Living (Guide to
Residential Living).
Students, who want a telephone in their room, are advised of the costs through an ACES publication
(ACES Brochure) mailed to them over the summer. This publication also advises computer and lap
top costs.
There is a charge for processing the Admissions Application (2). This fee is detailed on the form and
the Admissions Office advises potential applicants of the charge.
ACES costs
Auxiliary Campus Enterprises & Services (ACES) costs appear in a publication
(ACESBrochure) sent out during the month of June, one month ahead of Semester Billing
(Statement). The publication, entitled ACES Information Book, includes information pertaining to
Campus ID Card, Meal Plan Selections, Campus Store Information, Campus Telephone, Campus
Transportation, and Student Medical Insurance (See attached booklet). This information is also cited
in 1. www.alfredstate.edu. 2. College Catalogue, 3. Viewbook and 4. Financial aid/scholarship
brochure.
LAPTOP REQUIREMENTS AND ACCESS
If laptop computers are required for a particular curriculum, it is clearly stated in the
department letter that goes out to freshmen. This information is also included in a letter from the
department chairman to the accepted student. (See attachment–Laptop and Computing Services,
Frequently Asked Questions (Laptop and Computing Services) –given out at College Open House
Days). A brochure entitled Computing Services (Computing Services) is included in a separate
mailing to all expected and current students which explains the various options that one might
choose. They include the purchase of a Laptop and Wireless Network Card, Bring your Own
Computer or Laptop, Enroll in Alfred State College Computer Lifestyle Program and Use General
Access Laboratories network card, bringing your own computer, Alfred State College Computer
Lifestyle Program and General Access Laboratories. During the orientation sessions, students
receive a Computing Services – User Guide (Computing Services User Guide). One month ahead
of July Billing for Registration, students receive an Information Book from Auxiliary Campus
Enterprises & Services (ACES Brochure) that includes an order form for a Compaq Notebook
Computer (Compaq Brochure). (See Attached Information Book.)
Tool Lists for Applied Technology Curriculums
If a student calls the Wellsville Campus inquiring about a program, they receive a packet
which includes a program fact sheet, course descriptions and required tool list (tool list). When a
student visits campus for a tour, they receive a folder which includes a calendar, costs sheet (tool
Learning Assistance Activities and Effectiveness
lists) and student services information. Also included is a rough cost of tools (tool lists), along with a
list of proposed vendors of which the college does not endorse. The department letter to accepted
students from each program has a distinctive fact sheet/tool list giving requirements, not only for
tools and their approximate costs and vendors, but for safety items–special shoes, clothing, safety
glasses, etc. Kits for certain programs are provided by (ACES). At summer orientation sessions, tool
lists (tool lists) are provided upon request along with a separate information sheet listing tool vendor
Financing an Alfred State Education – Parking Costs and Availability:
The college catalog (3) lists the vehicle registration amount and the cost of additional parking
stickers. The vehicle registration fee is also listed on the student bill (Statement).
Parking regulations and campus maps for the Alfred and Wellsville campuses are available in the
University Police Department. The document includes information on: (Parking regulations and
campus maps for the Alfred and Wellsville campuses).
 Parking regulations
o Registration
o Fees
 Registration stickers
 Authorized Parking Areas
 Special Parking
 Access to Residence Halls
 Traffic Regulations
 Appeals
 Penalties (towing, abandoned vehicles, revocation)
 Shuttle Service
Scholarships
The Financial Aid Office awards a limited number of scholarships. The Office of Institutional
Advancement annually provides scholarship forms, known as Form A’s, listing specific criteria to use
in selecting the award recipient. As students are identified and scholarships are awarded, the awards
are input on BANNER as available credit for the student. The Financial Aid Office sends the student
a congratulatory letter (Scholarship Letter) which includes a public relations release form to be
signed and returned. Once a scholarship has been fully awarded, the Form A is completed and
returned to Institutional Advancement. Copies of signed public relations release forms are also
forwarded to the Office of Institutional Advancement as they are received.
