2010-2011
BUSINESS STUDIES
PART-TIME
FACULTY
HANDBOOK
HEALTH SCIENCES
ENGLISH SKILLS
AB C
COMPUTER
STUDIES
Seneca College
1750 Finch Avenue East
Toronto, Ontario M2J 2X5
senecacollege.ca/ce
COMPUTER
SPECIALIZATIONS
TECHNOLOGY
WELCOME TO CONTINUING EDUCATION
• FCET Mission Statement.................................................1
• Dean's Message..............................................................1
GENERAL INFORMATION - SERVICES
• Audio-Visual Services & Equipment................................2
• Cell Phone/Pager Usage.................................................2
• Classrooms......................................................................3
• Counselling......................................................................3
• Elevators..........................................................................3
• Emergency Guidelines.....................................................3
• Emergency Dialing Guidelines.........................................3
• Faculty and Staff Lounge/Lunch Room............................3
• Library and Computing Commons...................................4
• Mail..................................................................................4
• No Smoking Policy...........................................................4
• Parking.............................................................................4
• Printing/Photocopying & Copyright Policy........................4
• Reporting Accidents/Incidents..........................................4
• Resolution, Equity and Diversity Centre (REDC).............5
• Safety Patrol/Security......................................................5
• Signing In.........................................................................5
• Student Assignment Drop Off..........................................5
• Students With Special Needs..........................................5
• Student Surveys...............................................................5
• Supplies/Chalk/Markers...................................................5
• Test Centres.....................................................................6
• Textbook Desk Copies.....................................................6
GENERAL INFORMATION - ACADEMIC
• Academic Honesty...........................................................7
• Appeals............................................................................7
• Audit.................................................................................7
• Change of Address..........................................................8
• Class Cancellations & College Closings - Make-Up .........
Classes............................................................................8
• Class Lists........................................................................8
• Class Trips.......................................................................8
• "Excellence in Educating Adults" - Professional
Development Program.....................................................8
• Faculty Contract/Responsibilities.....................................9
• Grading............................................................................9
• My.Seneca for Part-Time Faculty.....................................9
• Part-Time Faculty Payroll...............................................10
• Promotion Meetings.......................................................10
• Student Withdrawals......................................................10
• Mandatory Training for FCET Faculty (AODA)..............13
• Professional Development.............................................13
• Part-Time Teachers Conference....................................13
COLLEGE SERVICES/TELEPHONE DIRECTORY
• College Services - Hours of Operation
• Bookstores............................................................... 11
• Cafeterias................................................................ 11
• Library and Computing Commons........................... 11
• Telephone Directory.......................................................12
Please note room numbers and office/service
hours quoted in this handbook were
correct at press time but are subject
to change without prior notice.
MANDATORY TRAINING
FOR FCET FACULTY
Customer Service for People with
Disabilities eLearning
Seneca College, along with many other employers in
Ontario, is obligated to ensure all employees, both fulltime and part-time, have received Customer Service
for People with Disabilities training. The Accessibility
for Ontarians with Disabilities Act dictates that the
training must meet the regulatory requirements of the
Customer Service Standard.
The eLearning training takes approximately ½ hour to
complete.
1. Log onto My.Seneca;
2. Click Seneca Employee eLearning in the My Organiza-
tions Plus section;
3. Click AODA eLearning in the left-hand navigation panel;
4. Click Customer Service for People with Disabilities eLearning;
5. Follow the navigation tips identified in the first slide;
6. Do not forget to complete the Customer Service for
People with Disabilities Quiz in the same location.
Please contact Joe Crangle at 416-491-5050, ext.7224
or by email at: joseph.crangle@senecac.on.ca if you
have questions about navigating the eLearning
component.
PROFESSIONAL DEVELOPMENT
INDEX
Please note that completion of this AODA
training is a condition of employment.
FCET
PD
Professional Development
Excellence in Educating Adults Program:
•
•
•
•
•
•
Basic Concepts and Practices in Adult Education
Designing Teaching and Learning Activities
Designing & Assessing Learning Outcomes
Teaching and Evaluating Learning
Facilitation Skills
Managing Diversity in the Classroom
A Recognition of Achievement is awarded upon
completion of these workshops.
Other Offerings:
• Applying Technology to Teaching
• Using Blackboard for Teaching and Learning Intro. and Adv.
• Curriculum Design and Delivery
• PowerPoint
• Classroom Management Techniques
Email beverly.hartford@senecac.on.ca for more details.
Part-Time Teachers Conference
The Part-Time Teachers Conference, held every semester, give teachers an opportunity to attend professional
development on topics of interest with colleagues from
other colleges in the Metro area. For further information
please email: norma.columbus@senecac.on.ca
13
For all campuses dial 416-491-5050
and the extension listed below.
MARKHAM CAMPUS
• Front Desk............................................................................ext. 7270
• Office Coordinator................................................................ext. 7279
• Computer Specializations.....................................................ext. 7273
• Centre for Distributed Learning - Program Assistant............ext. 3031
NEWNHAM CAMPUS
• Reception Desk and Evening Number.................................ext. 2531
• Contact Centre.....................................................................ext. 2529
• General Business, Import/Export, International Business,
International Market Development, Marketing, Entrepreneurship, Project Management, Mathematics Studies, Customs
Professional, Purchasing Management, Leadership, Tourism
and Travel, Professional Sales, Green Business Mgmt.......ext. 2797
• CGA, Accounting, Accountant & Finance.............................ext. 2501
• Human Resources Mgmt. , CDN Payroll Association,
Professional Bookkeeper, Financial Planning, Family
Financial Planning, CDN Securities, Investment Funds
of Canada, Ontario Management Development, Accounting
and Payroll, Business Administration: Accounting and
Financial Planning, Business Administration: Accounting
and Financial Planning, Certified Employee Benefit Specialist,
Accounting & Information Technology..................................ext. 2319
• Opticianry, Applied Arts, Fashion, Esthetics, Special Effects
Make-up, Interior Decorating, Photography, Practical Nursing,
Post RN/RPN, CPR/First Aid, Personal Support Worker,
Professional Floral Design....................................................ext. 2512
•
•
Autism & Behavioural Science, Autism Interventionist, Working
with Individuals with ASD, Autism Workshops, ECE, ECE Admin, Resource Teacher/Early Interventionist, Setting Up a Childcare, .
Nursery School or After School, Seneca Rehab, York/Seneca
Rehab, Social Service Worker, Social Service Worker Immigrants and Refugees, Fitness Leadership, Leisure,
Investigative Sciences & Police Studies................................ ext. 2946
Computer Studies, Computer Specializations, Corp. Training,
Office Admin, Library & Information Technician, York Region
Seneca@York.......................................................................ext. 3034
Newnham.............................................................................ext. 2663
• ESL.......................................................................................ext. 2507
• English Studies, College/Univ. Prep, Theatre, EAC, Math...ext. 2685
• Modern Languages, General Education, Language
Interpreter, Intercultural Relations, General Arts and Science, .
Women's Studies..................................................................ext. 2513
•
Adv. Pharmaceutical, APICS, Appraisal Institute, Architectural
Blueprint Reading, AutoCAD, Bioinformatics, CNC, Immigration
Practitioner, Mechanical Design, Photovoltaic, PLC,Sustainable
Energy, Technical Skills: Machine Shop, Welding................ext. 2532
• Aviation, BES Facility Manager, Building Code, BES, Fire
Service, Home Inspection, PEO, Rescue Training,
Residential Design and Construction...................................ext. 2505
FCET Mission Statement
The Faculty of Continuing Education and Training (FCET) at
Seneca College is committed to the provision of part-time
learning opportunities which are responsive to the educational
and training needs of our adult communities. In order to
ensure maximum access for both individuals and organizaions, Continuing Education offers a diverse range of relevant,
innovative and flexible part-time programs and services which
recognize a variety of markets and learner profiles. The staff
and faculty are dedicated to the objective of empowering adult
students to optimize their educational and vocational mobility
through lifelong learning strategies.
Dean's Message
Welcome to Continuing Education at Seneca!
There are over 800 part-time faculty here in Continuing
Education at Seneca. You all get the chance to influence and
touch the lives of tens of thousands of students each year.
Our students appreciate the special combination of academic
training and practical experience that you bring to your role.
You are part of a group of faculty who are held in high esteem
by our students.
Continuing Education staff prepares this handbook annually
to help ensure that your commitment to Seneca and our part
time students is supported with easily accessible information
about facilities, services, and procedures.
We believe it is important for you to receive satisfaction from
your teaching experience at Seneca, and one of our goals is
to provide you with opportunities to develop personally and
professionally. You’re welcome to participate in any of
Seneca’s Professional Development activities. We have also
created an “Excellence in Educating Adults” professional
development program specifically for you. These workshops
are offered both online and in-class on a variety of days and
times that we hope will fit with your schedule. We value
your feedback. Please let us know if you find the information
and/or professional development opportunities helpful to you,
and how we can improve our support to you.
