AGENDA AND MEETING NOTICE
REGULAR TILLAMOOK CITY COUNCIL MEETING
~ Monday, April 21, 2014 AT 7:00 p.m. ~
TILLAMOOK CITY HALL, 210 LAUREL AVENUE
www.tillamookor.gov
EXECUTIVE SESSION--6:00 p.m.--ORS 192.660(2)(e) Real Property; ORS 192.660(2)(h) Pending
Litigation
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
MINUTES--City Council Regular Session of April 7, 2014
PUBLIC HEARINGS
CITIZENS HEARING/AUDIENCE COMMENTS--Non-Agenda Items
This is the time reserved for citizens to address the Council on matters related to city government and properly the object of
Council consideration. Time is limited to five (5) minutes for each speaker, unless the Council decides prior to the citizen
hearings period to allocate more or less time. The purpose of the citizen hearings period is to provide citizens an opportunity
to be heard by the council, primarily on issues not on the agenda. Topics which are under appeal or legal in nature cannot be
addressed under this agenda item.
PRESENTATIONS
1.
Oath of Office--Officer Samantha Price
2.
City Sanitary Service Annual Rate Review Report
NEW BUSINESS
1.
Disposition of Parking Report
PENDING BUSINESS
TRA Surcharge Renewal Request
1.
If I Were Mayor Student Contest Update
2.
3.
Branding Update
4.
TURA Streetscreen Project Update
5.
ODOT Update
LEGISLATIVE
Resolutiono 1662--A Resolution in Support of the Oregon Main Street Program
1.
Resolution 1663--A Resolution Providing a Surcharge in Addition to the Tillamook City
2.
Business Registration Fee to be Dedicated to the Tillamook Revitalization Association and Its
Activities
3.
Ordinance 1289--First Reading--An Ordinance Amending the Tillamook City Code of
Posted April 18, 2014
Tillamook City Hall ~ Tillamook City Website: www.tillamookor.gov
Ordinance 1289--First Reading--An Ordinance Amending the Tillamook City Code of
Ordinances as Codified by American Legal, by incorporating Ordinances 1276, 1277,
1278,1279, 1280, 1281, 1283, 1284, 1285, 1287, and 1288, and Amending Ordinance 893.
Code Revisions
MONTHLY REPORTS
Finance Officer
1.
2.
Mayor--Verbal
COMMITTEE REPORTS AND SCHEDULING
1.
Urban Renewal Agency
CORRESPONDENCE/STAFF COMMUNICATION/DISCUSSION
COUNCIL CONCERNS – Non-Agenda Items
AUTHORIZATION TO PAY BILLS
ADJOURNMENT
This is a public meeting per ORS chapter 192. The City Council reserves the right to call an executive
session per ORS 192.660. City hall is handicap accessible. Please contact the office of the City Manager
should special accommodations be required. Citizens with visual or manual impairments may contact the
Oregon Relay Service by phoning 1-800-648-3458 (TDD) or 1-800-848-4442 (voice). The city of
Tillamook is an equal opportunity provider and employer.
3.
Esta es una junta pública por Capítulo 192 de los Estatutos Revisados ??de Oregón. El ayuntamiento se
reserva el justo a la convocatoria de una junta ejecutiva por ERO 192.660. Municipalidad es accesible
para discapacitados. Por favor contactar con la oficina del administrador de la ciudad debe adaptaciones
especiales que se precisen. Los ciudadanos con impedimentos visuales o manual podrán ponerse en
contacto del Servicio de Relé Oregón llamando al 1-800-648-3458 (TDD) o 1-800-848-4442 (voz). La
ciudad de Tillamook es un proveedor y empleador de la igualdad de oportunidades.
Upcoming Meetings For:
Tillamook City Council Executive Session
Date:
Time:
Location:
4/21/2014 6:00 p.m. City Hall--Council Chamber
Tillamook City Council Regular Session
4/21/2014 7:00 p.m. City Hall--Council Chamber
Holden Creek Committee
4/22/2014 9:00 a.m. City Hall--Council Chamber
If I Were Mayor Contest Deadline
4/25/2014 4:00 p.m. City Hall
Personnel Committee
4/28/2014 4:30 p.m. City Hall--Council Chamber
Planning Commission
5/1/2014
7:00 p.m. City Hall--Council Chamber
Beautification Committee
5/5/2014
9:00 a.m. City Hall--Council Chamber
Tillamook City Council Regular Session
5/5/2014
7:00 p.m. City Hall--Council Chamber
Posted April 18, 2014
Tillamook City Hall ~ Tillamook City Website: www.tillamookor.gov
City Council Regular Session
Meeting Date: 04/21/2014
Information
Subject:
MINUTES--City Council Regular Session of April 7, 2014
Background:
Due to unavoidable HR responsibilities this week, the minutes will be emailed under separate cover to the
Council, and distributed for viewing at the Council Meeting on Monday. Sorry for the inconvenience. [THIS PAGE INTENTIONALLY LEFT BLANK] Tillamook City Franchise Hauler Rate Review Report 2013
City Sanitary Service (edited March 2014)
Total
REVENUE
2013 actual
Collection Services
Rental revenue
Non-franchised revenue
Recycling revenues
Other revenue
Total revenue
Number of regular customers as of January 1, 2013*
Number of regular customers as of July 1, 2013*
Number of regular customers as of January 1, 2014*
Tillamook City franchise
Allocation method 2013 actual
2014 projected % change
1,533,789
47,182
192,797
10,730
14,683
1,799,181
2493
2675
2680
1,600,000
48,000
195,000
10,000
10,000
1,863,000
Actual
4%
2% 53% Revenue
1% 53% Revenue
Actual
-7%
-32% 53% Revenue
4%
2014 projected % change
793,447
25,006
102,182
10,730
7,782
939,148
1213
1190
1294
795,000
25,440
103,350
10,000
5,300
939,090
0%
2%
1%
-7%
-32%
0%
309,367
5,595
312,000
6,000
1%
7%
#DIV/0!
#DIV/0!
*Regular customers are usually cans, carts, dumpsters, compactors.
EXPENSES
Operational expenses
Disposal expense (franchised)
Disposal expense (other)
Recycling collection expense
Recycling processing expense
515,612
5,595
520,000
6,000
Labor expense
259,449
260,000
0% 45% Labor hrs
116,752
117,000
0%
Taxes, insurance
69,763
80,000
15% 45% Labor hrs
31,393
36,000
15%
Other labor-related expense
36,893
40,000
8% 45% Labor hrs
16,602
18,000
8%
Fuel
72,584
75,000
3% 45% Labor hrs
32,663
33,750
3%
Repairs and Maintenance
23,566
25,000
6% 45% Labor hrs
10,605
11,250
6%
Depreciation and Amortization
24,862
25,000
1% 45% Labor hrs
11,188
11,250
1%
Op. Lease and/or Rent
32,100
32,400
1% 45% Labor hrs
14,445
14,580
1%
Equipment expense
69,089
70,000
1% 45% Labor hrs
31,090
31,500
1%
125,111
36,141
1,270,765
16
16
130,000
37,000
1,300,400
4% 45% Labor hrs
Actual
2%
2%
56,300
36,141
672,141
16
16
58,500
37,000
686,830
4%
2%
2%
240,789
9,127
21,832
1,802
4,886
242,000
10,000
22,000
3,000
4,650
7,561
10,000
110,763
4,198
10,043
829
2,248
3,478
111,320
4,600
10,120
1,380
2,139
4,600
1%
10%
1%
66%
-5%
#DIV/0!
32%
Insurance expense
Other operational expense (city franchise fee)
Total operational expenses
Number of collection trucks as of January 1, 2012
Number of collection trucks as of January 1, 2013
1%
7%
#DIV/0!
#DIV/0!
60% Truck Weights
Administrative expense
Management services
Administrative services
Postage, phones, office supplies, utilities, etc.
Advertising and outreach expenses
Education, Training, Publications, dues
Bad debts
Other admin. Expenses
1%
10%
1%
66%
-5%
#DIV/0!
32%
46% Cust. Count
46% Cust. Count
46% Cust. Count
46% Cust. Count
46% Cust. Count
46% Cust. Count
46% Cust. Count
Allocation method/comments
Total administrative expenses
Return on income before taxes (revenue - allowable costs)
Operating margin
Current and Proposed Rates
Trash Cans/Rollcarts
Curbside weekly pickup
Curbside twice weekly pickup
Curbside every Other Week pickup
Curbside Once a Month pickup
Each Additional Can
In Yard weekly pickup
In Yard twice weekly pickup
In Yard every Other Week pickup
In Yard Once a Month pickup
Each Additional Can
Rental Fees
Trash Cans/Rollcarts (per month)
Containers
285,997
291,650
2%
131,559
134,159
2%
242,419
270,950
12%
135,448
118,101
-13%
13%
15%
8%
14%
13%
-13%
Current
Proposed
(32-36 gallon cans/rollcarts)
$16.30
$32.60
$14.80
Current
Proposed
(60-65 gallon cans/rollcarts)
$30.15
$60.30
$4.85
$4.85
$18.60
$37.20
$34.40
$68.80
$50.20
$100.40
$3.00
$3.00
$3.00
Current
Proposed
1 cubic yard container
$76.90
$76.90
$18.60
Weekly pickup
Each additional stop per week
Rental Fees
Roll-off/Drop Box containers (please list charges) $104 per hour for 20-30 yd boxes
$97.50 per hour 10-15 yd boxes
$13 per day rent or $125 per month
$71.50 per ton
Extra/Additional charges (eg. Go Back, On Call, Extra Stop, NSF check, replacement, etc.): Please list!
1 NSF check $10
2 Restart from OTP $10
3 $7.40 per can ON CALL
4 $20.80 per yard extra
$19.20 Minimum container delivery charge for
regular customers
$28.50 Minimum container delivery charge temp
cust.
Medical Waste $12 per gal. $85 for 21 gal bin
Fluorescent lights 60 cents per foot
Current
Proposed
1 1/2 cubic yard container
$111.10
$111.10
$18.60
Current Proposed
(90-95 gallon cans/rollcarts)
$44.00
$88.00
Current Proposed
2 cubic yard container
$140.50
$140.50
$18.60
City Council Regular Session
Meeting Date: 04/21/2014
Information
Subject:
TRA Surcharge Renewal Request
Background:
An outline of the TRA's 5-year plan for surcharge funds will be available at the Council meeting on
Monday, April 21, 2014.
Attachments
TRA Surcharge Request
Tillamook Revitalization Association
2003 Second Street
Tillamook OR 97141
A 501 c-3 corporation registered
in the State Of Oregon
(503) 842-9797 (Office)
(503) 812-2209 (Alt.)
April 17, 2014
To: the Tillamook City Council, Mayor Weber and Paul Wyntergreen, city manager
Reg. Renewal of Business Surcharge for the operation of the Tillamook Revitalization
Association
The Tillamook Revitalization Association is requesting the renewal of the $25 Business
License Surcharge to operate their program. We are requesting that the term of the renewal
be 5 years. This length of time is requested to comfortably get us through the setting up of
the Main Street Program, which may result in a new funding source.
The Tillamook Revitalization Association is a committed group of business people, property
owners and community advocates who have a passion for Tillamook. The TRA now includes
many additional people who are hoping to launch the Oregon Main Street Program.