Students who are academically strong and currently experiencing problems covering their bill will be
considered for Retention Grant based on specific criteria. The procedures for awarding Retention
Grant are attached (Retention Grant). The Financial Aid Office sends the student a letter notifying
him/her of the award (Retention Letter).
Learning Assistance Activities and Effectiveness
The Admissions Office determines scholarships awarded to incoming freshmen. The Financial Aid
and Scholarship Booklet (10) explains the criteria for each individual award. The Financial Aid and
Scholarship Booklet (10) is included in Admissions accept packet. It is also given to prospective
students during Admissions or Financial Aid appointments. Admissions counselors also utilize and
distribute this booklet when they are on the road. The Admissions Office offers two 15 minute
scholarship over views during each of the four Open Houses held on campus. Scholarship
information is also available on the ASC web site (Fin Aid website).
Scholarship search website information is provided during appointments, high school nights, and
counselor workshops. We have also provided links to free scholarship search websites on the ASC
website (Fin Aid website).
Scholarship information that is sent directly to the FAO is published in the Tor Echo and put on
Announce. Scholarship notifications that include posters etc. are posted in public areas for students’
information.
Award Letters
Students are informed of their financial aid awards via letter (Fin Aid Award Letter). There are two
types of letter original and revised. The original letter is generated after the student is packaged
(awarded aid) in the Banner system. Revised letters are sent when a student’s award changes.
The award letter contains all offers and estimates of aid for which the student is eligible. If the
student wishes to decline aid, the student must cross out the aid on the award letter, the letter is
signed and dated by the student, then mailed back to the Financial Aid Office.
If the student has resources that can be applied toward their cost of college attendance, such as meal
scholarships, veteran’s benefits, or money from being an RA or door guard, the amount is also listed
on the letter.
Enclosed in the original award letter are forms that must be completed by the student. If a student is
offered a Stafford Loan, a “Federal Stafford Loan Request Form” (Stafford Loan Request) must be
completed by the student. If a student is offered a PLUS loan, the parent must complete the “Federal
PLUS Loan Pre-Approval Request Form” (PLUS request). Instructions for completion and delivery
are printed on each form.
In addition to the paper letter, the student has the ability to view their aid package on Banner Web for
Students (BANNER Web Award Letter). The web page contains estimates and offers of financial aid
for the aid year. The student may also follow a link on Banner Web that allows them to see award
payment schedule (BANNER Web Payment Schedule) for the year. All award data on Banner Web
for Students is accurate to the second.
Learning Assistance Activities and Effectiveness
Copies of the award letter, Federal Stafford Loan Request Form, Federal PLUS Loan Pre-Approval
Request Form, Banner Web award screen, and Banner Web award payment schedule are attached.
Tracking Letters
In order to receive the aid in the financial aid package, students must complete all of their
requirements. Students are informed of their financial aid requirements via letter (Tracking Letter).
The original requirement letter (Tracking Letter) is generated 14 days after the student’s award letter
(Fin Aid Award Letter). This is by design so the student does not get the tracking letter before the
award letter. If the student does satisfy the requirements within 21 days, another letter is sent. The
student may receive a maximum of four letters from the date of the latest requirement entered in
Banner. If a new requirement is needed for the student, the letter count returns to zero and the
student may receive up to four more award letters.
The tracking letter contains outstanding requirements for the student and instructions on how to
complete the requirement.
In addition to the paper letter, the student has the ability to view their requirements on Banner Web
for Students (BANNER Web Requirements). The web page contains all of the student’s unsatisfied
and satisfied requirements for the aid year.
Copies of the requirements letter and Banner Web student requirement screen are attached.
Coordination of services between Admissions and Financial Aid
The two offices have a close working relationship with both offices reporting to the Vice President
for Enrollment Management.
The Financial Aid and Scholarship brochure (10) along with the FAFSA on Web worksheet (FAFSA
Web Worksheet) and accompanying Web Filing Brochure (123) are included in the Admissions
accept packet, which is mailed to all accepted students. This information is also included in the
inquiry mailing progression that is sent to all students expressing an interest.