WELCOME TO CONTINUING EDUCATION
IMPORTANT FCE
TELEPHONE NUMBERS
We also receive valuable feedback from our students through
a variety of venues including a student survey. Once each
semester we’ll ask for a few minutes of your class time to
administer the in-class student feedback survey. We ask that
you allow your students an opportunity to complete the
surveys confidentially.
Please feel free to contact your Program Assistant,
Coordinator, Chair or myself if you have any questions or
suggestions. I look forward to meeting as many of you as
possible over the coming year.
Once again welcome, and have a great year!
Susan Savoie
• Adult Ed, TESL/TEFL, PDT..................................................ext. 2536
FCET SERVICES (Newnham)
• Payroll Officer.......................................................................ext. 2588
• Room Scheduler...................................................................ext. 2532
• Program and Information Services Officer...........................ext. 2714
SECURITY
• To reach all Campus Security Offices call Newnham
Campus Security..................................................................ext. 2565
1
Audio-Visual Services and Equipment
Audio-Visual equipment is loaned to anyone involved in the teaching
and learning activities of Seneca College. Loan periods vary and
are generally as short as possible in order to accommodate heavy
demands. Bookings must be made at least 3 business days in
advance for equipment ordering which is available on a first
come, first served basis.
Audio visual equipment and materials can be booked online
at: http://library.senecacollege.ca/Audio-Visual/index.html
or by the appropriate method listed below:
Markham
Call 416-491-5050, ext. 7523
Monday - Thursday 8:00am - 8:00pm
Friday
8:00am - 4:00pm
Newnham Call 416-491-5050, ext. 2598 for
equipment or ext. 2065 for video and films
Monday - Friday
8:00am - 10:00pm
Saturday 8:30am - 5:00pm
Seneca@York Submit a completed “AV Equipment Order
Form" to AV Department or your Program Assistant
Semester bookings can also be arranged under the following
conditions:
• All requests must be submitted in writing to:
King Campus: avrequest_kg@senecac.on.ca
Markham Campus:
avrequest_mk@senecac.on.ca
Newnham Campus:
avrequest@senecac.on.ca
Seneca@York: avrequest_sy@senecac.on.ca
and must include all dates, times, and room numbers for which the equipment is being requested;
• Requests will be processed in the order in which they are received. Due to the inevitable classroom changes which occur at the begin-
ning of each semester, and an overwhelming demand for equipment, we are unable to confirm semester bookings until after the second week of classes;
• Requests for semester bookings will only be accepted on the under-
standing that the equipment will definitely be used each week it is booked. Equipment cannot be reserved on the premise that it may
be used. If the equipment is not needed one week, it is the faculty member’s responsibility to cancel the booking for that week by
notifying Audio Visual Services as much in advance as possible;
• If equipment booked is not picked up twice without notification,
the semester booking will be cancelled.
Electronic classrooms have:
• Ceiling mounted data projectors, which project computer or video
images to a screen;
• A computer, VCR and all required remotes in the cabinet at the front of the room;
• A laptop connection (for your personal computer if preferred); and
• Standard College software, Microsoft Powerpoint and Netscape are loaded on all computers.
*To sign out keys for the cabinets, please contact the following:
King Campus: Audio-Visual Services
Newnham Campus: Audio-Visual Services or Security
Seneca@York Campus: Security Department
BOOKSTORES
King
Monday - Friday 8:30 am - 4:00 pm
Extended evening hours as required
Markham
Monday - Thursday
10:00 am- 3:00 pm
Friday
10:00 am - 2:00 pm
Extended evening hours as required
Newnham
Monday - Thursday 8:30 am - 7:00 pm
Friday 8:30 am - 4:30 pm
Extended evening and Saturday hours during each semester start up. Reduced hours in June, July and August 8:30 am - 4:30 pm Monday - Friday
Seneca@
York
Monday - Friday 9:00 am - 5:00 pm
Extended evening and Saturday hours as required
Reduced hours during June, July and August
9:00 am - 4:30 pm Monday - Friday
CAFETERIAS
King
Main Cafeteria
Monday - Thursday 8:00 am -
Friday 8:00 am -
Tim Hortons
Monday - Friday 8:00 am -
Mr. Subs
Monday - Friday 9:00 am - COLLEGE SERVICES
GENERAL INFORMATION - SERVICES
8:00 pm
3:00 pm
3:00 pm
2:00 pm
Markham Monday - Thursday 7:30 am - 7:00 pm
Friday 7:30 am - 4:30 pm
Saturday 8:00 am - 1:00 pm
Hours may vary each semester based on demand.
Newnham Tim Hortons
Bus Entrance 3rd floor
Monday - Thursday 7:00 am - 9:00 pm
Friday 7:00 am - 2:00 pm
The Bridge
Monday - Friday
7:00 am - 9:00 pm
Saturday 8:00 am - 3:00 pm
Sunday 8:30 am - 2:30 pm
Bits & Bytes
Monday - Thursday 8:00 am - 9:00 pm
Friday 8:00 am - 3:00 pm
Main Cafeteria (1st Floor)
Monday - Thursday 7:30 am - 7:00 pm
Friday 7:30 am - 3:00 pm
Pita Pit (3rd Floor)
Monday - Friday
10:30 pm - 7:00 pm
Senecentre
Java Junction
Monday - Thursday 7:00 am - 9:00 pm
Friday 7:00 am - 4:00 pm
Seneca@ Main Cafeteria
York Monday - Thursday 8:00 am Friday 8:00 am -
Saturday 8:00 am -
Tim Hortons
Monday - Thursday 7:30 am - Friday 7:30 am - Coffee Shop
Monday - Friday 8:00 am -
7:00 pm
3:00 pm
2:00 pm
8:00 pm
4:00 pm
3:00 pm
LIBRARY AND COMPUTING COMMONS
King
Monday - Thursday 8:00 am - 7:30 pm
Friday 8:00 am - 5:00 pm
Markham Library
Monday - Thursday 8:00am -
Friday 8:00am -
Computer Commons
Monday- Thursday 8:00am -
Friday 8:00am -
8:00pm
5:00pm
7:30pm
5:00pm
Newnham
Monday - Thursday 8:00 am - 11:00 pm
Friday 8:00 am - 10:00 pm
Saturday 8:30 am - 5:00 pm
Sunday 9:00 am - 5:00 pm
Seneca@ York
Monday - Friday 8:00 am - 10:30 pm
Saturday & Sunday 9:00 am - 5:00 pm
Cell Phone/Pager Usage
As a courtesy, faculty and student cell phones should remain turned off
and pagers should be set on vibrate while in class.
11
All employees are paid by Direct Deposit only. In addition, the College
has moved to a new Online Payroll System, replacing paper pay stubs
with a online version that gives you quick, secure access to your pay
information and records for the year. Instructions are available at:
https://inside.senecac.on.ca/financialservices/forms/Payroll_System.
pdf. Please note: You will need to login into to My.Seneca to provide
your banking information on the Online Payroll System to initiate your
payroll (also see My.Seneca for Part-Time Faculty pg. 9).
Promotion Meetings
All faculty teaching credit subjects must attend a mandatory end
of the semester promotion meeting. Your Program Assistant provides
you with your meeting date. Here, all final grades are recommended to
the College and any Supplemental or Deferred Exams decisions are
made. When the recommendations of the Promotion Committee have
been accepted by the College and posted to an official grade report,
they are considered final, subject only to the Appeals Procedure.
Under no circumstances should final grades be conveyed to a
student other than by means of an official grade report.
Students granted supplemental privileges may not be graded
higher than a minimum pass. See current Academic Policy or
visit: http://www.senecac.on.ca/academic-policy/index.html
Student Withdrawals
In order to be eligible for appropriate academic standing and fee
refund (where applicable), students must notify the Registrar's Office
in writing to officially withdraw or by ptreg@senecac.on.ca. Verbal
notification to a faculty member is not acceptable. For more
information please refer to the current Part-Time Studies
Calendar or Academic Policy or visit http://www.senecac.on.ca/
academic-policy/index.html
Classrooms
Please do not move/change classrooms. If your assigned
room is not suitable or you require a classroom for a makeup class, contact the Room Scheduler. Do not assume your
regular classroom will be available for make-up classes. All
room requests must be in writing/email - no verbal (in
person/phone) requests will be accepted.
Counselling
Professional Counsellors are available to assist students
in the evening in the Continuing Education office at
Newnham. For appointments call 416-491-5050, ext. 2900.
Elevators
Markham Campus:
Four open access elevators located in main lobby.
Newnham Campus:
1)Open access elevator located between buildings B & C
2)Accessibility elevator is located in the main lobby near Registration. Contact the Resolution, Equity and Diversity Centre in Room D1025 (416-491-5050, ext. 2078) to obtain a pass card.
Seneca@York Campus: (No pass required)
Two elevators located in main lobby and west end of
building, near the Learning Commons.
Emergency Guidelines
For subjects with 12 or fewer
classes: withdraw before the
eighth class.