In your packet are our purposes as outlined in our by-laws & our mission statement.
Where we have been:
We’ve
1. painted, cleaned up and decorated the downtown on a regular basis
2. put many volunteer hours in helping with the Annual June Dairy Parade
3. sponsored Halloween downtown trick or treating, Moonlight Madness , Santa Visits
and other holiday promotional events
4. assisted in recruiting businesses
a. Safeway story
b. Olivia Rose
c. Farmers’ Market
5. provided a business incubator through 2nd Street Public Market resulting in five
businesses “graduating” and now filling three empty storefronts in downtown.
a. Tangled Yarns
b. Phoenix Exchange
c. Bonnie’s Bead Creations
6. Birthed 6 new businesses during our operation of the Tillamook Farmers’ Market
a. Don’s waterfall Farms (Still in operation under a different name)
b. Caesar’s Palate
c. Sunflower Flats (Still in operation)
d. Divine Burger Bistro
e. Crepe Neptune (Still in operation, although in Cannon Beach)
f. Lance’s Farm Vittles (Still in operation)
Where we are:
We’ve
1. partnered with the Tillamook Area Chamber of Commerce and Tillamook Urban
Renewal Agency to provide the downtown planters two years in a row
2. met benchmarks of the action plan we submitted with our 2011 application
a. upgraded and increased attendance at Moonlight Madness and
Halloween Downtown Trick or Treating
b. continue to operate the 2nd Street Public Market and are steadily
increasing our revenue. We have not as yet, been able to hire a part-time
manager
c. didn’t complete the “Integrated Signage System” with the Associations
Committee as this project was dropped
WHERE WE ARE GOING:
In addition to what we already do, we have agreed and passed a resolution to become
the foundational organization for the Oregon Main Street Program. Much work has already
been done (with a special thank you to Ruth LaFrance) to get the application ready to
submit by this year’s deadline. If this proves to be an insurmountable task due to time
restraints, we will definitely have it signed, sealed and delivered in 2015. You can help in
this endeavor by renewing the Business License surcharge.
Respectfully Submitted,
Chris Kell
TRA Administrative Assistant
TRA MISSION STATMENT
Tillamook Revitalization Association’s (TRA), a 501 c 3 corporation) mission is to promote
the revitalization and facilitate the development of downtown Tillamook as a safe, attractive
and economically viable central business district through image and infrastructure
enhancement and cooperative efforts with property owners, government, private citizens,
community and business leaders and civic organizations.
TRA PURPOSE STATEMENT
This corporation shall be organized and operated exclusively for charitable and educational
purposes. The purposes of this corporation shall be to engage in any lawful activities, none of
which are for profit, for which corporations may be organized under Chapter 65 of the Oregon
Revised Statutes and section 501 (c)(3) of the Intemal Revenue Code of 1986.
This corporation's primary purpose shall be:
(a)
to take remedial actions to eliminate the physical, economic and social deterioration of
Tillamook City's limits and thereby promote Tillamook's historic preservation,
contribute to its community betterment while lessening the burdens of Tillamook's
government;
(b)
to promote the historic preservation, protection and uses within Tillamook City's limits;
including that area's commercial, civic and religious enterprises and residences;
(c)
to hold meetings, seminars and other activities for the instruction of members and the
public in those activities such as building rehabilitation and design, economic
restructuring and planning management that foster the preservation of Tillamook City's
limits area, and enhance the understanding and appreciation of its history, culture and
architecture;
(d)
to aid, work with and participate in the activities of other organizations, individuals and
public and private entities located within and outside Tillamook engaged in similar
purposes;
(e)
to disseminate information of and promote interest in the preservation, history,
culture, architecture and public use of Tillamook City's limits;
(f)
to recruit businesses which will enhance the product mix of retail establishments
within Tillamook City's limits and thereby promote the purposes above; and
(g)
to solicit and receive and administer funds for educational and charitable purposes and
to that end to take and hold by bequest, devise, gift, grant, purchase, lease or otherwise,
either absolutely or jointly with another person or corporation, any property, real
personal, tangible or intangible, or any undivided interest therein, without limitation as
to amount of value; to sell, conveyor otherwise dispose of any such property and to
invest, reinvest or deal with the principal or the income thereof in such manner as, in
the judgment of the corporation's directors, will best promote the purpose of the
corporation without limitation, except such limitation, if any, as may be contained in the
instrument under which such property is received, the Articles of Incorporation, the
bylaws of the corporation, or any laws applicable thereto.
City Council Regular Session
Meeting Date: 04/21/2014
Information
Subject:
If I Were Mayor Student Contest Update
Background:
The "If I Were Mayor" student contest deadline has been extended to April 25th. This will put the awards
for the winning entries at the first meeting Council meeting in May. We are looking for some interested people to judge the entries. The judging can take place at City Hall
from April 28th through May 1st. We will need to notify the winners by May 2nd for the prize
presentation. Judges will be asked to review posters, essays, and video/power point presentations. The
Mayors Association has put out the following information regarding judging: Judging Criteria
Judging of the local contest will be conducted by your city designees. A panel of Oregon mayors will
conduct statewide judging. In selecting the winners, the judges will consider:
Creativity – Does the student demonstrate curiosity and originality?
Clarity/Sincerity of Thought – Is the submission well thought out and organized?
Proper Use of Grammar – Does the submission contain proper spelling, grammar and punctuation?
Subject Relevancy – Are the major points relevant to the role of a government leader? Does the
student demonstrate an understanding of municipal government and the job of mayor?
Please let me know if you would like to participate! It will be fun to see the vision of our
young citizens!
[THIS PAGE INTENTIONALLY LEFT BLANK] PARAMETERS FOR STREET SCREENS/ARCADES AND ALLEY GATE
GENERAL PARAMETERS
~Physical Qualities
*Weather durable
*Vandal Proof: No easily removable parts
*Maintain line-of-sight into parking-area/alley-area behind the screen
~Aesthetics
*Depicts one or more aspects of Tillamook history and/or culture
~Expectations
*Design accompanied by itemized estimate of completed-installed cost due by
2:00 p.m. May 29, 2014.
*Accepted design entrant(s) will be notified by June 20, 2014.
*Completed and installed by September 30, 2014
*Installation in cooperation with City Maintenance
*Design/bids may be for the street screen, the alley gate or both. Awards may be
made for both structures from one vendor or may be made for each structure from
separate vendors.
INDIVIDUAL PARAMETERS
~Parking Lot / SE Corner of Ivy Avenue and 2nd Street / Lot 5300 on Plat Map
*2nd Street side: 77.5 ft.
*Ivy Avenue side: 27 ft.
*Design must conform to City Ordinances regarding corner structures
*Design to be mounted on brick masonry base
*A pedestrian opening will be incorporated into the design for the 2nd Street side
~Alley Gate / 2nd Street between 1902 and 1906 2nd Street / Between Lot 4600 and Lot
4300 on Plat Map
*5 ft. 8 in wide
*Designed to be installed on supports next to the buildings
[THIS PAGE INTENTIONALLY LEFT BLANK] MEMO
CITY OF TILLAMOOK
Date
April 17, 2014
To:
City Council
From:
Paul Wyntergreen
Subject:
ODOT Update II
Since our last update, ODOT has held its Open House on the Highway 101/6 project in the 911
conference room on April 10th with City staff joining them to present affiliated City projects; it was wellattended and brought in a wide variety of commentary. Additionally, they held a team workshop in
Salem on April 16th that the Mayor and I attended.
While their target of May for completion of 30% design has slipped to June, there are numerous key
design decisions still being made and so this is still the best time to get our preferences incorporated.
Aside from a key redesign decision which resulted in the lowering the bridge from a project 8 foot
height increase to a surface level approximately the same as the existing bridge (the soffits will
shallower allowing more water underneath), they have also1` now incorporated many of our
recommendations into their plans such as the sidewalk typical from the Second Street pilot program
with irrigation & electrical conduits included, the powder-coating of new signals black, the redesigned
Hoquarton Park two-access-point City Street in exchange for closing the three low-function city
accesses elsewhere, and the striping of crosswalks on the highways with the continental barred style
while using concrete crosswalks (not striping on asphalt) on the sidestreets.
However, there are several important unresolved elements still under consideration. The at-grade
pedestrian crossing that replaces the original pedestrian undercrossing connecting Hoquarton Park
with Sue H. Elmore Park is still being debated. We are emphasizing that it is crucial that we develop
at least an at-grade connection between parks, otherwise the Highway becomes a barrier to the
community and all of our crosstown connectivity plans. On or around the bridge, we are also
pressing for the introduction of more vertical elements (pylons/streetlamps/arches/sign bridges) and
other urban visual signals (concrete coloration/changing scoring patterns/benches/cantilevered
viewing points, etc.) to calm traffic so that it truly conforms to the theoretical 20 MPH and supports the
safety of the at-grade crossing.
Additionally, we have now received our pre-award letter on the $1.6M Crosstown Connections project
and will be negotiating an Intergovernmental Agreement (IGA) for that project soon. Besides
supporting the connectivity needs above, this project will include the design of the westbound oneway & pedestrian plaza on Second between Pacific & Main. ODOT is working to utilize the current
design team on this second project so that they can smoothly integrate the new affiliated elements
into their ongoing design.
With the new Hoquarton Park City Street (or lane) and the current concept of continuing it through to
tie into Madrona Avenue, the City and the County may be presented with several considerations in
addition to the cost of building and maintaining it. These involve setback and other code restrictions
that would result from the creation of new property lines. It may be better to simply secure the
easements for the connections so that future development of remnant parcels can have the access
they need but would bear the burden of paying for it. We will discuss this further at the meeting.
We have informed ODOT of your preference for the Option A alternative in front of the Pioneer
Museum and will be working with them, and the Confederated Tribes on a design feature for the new
triangle parcel to be created downslope of the Shell Station. ODOT will probably come to a May
meeting to review all your preferences with them formally.
We are still pressing for legal clarifications that will allow the Shell Station to access the northbound
101 traffic. We are pitting our City codes regarding partitioning or property line adjustments before
creating non-functional remnant parcels against ODOT’s policies regarding leaving the access
decision dangling until years after the project is over, potentially killing the Shell business in the
meantime. We are waiting on some final case law or other legal interpretations to help us out.
There will be another team meeting soon on the unanswered legal questions such as who pays for
moving signs/marquees and who has jurisdiction over the Right-of-way (ODOT or City? In what
areas?). These legal determinations will lead to a draft Intergovernmental agreement on how to
proceed with the project, address utility impacts, and maintenance in the aftermath of the project
which be coming the Council in the near future.
In the meantime, we are tasked with providing them further information such as our planned utility
improvements such our new water main on either 2nd or 3rd that will cross the project and the
treatment of the Water lines crossing the existing bridge. Our proposals will likely have to be included
in the upcoming budget proposal as many will have to be completed before the project starts. We
also have to determine if our Sewer Vactor truck can access the Rosenberg's holding tank from the
new bridge because access for that large vehicle does not appear to be feasible. This may lead to
ODOT exploring the potential to relocate that tank at an easier access point as part of the project.