Learning Assistance Activities and Effectiveness
As a courtesy to prospective student and parent visitors, the Financial Aid Office has provided
reserved appointment times to the Admissions Office for scheduling visitors. This procedure enables
visitors to schedule financial aid appointments at the same time they may be scheduling an
admissions visit or campus tour without contacting the Financial Aid Office separately.
The directors from the offices of Admissions, Financial Aid, Records and Student Accounts are
referred to as the USA (United to Serve Alfred) Team. They meet on a regularly scheduled basis to
discuss matters that impact all four offices.
The Director of Admissions is invited to the annual School Counselor Workshop luncheon that the
New York State Financial Aid Administrators Association (NYSFAAA) holds on the Alfred State
campus.
The Financial Aid Counselors participate in every Open House hosted by Admissions.
The Admissions Office occasionally requests the Director of Financial Aid to speak at high school
counselor functions such as Mini Visit.
Newly hired counselors in the Admissions Office are scheduled to meet with the Director of
Financial Aid during staff training.
On a yearly basis, the Director of Admissions consults with the Director of Financial Aid to
determine if new items have occurred to necessitate professional development training.
Opportunities for student forums associated with student governance
Student Senate has a consultative role in all fee changes. All changes have to be formally presented
to Student Senate. These increases do not have to be approved by Senate; the legislative body just
needs to be advised of them.
Student Senate does place students on committees that build budgets and are responsible for
increased fees. Their membership provides them some input.
Policies and Procedures
The Financial Aid Policies and Procedures Manual is available on line in the Financial Aid Office.
Financial Aid Office is easily accessible
Learning Assistance Activities and Effectiveness
Prospective and accepted students as well as their parents have additional opportunities to discuss
costs. The Financial Aid Office has an open door policy where walk in appointments are encouraged.
Scheduled appointments take priority but there is usually only a brief wait, if any. The Financial Aid
Office is also accessible by telephone, voice mail, mail and email.
Recommendations:
The only problem this committee found was one of student perception about the speed of processing
transfer information. We understand that steps are being taken to improve this perception.
References Page
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2.
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3.
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4.
Alfred State College. (2002). 2002-2003 Student Handbook/Planner. Alfred, NY.
5.
Alfred State College. (2002). Visitor’s Guide 2002-2003. Alfred, NY.
6.
Alfred State College. (2002). 2003-2003 Viewbook. Alfred, NY.
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40.
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41.
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42.
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43.
Alfred State College. (2002). Professional Position Description. Alfred, NY.
44.
Alfred State College. (2002). Annual Performance Evaluation Form, Clerk 2. Alfred, NY.
45.
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46.
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47.
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48.
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49.
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50.
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51.
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Learning Assistance Activities and Effectiveness
52.
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53.
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54.
Alfred State College. (2002) SI Supplemental Instruction at Alfred State. Alfred, NY.
55.
Alfred State College. Reasons Educators Choose SI. Alfred, NY.
56.
Alfred State College. (2003). SI Schedule Spring 2003. Alfred, NY.
57.
Alfred State College. (2001) Action Program. Alfred, NY.
58.
Alfred State College. Campus Life ACTION Form. Alfred, NY.
59.
Alfred State College. Learning Assistance. Alfred, NY.
60.
Alfred State College. Learning Assistance Professional Tutoring Evaluation. Alfred, NY.
61.
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62.
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63.
Alfred State College. (2003). Fall 2003 Schedule of Classes. Alfred, NY.
64.
Alfred State College. Managing your health care at Alfred State. Alfred, NY.
65.
Alfred State College. (2002). Just 4 the Health of It. Alfred. NY.
66.
Alfred State College. (2002). Computing Services User Guide 2003-2003. Alfred, NY.
67.
Alfred State College. (2000). Intramural and Recreational Sports 2000-2001. Alfred, NY.
68.
Alfred State College. (2002). Parent Survival Guide. Alfred, NY.
69.
Alfred State College. (1997. Guide to Residential Living. Alfred, NY.
70.
Alfred State College. Campus Housing Waiver Application. Alfred, NY.
71.
Alfred State College. (2003). Residence Hall Selection Form. Alfred, NY.
72.
Alfred State College. (2003). 2003-2004 License for Residence. Alfred, NY.