Seneca has Emergency Guidelines, designed to prepare
College employees and students for potential campus
emergencies. While these guidelines do no not cover
every conceivable situation, they do supply basic
information to cope with campus emergencies such as:
• Bomb Threat
• Chemical/Hazardous Spill
• Civil Disturbance and/or Demonstrations
• Evacuation Procedures
• Fire
• Gas Leak
• Hostile Intruder
• Medical Emergencies
• Power Outage
• Robbery
• Suspicious Behaviour
• Suspicious Mail/items
The basic emergency procedures outlined in these guidelines are meant to enhance the protection of lives and
property and prevent injury. Information on procedures is
available at https://inside.senecac.on.ca/emergprocedures/index.html
For subjects with greater than
12 weeks: withdraw before the
tenth class.
Emergency Dialing Guidelines:
TRADITIONAL CLASSROOM BASED SUBJECTS
Time of Withdrawal
Academic Standing
Fee Refund
1. Withdrawal before the start
date.
Deletes any reference in the
student academic record.
Full fees less $25 administrative
charge will be refunded.
2. Withdrawal between the
start date, and before the third
scheduled class.
Deletes any reference in the
student academic record.
Full tuition fee less $25 administrative charge will be refunded.
No refund of any lab / material
fees.
Results in a grade designation
of "DNC" in the academic record
(i.e. does not affect grade point
average).
No refund.
For seminars, workshops and
short duration subjects (with 7 or
fewer scheduled classes) student
must withdraw prior to the start
date to qualify for a refund.
3. Final withdrawal dates for
Academic Standing:
For subjects with 7 or fewer
classes: withdraw before the
fifth class.
4. Withdrawal without written
notification or after the final
withdrawal dates above.
Results in the appropriate grade
designation of "DNA" or "F" (i.e.
does affect grade point average).
DISTRIBUTED LEARNING
No refund.
(i.e. correspondence, online, mixed mode)
Important Notice: Withdrawal information for Distributed Learning Subjects with
durations less than 10 weeks can be found at cdl.senecacollege.ca/withdrawal
Time of Withdrawal
5. Withdrawal before the 14th
calendar day after the start date.
Academic Standing
Deletes any reference in the
student academic record.
Applies only to subjects with
durations of 10 weeks or longer.
6. Final withdrawal dates:
withdraw before the tenth week.
Applies only to subjects with
durations of 10 weeks or longer.
7. Withdrawal without written
notification or after the tenth
week following the start date.
Applies only to subjects with
durations of 10 weeks or longer.
Fee Refund
Full fees less $25 administrative
charge will be refunded.
Exception to above: Material
fees will only be refunded for
correspondence subjects if the
materials are returned in good
condition at least two weeks
before the start date.
Results in a grade designation
of "DNC" in the academic record
(i.e. does not affect grade point
average).
No refund.
Results in the appropriate grade
designation of "DNA" or "F" (i.e.
does affect grade point average).
No refund.
GENERAL INFORMATION - SERVICES
Part-time Faculty Payroll
For Buttonville, Jane, King, Markham, Newnham,
Seneca@York and York Gate campuses: If an emergency
occurs requiring security, police or ambulance, call ext. 88
from a Seneca phone or 416-491-5050 ext. 88 from a cell
phone. This is the best way to ensure help is on the way.
College operators and security officers will work to ensure
a quick response and that any emergency personnel
arriving at the College will be able to find you.
Faculty and Staff Lounge/Lunch Room
Two faculty/staff lounges are available at Newnham
Campus in rooms B3085 and B4085 in the corridors linking Buildings A and B. Equipped with a microwave, fridge
and sink as well as tables and seating, you may enjoy a
bite, meet with other faculty or just relax before class.
These rooms are locked at all times and only accessible
by keypad entry - code is 1750. Note: These rooms are
currently being used as classrooms during the construction
but will revert to lunch rooms/staff lounges once the
construction is completed.
3
There is a Library and Computing Commons located at Newnham
and Seneca@York Campuses, and Libraries at the King and Markham
Campuses. The Newnham and Seneca @York campuses also include
microcomputer resources with a computing commons. Trained tutors
offer assistance to students mainly in math and English-related subject
areas. Various skill improvement resources such as note-taking, study
techniques, time management, and essay writing are also available.
In one accessible academic facility, partners are brought together
blending expertise in libraries, learning centres, ITT and audio-visual
services.
Mail
Check FCET mailboxes, or with the Receptionist/Courier at off-campus
locations, for mail before each class - this is the usual method for
receiving notices/messages from students and staff.
No Smoking Policy
Seneca College is a smoke-free environment. This policy applies to
all campus locations and includes all classrooms, offices, cafeterias,
related facilities and campus areas designated as being non-smoking.
Smoking is only allowed at designated smoking entrances (signs
posted). No smoking is allowed within 9 metres of College buildings.
Parking
Parking fees apply at all locations.
Printing/Photocopying & Copyright Policy
Submit subject-related materials to be printed five (5) working days
in advance. If you are planning to distribute a significant amount of
handout materials, consult your Program Coordinator: it may be best
to package them as a manual for sale to students. Photocopying is
to be used on an emergency basis only for subject-related materials.
Program Assistants/front desk staff will assist.
Seneca College is committed to providing access to print, visual,
virtual and electronic resources to further academic teaching/learning
and operational objectives, in accordance with the Copyright Act, the
Access Copyright Agreements and the Copyright Policy. Seneca
College and its employees are responsible for adhering to all federal
and provincial laws/regulations and this Policy and can be held liable
for non-compliance.
The College respects the rights of copyright owners and shall not
knowingly copy, sell, distribute, or use any print or electronic materials,
without the express permission by the copyright owner, or in accordance
with a license agreement authorizing same. Employees and students
are obligated to report any incident where they know or believe that
copyright protected materials are being accessed, copied, stored,
distributed or sold by other persons. Any person who knows or believes
that a member of the College community is in violation of this Policy
has the right to file a complaint and participate in the investigation and
resolution process. Violations may result in sanctions against a member
of the College community and will be processed in accordance with the
Copyright Abuse Procedures.
For further information regarding your rights and obligations under the
Copyright Act, Regulations and this Policy go to:
http://seneca.libguides.com/copyright/
Reporting Accidents/Incidents
A "personal injury/accident report", available from your Receptionist/
Program Coordinator/Program Assistant/Office Coordinator, must be
completed and reported to your Chair/Program Assistant within three
(3) calendar days for any incident involving staff/students/visitors to
the College. In some cases, the Workplace Safety and Insurance
Board, Health and Safety Committees and/or the Ministry of Labour
requires notification of an accident. Therefore, it is imperative that
the accident report be completed and distributed without delay.
Faculty Contract/Responsibilities
The "Part-Time Faculty Contract" confirms verbal discussions with program staff, defines the terms of the agreement, the hourly rate and outlines the duration/total hours
of the subject you agree to teach. Part-time faculty are
employed with Seneca under a contract of service (employment) rather than a contract for service (self-employment)
for the period specified on the contract only. In order to
facilitate the start of the payroll process you are asked to
sign and return the contract to your Program Assistant as
soon as you receive it. Payment is based on each teaching
hour at an hourly rate as set out in your Part-Time Faculty
Contract. The rate takes into consideration the time required for preparation, evaluation, feedback, meetings and
other complementary/ancillary functions. You are hired to
teach each semester based on the quality of your previous
teaching, sufficient registration, adequate facilities and our
mutual understanding of your role in this capacity.
By signing the contract you are agreeing to "read and
adhere to the College's policies and procedures as outlined in all communications directed to you by the College,
including those outlined in the Continuing Education Faculty
Handbook and Seneca's Academic Policy". As regulated by
Ontario law, a new requirement has been added and
specifically, your signature "confirms that I have completed
the mandatory AODA Training at Seneca College as a
condition of my employment prior to the start date of my
contract" (see inside back cover of this Faculty Handbook
under MANDATORY TRAINING for further details).
Grading
GENERAL INFORMATION - ACADEMIC
Library and Computing Commons
Promptly submit student grades online (make a copy for
your records as a back-up). If any problems occur, notify
the Coordinator immediately. Under no circumstances
should final grades be conveyed to a student other
than by means of an official grade report. Students
granted supplemental privileges may not be graded
higher than a minimum pass. See current Academic
Policy or visit: http://www.senecac.on.ca/academicpolicy/index.html
Grades are available online for part-time students on SIRIS.
Student must log into https://www.senecacollege.ca/ce
to access their grades.
My.Seneca for Part-Time Faculty
My.Seneca is a one-stop online resource that allows you
to access all kinds of information about Seneca College:
email, course materials and services. You can customize
the portal displays to suit your personal preferences. All
Continuing Education faculty receive a College email
account when contracted to teach. Faculty use this account
to communicate with other faculty, staff, administration and
students. When conducting Seneca business, you should
only use this email address.
Email password management is explained on the
https://my.senecacollege.ca portal page. From the portal
page click on the Password Service (Manage Your Password Here) link. You will be taken to the IT Acceptable
Use Policy, please read and accept. You are then directed
to the appropriate screen. Seneca email passwords expire
every 45 days and must be changed regularly for continuing
access. Those new to Seneca will need to “activate” their
account prior to using their Seneca email. Your activation
code is printed on your teaching contract.