RESOLUTION NO. 1662
A RESOLUTION OF THE CITY OF TILLAMOOK SUPPORTING
PARTICIPATION IN THE OREGON MAIN STREET PROGRAM
WHEREAS, the Oregon Main Street Program has been established to assist cities and towns, in
developing a public/private effort to revitalize urban neighborhood and traditional central business district
commercial areas; and
WHEREAS, the Oregon Main Street Program will accept new cities or towns to participate in its
ongoing program and receive intensive technical assistance from the Oregon Main Street Program; and
WHEREAS, the Tillamook Revitalization Association desires to serve as host to a Main Street Program
in Tillamook, thereby facilitating the participation of Tillamook in the Oregon Main Street Program; and
WHEREAS, the Tillamook City Council has reviewed and discussed the importance of supporting the
Oregon Main Street Program.
NOW, THEREFORE, LET IT BE RESOLVED by the Tillamook City Council as follows:
Section 1. The City of Tillamook fully endorses the submission of this application and agrees to
participate in the development of the local Main Street Program that is expected to last indefinitely.
Section 2. The City of Tillamook recognizes that a commitment to commercial district revitalization is
an ongoing process requiring long-term attention, community support and involvement, and a full
public/ private partnership.
Section 3. The City of Tillamook endorses the goal of economic revitalization of the designated Main
Street district within the context of the preservation and rehabilitation of its historic commercial building
stock, recognizing that the Main Street Program is one of many economic and community development
tools utilized by a locale and that it is location specific.
Section 4. This Resolution shall take effect immediately upon approval by the Council.
APPROVED AND ADOPTED by the Tillamook City Council this 21st day of April, 2014.
_______________________________________
Suzanne Weber, Mayor
ATTEST:
________________________________________
Abigail Donowho, City Recorder
Resolution 1662 ~ Oregon Main Street Support
Page 1 of 1
[THIS PAGE INTENTIONALLY LEFT BLANK] RESOLUTION NO. 1663
A RESOLUTION PROVIDING A SURCHARGE IN ADDITION TO THE TILLAMOOK
CITY BUSINESS REGISTRATION FEE TO BE DEDICATED TO THE TILLAMOOK
REVITALIZATION ASSOCIATION AND ITS ACTIVITIES
WHEREAS, the City of Tillamook requires business registration upon trades, professions,
occupations, businesses and shops within the City Limits of Tillamook as set forth in Ordinance 1288;
and
WHEREAS, an annual fee will be paid by each trade, profession, occupation, business, and
shop in the City Limits of Tillamook for a business registration as set forth by Resolution 1661; and
WHEREAS, in addition to the annual business registration fee, each trade, profession,
occupation, business and shop conducting business in the City Limits of Tillamook will pay a $25.00
surcharge per year to be dedicated to Tillamook Revitalization Association activities.
NOW, THEREFORE, BE IT RESOLVED, by the Tillamook City Council that an annual
surcharge of $25.00 shall be paid in addition to the business registration fee and said surcharge is to be
dedicated to Tillamook Revitalization Association activities. The following provisions shall apply:
Section 1.
The surcharge fee shall be in effect from the fiscal year beginning July 1, 2014 through June 30, 2019.
Section 2.
All temporary business registrations shall pay a surcharge of $6.25 per temporary registration.
Section 3.
The City shall be allowed to recover administrative costs up to $600.00 associated with the surcharge.
Section 4.
The Tillamook Revitalization Association has a plan in place for utilization of the surcharge proceeds
with measureable performance objectives. The Association shall provide to the City Council with
quarterly reports regarding its activities and budget.
APPROVED by the Tillamook City Council this 21st day of April, 2014.
_________________________________
Suzanne Weber, Mayor
ATTEST:
_______________________________________
Abigail Donowho, City Recorder
[THIS PAGE INTENTIONALLY LEFT BLANK] City Council Regular Session
Meeting Date: 04/21/2014
Information
Subject:
Ordinance 1289--First Reading--An Ordinance Amending the Tillamook City Code of Ordinances as
Codified by American Legal, by incorporating Ordinances 1276, 1277, 1278,1279, 1280, 1281, 1283,
1284, 1285, 1287, and 1288, and Amending Ordinance 893.
Background:
With the receipt of our new codification, there were several ordinances not included because they were
adopted after the final submission of documents to American Legal. All sections have been inserted into
the code, referenced in the index and other appropriate tables. The attached Ordinance 1289 serves
several purposes: 1.) To incorporate the most current legislation in the Code (outlined in the table below);
and 2.) Amend Ordinance 893 related to the TRT regulations as recommended by the Finance Committee;
and 3.) Remove initiative and referendum from the Code.
1.) Current Legislation to Incorporate
Ord.
Date
#
1276
1277
1278
1279
1280
1281
1283
1284
1285
1287
1288
1289
Description
07/15/13 Animal Ordinance June 2013
07/15/13 Amendment to the Comprehensive Plan
EOA for the Tillamook Region
08/19/13 Amends 1253 Section 11 Fireworks
08/19/13 Amends 1249-A Sec 11 Roller skates,
roller blades,skateboards, scooters, sleds
08/19/13 Amends 1264 Sec 7 Downtown Parking
District
08/05/13 CoastCom Franchise
12/16/13 Zoning Ordinance Amendment Part
1--Amends 979
12/16/13 Purchasing Policy, Repeals 927 et al
03/03/14 Zoning Ordinance Part 2--Amends 979
04/07/14 Moratorium on Marijuana Dispensaries
04/07/14 Business License Ordinance--Repeals All
Prior Ord/Res
pending Codification Acceptance with New
Ordinance Additions
Corresponding Code Chapter
Reference
90.01-90.99
151.01
130.11
71.032
72.111
TSO II
153.01 -153.99
32.02, 34.20 - 34.24, Ch. 34 Appendix A
153.01 - 153.99
TSO VII
110.001 - 110.017
35.015, 35.022 - Table of Special
Ordinances VII (TSO)
2.) The Finance Committee has reviewed the TRT Ordinance 893 and recommends the following changes
in order to be consistent for collections and non-compliance (similar to the nuisance and business
registration ordinances). The following portions of the code are recommended for amendment related to
the TRT Ordinance:
1. Add the definition of "LIEN" (35.015)
2. Revise the definition of "OPERATOR" to denote "local site manager, and/or manager" (35.015)
3. Add citation verbiage to Section 35.022 PENALTIES AND INTEREST: (B) Continued
delinquency. Any operator who has not been granted an extension of time for remittance of tax due,
and who failed to pay any delinquent remittance on or before a period of 30 days following the date
on which the remittance first became delinquent, shall pay a second delinquency penalty of 15% of
the amount of the tax due plus the amount of the tax and the 10% penalty first imposed. After the
first 30 days of delinquency, in addition to other remedies, fines, and fees, the operator may be
cited into Municipal Court. Each day subsequent to the 31 days shall be considered a separate
violation. Penalties to be set by resolution. Failure to pay any tax, fine, or fee after 91 days
may result in the revocation of business licenses in addition to all other tax, fees, fines, and
penalties.
3.) American Legal recommends leaving Initiative and Referendum to State Law as our adopted code
should not conflict with the Oregon Revised Statutes. Our codification attorney stated it as follows: In the meantime, I would suggest you remove the initiative and referendum provisions from your code,
and simply rely upon state law. My understanding is that it is within the city's discretion as to whether
you want to include it or not, but it should not conflict with state law.
Many cities used to include it in their codes as a quick reference for their citizens, before the Internet and
web access made state laws so easy to find. Since almost all citizens now have Internet access and can
easily view state laws on initiative and referendum, I would suggest you remove it from your code. This
would avoid the need for updating these provisions in your code when state laws change. If you wish, we
could insert a statutory reference to the state initiative and referendum laws.
Best regards Christi Baunach
Staff Attorney
All revisions are posted on the website with the Council Packet for your review. I have not included them
with the paper packets due to the enormity of the changes with incorporation of current legislation.
However, the amendment to the TRT portion of the code is included with the Ordinance. Attachments
Ordinance 1299
Exhibit A_1
Exhibit A_2
ORDINANCE NO. 1289
AN ORDINANCE AMENDING THE TILLAMOOK CITY CODE OF ORDINANCES,
AS CODIFIED BY AMERICAN LEGAL, BY INCORPORATING ORDINANCES
1276, 1277, 1278,1279, 1280, 1281, 1283, 1284, 1285, 1287, AND 1288,
AND AMENDING ORDINANCE 893
WHEREAS, the City of Tillamook had all City Ordinances codified by American Legal
in 2013 for easier reference; and
WHERAS, legislation was enacted after final disposition of ordinances to the codifier;
and
WHEREAS, Ordinance 893 was reviewed by the Finance Committee and found in need
of additional definitions and penalty language to be consistent with other City ordinances and
policies; and
WHEREAS, portions of the Code have been declared unnecessary or obsolete due to
newer State Laws; and
WHEREAS, the Tillamook City Council has reviewed the propose changes.
NOW THEREFORE, the Common Council of the City of Tillamook ordains as follows:
Section 1: Amendment of the Tillamook City Code of Ordinances.
The Tillamook City Code of Ordinances, as codified by American Legal, is hereby amended to
include legislation enacted after codification. The following ordinances have been incorporated:
Ord.
Date
#
1276 07/15/13
Description
1280 08/19/13
1281 08/05/13
1283 12/16/13
Animal Ordinance June 2013
Amendment to the Comprehensive Plan EOA for the
Tillamook Region
Amends 1253 Section 11 Fireworks
Amends 1249-A Sec 11 Roller skates, roller blades,
skateboards, scooters, sleds
Amends 1264 Sec 7 Downtown Parking District
CoastCom Franchise
Zoning Ordinance Amendment Part 1--Amends 979
1284 12/16/13
Purchasing Policy, Repeals 927 et al
1285 03/03/14
1287 04/07/14
Zoning Ordinance Part 2--Amends 979
Moratorium on Marijuana Dispensaries
Business License Ordinance--Repeals All Prior
Ord/Res
1277 07/15/13
1278 08/19/13
1279 08/19/13
1288 04/07/14
Corresponding Code
Chapter Reference
90.01-90.99
151.01
130.11
71.032
72.111
TSO II
153.01 -153.99
32.02, 34.20 - 34.24, Ch. 34
Appendix A
153.01 - 153.99
TSO VII
110.001 - 110.017
Ordinance No.1289 ~Code Revisions
Page 1 of 2
Section 2: Amendment of Ordinance 893
Tillamook City Ordinance 893, relating to the Transient Room Tax, is hereby amended to revise
the Definitions and Penalties and Interest sections as outlined in Exhibit A (attached). This shall
be reflected in the Code of Ordinances, Title III, Chapters 35.015 and 35.022.
Section 3: Initiative and Referendum
Title III, Chapter 33.01 - 33.10, entitled Initiative and Referendum is hereby removed from the
Tillamook City Code of Ordinances. The City of Tillamook will refer to the State of Oregon for
Initiative and Referendum.
PASSED FIRST READING by the Council this _____ day of __________, 2014.
PASSED SECOND READING by the Council this _____ day of __________, 2014.
ADOPTED by the Common Council this _____ day of __________, 2014.
APPROVED by the Mayor this _____ day of __________, 2014.