Learning Assistance Activities and Effectiveness
73.
Alfred State College. (2002). Scholarships at Alfred State College. Alfred, NY.
74.
Alfred State College. (2003). Cost Sheet/Refund Policy/Financial Aid & Scholarship
Information. Alfred, NY.
75.
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76.
Alfred State College. (2002). Auxiliary Campus Enterprises & Services (ACES) Information
Book. Alfred, NY.
77.
Alfred State College. Laptop and Computing Services Frequently Asked Questions. Alfred,
NY.
78.
Alfred State College. Computing Services. Alfred, NY.
79.
Alfred State College. (2002). Freshman Robotics and Computerized Control Technology
Equipment List. Alfred, NY.
80.
Alfred State College. (2002). Freshman Electrical/Electronic Service-Construction &
Maintenance Electrician Equipment List. Alfred, NY.
81.
Alfred State College. (2002). Freshman Computer and Electronic Systems Technician Students.
Alfred, NY.
82.
Alfred State College. (2002). Freshman Machine Tool Certificate Program Tool List. Alfred,
NY.
83.
Alfred State College. (2002). Freshman Drafting/CAD Equipment List. Alfred, NY.
84.
Alfred State College. (2002). Culinary Arts Uniform List. Alfred, NY.
85.
Alfred State College. (2002). Air Conditioning and Heating Technology Equipment List.
Alfred, NY.
86.
Alfred State College. (2002). Building Construction & Masonry Freshman Equipment List.
Alfred, NY.
Learning Assistance Activities and Effectiveness
87.
Alfred State College. (2002). Freshman Automotive Trades-Automotive Service, Motorsports,
Heavy Equipment, Truck & Diesel Equipment List. Alfred, NY.
88.
Alfred State College. Parking Regulations and Campus Maps for the Alfred and Wellsville
Campuses. Alfred, NY.
89.
Alfred State College. (2002) Beckie Razey Bookstore Lady Memorial Scholarship selection
form letter. Alfred, NY.
90.
Alfred State College. Procedure for Awarding Retention Grants. Alfred, NY.
91.
Alfred State College. Alfred State College Retention Scholarship selection form letter. Alfred,
NY.
92.
Alfred State College, Award Letter. (financial award). Alfred, NY.
93.
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94.
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95. Alfred State College. (2003). Summary of financial aid award package on Alfred State College
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96. Alfred State College. (2003). Award payment schedule on Alfred State College BANNER Web:
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97. Alfred State College. Financial aid tracking letter. Alfred, NY.
98. Alfred State College. (2003). Student requirements for financial aid form on BANNER Web:
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99.
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100. Alfred State College. (2003). Computing Services Department Mission Statement. From Alfred
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101. Alfred State College. (2003). e-mail from Deb Putnam to Carol Melnyk. Alfred, NY.
102. Alfred State College. Advertisement in Rochester Democrat & Chronicle. Alfred, NY.
103. Alfred State College. Court reporting advertisement on billboard. Alfred, NY.
104. Alfred State College. (2003). Admissions News. Alfred, NY.
105. Compaq Computer Corporation. (2001). A higher form of education.
Learning Assistance Activities and Effectiveness
106. C. Garbin. (2003). Associate and Bachelor Degree. (radio script). Rochester, NY.
107. C. Garbin. (2003). Associate and Bachelor Degree. (tv script). Rochester, NY.
108. C. Garbin. (2003). Campus Life. (radio script). Rochester, NY.
109. C. Garbin. (2003). Campus Life. (tv script). Rochester, NY.
110. C. Garbin. (2003). Job Placement /Transfer. (radio script). Rochester, NY.
111. C. Garbin. (2003). Job Placement /Transfer. (tv script). Rochester, NY.
112. New York State. Office of the State Comptroller: Use, Safeguards & Operability of Student
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113. New York State Department of Education. Easy as 123. (FAFSA brochure).
114. New York State Department of Education. (2003). Free Application for Federal Student Aid
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115. New York State Department of Education. (2003). Alfred State College/2003-2004 FAFSA
on the WEB/Pre-Application Worksheet.