For assistance please contact the Employee Help Desk at
employee.helpdesk@senecac.on.ca or 416-491-5050,
ext. 2129 during business hours.
9
Notify your Program Assistant, in writing, of changes in your address/
telephone number. We do not provide this information to students.
However if you wish, you may give students your telephone number.
Class Cancellations & College Closings
There may be occasions when illness or other commitments prevent
you from teaching a class. You must notify your Program Coordinator
or Program Assistant if you cancel a class - please ensure you actually
speak to someone - do not assume your message has been received.
Reception staff requires this information, therefore, only informing
students in class is not sufficient. In case of illness, we will try to notify
all students whenever possible but we request your assistance in order
to ensure that all your students are notified on time. To help avoid
student frustration, cancelled classes are listed on our website and
updated daily. All postponed classes must be made up at a later time,
but prior to the conclusion of the semester. Consult with your students
as to the best way this can be achieved. Two potential ways are to:
a) Extend class hours for several sessions until lost time is
recovered; or
b) Schedule another session on a mutually acceptable date;
(see Make-Up Classes below).
If inclement weather forces cancellation of classes, announcements
will be broadcast before 4:00 pm over
• local radio: CFNY 102.1 FM, CFRB 1010 AM, CHFI 98.1FM, Q107 FM, 680 NEWS AM, CHUM 104.5 FM, CBC 99.1 FM and MIX 99.9 FM
• television: CFTO TV, CITY TV and CBC TV
There are no classes on Saturdays and Sundays directly preceding
or following a statutory holiday, however some areas may be open
to allow students to work on projects. Students with internet access
are encouraged to check online for class cancellations or college
closings at www.senecacollege.ca/ce before coming to the college. We
make every effort to have all cancellations posted prior to 5:00 pm.
Make-Up Classes
When it is necessary for you to have a make-up class, please fill out
the "Room Request" form and submit it to the Room Scheduler - no
verbal requests will be considered. Be sure to verify with the Room
Scheduler if your class must continue past the posted end date, as
the room may have already been booked. Do not assume that your
classroom is available.
Class Lists
During your first class check that students are formally registered and
advise students of any necessary prerequisites. Formal registration is
evidenced by a Confirmation of Registration form. Registration follows
up with an official class list after your third class. This list is confidential
and therefore must not be distributed to anyone. Please inform
students that there is no switching allowed in multi-section subjects
and that it is their responsibility to join the section indicated on their
registration form unless they have officially filled out a Transfer form.
Please advise those students who are not officially registered in your
class to contact the Registrar's Office.
Class Trips
If you take your class on a field trip, inform the Receptionist/Program
Assistant/Office Coordinator at your campus.
Resolution, Equity and Diversity
To ensure that every member of the Seneca community can
work and/or study in an environment that is free of discrimination and harassment in any form, policies defining what is
considered inappropriate behaviour and fair procedures to
address such behaviour have been developed and are
enforced. For further information call 416-491-5050 x 2078
or go to http://www.senecac.on.ca/hr/redc/policies.html.
Safety Patrol/Security
Upon request, Safeguard Escorts or Security will escort
faculty and students to their vehicles or the edge of College
property at King, Newnham and Seneca@York Campuses.
For information, contact Newnham Campus Security at
416-491-5050, ext. 2565. Emergency telephones directly
linked to the Security office, and surveillance cameras are
located throughout various campuses.
Signing In
Sign in at the FCET office or the designated area each
class. FCET staff will show you where your sign in book
is located.
Student Assignment Drop Off
Students may drop assignments off in the FCET office (or
through the mail slot outside the office after hours). The
assignments will be date stamped, recorded, and placed in
your faculty mailbox for pick up. Return assignments to your
students in class; do not leave them in the FCET office.
GENERAL INFORMATION - SERVICES
Change of Address
Students With Special Needs
Faculty may receive an Academic Accommodation form
from the Counselling, Learning Centre, Disabilities and
Health Services Office. This form outlines what types of
accommodation are required to assist identified students with
disabilities. Accommodation includes requests such as
extra time to complete tests and/or assignments, assistance
with note taking, approval to tape record lectures. Many of
these requests are easy to grant, but if you feel you need
assistance, please speak to your program coordinator.
Student Surveys
Each semester students are asked to complete a confidential
evaluation to let us know how we are meeting their academic
and service needs. You must pick up your surveys in the
FCET office before going to class during weeks 9 and 10 of
each semester. To ensure complete privacy, you will be
asked to leave the classroom while the students fill out the
survey. Completed surveys should be collected by a student
from your class, sealed in the envelope provided and returned
to the FCET office. This is not optional; you are expected
to allow the students to complete the surveys.
Supplies/Chalk/Markers
If you require flip chart paper, transparencies, markers, etc.,
please order through your Program Assistant. The flip chart
stands must be signed out and returned to the FCET office
after your class.
“Excellence In Educating Adults” - Professional
Development Program
This Professional Development program, offered free of charge,
provides part-time faculty with professional education, training and
development opportunities to enhance their knowledge and skills in
adult learning, and using technology in the classroom. It is available
to all part-time faculty (requests for advanced standing and/or prior
learning assessment will also be considered). For information on the
program or the advanced standing/PLA process call 416-491-5050,
ext. 2826.
5
Arrangements for use of the Test Centres for students who have
missed or must rewrite a test must be made through your Program
Assistant to ensure space and test availability.
Markham Campus - Room 190-197- ext. 7463
Monday - Friday
8:30 am - 4:30 pm
Newnham Campus - Room B1050 - ext. 2717
Monday & Wednesday
Tuesday & Thursday
Friday
Saturday
8:00 am - 5:00 pm
8:00 am - 8:30 pm
8:00 am - 3:00 pm
9:00 am - 12 noon
Seneca@York-Room 1198 - ext. 3018
Monday & Wednesday
Tuesday & Thursday
Friday
9:00 am - 8:30 pm
9:00 am - 4:00 pm
9:00 am - 3:00 pm
King Campus - Room 205 - ext. 5114
Monday - Friday (Sept.-May)
Monday, Wednesday & Thursday (June-Aug.)
9:00 am - 4:00 pm
9:00 am - 4:00 pm
* Hours subject to change without prior notice. Hours may be reduced during summer.
GENERAL INFORMATION - ACADEMIC
The Faculty of Continuing Education and Training offers both
special interest and credit programs and subjects. Special
interest offerings are for those who seek learning opportunities
without evaluation. In contrast, credit studies involve specified
learning outcomes and evaluation. To help part-time students
understand a program's purpose and demands, Program
Information Packages (PIPs) are published and are available
on the web at: www.senecacollege.ca/ce or in hard copy
(available in the Continuing Education office). The PIPs are
the primary means for students to make long term plans for
studies which may take a number of semesters or years to
complete. They are also an important means by which faculty place their individual subjects in the context of an overall
program of study.
Please distribute the approved subject outline and review it
carefully with the students during your first class. The subject
outline has the following purposes:
a) To state the outcomes of the subject;
b) To communicate clearly and concisely what the subject
is about;
c) To establish an informal "contract" between the teacher and the learner;
d) To identify the learning process and expectations within
it; and
e) To provide the basis for evaluation in accordance with
the Academic Policy.
Academic Honesty
Textbook Desk Copies
Desk copies of textbooks may be available from publishers but you must
contact your Coordinator prior to the beginning of each semester to
order them for you.
Academic honesty is critical to the credibility and reputation of
Seneca students and programs. To ensure academic honesty,
Seneca provides clear policies (Academic Policy 9.0), descriptions, guidelines and penalties for violation of this policy
(Student Handbook). Please ensure you have a copy of the
Academic Policy. It is also critical that faculty demonstrate
appropriate behaviour by citing sources used in resource
materials, case studies, etc. An online copy is available at:
http://www.senecac.on.ca/academic-policy/index.html
GENERAL INFORMATION - ACADEMIC
Test Centres
Appeals
While a student is enrolled in a Seneca College program or
subject, differences of opinion about final grades, continuation
in a program or continuation in the College may arise. It is the
policy of the College that all such differences of opinion will be
given a fair hearing. There are two methods of appeal:
a) First Step: Informal
-Matter is discussed with the Faculty member and/or
Program Coordinator or Program Chair to see if a
mutually satisfactory solution can be reached.
b) Second Step: Formal
-If the matter cannot be resolved through the informal process the student may file a formal appeal with the College. A fee will be administered. For more
information on student appeals or any other academic matter, please refer to the Academic Policy available
from the Registrar's office or at: http://www.senecac.
on.ca/academic-policy/index.html
Audit
Where applicable, students may choose to audit a Continuing
Education credit subject. Auditing a subject means attending a credit class for personal interest and not for academic
credit. The student, therefore, is not entitled to examination or
other evaluation privileges. Students apply for audit privileges
through the Registrar's Office and have up to the third class to
make this decision. After the third class no changes can
be made. Regular tuition fees apply. You will be notified via
your class list or by your Program Assistant if any Audit
students are enrolled in your class.