ATTEST:
_________________________________________ __________________________________________
Suzanne Weber, Mayor
Abigail Donowho, City Recorder
Ordinance No.1289 ~Code Revisions
Page 2 of 2
70
Tillamook - Administration
records until rent is paid.
CITY COUNCIL. The City Council of this city.
CONFERENCE CENTER. A facility that is owned or partially owned by a unit of local
government, a governmental agency or a nonprofit organization; and meets current membership criteria
of the International Association of Conference Centers.
CONVENTION CENTER. A new or improved facility that is capable of attracting and
accommodating conventions and trade shows from international, national and regional markets
requiring exhibition space, ballroom space, meeting rooms and any other associated space, including
but not limited to banquet facilities, loading areas and lobby and registration areas; has a total meeting
room and ballroom space between one-third and one-half of the total size of the center=’s exhibition
space; generates a majority of its business income from tourists; has a room-block relationship with the
local lodging industry; and is owned by a unit of local government, a governmental agency or a
nonprofit organization.
HOTEL. Any structure or any portion of any structure which is occupied or intended or designed
for transient occupancy for 30 days or less for dwelling, lodging or sleeping purposes, and includes any
hotel, motel, inn, condominium, tourist home or house, studio hotel, bachelor hotel, lodging house,
rooming house, apartment house, public or private dormitory, fraternity, sorority, public or private
club, and also means space in mobile home or trailer parks, or similar structure or space or portions
thereof so occupied; provided the occupancy is for less than a 30-day period.
LIEN.
A charge upon real or personal property for the satisfaction of some debt or duty ordinarily
arising by operation of law.
OCCUPANCY. The use or possession, or the right to the use or possession, for lodging or
sleeping purposes, of any room or rooms in a hotel or space in a mobile home or trailer park or portion
thereof.
OPERATOR. The person who is the proprietor of the hotel in any capacity. Where the
OPERATOR performs his or her functions through a managing agent of any type or character other
than an employee, the local site manager, and/or managing agent shall also be deemed an OPERATOR
for the purposes of this subchapter and shall have the same duties and liabilities as his or her principal.
Compliance with the provisions of this subchapter by either the principal or the managing agent shall
be considered to be compliance by both.
PERSON. Any individual, firm, partnership, joint venture, association, social club, fraternal
organization, fraternity, sorority, public or private dormitory, joint stock company, corporation, estate,
trust, business trust, receiver, trustee, syndicate or any other group or combination acting as a unit.
RENT. The consideration charged, whether or not received by the operator, for the occupancy of
space in a hotel, valued in money, goods, labor, credits, property or other consideration valued in
money, without any deduction.
Form
Roman
Form
Roman
Form
Roman
Finances; Taxes and Fees
75
' 35.022 PENALTIES AND INTEREST.
(A) Original delinquency. Any operator who has not been granted an extension of time for
remittance of tax due, and who fails to remit any tax imposed by this subchapter prior to delinquency,
shall pay 10% of the amount of tax due in addition to the amount of the tax.
(B) Continued delinquency. Any operator who has not been granted an extension of time for
remittance of tax due, and who failed to pay any delinquent remittance on or before a period of 30 days
following the date on which the remittance first became delinquent, shall pay a second delinquency
penalty of 15% of the amount of the tax due plus the amount of the tax and the 10% penalty first
imposed. After the first 30 days of delinquency, in addition to other remedies, fines, and fees, the
operator may be cited into Municipal Court. Each day subsequent to the 31 days shall be considered a
separate violation. Penalties to be set by resolution. Failure to pay any tax, fine, or fee after 91 days
may result in the revocation of business licences in addition to all other tax, fees, fines, and penalties.
(C) Fraud. If the Tax Administrator determines that the nonpayment of any remittance due under
this subchapter is due to fraud or intent to evade the provisions thereof, a penalty of 25% of the amount
of the tax shall be added thereto in addition to the penalties stated in divisions (A) and (B) of this
section.
(D) Interest. In addition to the penalties imposed, any operator who fails to remit any tax imposed
by this subchapter shall pay interest at the rate of 1% per month or fraction thereof without proration
for portions of a month on the amount of the tax due, exclusive of penalties, from the date on which the
remittance first became delinquent until paid.
(E) Penalties merged with tax. Every penalty imposed and any interest as accrues under the
provisions of this section shall be merged with and become a part of the tax herein required to be paid.
(F) Petition for waiver. Any operator who fails to remit the tax herein levied within the time
herein stated shall pay the penalties herein stated; provided, however, the operator may petition the
City Council for waiver and refund of the penalty or any portion thereof; and the City Council may, if a
good and sufficient reason is shown, waive and direct a refund of the penalty or any portion thereof.
(1977 Code, ' 6-13) (Ord. 893, passed 5-23-1977)
' 35.023 DEFICIENCY DETERMINATIONS; EVASION; OPERATOR DELAY.
(A) Deficiency determinations. If the Tax Administrator determines that the returns are incorrect,
he or she may compute and determine the amount required to be paid upon the basis of the facts
contained in the return or returns, or upon the basis of any information within his or her possession or
that may come into his or her possession. One or more deficiency determinations may be made of the
amount due for one or more than one period, and the amount so determined shall be due and payable
immediately upon service of notice as herein provided, after which the amount determined is
delinquent. Penalties on deficiencies shall be applied as set forth in ' 35.022.
Percentage Of Fiscal Year 2013/2014
March 2014 75% of the year
Mayor and Council
Communications
Contractual Services
Conference and Promotional
Dues and Memberships
Office Supplies
Postage
Special Projects/Beaut.Awards
Travel/Subsistance
Committee Mtgs Business
Council Stipend
Totals
General Fund
Revenue Analysis
Budgeted Amount
YTD
275,460.26
275,460.26
2,000.00
2,659.25
30,000.00
9,979.88
6,442.00
4,136.92
36,000.00
28,467.21
2,000.00
45,250.00
29,490.00
200.00
274.67
200.00
1,404.00
69,930.00
51,049.46
2,000.00
2,070.00
5,000.00
8,192.59
800.00
380.00
7,500.00
7,450.00
9,000.00
7,454.00
556,973.00
517,263.57
15,000.00
20,052.30
800.00
1,000.00
2,000.00
1,983.53
35,000.00
27,118.43
18,026.18
40,000.00
95,000.00
52,650.76
74,357.00
50,174.51
15,000.00
12,500.00
414,554.00
414,554.28
102,685.00
102,685.00
16,000.00
13,333.40
44,368.00
35,016.99
525,000.00
262,500.00
48,962.00
35,482.80
2,477,481.26 1,992,809.99
General Ledger
Expenses vs. Budget
Budgeted Amount
YTD
7,500.00
5,130.00
15,000.00
2,655.99
5,000.00
4,118.04
4,750.00
4,639.69
508.00
421.61
406.00
33.85
3,600.00
2,913.75
3,000.00
190.00
1,015.00
895.36
6,900.00
3,750.00
47,679.00
24,748.29
Admin Fund
City Manager
City Recorder
Finance Officer
Finance Assistant
Executive Assistant
Social Security
Workers Comp
PERS
Medical Insurance
Dental Insurance
Life Insurance
Personnel Totals
Budgeted Amount
97,246.00
56,375.00
55,161.00
40,578.00
50,000.00
22,901.00
2,200.00
52,385.00
64,550.00
7,675.00
363.00
449,434.00
YTD
72,934.47
46,031.67
41,903.42
30,433.50
40,118.18
17,469.05
1,913.41
28,457.20
47,845.89
5,516.86
272.25
332,895.90
4,000.00
1,500.00
1,000.00
2,030.00
3,301.74
1,513.00
25.53
264.45
City Hall Fund
Beginning Fund Balance
Animal Licenses
Bldg Permits/Comm Dev Fee
Cigarette Tax (Quarterly)
Court Fines
Equipment Sales / Used
Planning/ Pass Thru Grants
Investment Earnings
Licenses
Liquor Tax (qrtrly)
Vehicle Impound
Misc Fees
Misc Permits
Planning Fees
Parking Space Rentals
Property Tax (Feb thru March)
Property Tax Prior
Lien Search Revenue
Franchise/Lightwave-Coastcom (qrtly)
Franchise Cable/T.V. (bi-annual)
Franchise/TPUD/City Sanitary(b-iannual)
Franchise / Telephone (bi-annual)
Franchise / Water-Sewer Utilities
CAMI
Loan Proceeds
Property Income (City Hall Improvmnts)
County Animal Control
Urban Renewal Admin Reimb.
