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HIR Method & Tools for Fit Gap analysis
Based on a Powermax APML example
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PmX task force TPMU
Base for all: The Processes
HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc.
Main processes
Level 1
Alignment of processes & SAP + NN functions
Sub processes
Sub processes
Level 3
Detailing
Level 2
• Customized Objects
• Custom Development
Objects (RICEFW)
Process steps
Level 4
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Power
PmX task force TPMU
Base for all: The detailed Process list
HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc.
Business Process Master Lists BPML => see Examples
1.
The SAP Development Team should deliver the Process
lists, covered by SAP releases 1, 2 and 2.1.
On the other hand we should collect the existing Process
lists of the factories.
2.
Based on this existing Process lists we have to complete
the missing processes for our factories in one common
Excel file.
3.
This new complete list is our BPML (= Specification)
=> Alstom Process Master List = APML Checklist
=> Release necessary, Process Owner Organization?
4.
Based on this APML checklist we manage our Fit GapAnalysis. That means we compare our
„Requirement Profiles“
with the
„Performance Profiles“
of the different releases R1, R2 and R2.1 (=> Workshops
with the Subject Matter Experts SME´s?).
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Power
PmX task force TPMU
Base for all: The detailed Process list
HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc.
Factory Requirements
SAP Performance
Organisation structures
Data structures
Business processes
System functions
Prozess Kundenaufträge erfassen und verwalten
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Power
PmX task force TPMU
Base for all: The detailed Process list
HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc.
SAP Performance
Factory Requirements
Organisation structures
Business processes
APML checklist
Data structures
System functions
Prozess Kundenaufträge erfassen und verwalten
5
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Power
PmX task force TPMU
Base for all: The detailed Process list
HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc.
SAP Performance
Factory Requirements
APML checklist
Organisationsstrukturen
Geschäftsprozesse
Systemfunktionen
Prozess Kundenaufträge erfassen und verwalten
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PmX task force TPMU
Checkvision - the tool for our job
Checklist with
Requirement Profiles
Checklist with
PMx Release-performance Profiles
Analysis / Evaluations
Materialwirtschaft Gesamt
System 1
System 2
System 3
System 4
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PmX task force TPMU
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PmX task force TPMU
Requirement Profiles
In each chapter you can tick/check an own
Requirement Profile for each factory and one or more
additional common profiles for factory groups:
- Not relevant
- Nice to have
- Important
- Very important
- Must (KO)
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PmX task force TPMU
Performance Profiles
For each process (= question) the Development Team has to deliver the
rigth answer:
- No, not covered (out of scope or covered in a complete other way)
- Yes, but …(with comment, e.g. RICEFW - object)
- Yes, fully covered (by customized or developed objects)
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PmX task force TPMU
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Benchmark Analysis
Evaluation on all levels as a summary or specific for
each chapter: Result as „Degree of Performance %“
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PmX task force TPMU
Benchmark Analysis
The Star Diagram is one way to show the differences and the gaps of the
releases in an overview. Here an other example with FELIOS and Primavera.
FELIOS supports Production Planning und Shop Floor processes very much
better, but on the other hand PRIMAVERA supports Project Controlling.
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PmX task force TPMU
Benchmark Analysis
The Bar Chart is an other way to show the differences
on a summarized process level.
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PmX task force TPMU
Benchmark Analysis
The Traffic Ligth Chart shows the details on the
lowest process level.
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PmX task force TPMU
Last Step
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PmX task force TPMU
Project Steps
Ok, that´s good, but we have to understand that!
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PmX task force TPMU
Process - Performance - Indicators KPI`s
Definition / adjustment for Alstom necessary
1. Process definition
Ist der Prozess klar definiert und dokumentiert?
2. SAP - Funktionalität
Unterstützt SAP den definierten Prozess gut?
Project KPI´´s
Draft/Examples
3. NN-System - Funktionalität
Unterstützt das NN-System den definierten Prozess gut?
4. Datenqualität - Input
Ist die Input-Datenqualität für den definierten Prozess gut?
5. Nutzung End-User
Beherrschen und nutzen die End-User die Tools SAP/NN für den definierten Prozess gut?
6. Datenqualität - Output
Ist die Output - Datenqualität des definierten Prozesses gut?
7. Management Involvement
Steht das Management hinter dem definierten Prozess und dem Tooleinsatz?
8. Prozess Ownership
Ist die Prozess Ownership eindeutig klar und wird sie mit entsprechender Kompetenz gelebt?
9. Key User
Gibt es für den Prozess & die Tools Key User mit fachlicher Kompetenz und zeitlicher Verfügbarkeit?
10. IT & Technik
Ist die IT-Infrastruktur und der IT-Support für den Prozess in Ordnung?
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We have to define the KPI´s for
•
central organisation and local interfaces
•
tasks and responsibilities
•
relation to standard line organisation
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PmX task force TPMU
Level 2
It´s the same APML checklist, but normaly we use
a higher level to check the other KPI´s
Two Functionality KPI´s for SAP and FELIOS
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PmX task force TPMU
Project status in form of “Degrees of Performance %”
What´s the status?
Where are the “Needs for action”?
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PmX task force TPMU
Summary
BPML & Project - KPI`s
Base for the process oriented Fit Gap-Analysis for
1.
2.
3.
Development for Release Waves (Template Releases)
Central Deployment
Local Deployment for single Pilot- or Roll Out-locations
=> Localisation necessary
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