7
Arrangements for use of the Test Centres for students who have
missed or must rewrite a test must be made through your Program
Assistant to ensure space and test availability.
Markham Campus - Room 190-197- ext. 7463
Monday - Friday
8:30 am - 4:30 pm
Newnham Campus - Room B1050 - ext. 2717
Monday & Wednesday
Tuesday & Thursday
Friday
Saturday
8:00 am - 5:00 pm
8:00 am - 8:30 pm
8:00 am - 3:00 pm
9:00 am - 12 noon
Seneca@York-Room 1198 - ext. 3018
Monday & Wednesday
Tuesday & Thursday
Friday
9:00 am - 8:30 pm
9:00 am - 4:00 pm
9:00 am - 3:00 pm
King Campus - Room 205 - ext. 5114
Monday - Friday (Sept.-May)
Monday, Wednesday & Thursday (June-Aug.)
9:00 am - 4:00 pm
9:00 am - 4:00 pm
* Hours subject to change without prior notice. Hours may be reduced during summer.
GENERAL INFORMATION - ACADEMIC
The Faculty of Continuing Education and Training offers both
special interest and credit programs and subjects. Special
interest offerings are for those who seek learning opportunities
without evaluation. In contrast, credit studies involve specified
learning outcomes and evaluation. To help part-time students
understand a program's purpose and demands, Program
Information Packages (PIPs) are published and are available
on the web at: www.senecacollege.ca/ce or in hard copy
(available in the Continuing Education office). The PIPs are
the primary means for students to make long term plans for
studies which may take a number of semesters or years to
complete. They are also an important means by which faculty place their individual subjects in the context of an overall
program of study.
Please distribute the approved subject outline and review it
carefully with the students during your first class. The subject
outline has the following purposes:
a) To state the outcomes of the subject;
b) To communicate clearly and concisely what the subject
is about;
c) To establish an informal "contract" between the teacher and the learner;
d) To identify the learning process and expectations within
it; and
e) To provide the basis for evaluation in accordance with
the Academic Policy.
Academic Honesty
Textbook Desk Copies
Desk copies of textbooks may be available from publishers but you must
contact your Coordinator prior to the beginning of each semester to
order them for you.
Academic honesty is critical to the credibility and reputation of
Seneca students and programs. To ensure academic honesty,
Seneca provides clear policies (Academic Policy 9.0), descriptions, guidelines and penalties for violation of this policy
(Student Handbook). Please ensure you have a copy of the
Academic Policy. It is also critical that faculty demonstrate
appropriate behaviour by citing sources used in resource
materials, case studies, etc. An online copy is available at:
http://www.senecac.on.ca/academic-policy/index.html
GENERAL INFORMATION - ACADEMIC
Test Centres
Appeals
While a student is enrolled in a Seneca College program or
subject, differences of opinion about final grades, continuation
in a program or continuation in the College may arise. It is the
policy of the College that all such differences of opinion will be
given a fair hearing. There are two methods of appeal:
a) First Step: Informal
-Matter is discussed with the Faculty member and/or
Program Coordinator or Program Chair to see if a
mutually satisfactory solution can be reached.
b) Second Step: Formal
-If the matter cannot be resolved through the informal process the student may file a formal appeal with the College. A fee will be administered. For more
information on student appeals or any other academic matter, please refer to the Academic Policy available
from the Registrar's office or at: http://www.senecac.
on.ca/academic-policy/index.html
Audit
Where applicable, students may choose to audit a Continuing
Education credit subject. Auditing a subject means attending a credit class for personal interest and not for academic
credit. The student, therefore, is not entitled to examination or
other evaluation privileges. Students apply for audit privileges
through the Registrar's Office and have up to the third class to
make this decision. After the third class no changes can
be made. Regular tuition fees apply. You will be notified via
your class list or by your Program Assistant if any Audit
students are enrolled in your class.
7
Notify your Program Assistant, in writing, of changes in your address/
telephone number. We do not provide this information to students.
However if you wish, you may give students your telephone number.
Class Cancellations & College Closings
There may be occasions when illness or other commitments prevent
you from teaching a class. You must notify your Program Coordinator
or Program Assistant if you cancel a class - please ensure you actually
speak to someone - do not assume your message has been received.
Reception staff requires this information, therefore, only informing
students in class is not sufficient. In case of illness, we will try to notify
all students whenever possible but we request your assistance in order
to ensure that all your students are notified on time. To help avoid
student frustration, cancelled classes are listed on our website and
updated daily. All postponed classes must be made up at a later time,
but prior to the conclusion of the semester. Consult with your students
as to the best way this can be achieved. Two potential ways are to:
a) Extend class hours for several sessions until lost time is
recovered; or
b) Schedule another session on a mutually acceptable date;
(see Make-Up Classes below).
If inclement weather forces cancellation of classes, announcements
will be broadcast before 4:00 pm over
• local radio: CFNY 102.1 FM, CFRB 1010 AM, CHFI 98.1FM, Q107 FM, 680 NEWS AM, CHUM 104.5 FM, CBC 99.1 FM and MIX 99.9 FM
• television: CFTO TV, CITY TV and CBC TV
There are no classes on Saturdays and Sundays directly preceding
or following a statutory holiday, however some areas may be open
to allow students to work on projects. Students with internet access
are encouraged to check online for class cancellations or college
closings at www.senecacollege.ca/ce before coming to the college. We
make every effort to have all cancellations posted prior to 5:00 pm.
Make-Up Classes
When it is necessary for you to have a make-up class, please fill out
the "Room Request" form and submit it to the Room Scheduler - no
verbal requests will be considered. Be sure to verify with the Room
Scheduler if your class must continue past the posted end date, as
the room may have already been booked. Do not assume that your
classroom is available.
Class Lists
During your first class check that students are formally registered and
advise students of any necessary prerequisites. Formal registration is
evidenced by a Confirmation of Registration form. Registration follows
up with an official class list after your third class. This list is confidential
and therefore must not be distributed to anyone. Please inform
students that there is no switching allowed in multi-section subjects
and that it is their responsibility to join the section indicated on their
registration form unless they have officially filled out a Transfer form.
Please advise those students who are not officially registered in your
class to contact the Registrar's Office.
Class Trips
If you take your class on a field trip, inform the Receptionist/Program
Assistant/Office Coordinator at your campus.
Resolution, Equity and Diversity
To ensure that every member of the Seneca community can
work and/or study in an environment that is free of discrimination and harassment in any form, policies defining what is
considered inappropriate behaviour and fair procedures to
address such behaviour have been developed and are
enforced. For further information call 416-491-5050 x 2078
or go to http://www.senecac.on.ca/hr/redc/policies.html.
Safety Patrol/Security
Upon request, Safeguard Escorts or Security will escort
faculty and students to their vehicles or the edge of College
property at King, Newnham and Seneca@York Campuses.
For information, contact Newnham Campus Security at
416-491-5050, ext. 2565. Emergency telephones directly
linked to the Security office, and surveillance cameras are
located throughout various campuses.
Signing In
Sign in at the FCET office or the designated area each
class. FCET staff will show you where your sign in book
is located.
Student Assignment Drop Off
Students may drop assignments off in the FCET office (or
through the mail slot outside the office after hours). The
assignments will be date stamped, recorded, and placed in
your faculty mailbox for pick up. Return assignments to your
students in class; do not leave them in the FCET office.
GENERAL INFORMATION - SERVICES
Change of Address
Students With Special Needs
Faculty may receive an Academic Accommodation form
from the Counselling, Learning Centre, Disabilities and
Health Services Office. This form outlines what types of
accommodation are required to assist identified students with
disabilities. Accommodation includes requests such as
extra time to complete tests and/or assignments, assistance
with note taking, approval to tape record lectures. Many of
these requests are easy to grant, but if you feel you need
assistance, please speak to your program coordinator.
Student Surveys
Each semester students are asked to complete a confidential
evaluation to let us know how we are meeting their academic
and service needs. You must pick up your surveys in the
FCET office before going to class during weeks 9 and 10 of
each semester. To ensure complete privacy, you will be
asked to leave the classroom while the students fill out the
survey. Completed surveys should be collected by a student
from your class, sealed in the envelope provided and returned
to the FCET office. This is not optional; you are expected
to allow the students to complete the surveys.
Supplies/Chalk/Markers
If you require flip chart paper, transparencies, markers, etc.,
please order through your Program Assistant. The flip chart
stands must be signed out and returned to the FCET office
after your class.
“Excellence In Educating Adults” - Professional
Development Program
This Professional Development program, offered free of charge,
provides part-time faculty with professional education, training and
development opportunities to enhance their knowledge and skills in
adult learning, and using technology in the classroom. It is available
to all part-time faculty (requests for advanced standing and/or prior
learning assessment will also be considered). For information on the
program or the advanced standing/PLA process call 416-491-5050,
ext. 2826.
5
There is a Library and Computing Commons located at Newnham
and Seneca@York Campuses, and Libraries at the King and Markham
Campuses. The Newnham and Seneca @York campuses also include
microcomputer resources with a computing commons. Trained tutors
offer assistance to students mainly in math and English-related subject
areas. Various skill improvement resources such as note-taking, study
techniques, time management, and essay writing are also available.