Internal Service Charge (qrtrly)
State Revenue Sharing
Total General Fund Revenues
Conference and Promotional
Dues and Memberships
Election Notices
Equipment / Office
Page 1
YTD Variance
(659.25)
20,020.12
2,305.08
7,532.79
2,000.00
15,760.00
(74.67)
(1,204.00)
18,880.54
(70.00)
(3,192.59)
420.00
50.00
1,546.00
39,709.43
(5,052.30)
(200.00)
16.47
7,881.57
21,973.82
42,349.24
24,182.49
2,500.00
(0.28)
2,666.60
9,351.01
262,500.00
13,479.20
484,671.27
Percent Received
100.00%
132.96%
33.27%
64.22%
79.08%
0.00%
65.17%
137.34%
702.00%
73.00%
103.50%
163.85%
47.50%
99.33%
82.82%
92.87%
133.68%
125.00%
99.18%
77.48%
45.07%
55.42%
67.48%
83.33%
100.00%
100.00%
83.33%
78.92%
50.00%
72.47%
80.44%
YTD Variance
2,370.00
12,344.01
881.96
110.31
86.39
372.15
686.25
2,810.00
119.64
3,150.00
22,930.71
Percent Expended
68.40%
17.71%
82.36%
97.68%
82.99%
8.34%
80.94%
6.33%
88.21%
54.35%
51.91%
YTD Variance
24,311.53
10,343.33
13,257.58
10,144.50
9,881.82
5,431.95
286.59
23,927.80
16,704.11
2,158.14
90.75
116,538.10
Percent Expended
75.00%
81.65%
75.97%
75.00%
80.24%
76.28%
86.97%
54.32%
74.12%
71.88%
75.00%
74.07%
698.26
(13.00)
974.47
1,765.55
82.54%
100.87%
2.55%
13.03%
Percentage Of Fiscal Year 2013/2014
March 2014 75% of the year
Admin Fund
Legal Notices
Office Supplies
Periodicals & Publications
Postage
Training/Education
Travel/Subsistance
Pymnt to Wtr/IT Risk Mgmnt
Recycling Program
Misc.Expenditure
Total Materials & Services
Computer Upgrades
Admin Fund Totals
Planning Fund
Planner
Social Security
Workers Comp
PERS
Medical Insurance
Dental Insurance
Life Insurance
Conference & Promotional
Dues & Memberships
Legal Notices
Office Supplies
Periodicals & Publications
Postage
Training
Misc Expenditures / Grant Expenditures
Training/Subsistance
Total Materials and Services
Planning Fund Totals
Police Fund
Police Chief
Police Officer
Police Officer
Sergeant
Secretary
Overtime
Animal Control
Police Officer
Police Officer
Certification Pay
Cell Phone Reimbsmt
Shift Differential
Social Security
Workers Comp
PERS
Medial/Dental/Vision
Medical Insurance
Dental Insurance
Life Insurance
Personnel Totals
Communications
Contractual Services
Dues & Memberships
Fuel / Vehicle
Investigation
Maint / Building
Maint / Equipment
Maint / Service Contracts
Maint / Vehicle
Tillamook Narcotics Team
Budgeted Amount
2,741.00
4,060.00
100.00
1,523.00
3,000.00
3,000.00
10,000.00
200.00
4,000.00
37,154.00
YTD
477.83
3,592.55
784.06
225.00
1,361.83
4,009.59
15,555.58
1,200.00
487,788.00
1,200.00
349,651.48
Budgeted Amount
60,026.00
4,592.00
1,300.00
11,661.00
15,275.00
2,310.00
73.00
95,237.00
YTD
51,507.69
3,940.34
1,812.91
9,822.50
11,365.04
1,695.69
54.45
80,198.62
305.00
102.00
1,500.00
1,320.00
102.00
406.00
1,750.00
8,500.00
203.00
14,188.00
1,271.35
957.40
59.06
1,203.10
41.13
3,532.04
305.00
102.00
228.65
362.60
102.00
346.94
546.90
8,500.00
161.87
10,655.96
0.00%
0.00%
84.76%
72.53%
0.00%
14.55%
68.75%
0.00%
20.26%
1.04%
109,425.00
83,730.66
25,694.34
76.52%
Budgeted Amount
82,371.00
53,148.00
62,114.00
78,202.00
44,469.00
40,000.00
39,011.00
51,110.00
64,116.00
15,036.00
4,200.00
2,500.00
41,025.00
25,000.00
112,936.00
79,380.00
43,290.00
5,710.00
726.00
844,344.00
1,523.00
12,000.00
305.00
29,000.00
500.00
5,000.00
1,400.00
4,060.00
10,150.00
500.00
YTD
63,362.31
39,943.22
46,746.65
58,651.65
33,351.75
29,183.52
29,258.28
29,832.04
48,087.00
6,323.00
2,600.00
1,900.00
30,535.57
21,694.95
65,799.09
41,648.82
32,102.28
4,197.28
427.08
585,644.49
745.25
9,666.84
245.00
18,282.85
598.69
3,122.54
916.50
1,311.70
12,640.11
-
Page 2
YTD Variance
2,263.17
467.45
100.00
738.94
2,775.00
1,638.17
10,000.00
200.00
(9.59)
21,598.42
138,136.52
YTD Variance
8,518.31
651.66
(512.91)
1,838.50
3,909.96
614.31
18.55
15,038.38
YTD Variance
19,008.69
13,204.78
15,367.35
19,550.35
11,117.25
10,816.48
9,752.72
21,277.96
16,029.00
8,713.00
1,600.00
600.00
10,489.43
3,305.05
47,136.91
37,731.18
11,187.72
1,512.72
298.92
258,699.51
777.75
2,333.16
60.00
10,717.15
(98.69)
1,877.46
483.50
2,748.30
(2,490.11)
500.00
Percent Expended
17.43%
88.49%
0.00%
51.48%
7.50%
45.39%
0.00%
0.00%
100.24%
41.87%
100.00%
71.68%
Percent Expended
85.81%
85.81%
139.45%
84.23%
74.40%
73.41%
74.59%
84.21%
Percent Expended
76.92%
75.15%
75.26%
75.00%
75.00%
72.96%
75.00%
58.37%
75.00%
42.05%
61.90%
76.00%
74.43%
86.78%
58.26%
52.47%
74.16%
73.51%
58.83%
69.36%
48.93%
80.56%
80.33%
63.04%
119.74%
62.45%
65.46%
32.31%
124.53%
0.00%
Percentage Of Fiscal Year 2013/2014
March 2014 75% of the year
Police Fund
Office Supplies
Postage
Special Programs
Training
Travel / Subsistance
Uniform Allowance
Utilities Phone
Targets & Ammunition
Animal Control
LEDS
Total Materials and Services
Budgeted Amount
6,000.00
2,030.00
4,000.00
4,060.00
305.00
10,000.00
1,000.00
3,500.00
3,045.00
508.00
98,886.00
YTD
5,859.60
1,124.96
1,065.77
3,129.60
77.96
5,133.72
1,114.44
1,145.00
11.50
66,192.03
YTD Variance
140.40
905.04
2,934.23
930.40
227.04
4,866.28
(114.44)
3,500.00
1,900.00
496.50
32,693.97
Percent Expended
97.66%
55.42%
26.64%
77.08%
25.56%
51.34%
111.44%
0.00%
37.60%
2.26%
66.94%
Equipment / General
PD Building Payments
Total Capital Outlay
Vehicle Financing
Truck/Taser & Van Paydown
Total Debt Service
Police Fund Totals
1,000.00
175,660.00
176,660.00
26,000.00
5,300.00
31,300.00
1,151,190.00
151,865.28
151,865.28
25,000.00
5,344.56
30,344.56
834,046.36
1,000.00
23,794.72
24,794.72
1,000.00
(44.56)
955.44
317,143.64
0.00%
86.45%
85.96%
96.15%
100.84%
196.99%
72.45%
Budgeted Amount
15,000.00
15,000.00
YTD
1,025.58
1,025.58
Vacations Payable /Comp time
Audit
Insurance Bldg./Vehicles
Maint./Materials
Maint./Service Contracts
Safety Improvements
Contractual Services
Codification
Web Services
Building Maintenance
Utilities / Phone (from 010-07 and 010-03)
Utilities / Power
Total Materials and Services
32,403.00
9,000.00
21,570.00
3,045.00
29,000.00
3,000.00
1,500.00
2,500.00
400.00
3,500.00
26,000.00
8,000.00
139,918.00
13,218.39
9,366.60
24,470.12
1,305.10
15,624.33
2,098.80
237.70
630.00
13,681.09
6,354.65
86,986.78
Equipment / Computer Server
Bldg Remodel/Property Purchase
Surveil Cameras/CIS Emerg.Reserve
Total Capital Outlay
4,100.00
102,685.00
10,000.00
116,785.00
1,600.00
1,600.00
Transfer to Water Fund (bi-annual)
Total Transfers Out
285,606.00
285,606.00
285,606.00
285,606.00
City Hall Fund Totals
557,309.00
375,218.36
2,477,481.26
2,353,391.00
124,090.26
1,992,809.99
1,667,395.15
325,414.84
City Hall Fund
Unemployment
Personnel Totals
Total General Fund Revenues
Total General Fund Expenses
Revenues vs Expense
Page 3
YTD Variance
13,974.42
13,974.42
19,184.61
(366.60)
(2,900.12)
1,739.90
13,375.67
3,000.00
1,500.00
401.20
162.30
2,870.00
12,318.91
1,645.35
52,931.22
2,500.00
102,685.00
10,000.00
115,185.00
-
Percent Expended
6.84%
6.84%
40.79%
104.07%
113.45%
42.86%
53.88%
0.00%
0.00%
83.95%
59.43%
18.00%
52.62%
79.43%
62.17%
39.02%
0.00%
0.00%
1.37%
100.00%
100.00%
66,905.64
67.33%
484,671.27
570,810.85
(86,139.58)
80.44%
70.85%
Percentage of Fiscal Year 2013/2014
March 2014 75% of the year
Street Fund
Revenue Analysis
Street Fund
Beginning Fund Balance
Investment Earnings
Misc./Surplus City Shops
State Gas Tax
SCA Grant
IFA Planning Grant/ LGG Coatsville
From Local Fuel Tx Fund #2
Carnahan Park User Fees
Marine Grant
Linden Drive LID Assessments
Tillamook PUD Franchise (Qrtly)
OTIA I,II,III
Property Lease Income
Property Tax from Vendors
Billboard
Skate Park (In & Out)
Total Street Fund Revenues
Budgeted Amount
YTD
134,566.49
134,566.49
175.00
81.73
600.00
550.00
156,599.00
143,367.08
50,000.00
140,000.00
116,059.50
120,000.00
95,405.77
2,600.00
2,579.73
6,500.00
4,200.00
6,831.57
388,850.00
319,539.18
118,633.00
70,613.66
23,400.00
19,410.00
1,515.00
1,212.11
3,500.00
1,500.00
50,000.00
78.00
1,201,138.49
911,716.82
General Ledger
YTD Variance
93.27
50.00
13,231.92
50,000.00
23,940.50
24,594.23
20.27
6,500.00
(2,631.57)
69,310.82
48,019.34
3,990.00
302.89
2,000.00
49,922.00
239,421.67
Percent Received
100.00%
46.70%
91.67%
91.55%
0.00%
82.90%
79.50%
99.22%
0.00%
162.66%
82.18%
59.52%
82.95%
80.01%
42.86%
0.16%
75.90%
Street Fund
Street Supervisor
PW Technician I
PW Technician II
PW Director (1/3)
Asst to PW Director (Arley)
PW II
PW Tech IV (shared w/water)
O/T
Social Security
Workers Comp
PERS
Medical Insurance
Dental Insurance
Life Insurance
Unemployment
Vacations Payable / Comp time
Standby time
Total Personnel
Budgeted Amount
37,000.00
47,602.00
44,243.00
23,965.00
30,000.00
43,440.00
23,069.00
6,000.00
19,532.00
19,500.00
41,375.00
52,225.00
4,960.00
223.00
10,000.00
15,000.00
5,700.00
423,834.00
YTD
36,677.81
35,701.64
33,632.28
15,742.75
14,869.00
24,027.67
16,930.98
3,064.92
13,154.97
19,389.12
28,812.44
36,595.33
5,585.73
236.08
720.52
915.00
286,056.24
YTD Variance
322.19
11,900.36
10,610.72
8,222.25
15,131.00
19,412.33
6,138.02
2,935.08
6,377.03
110.88
12,562.56
15,629.67
(625.73)
(13.08)
10,000.00
14,279.48
132,992.76
Percent Expended
99.13%
75.00%
76.02%
65.69%
49.56%
55.31%
73.39%
51.08%
67.35%
99.43%
69.64%
70.07%
112.62%
105.87%
0.00%
4.80%
16.05%
67.49%
4,500.00
5,000.00
12,000.00
3,805.00
5,000.00
11,000.00
10,000.00
10,000.00
11,517.00
1,000.00
10,000.00
4,568.00
4,000.00
1,523.00
1,500.00
1,515.00
2,900.00
44,254.00
2,000.00
150,000.00
296,082.00
4,383.30
722.25
6,764.47
3,619.12
3,987.83
10,309.62
4,228.23
7,100.00
1,499.35
1,000.00
5,197.50
1,847.00
1,228.00
907.13
1,212.11
2,609.40
28,345.43
1,566.00
75,000.00
161,526.74
Audit
Equipment / Misc
Fuel / Vehicle
Insurance
Maint / Building
Maint / Equipment
Maint / Materials
RARE / Urban Designer
Carnahan Park Marine Maint.