In one accessible academic facility, partners are brought together
blending expertise in libraries, learning centres, ITT and audio-visual
services.
Mail
Check FCET mailboxes, or with the Receptionist/Courier at off-campus
locations, for mail before each class - this is the usual method for
receiving notices/messages from students and staff.
No Smoking Policy
Seneca College is a smoke-free environment. This policy applies to
all campus locations and includes all classrooms, offices, cafeterias,
related facilities and campus areas designated as being non-smoking.
Smoking is only allowed at designated smoking entrances (signs
posted). No smoking is allowed within 9 metres of College buildings.
Parking
Parking fees apply at all locations.
Printing/Photocopying & Copyright Policy
Submit subject-related materials to be printed five (5) working days
in advance. If you are planning to distribute a significant amount of
handout materials, consult your Program Coordinator: it may be best
to package them as a manual for sale to students. Photocopying is
to be used on an emergency basis only for subject-related materials.
Program Assistants/front desk staff will assist.
Seneca College is committed to providing access to print, visual,
virtual and electronic resources to further academic teaching/learning
and operational objectives, in accordance with the Copyright Act, the
Access Copyright Agreements and the Copyright Policy. Seneca
College and its employees are responsible for adhering to all federal
and provincial laws/regulations and this Policy and can be held liable
for non-compliance.
The College respects the rights of copyright owners and shall not
knowingly copy, sell, distribute, or use any print or electronic materials,
without the express permission by the copyright owner, or in accordance
with a license agreement authorizing same. Employees and students
are obligated to report any incident where they know or believe that
copyright protected materials are being accessed, copied, stored,
distributed or sold by other persons. Any person who knows or believes
that a member of the College community is in violation of this Policy
has the right to file a complaint and participate in the investigation and
resolution process. Violations may result in sanctions against a member
of the College community and will be processed in accordance with the
Copyright Abuse Procedures.
For further information regarding your rights and obligations under the
Copyright Act, Regulations and this Policy go to:
http://seneca.libguides.com/copyright/
Reporting Accidents/Incidents
A "personal injury/accident report", available from your Receptionist/
Program Coordinator/Program Assistant/Office Coordinator, must be
completed and reported to your Chair/Program Assistant within three
(3) calendar days for any incident involving staff/students/visitors to
the College. In some cases, the Workplace Safety and Insurance
Board, Health and Safety Committees and/or the Ministry of Labour
requires notification of an accident. Therefore, it is imperative that
the accident report be completed and distributed without delay.
Faculty Contract/Responsibilities
The "Part-Time Faculty Contract" confirms verbal discussions with program staff, defines the terms of the agreement, the hourly rate and outlines the duration/total hours
of the subject you agree to teach. Part-time faculty are
employed with Seneca under a contract of service (employment) rather than a contract for service (self-employment)
for the period specified on the contract only. In order to
facilitate the start of the payroll process you are asked to
sign and return the contract to your Program Assistant as
soon as you receive it. Payment is based on each teaching
hour at an hourly rate as set out in your Part-Time Faculty
Contract. The rate takes into consideration the time required for preparation, evaluation, feedback, meetings and
other complementary/ancillary functions. You are hired to
teach each semester based on the quality of your previous
teaching, sufficient registration, adequate facilities and our
mutual understanding of your role in this capacity.
By signing the contract you are agreeing to "read and
adhere to the College's policies and procedures as outlined in all communications directed to you by the College,
including those outlined in the Continuing Education Faculty
Handbook and Seneca's Academic Policy". As regulated by
Ontario law, a new requirement has been added and
specifically, your signature "confirms that I have completed
the mandatory AODA Training at Seneca College as a
condition of my employment prior to the start date of my
contract" (see inside back cover of this Faculty Handbook
under MANDATORY TRAINING for further details).
Grading
GENERAL INFORMATION - ACADEMIC
Library and Computing Commons
Promptly submit student grades online (make a copy for
your records as a back-up). If any problems occur, notify
the Coordinator immediately. Under no circumstances
should final grades be conveyed to a student other
than by means of an official grade report. Students
granted supplemental privileges may not be graded
higher than a minimum pass. See current Academic
Policy or visit: http://www.senecac.on.ca/academicpolicy/index.html
Grades are available online for part-time students on SIRIS.
Student must log into https://www.senecacollege.ca/ce
to access their grades.
My.Seneca for Part-Time Faculty
My.Seneca is a one-stop online resource that allows you
to access all kinds of information about Seneca College:
email, course materials and services. You can customize
the portal displays to suit your personal preferences. All
Continuing Education faculty receive a College email
account when contracted to teach. Faculty use this account
to communicate with other faculty, staff, administration and
students. When conducting Seneca business, you should
only use this email address.
Email password management is explained on the
https://my.senecacollege.ca portal page. From the portal
page click on the Password Service (Manage Your Password Here) link. You will be taken to the IT Acceptable
Use Policy, please read and accept. You are then directed
to the appropriate screen. Seneca email passwords expire
every 45 days and must be changed regularly for continuing
access. Those new to Seneca will need to “activate” their
account prior to using their Seneca email. Your activation
code is printed on your teaching contract.
For assistance please contact the Employee Help Desk at
employee.helpdesk@senecac.on.ca or 416-491-5050,
ext. 2129 during business hours.
9
All employees are paid by Direct Deposit only. In addition, the College
has moved to a new Online Payroll System, replacing paper pay stubs
with a online version that gives you quick, secure access to your pay
information and records for the year. Instructions are available at:
https://inside.senecac.on.ca/financialservices/forms/Payroll_System.
pdf. Please note: You will need to login into to My.Seneca to provide
your banking information on the Online Payroll System to initiate your
payroll (also see My.Seneca for Part-Time Faculty pg. 9).
Promotion Meetings
All faculty teaching credit subjects must attend a mandatory end
of the semester promotion meeting. Your Program Assistant provides
you with your meeting date. Here, all final grades are recommended to
the College and any Supplemental or Deferred Exams decisions are
made. When the recommendations of the Promotion Committee have
been accepted by the College and posted to an official grade report,
they are considered final, subject only to the Appeals Procedure.
Under no circumstances should final grades be conveyed to a
student other than by means of an official grade report.
Students granted supplemental privileges may not be graded
higher than a minimum pass. See current Academic Policy or
visit: http://www.senecac.on.ca/academic-policy/index.html
Student Withdrawals
In order to be eligible for appropriate academic standing and fee
refund (where applicable), students must notify the Registrar's Office
in writing to officially withdraw or by ptreg@senecac.on.ca. Verbal
notification to a faculty member is not acceptable. For more
information please refer to the current Part-Time Studies
Calendar or Academic Policy or visit http://www.senecac.on.ca/
academic-policy/index.html
Classrooms
Please do not move/change classrooms. If your assigned
room is not suitable or you require a classroom for a makeup class, contact the Room Scheduler. Do not assume your
regular classroom will be available for make-up classes. All
room requests must be in writing/email - no verbal (in
person/phone) requests will be accepted.
Counselling
Professional Counsellors are available to assist students
in the evening in the Continuing Education office at
Newnham. For appointments call 416-491-5050, ext. 2900.
Elevators
Markham Campus:
Four open access elevators located in main lobby.
Newnham Campus:
1)Open access elevator located between buildings B & C
2)Accessibility elevator is located in the main lobby near Registration. Contact the Resolution, Equity and Diversity Centre in Room D1025 (416-491-5050, ext. 2078) to obtain a pass card.
Seneca@York Campus: (No pass required)
Two elevators located in main lobby and west end of
building, near the Learning Commons.
Emergency Guidelines
For subjects with 12 or fewer
classes: withdraw before the
eighth class.
Seneca has Emergency Guidelines, designed to prepare
College employees and students for potential campus
emergencies. While these guidelines do no not cover
every conceivable situation, they do supply basic
information to cope with campus emergencies such as:
• Bomb Threat
• Chemical/Hazardous Spill
• Civil Disturbance and/or Demonstrations
• Evacuation Procedures
• Fire
• Gas Leak
• Hostile Intruder
• Medical Emergencies
• Power Outage
• Robbery
• Suspicious Behaviour
• Suspicious Mail/items
The basic emergency procedures outlined in these guidelines are meant to enhance the protection of lives and
property and prevent injury. Information on procedures is
available at https://inside.senecac.on.ca/emergprocedures/index.html
For subjects with greater than
12 weeks: withdraw before the
tenth class.
Emergency Dialing Guidelines:
TRADITIONAL CLASSROOM BASED SUBJECTS
Time of Withdrawal
Academic Standing
Fee Refund
1. Withdrawal before the start
date.
Deletes any reference in the
student academic record.
Full fees less $25 administrative
charge will be refunded.
2. Withdrawal between the
start date, and before the third
scheduled class.
Deletes any reference in the
student academic record.
Full tuition fee less $25 administrative charge will be refunded.
No refund of any lab / material
fees.
Results in a grade designation
of "DNC" in the academic record
(i.e. does not affect grade point
average).
No refund.
For seminars, workshops and
short duration subjects (with 7 or
fewer scheduled classes) student
must withdraw prior to the start
date to qualify for a refund.
3. Final withdrawal dates for
Academic Standing:
For subjects with 7 or fewer
classes: withdraw before the
fifth class.
4. Withdrawal without written
notification or after the final
withdrawal dates above.
Results in the appropriate grade
designation of "DNA" or "F" (i.e.
does affect grade point average).
DISTRIBUTED LEARNING
No refund.
(i.e. correspondence, online, mixed mode)
Important Notice: Withdrawal information for Distributed Learning Subjects with
durations less than 10 weeks can be found at cdl.senecacollege.ca/withdrawal
Time of Withdrawal
5. Withdrawal before the 14th
calendar day after the start date.
Academic Standing
Deletes any reference in the
student academic record.
Applies only to subjects with
durations of 10 weeks or longer.
6. Final withdrawal dates:
withdraw before the tenth week.
Applies only to subjects with
durations of 10 weeks or longer.
7. Withdrawal without written
notification or after the tenth
week following the start date.
Applies only to subjects with
durations of 10 weeks or longer.
Fee Refund
Full fees less $25 administrative
charge will be refunded.
Exception to above: Material
fees will only be refunded for
correspondence subjects if the
materials are returned in good
condition at least two weeks
before the start date.
Results in a grade designation
of "DNC" in the academic record
(i.e. does not affect grade point
average).
No refund.
Results in the appropriate grade
designation of "DNA" or "F" (i.e.
does affect grade point average).
No refund.
GENERAL INFORMATION - SERVICES
Part-time Faculty Payroll
For Buttonville, Jane, King, Markham, Newnham,
Seneca@York and York Gate campuses: If an emergency
occurs requiring security, police or ambulance, call ext. 88
from a Seneca phone or 416-491-5050 ext. 88 from a cell
phone. This is the best way to ensure help is on the way.
College operators and security officers will work to ensure
a quick response and that any emergency personnel
arriving at the College will be able to find you.
Faculty and Staff Lounge/Lunch Room
Two faculty/staff lounges are available at Newnham
Campus in rooms B3085 and B4085 in the corridors linking Buildings A and B. Equipped with a microwave, fridge
and sink as well as tables and seating, you may enjoy a
bite, meet with other faculty or just relax before class.
These rooms are locked at all times and only accessible
by keypad entry - code is 1750. Note: These rooms are
currently being used as classrooms during the construction
but will revert to lunch rooms/staff lounges once the
construction is completed.
3
Audio-Visual Services and Equipment
Audio-Visual equipment is loaned to anyone involved in the teaching
and learning activities of Seneca College. Loan periods vary and
are generally as short as possible in order to accommodate heavy
demands. Bookings must be made at least 3 business days in
advance for equipment ordering which is available on a first
come, first served basis.
Audio visual equipment and materials can be booked online
at: http://library.senecacollege.ca/Audio-Visual/index.html
or by the appropriate method listed below:
Markham
Call 416-491-5050, ext. 7523
Monday - Thursday 8:00am - 8:00pm
Friday
8:00am - 4:00pm
Newnham Call 416-491-5050, ext. 2598 for
equipment or ext. 2065 for video and films
Monday - Friday
8:00am - 10:00pm
Saturday 8:30am - 5:00pm
Seneca@York Submit a completed “AV Equipment Order
Form" to AV Department or your Program Assistant
Semester bookings can also be arranged under the following
conditions:
• All requests must be submitted in writing to:
King Campus: avrequest_kg@senecac.on.ca
Markham Campus:
avrequest_mk@senecac.on.ca
Newnham Campus:
avrequest@senecac.on.ca
Seneca@York: avrequest_sy@senecac.on.ca
and must include all dates, times, and room numbers for which the equipment is being requested;
• Requests will be processed in the order in which they are received. Due to the inevitable classroom changes which occur at the begin-
ning of each semester, and an overwhelming demand for equipment, we are unable to confirm semester bookings until after the second week of classes;
• Requests for semester bookings will only be accepted on the under-
standing that the equipment will definitely be used each week it is booked. Equipment cannot be reserved on the premise that it may
be used. If the equipment is not needed one week, it is the faculty member’s responsibility to cancel the booking for that week by
notifying Audio Visual Services as much in advance as possible;
• If equipment booked is not picked up twice without notification,
the semester booking will be cancelled.
Electronic classrooms have:
• Ceiling mounted data projectors, which project computer or video
images to a screen;
• A computer, VCR and all required remotes in the cabinet at the front of the room;
• A laptop connection (for your personal computer if preferred); and
• Standard College software, Microsoft Powerpoint and Netscape are loaded on all computers.
*To sign out keys for the cabinets, please contact the following:
King Campus: Audio-Visual Services
Newnham Campus: Audio-Visual Services or Security
Seneca@York Campus: Security Department
BOOKSTORES
King
Monday - Friday 8:30 am - 4:00 pm
Extended evening hours as required
Markham
Monday - Thursday
10:00 am- 3:00 pm
Friday
10:00 am - 2:00 pm
Extended evening hours as required
Newnham
Monday - Thursday 8:30 am - 7:00 pm
Friday 8:30 am - 4:30 pm
Extended evening and Saturday hours during each semester start up. Reduced hours in June, July and August 8:30 am - 4:30 pm Monday - Friday
Seneca@
York
Monday - Friday 9:00 am - 5:00 pm
Extended evening and Saturday hours as required
Reduced hours during June, July and August
9:00 am - 4:30 pm Monday - Friday
CAFETERIAS
King
Main Cafeteria
Monday - Thursday 8:00 am -
Friday 8:00 am -
Tim Hortons
Monday - Friday 8:00 am -
Mr. Subs
Monday - Friday 9:00 am - COLLEGE SERVICES
GENERAL INFORMATION - SERVICES
8:00 pm
3:00 pm
3:00 pm
2:00 pm
Markham Monday - Thursday 7:30 am - 7:00 pm
Friday 7:30 am - 4:30 pm
Saturday 8:00 am - 1:00 pm
Hours may vary each semester based on demand.
Newnham Tim Hortons
Bus Entrance 3rd floor
Monday - Thursday 7:00 am - 9:00 pm
Friday 7:00 am - 2:00 pm
The Bridge
Monday - Friday
7:00 am - 9:00 pm
Saturday 8:00 am - 3:00 pm
Sunday 8:30 am - 2:30 pm
Bits & Bytes
Monday - Thursday 8:00 am - 9:00 pm
Friday 8:00 am - 3:00 pm
Main Cafeteria (1st Floor)
Monday - Thursday 7:30 am - 7:00 pm
Friday 7:30 am - 3:00 pm
Pita Pit (3rd Floor)
Monday - Friday
10:30 pm - 7:00 pm
Senecentre
Java Junction
Monday - Thursday 7:00 am - 9:00 pm
Friday 7:00 am - 4:00 pm
Seneca@ Main Cafeteria
York Monday - Thursday 8:00 am Friday 8:00 am -
Saturday 8:00 am -
Tim Hortons
Monday - Thursday 7:30 am - Friday 7:30 am - Coffee Shop
Monday - Friday 8:00 am -
7:00 pm
3:00 pm
2:00 pm
8:00 pm
4:00 pm
3:00 pm
LIBRARY AND COMPUTING COMMONS
King
Monday - Thursday 8:00 am - 7:30 pm
Friday 8:00 am - 5:00 pm
Markham Library
Monday - Thursday 8:00am -
Friday 8:00am -
Computer Commons
Monday- Thursday 8:00am -
Friday 8:00am -
8:00pm
5:00pm
7:30pm
5:00pm
Newnham
Monday - Thursday 8:00 am - 11:00 pm
Friday 8:00 am - 10:00 pm
Saturday 8:30 am - 5:00 pm
Sunday 9:00 am - 5:00 pm
Seneca@ York
Monday - Friday 8:00 am - 10:30 pm
Saturday & Sunday 9:00 am - 5:00 pm
Cell Phone/Pager Usage
As a courtesy, faculty and student cell phones should remain turned off
and pagers should be set on vibrate while in class.
11
For all campuses dial 416-491-5050
and the extension listed below.