TBHEID Drainage Service Fee
Signs & Roadmarkings
Parks Materials
Training
Travel / Subsistance
Uniform Allowance
Property Tx for Vendor Sites
Utilities / Phone
Utilities / Power
Temporary Seasonal Relief
Internal Service Charge (qrtrly)
Total Materials & Services
Bicycle /Sidewalk repair
Expenses vs. Budget
1,592.00
-
Page 4
116.70
4,277.75
5,235.53
185.88
1,012.17
690.38
5,771.77
2,900.00
10,017.65
4,802.50
2,721.00
2,772.00
1,523.00
592.87
302.89
290.60
15,908.57
434.00
75,000.00
134,555.26
97.41%
14.45%
56.37%
95.11%
79.76%
93.72%
42.28%
71.00%
13.02%
100.00%
51.98%
40.43%
30.70%
0.00%
60.48%
80.01%
89.98%
64.05%
78.30%
50.00%
54.55%
1,592.00
0.00%
Percentage of Fiscal Year 2013/2014
March 2014 75% of the year
Street Fund
Equipment / Misc
Road Improvements
Preventative Maintenance
SCA Grant Project (annual)
Property Purchase/Replace
Parks Grants match/Coatsville Pk
Services in Parks/Reserves replace
Skate Park
Total Capital Outlay
Budgeted Amount
19,000.00
62,930.00
30,450.00
50,000.00
500.00
145,000.00
18,985.00
50,000.00
378,457.00
YTD
9,910.41
33,617.80
26,049.39
191,882.15
7,062.58
268,522.33
Loan Repay to Swr Fund (Annual)
IFA V1200 Storm Water Masterplan
Total Debt Service
12,240.00
4,890.00
17,130.00
12,240.00
4,889.87
17,129.87
1,201,138.49
1,115,503.00
85,635.49
911,716.82
733,235.18
178,481.64
Total Street Fund Revenues
Total Street Fund Expenses
Revenues vs Expense
Page 5
YTD Variance
9,089.59
29,312.20
4,400.61
50,000.00
500.00
(46,882.15)
11,922.42
50,000.00
109,934.67
0.13
239,421.67
377,482.69
(138,061.02)
Percent Expended
52.16%
53.42%
85.55%
0.00%
0.00%
132.33%
37.20%
0.00%
70.95%
100.00%
100.00%
100.00%
75.90%
65.73%
Percentage of Fiscal Year 2013/2014
March 2014 75% of the year
Water Fund
Beginning Fund Balance
Internal Service Charge IT Risk
Water Revenues
Interest Income
Connection Fees
Labor and Equipment
Reconnects
Miscellaneous Income
GF Loan Balance Payoff
Flood Mitigation Reimb.
Council Beautification Awards
IFA Water Masterplan Grant
Total Water Fund Revenues
Water Fund
Revenue Analysis
Budgeted Amount
YTD
706,700.00
696,699.71
10,000.00
1,615,033.00
1,191,919.88
505.00
475.24
1,500.00
1,000.00
350.00
1,000.00
11,200.00
5,673.28
976,383.00
976,383.00
100.00
1,200.00
188.75
60,000.00
3,383,971.00
2,872,339.86
YTD Variance
10,000.29
10,000.00
423,113.12
29.76
1,500.00
1,000.00
(650.00)
5,526.72
100.00
1,011.25
60,000.00
511,631.14
Percent Received
98.58%
0.00%
73.80%
94.11%
0.00%
0.00%
285.71%
50.65%
100.00%
0.00%
15.73%
0.00%
84.88%
Water Fund
Public Works Director
Asst to PW Director (Arley)
Plant Supervisor
PW Tech II-III
PW Tech IV (50% shared with streets
Utility Clerk
Field Supervisor
OT
Standyby Time
Social Security
Workers Comp
PERS
Unemployment
Vacation Comp / Payable
Health Insurance
Dental
Life
Total Personnel
General Ledger
Expenses vs. Budget
Budgeted Amount
YTD
23,965.00
23,456.39
32,000.00
32,000.00
52,310.00
38,969.17
30,173.88
36,627.00
23,069.00
21,013.53
34,387.00
28,081.89
46,762.00
38,848.40
25,000.00
23,070.12
5,400.00
4,248.22
21,383.00
18,337.37
16,000.00
10,353.16
39,668.00
18,209.23
15,000.00
16,560.00
993.81
81,905.00
53,649.17
7,775.00
6,834.01
508.00
324.39
478,319.00
348,562.74
YTD Variance
508.61
13,340.83
6,453.12
2,055.47
6,305.11
7,913.60
1,929.88
1,151.78
3,045.63
5,646.84
21,458.77
15,000.00
15,566.19
28,255.83
940.99
183.61
84,809.64
Percent Expended
97.88%
100.00%
74.50%
82.38%
91.09%
81.66%
83.08%
92.28%
78.67%
85.76%
64.71%
45.90%
0.00%
6.00%
65.50%
87.90%
63.86%
72.87%
Audit
Legals
Maintenance Agreements
Misc Copier
Permits and Licenses
Postage
Telephone
Advertising
Internal Service Fee to GF
Utility Franchise fee to GF
Meetings/Schools/Training
Dues and Subscriptions
General Insurance
Small tool repair & purchase
Lights and Power
Water Supplies
Miscellaneous
Fire Control Tax/Timber (annual)
Vehicle Operating Expenses
Equipment Maint.
Chemicals Filter Plant
Repairs Filter Plant
Water Productions
System Repairs
Engineering and Surveys
5,700.00
1,000.00
9,000.00
5,710.00
5,075.00
8,120.00
7,000.00
1,015.00
175,000.00
36,232.00
17,000.00
2,000.00
17,740.00
8,075.00
3,000.00
22,218.00
1,750.00
6,000.00
35,000.00
35,000.00
31,000.00
32,000.00
107,075.00
100,000.00
120,000.00
5,536.80
2,732.49
2,789.08
1,328.00
5,348.82
7,056.38
60.00
87,500.00
21,791.97
9,504.89
1,610.39
22,004.12
4,062.51
1,152.17
10,374.72
735.76
5,991.64
16,854.08
10,983.07
4,828.06
541.28
65,366.78
32,193.76
6,662.05
Page 6
163.20
1,000.00
6,267.51
2,920.92
3,747.00
2,771.18
(56.38)
955.00
87,500.00
14,440.03
7,495.11
389.61
(4,264.12)
4,012.49
1,847.83
11,843.28
1,014.24
8.36
18,145.92
24,016.93
26,171.94
31,458.72
41,708.22
67,806.24
113,337.95
97.14%
0.00%
30.36%
48.85%
26.17%
65.87%
100.81%
5.91%
50.00%
60.15%
55.91%
80.52%
124.04%
50.31%
38.41%
46.70%
42.04%
99.86%
48.15%
31.38%
15.57%
1.69%
61.05%
32.19%
5.55%
Percentage of Fiscal Year 2013/2014
March 2014 75% of the year
Water Fund
Stock Purchases Shop
IFA Masterplan Rate Study
Hwy 101 South Line
Total Materials and Services
Budgeted Amount
55,000.00
60,000.00
2,000.00
908,710.00
YTD
7,142.32
46,526.65
378,406.15
YTD Variance
47,857.68
2,000.00
561,418.00
Percent Expended
12.99%
77.54%
0.00%
39.55%
System Upgrade
Office Equipment
Computer Expense
Capital Auto Meter Read
Service Truck Replacement
Forklift/Tower Meter Equipment
Reserves for Replacement
Total Capital Outlay
50,000.00
1,015.00
3,600.00
8,000.00
10,000.00
50,000.00
620,000.00
742,615.00
7,284.26
115.00
7,399.26
42,715.74
900.00
3,600.00
8,000.00
10,000.00
50,000.00
620,000.00
692,500.00
14.57%
11.33%
0.00%
0.00%
0.00%
0.00%
0.00%
1.00%
Bond #2 Principle
Bond #2 Interest
Bond #3 Principle
Bond #3 Interest
Bond #3 Principle
Bond #3 Interest
Total Debt Services
426,543.00
24,956.00
270,551.00
15,861.00
201,460.00
8,892.00
948,263.00
425,543.34
24,955.44
270,471.28
15,861.31
201,460.44
8,892.48
947,184.29
999.66
0.56
79.72
(0.31)
(0.44)
(0.48)
1,079.63
99.77%
100.00%
99.97%
100.00%
100.00%
100.01%
99.89%
3,383,971.00
3,077,907.00
306,064.00
2,872,339.86
2,018,587.05
748,334.46
511,631.14
765,163.87
(148,114.38)
84.88%
66.00%
Total Water Fund Revenues
Total Water Fund Expenses
Revenues vs Expense
Page 7
Percentage of Fiscal Year 2013/2014
March 2014 75% of the year
Sewer Fund
Sewer Fund
Beginning Fund Balance
Connection Fees
Investment Earnings
Misc.Fees/Biosolids
Special Revenues
User Fees
Loan Repayment from Street Fund
Total Revenues
Revenue Analysis
Budgeted Amount
YTD
1,605,434.77
1,605,434.77
5,050.00
2,000.00
1,215.61
10,000.00
275.88
80,000.00
67,616.57
2,289,288.00
1,627,116.87
12,240.00
12,240.00
4,004,012.77
3,313,899.70
YTD Variance
5,050.00
784.39
9,724.12
12,383.43
662,171.13
690,113.07
Percent Received
100.00%
0.00%
60.78%
2.76%
84.52%
71.08%
100.00%
82.76%
Sewer Fund
PW Tech V
PW Tech III
Part Time Utility Clerk
PW Director
PW Tech II (shared with streets)
PW Tech II
Overtime
PW Tech III
WWTP Supervisor (new hire)
Social Security
Workers Comp
PERS
Medical Insurance
Dental Insurance
Life Insurance
Unemployment
Vacations Payable / Comp buyout
Standby Time
Total Payroll
General Ledger
Expenses vs. Budget
Budgeted Amount
YTD
60,068.00
45,051.03
45,000.00
21,646.50
15,200.00
13,376.37
23,965.00
15,742.73
21,720.00
9,337.72
31,891.00
9,906.23
35,000.00
24,831.99
43,731.00
35,380.39
17,076.70
64,347.00
26,081.00
15,924.91
15,000.00
10,814.56
49,278.00
21,545.45
63,816.00
39,532.03
6,281.00
4,863.11
325.00
207.88
17,000.00
25,000.00
15,344.28
5,400.00
4,504.56
549,103.00
305,086.44
YTD Variance
15,016.97
23,353.50
1,823.63
8,222.27
12,382.28
21,984.77
10,168.01
8,350.61
47,270.30
10,156.09
4,185.44
27,732.55
24,283.97
1,417.89
117.12
17,000.00
9,655.72
895.44
216,465.40
Percent Expended
75.00%
48.10%
88.00%
65.69%
42.99%
31.06%
70.95%
80.90%
26.54%
61.06%
72.10%
43.72%
61.95%
77.43%
63.96%
0.00%
61.38%
83.42%
55.56%
Chemicals/Chlorine
Audit
Utility Franchise Fee to GF (monthly)
Fuel / Vehicle
Insurance
Maint / Equipment
Maint / Lift Stations
Maint / Materials
Maint / Service Contracts
Maint / Vehicle
Office Supplies
Permits / Licenses
Postage
Special Projects
Seasonal Relief / Legal Fees
Training
Travel/Subsistance
Uniform Allowance
Utilities / Phone
Utilities / Power
Supplies / Laboratory
Propane
Bio Solids
Pressure Sewer
Internal Service fee to GF
Total Supplies & Expense
114,000.00
4,500.00
38,125.00
7,000.00
23,200.00
51,000.00
10,000.00
15,000.00
4,750.00
30,450.00
2,538.00
9,000.00
1,015.00
30,000.00
100,000.00
15,000.00
500.00
2,500.00
5,300.00
55,000.00
18,000.00
10,000.00
32,400.00
8,000.00
200,000.00
787,278.00
63,536.96
4,383.30
28,382.54
4,748.38
23,014.11
78,804.73
42.35
13,867.27
3,124.00
3,716.25
1,588.80
9,530.12
291.75
7,263.71
53,018.74
3,697.18
484.25
798.71
5,169.48
42,253.94
4,635.81
9,632.11
28,251.00
8,989.66
100,000.00
499,225.15
50,463.04
116.70
9,742.46
2,251.62
185.89
(27,804.73)
9,957.65
1,132.73
1,626.00
26,733.75
949.20
(530.12)
723.25
22,736.29
46,981.26
11,302.82
15.75
1,701.29
130.52
12,746.06
13,364.19
367.89
4,149.00
(989.66)
100,000.00
288,052.85
55.73%
97.41%
74.45%
67.83%
99.20%
154.52%
0.42%
92.45%
65.77%
12.20%
62.60%
105.89%
28.74%
24.21%
53.02%
24.65%
96.85%
31.95%
97.54%
76.83%
25.75%
96.32%
87.19%
112.37%
50.00%
63.41%
Equipment/Impellors/Motors
Special Programs / Cross Connect
Computer
Capital Projects / Trailor
50,000.00
60,000.00
3,500.00
100,000.00
11,930.94
60,600.51
1,621.00
-
38,069.06
(600.51)
1,879.00
-
23.86%
101.00%
46.31%
0.00%
Page 8
Percentage of Fiscal Year 2013/2014
March 2014 75% of the year
Sewer Fund
Special Programs I & I
WWTP Land App & Equip
WWTP Expansion/Reserves for Rep.
Total Capital Outlay
Budgeted Amount
89,000.00
525,000.00
827,500.00
YTD
2,273.80
525,000.00
601,426.25
Principle Loan #1 (timing)
Interest Loan #1
Fees
Principle Loan #2
Interest Loan #2
Fees
Principle Loan #4
Interest Loan #4
Principle Loan #5
Interest Loan #5
Fees
Anderson Loan
Principle Loan #6 R91567
Interest Loan #6
Fees
Principle Loan #7 R91568
Interest Loan #7
Fees
OECDD Loan
Total Debt Services
172,448.00
4,891.00
218.00
22,861.00
8,759.00
672.00
36,754.00
512.00
9,456.00
3,668.00
321.00
15,175.00
654,209.00
430,651.00
37,104.00
18,898.00
16,138.00
1,204.00
72,803.00
1,506,742.00
172,447.54
4,891.13
22,861.00
8,759.00
672.00
18,428.00
205.00
9,456.00
3,668.00
321.00
15,175.00
654,209.00
430,651.00
37,107.00
18,898.00
16,138.00
1,204.00
72,802.58
1,487,893.25
Total Revenues
Total Sewer Fund Expenses
Revenues vs Expense
4,004,012.77
3,670,623.00
333,389.77
3,313,899.70
2,893,631.09
420,268.61
Page 9
YTD Variance
86,726.20
126,073.75
0.46
(0.13)
218.00
18,326.00
307.00
(3.00)
0.42
18,848.75
690,113.07
649,440.75
40,672.32
Percent Expended
0.00%
2.55%
100.00%
72.68%
100.00%
100.00%
0.00%
100.00%
100.00%
100.00%
50.14%
40.04%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
100.01%
100.00%
100.00%
100.00%
100.00%
98.75%
82.76%
78.83%
Percentage of Fiscal Year 2013/2014
March 75% of the year
SDC Fund
SDC Fund
Beginning Fund Balance Wtr SDC
Interest Earnings Water
SDC Water Income
Beginning Fund Balance Storm Drain
Interest Earnings Storm Drain
SDC Storm Drain Income
Beginning Fund Balance Swr SDC
Interest Earnings Sewer
SDC Sewer Income
Total SDC Revenues
Revenue Analysis
Budgeted Amount
YTD
208,061.00
208,061.00
1,000.00
36.76
58,000.00
20,656.00
1,100.00
100.00
34,000.00
2,419.07
277,494.00
277,494.00
1,000.00
9.24
1,000.00
1,225.00
581,755.00
509,901.07
YTD Variance
963.24
37,344.00
100.00
31,580.93
990.76
(225.00)
70,753.93
Percent Received
100.00%
3.68%
35.61%
0.00%
0.00%
7.11%
100.00%
0.92%
122.50%
87.65%
SDC Fund
SDC Water Expenses
SDC Storm Drain Expenses
SDC Sewer Expenses
Total SDC Expenses
General Ledger
Expenses vs. Budget
Budgeted Amount
YTD
267,061.00
35,200.00
279,494.00
581,755.00
YTD Variance
267,061.00
35,200.00
279,494.00
581,755.00
Percent Expended
100.00%
0.00%
0.00%
0.00%
-
Total Water SDC Revenues
Total Water SDC Expenses
Revenues vs Expense
267,061.00
267,061.00
-
20,692.76
20,692.76
38,307.24
267,061.00
(228,753.76)
87.65%
0.00%
Total Sewer SDC Revenues
Total Sewer SDC Expenses
Revenues vs Expense
279,494.00
279,494.00
-
278,728.24
278,728.24
765.76
279,494.00
(278,728.24)
99.73%
0.00%
31,680.93
35,200.00
-
7.09%
0.00%
Total Storm Drain Revenues
Total Storm Drain Expenses
Revenues vs Expense
34,100.00
35,200.00
(1,100.00)
2,419.07
2,419.07
Page 12
Percentage of Fiscal Year 2013/2014
March 2014 75% of the year
TRT Fund
TRT Fund
Carry Over Reserves
Hotel / Motel Tax
Investment Earnings
Misc Fees
Business Registration Fees
Business Surcharge
Total TRT Revenues
Revenue Analysis
Budgeted Amount
YTD
16,788.62
16,788.62
311,697.00
262,285.99
40.00
81.91
10.00
36,000.00
13,748.75
10,000.00
4,300.00
374,535.62
297,205.27
YTD Variance
49,411.01
(41.91)
10.00
22,251.25
5,700.00
77,330.35
Percent Received
100.00%
84.15%
204.78%
0.00%
38.19%
43.00%
79.35%
TRT Fund
TRT Officer
TRT Officer
Seasonal Code Enforce Officer(s)
Overtime
Social Security
Workers Comp
PERS
Medical/Dental Insurance
Life Insurance
Vacations Payable
Total Payroll
General Ledger
Expenses vs. Budget
Budgeted Amount
YTD
49,107.00
36,936.00
51,164.00
37,929.00
40,502.00
5,355.00
10,000.00
14,561.58
11,534.00
7,200.99
6,367.00
50.03
13,871.00
10,373.49
38,905.00
20,960.22
255.00
105.32
200.00
221,905.00
133,471.63
YTD Variance
12,171.00
13,235.00
35,147.00
(4,561.58)
4,333.01
6,316.97
3,497.51
17,944.78
149.68
200.00
88,233.37
Percent Expended
75.22%
74.13%
13.22%
145.62%
62.43%
0.79%
74.79%
53.88%
41.30%
0.00%
60.15%
Business License Surcharge / TRA
Farmer's Market
Business Registration Office Supplies
Chamber Promotion (qrtrly)
Council Priorities
Total Supplies & Expense
Unrestricted Reserves
Total Capital Outlay
Transfer to Streets-Unrestricted
Total Transfers
18,000.00
9,450.00
600.00
56,700.00
40,000.00
124,750.00
10,085.41
8,298.88
153.31
47,380.35
27,456.07
93,374.02
27,880.00
27,880.00
-
-
-
7,914.59
1,151.12
446.69
9,319.65
12,543.93
31,375.98
56.03%
87.82%
25.55%
83.56%
68.64%
74.85%
27,880.00
27,880.00
0.00%
0.00%
-
Total TRT Fund Expenses
374,535.00
226,845.65
147,489.35
Total TRT Revenues
Total TRT Fund Expenses
Revenues vs Expense
374,535.62
374,535.00
0.62
297,205.27
226,845.65
70,359.62
77,330.35
147,489.35
(70,159.00)
Page 13
/
0.00%
0.00%
60.57%
79.35%
60.57%
[THIS PAGE INTENTIONALLY LEFT BLANK] City Council Regular Session
Meeting Date: 04/21/2014
Information
Subject:
AUTHORIZATION TO PAY BILLS
Fiscal Impact
Fiscal Year:
Fiscal Impact:
Batch Type
A/P Batch Date
4/21/14
Check Range
34860 - 34893
Attachments
A_P 4.21.14
Amount Paid
$20,874.39
Accounts Payable
Computer Check Proof List
User: adm
Printed: 04/17/2014 - 1:05 PM
Invoice No
Description
Vendor:0001
23849
23977
911 Supply
2 ea trousers & shirts-Lothman
12 ea OR Traffic Code & Criminal Codes
Check Total:
Vendor:0038
LPOR1162905
Alsco
Shop towel service
Check Total:
17.03 04/21/2014
17.03
Vendor:4924
4279-4/7/14Stmt
4768-4/7/14Stmt
Blue Heron Vending & Coffee Se
2-5 gal water,cooler rental 3/14-Str Div
3-5 gal water,cooler rental 3/14 - CHall
Check Total:
24.00 04/21/2014
31.00 04/21/2014
55.00
Vendor:1087
Bomar4.15.14
Erica Bomar
Reimb mileage & meals-OACP Conf-Bend
Check Total:
260.74 04/21/2014
260.74
Vendor:6003
4012500649
4012508516
4012528328
Canon Solutions America, Inc.
Copies W2522-PD, 2/18 to3/17/14
Copies WZB45-CR, 2/18 to3/17/14
Copies W3522-Front, 2/18 to3/17/14
Check Total:
119.71 04/21/2014
4.75 04/21/2014
300.93 04/21/2014
425.39
Vendor:4480
21707800
Carrot-Top Industries, Inc.
2-3x5 ft Polyester US flags-City Hall
Check Total:
80.84 04/21/2014
80.84
AP - Computer Check Proof List (04/17/2014 - 1:05 PM)
Amount Payment Date
310.96 04/21/2014
227.76 04/21/2014
538.72
Acct Number
Reference
Check Sequence: 1
010-07-53410
010-07-53410
ACH Enabled: No
Check Sequence: 2
020-20-53230
ACH Enabled: No
Check Sequence: 3
020-20-53200
010-10-53240
ACH Enabled: No
Check Sequence: 4
010-07-53400
ACH Enabled: No
Check Sequence: 5
010-10-53240
010-10-53240
010-10-53240
ACH Enabled: No
Check Sequence: 6
010-10-53230
ACH Enabled: No
Page 1
Invoice No
Description
Vendor:0091
17245
Cascade Shoring LLC
Man box/underground safety equip rent-Wt
Check Total:
893.50 04/21/2014
893.50
Vendor:4262
4.10.14 Stmt.1
4.10.14 Stmt.2
4.10.14 Stmt.3
4.10.14 Stmt.4
Charter Communications
503-815-8217,SC1430, 4/5-5/4/14
503-815-1900, SC3158 4/6-5/5/14
503-842-2161, SC3908 4/13-5/12/14
503-842-8339, SC4801 4/13-5/12/14
Check Total:
66.85
33.08
29.90
29.90
159.73
Vendor:4581
140397
Chaves Consulting Inc.