MARKHAM CAMPUS
• Front Desk............................................................................ext. 7270
• Office Coordinator................................................................ext. 7279
• Computer Specializations.....................................................ext. 7273
• Centre for Distributed Learning - Program Assistant............ext. 3031
NEWNHAM CAMPUS
• Reception Desk and Evening Number.................................ext. 2531
• Contact Centre.....................................................................ext. 2529
• General Business, Import/Export, International Business,
International Market Development, Marketing, Entrepreneurship, Project Management, Mathematics Studies, Customs
Professional, Purchasing Management, Leadership, Tourism
and Travel, Professional Sales, Green Business Mgmt.......ext. 2797
• CGA, Accounting, Accountant & Finance.............................ext. 2501
• Human Resources Mgmt. , CDN Payroll Association,
Professional Bookkeeper, Financial Planning, Family
Financial Planning, CDN Securities, Investment Funds
of Canada, Ontario Management Development, Accounting
and Payroll, Business Administration: Accounting and
Financial Planning, Business Administration: Accounting
and Financial Planning, Certified Employee Benefit Specialist,
Accounting & Information Technology..................................ext. 2319
• Opticianry, Applied Arts, Fashion, Esthetics, Special Effects
Make-up, Interior Decorating, Photography, Practical Nursing,
Post RN/RPN, CPR/First Aid, Personal Support Worker,
Professional Floral Design....................................................ext. 2512
•
•
Autism & Behavioural Science, Autism Interventionist, Working
with Individuals with ASD, Autism Workshops, ECE, ECE Admin, Resource Teacher/Early Interventionist, Setting Up a Childcare, .
Nursery School or After School, Seneca Rehab, York/Seneca
Rehab, Social Service Worker, Social Service Worker Immigrants and Refugees, Fitness Leadership, Leisure,
Investigative Sciences & Police Studies................................ ext. 2946
Computer Studies, Computer Specializations, Corp. Training,
Office Admin, Library & Information Technician, York Region
Seneca@York.......................................................................ext. 3034
Newnham.............................................................................ext. 2663
• ESL.......................................................................................ext. 2507
• English Studies, College/Univ. Prep, Theatre, EAC, Math...ext. 2685
• Modern Languages, General Education, Language
Interpreter, Intercultural Relations, General Arts and Science, .
Women's Studies..................................................................ext. 2513
•
Adv. Pharmaceutical, APICS, Appraisal Institute, Architectural
Blueprint Reading, AutoCAD, Bioinformatics, CNC, Immigration
Practitioner, Mechanical Design, Photovoltaic, PLC,Sustainable
Energy, Technical Skills: Machine Shop, Welding................ext. 2532
• Aviation, BES Facility Manager, Building Code, BES, Fire
Service, Home Inspection, PEO, Rescue Training,
Residential Design and Construction...................................ext. 2505
FCET Mission Statement
The Faculty of Continuing Education and Training (FCET) at
Seneca College is committed to the provision of part-time
learning opportunities which are responsive to the educational
and training needs of our adult communities. In order to
ensure maximum access for both individuals and organizaions, Continuing Education offers a diverse range of relevant,
innovative and flexible part-time programs and services which
recognize a variety of markets and learner profiles. The staff
and faculty are dedicated to the objective of empowering adult
students to optimize their educational and vocational mobility
through lifelong learning strategies.
Dean's Message
Welcome to Continuing Education at Seneca!
There are over 800 part-time faculty here in Continuing
Education at Seneca. You all get the chance to influence and
touch the lives of tens of thousands of students each year.
Our students appreciate the special combination of academic
training and practical experience that you bring to your role.
You are part of a group of faculty who are held in high esteem
by our students.
Continuing Education staff prepares this handbook annually
to help ensure that your commitment to Seneca and our part
time students is supported with easily accessible information
about facilities, services, and procedures.
We believe it is important for you to receive satisfaction from
your teaching experience at Seneca, and one of our goals is
to provide you with opportunities to develop personally and
professionally. You’re welcome to participate in any of
Seneca’s Professional Development activities. We have also
created an “Excellence in Educating Adults” professional
development program specifically for you. These workshops
are offered both online and in-class on a variety of days and
times that we hope will fit with your schedule. We value
your feedback. Please let us know if you find the information
and/or professional development opportunities helpful to you,
and how we can improve our support to you.
WELCOME TO CONTINUING EDUCATION
IMPORTANT FCE
TELEPHONE NUMBERS
We also receive valuable feedback from our students through
a variety of venues including a student survey. Once each
semester we’ll ask for a few minutes of your class time to
administer the in-class student feedback survey. We ask that
you allow your students an opportunity to complete the
surveys confidentially.
Please feel free to contact your Program Assistant,
Coordinator, Chair or myself if you have any questions or
suggestions. I look forward to meeting as many of you as
possible over the coming year.
Once again welcome, and have a great year!
Susan Savoie
• Adult Ed, TESL/TEFL, PDT..................................................ext. 2536
FCET SERVICES (Newnham)
• Payroll Officer.......................................................................ext. 2588
• Room Scheduler...................................................................ext. 2532
• Program and Information Services Officer...........................ext. 2714
SECURITY
• To reach all Campus Security Offices call Newnham
Campus Security..................................................................ext. 2565
1
WELCOME TO CONTINUING EDUCATION
• FCET Mission Statement.................................................1
• Dean's Message..............................................................1
GENERAL INFORMATION - SERVICES
• Audio-Visual Services & Equipment................................2
• Cell Phone/Pager Usage.................................................2
• Classrooms......................................................................3
• Counselling......................................................................3
• Elevators..........................................................................3
• Emergency Guidelines.....................................................3
• Emergency Dialing Guidelines.........................................3
• Faculty and Staff Lounge/Lunch Room............................3
• Library and Computing Commons...................................4
• Mail..................................................................................4
• No Smoking Policy...........................................................4
• Parking.............................................................................4
• Printing/Photocopying & Copyright Policy........................4
• Reporting Accidents/Incidents..........................................4
• Resolution, Equity and Diversity Centre (REDC).............5
• Safety Patrol/Security......................................................5
• Signing In.........................................................................5
• Student Assignment Drop Off..........................................5
• Students With Special Needs..........................................5
• Student Surveys...............................................................5
• Supplies/Chalk/Markers...................................................5
• Test Centres.....................................................................6
• Textbook Desk Copies.....................................................6
GENERAL INFORMATION - ACADEMIC
• Academic Honesty...........................................................7
• Appeals............................................................................7
• Audit.................................................................................7
• Change of Address..........................................................8
• Class Cancellations & College Closings - Make-Up .........
Classes............................................................................8
• Class Lists........................................................................8
• Class Trips.......................................................................8
• "Excellence in Educating Adults" - Professional
Development Program.....................................................8
• Faculty Contract/Responsibilities.....................................9
• Grading............................................................................9
• My.Seneca for Part-Time Faculty.....................................9
• Part-Time Faculty Payroll...............................................10
• Promotion Meetings.......................................................10
• Student Withdrawals......................................................10
• Mandatory Training for FCET Faculty (AODA)..............13
• Professional Development.............................................13
• Part-Time Teachers Conference....................................13
COLLEGE SERVICES/TELEPHONE DIRECTORY
• College Services - Hours of Operation
• Bookstores............................................................... 11
• Cafeterias................................................................ 11
• Library and Computing Commons........................... 11
• Telephone Directory.......................................................12
Please note room numbers and office/service
hours quoted in this handbook were
correct at press time but are subject
to change without prior notice.
MANDATORY TRAINING
FOR FCET FACULTY
Customer Service for People with
Disabilities eLearning
Seneca College, along with many other employers in
Ontario, is obligated to ensure all employees, both fulltime and part-time, have received Customer Service
for People with Disabilities training. The Accessibility
for Ontarians with Disabilities Act dictates that the
training must meet the regulatory requirements of the
Customer Service Standard.
The eLearning training takes approximately ½ hour to
complete.
1. Log onto My.Seneca;
2. Click Seneca Employee eLearning in the My Organiza-
tions Plus section;
3. Click AODA eLearning in the left-hand navigation panel;
4. Click Customer Service for People with Disabilities eLearning;
5. Follow the navigation tips identified in the first slide;
6. Do not forget to complete the Customer Service for
People with Disabilities Quiz in the same location.
Please contact Joe Crangle at 416-491-5050, ext.7224
or by email at: joseph.crangle@senecac.on.ca if you
have questions about navigating the eLearning
component.
PROFESSIONAL DEVELOPMENT
INDEX
Please note that completion of this AODA
training is a condition of employment.
FCET
PD
Professional Development
Excellence in Educating Adults Program:
•
•
•
•
•
•
Basic Concepts and Practices in Adult Education
Designing Teaching and Learning Activities
Designing & Assessing Learning Outcomes
Teaching and Evaluating Learning
Facilitation Skills
Managing Diversity in the Classroom
A Recognition of Achievement is awarded upon
completion of these workshops.
Other Offerings:
• Applying Technology to Teaching
• Using Blackboard for Teaching and Learning Intro. and Adv.
• Curriculum Design and Delivery
• PowerPoint
• Classroom Management Techniques
Email beverly.hartford@senecac.on.ca for more details.
Part-Time Teachers Conference
The Part-Time Teachers Conference, held every semester, give teachers an opportunity to attend professional
development on topics of interest with colleagues from
other colleges in the Metro area. For further information
please email: norma.columbus@senecac.on.ca
13
2010-2011
BUSINESS STUDIES
PART-TIME
FACULTY
HANDBOOK
HEALTH SCIENCES
ENGLISH SKILLS
AB C
COMPUTER
STUDIES
Seneca College
1750 Finch Avenue East
Toronto, Ontario M2J 2X5
senecacollege.ca/ce
COMPUTER
SPECIALIZATIONS
TECHNOLOGY