Majic software hosting 4/1/14-3/31/15
Check Total:
1,227.90 04/21/2014
1,227.90
Vendor:4894
293143
300938
CHS
Propane 320.20 gal @ $2.49
Propane 333.60 gal @ $2.64
Check Total:
797.30 04/21/2014
880.70 04/21/2014
1,678.00
Vendor:4442
04.15.14 Stmt
4.15.14 Stmt
4.15.2014 Stmt
CoastCom, Inc.
Dark fiber & internet May 2014
voIP Invoice, May '14, Apr '14 long dist
Dark fiber & internet May 2014
Check Total:
200.00 04/21/2014
577.75 04/21/2014
100.00 04/21/2014
877.75
Vendor:0082
3536
Columbia Fire & Safety Co.
Annual fire extinguisher maint. - PD
Check Total:
127.00 04/21/2014
127.00
Vendor:4517
40974856
40974856
De Lage Landen Public Finance
Oce 2522-PD 25014782, April 2014
Oce 3522-C Hall 25014782, April 2014
Check Total:
186.68 04/21/2014
179.75 04/21/2014
366.43
Vendor:4224
3476-944466
3476-945153
3476-945374
Don G. Averill Recycling Inc.
12.35 ton biosolids hauled
13.38 ton biosolids hauled
13.11 ton biosolids hauled
741.00 04/21/2014
802.80 04/21/2014
786.60 04/21/2014
AP - Computer Check Proof List (04/17/2014 - 1:05 PM)
Amount Payment Date
04/21/2014
04/21/2014
04/21/2014
04/21/2014
Acct Number
Reference
Check Sequence: 7
021-06-53020
ACH Enabled: No
Check Sequence: 8
010-10-53420
010-10-53420
022-22-53420
021-01-53420
ACH Enabled: No
Check Sequence: 9
010-10-53240
ACH Enabled: No
Check Sequence: 10
022-22-53450
022-22-53450
ACH Enabled: No
Check Sequence: 11
010-10-53420
010-10-53420
021-01-53420
ACH Enabled: No
Check Sequence: 12
010-07-53210
ACH Enabled: No
Check Sequence: 13
010-10-53240
010-10-53240
ACH Enabled: No
Check Sequence: 14
022-22-53460
022-22-53460
022-22-53460
ACH Enabled: No
Page 2
Invoice No
Description
Amount Payment Date
Check Total:
2,330.40
Vendor:4826
000017
04927/00
107
1403111-172425
1403111-392941
147444872
2.27.14
20049
22814
29915735
313NKE
355094
355095
400358042521508
526
536210
562779
611054
66645145
66804074
7294930
7328689
7330144
7466
767328
788157
91070362
SPM-84918
WEB37105803
First Bankcard
Parking-Boli training/Portland-SB
2-2014 Criminal Code of Oregon-Wright
Room-CIS Conference-Wyntergreen
Coffee-applicant testing-PD 3/11/14
Snacks-applicant testing-PD 3/11/14
Room-Cert review class-Oleman
Parking-CIS Conference-Wilson
Meal-Shortschool-Eugene-TL, DK
Water & cooler rental-WWTP
CPR/First Aid Cards-PD
Room-Management Training.Keizer-TL
Room-Shortschool-Eugene-TL
Meals & room-Shortschool-Eugene-TL
20-water flters for lift stations-WW Div
Room-CIS Conference-Abby
Fuel-CIS Conference-Abby
Car Wash-CIS Conference-Abby
Meal-Shortschool-Eugene-TL, DK
Reg-Cert review class Roseburg-Oleman
Reg-APWA Street Mtc & Coll school-Kyte
Or Assn of Chiefs of Police dues-Bomar
OACP Conference-Bomar
OACP Conference-Wright
Room-Cis Conference-Yuriy
Meal-Shortschool-Eugene-TL, DK
Fuel-CIS Conference-Abby
U-haul to Coventa/records destruction-PD
Sandwiches-applicant testing-PD 3/11/14
3-Keyed-alike locks-PD Shop storage
Check Total:
10.00
140.00
309.16
28.00
65.58
141.84
15.00
41.06
24.07
90.00
266.43
364.65
463.15
149.80
144.27
46.86
10.00
48.65
325.00
235.00
125.00
185.00
185.00
288.54
47.23
24.11
205.02
50.00
90.02
4,118.44
Vendor:0035
15124156
Great America Financial Servic
Shortel phone system, Apr 2014
Check Total:
305.00 04/21/2014
305.00
Vendor:6051
May6-8 Reimb
David Kyte
Cert Review-Salem/Per diem&mileage-Kyte
Check Total:
190.30 04/21/2014
190.30
AP - Computer Check Proof List (04/17/2014 - 1:05 PM)
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
Acct Number
Reference
Check Sequence: 15
021-02-53070
010-07-53270
010-03-53400
010-07-53350
010-07-53350
022-22-53380
010-03-53070
021-02-53070
022-22-53230
010-07-53380
021-02-53070
021-02-53070
021-02-53070
022-22-53220
010-03-53400
010-03-53400
010-03-53400
021-02-53070
022-22-53380
021-02-53070
010-07-53080
010-07-53380
010-07-53380
010-03-53400
021-02-53070
010-03-53400
010-07-53350
010-07-53350
010-07-53270
ACH Enabled: No
Check Sequence: 16
010-10-53420
ACH Enabled: No
Check Sequence: 17
021-02-53070
ACH Enabled: No
Page 3
Invoice No
Description
Vendor:0255
15344
15344.1
League of Oregon Cities
Class-Disciplinary Actions 5/16-Wilson
Webinar Part 6/Budget- 6/1/14-Wilson
Check Total:
Vendor:4041
50528
Northstar Chemical, Inc.
13,800 lbs sodium bisulfite-WWTP
Check Total:
Vendor:4593
703895703001
Office Depot
Cs-6 Enmotion paper towel rolls-City Hal
Check Total:
Vendor:4081
334346
372873
OfficeMax Incorporated
Paper, pens, etc-PD
Epson T069120 combo pack-Abby
Check Total:
135.94 04/21/2014
40.56 04/21/2014
176.50
Vendor:5024
4.15.14
4.15.14
Petty Cash - PD-Maria Grzelak
Petty cash-postage-PD
Petty cash-meals day trip Bomar-PD
Check Total:
83.22 04/21/2014
16.78 04/21/2014
100.00
Vendor:4470
1397573087
PostaBox
UPS shipment-OACP 3/14/14-Police
Check Total:
11.99 04/21/2014
11.99
Vendor:4702
Mar 2014
Vern Ressler
WWTP Consulting, Mar 2014
Check Total:
462.00 04/21/2014
462.00
Vendor:5011
S107203578.001
Rexel
288-EVR EN91 & 92 Alkaline batteries-PD
Check Total:
136.96 04/21/2014
136.96
Vendor:5000
T003184-IN
StopTech, Ltd.
Repair broken stop stick reel-PD
AP - Computer Check Proof List (04/17/2014 - 1:05 PM)
Amount Payment Date
30.00 04/21/2014
40.00 04/21/2014
70.00
3,904.00 04/21/2014
3,904.00
47.95 04/21/2014
47.95
41.00 04/21/2014
Acct Number
Reference
Check Sequence: 18
010-03-53380
010-03-53380
ACH Enabled: No
Check Sequence: 19
022-22-53040
ACH Enabled: No
Check Sequence: 20
010-10-53230
ACH Enabled: No
Check Sequence: 21
010-07-53270
010-03-53270
ACH Enabled: No
Check Sequence: 22
010-07-53300
010-07-53400
ACH Enabled: No
Check Sequence: 23
010-07-53300
ACH Enabled: No
Check Sequence: 24
022-22-53240
ACH Enabled: No
Check Sequence: 25
010-07-53270
ACH Enabled: No
Check Sequence: 26
010-07-53210
ACH Enabled: No
Page 4
Invoice No
Description
Check Total:
Amount Payment Date
Reference
Check Sequence: 27
010-07-53710
010-07-53710
010-07-53710
ACH Enabled: No
Check Sequence: 28
020-20-53350
020-20-53350
020-20-53350
020-20-53350
ACH Enabled: No
Check Sequence: 29
010-07-53350
ACH Enabled: No
Check Sequence: 30
021-01-53250
ACH Enabled: No
Check Sequence: 31
021-01-53300
ACH Enabled: No
Check Sequence: 32
010-10-53420
021-01-53420
020-20-53420
022-22-53420
ACH Enabled: No
Check Sequence: 33
021-04-53430
ACH Enabled: No
41.00
Vendor:4819
4.15.14
4/16/14-INV
4/7/14-INV
Tillamook Animal Shelter, Inc.
3 days dog boarding & intake Cs#14-3424
Dog boarding&intake Cs#14-3461
Dog boarding&intake 4/2-3/14 Cs#14-3108
Check Total:
Vendor:0498
271417-1251
271873-1251
272255-1251
272818-1251
Tillamook Co. Solid Waste
Dump trip 3/7/14
Dump trip 3/14/14
Dump trip 3/20/14
Dump trip 3/27/14
Check Total:
Vendor:0883
4.11.14
Tillamook Hearing Aid Center
8-Hearing conservation testing-PD
Check Total:
160.00 04/21/2014
160.00
Vendor:5003
21637778
Tyco Integrated Securtiy LLC
Security camera serv. May 2014, 4402 3rd
Check Total:
111.11 04/21/2014
111.11
Vendor:1066
Apr'14 UB bills
U.S. Postal Service
#168/Postage - water/sewer bills-Apr'14
Check Total:
420.00 04/21/2014
420.00
Vendor:0713
9722518684
9722518684
9722518684
9722518684
Verizon Wireless, Bellevue
964246907-00001 General Cell Phones
964246907-00001 Water Cell Phones
964246907-00001 Street Cell Phones
964246907-00001 Sewer Cell Phones
Check Total:
207.34
307.50
86.02
189.22
790.08
Vendor:4039
63705
Waterlab Corp.
Water testing-3/20 & 24/2014-Wtr Div
Check Total:
395.00 04/21/2014
395.00
AP - Computer Check Proof List (04/17/2014 - 1:05 PM)
Acct Number
75.00 04/21/2014
75.00 04/21/2014
25.00 04/21/2014
175.00
17.00
17.00
17.00
17.00
68.00
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
04/21/2014
Page 5
Invoice No
Description
Vendor:4601
149325
149326
Westech Rigging
Sling maintenance & testing-SN 11M751
Sling maintenance & testing-SN 11M944B
Check Total:
Total for Check Run:
Total Number of Checks:
AP - Computer Check Proof List (04/17/2014 - 1:05 PM)
Amount Payment Date
49.00 04/21/2014
103.63 04/21/2014
152.63
Acct Number
Reference
Check Sequence: 34
021-02-53211
021-02-53211
ACH Enabled: No
20,874.39
34
Page 6