Night Audit Check List
Date: ________________
Clerks: _________________________________
Initials
Tasks
_____
Communicate with current shift
_____
Read the Front Desk Log
_____
Verify your cash drawer to the audit shift. Open your shift/drawer in profit
manager. Log cash amounts and witness on log sheet for audit shift.
_____
Print the Hotel Journal Detail report to summarize any other transactions
completed since shift change. Balance your vouchers
_____
Check all printers and fax machines for problems and to restore paper supply
_____
Print Back Up Reports:
1. Arrivals List
2. Departure List
3. In House List
4. Vacant Rooms List
5. Telephone List
6. No Post Report
7. Credit Check List
_____
Separate and verify all credit cards, Vouchers, and Direct Bill folios. Total all
your transactions by code and compare them with your totals on the Hotel
Journal Summary.
_____
If a transaction code does not match, run the Hotel Journal Detail report for that
transaction code to find the error. Once your transaction codes are in balance
with the voucher, print and retain an accurate Hotel Journal Summary
_____
Print the in-house list detail and verify that the rate column is correct. Verify
rates on guest registration cards against the in-house list, and make any necessary
changes. (BUCKET CHECK)
_____
Process GNS
•
•
•
•
•
_____
Check guest in
Run audit
(NO SHOWS)
Check guest out
Put room back in as Vacant Ready
File registration card and folio into the GNS log
Close your shift and cash draw
_____
Auto-Authorize and settle your batch. (From the manager menu)
1. Click utilities and Auto-authorize. Handle any failed approval
requests
2. Select run PBAdmin from the utilities menu
3. Type your log in and password (not your profit manager
password) (clerk)
4. In PB Admin, select the business date check box and type in
today’s business date.
5. Click the replace button
6. Click the report button to verify the items to be settled. Compare
these totals with your Hotel Journal Summary or Detail.
7. Once the transactions match click deposit selected.
8. Once the batch has completed transmitting, the Transaction
Summary Report displays. Print this as a record of the batch.
9. NOTE: If the batch fails for any reason, contact your processor
to verify if any of the batch was deposited. After verifying with
your processor, contact property support before settling again.
_____
Run the Night Audit (operations, N/A). Once all the audit progress bars reach
100%, print the night audit reports by clicking the print toolbar icon. You may
reprint all or part, of the night audit report by clicking the print toolbar icon
again. When the reports are complete click exit, which will move the date
forward and initiate a reorganization. (do on work station #2)
_____
Compare the following fields of the Ledger Summary Report and the Ledger
Activity Report.
LEGER SUMMARY
LEDGER ACTIVIY REPORT
Advance Deposti Summary (Closing balance)-----vs------Advance Deposit (Balance forward)
Guest Ledger Summary--------------------------------vs------Guest (Balance Forward)
Accounts Receivable L.S.(Closing Balance)-------vs-------A/R (Balance Forward)
Total Balance (Balance Forward)--------------------vs-------Total
_____
Open the next shift and cash drawer.
_____
Print a VACANT ROOM LIST to take with you while you are
doing Express Check Outs.
_____
Deliver Express Check Outs. (3:30 – 4:00 a.m.)
• From the operations menu go to reports
• Click on front desk forms
• Click Express-checkout folio
• Click Run
• Click sort by room number
• Click Ok and then Print
• Take the folios and fold them in 3 and walk around and put them under
the individual doors-Make sure they are completely under the door
_____
Put the following packets together:
Angie: Cash Reconciliation Report
Copy of Nightly Occupancy Report
Final Transaction Closeout
Hotel Statistics
In House List Detail
Shelly: In-House List detail ( FAX to Westport) (508-675-0075)
In-House Stats
Michelle: In-house List Detail
Hotel Stats
Jeff: Run a final transaction close out and put in the manila folder
_____
Nightly Occupancy Report:
• Fill out Nightly Occupancy Report which is on the desktop of
workstation #2
• Please refer to NOR example
• Once filled out REMEMBER TO SAVE
• Go onto Choice Central
• Put in the user Id (gm.nh014)
• Password (ucfeu5a)
• Go to quick links
• Click on Mail
• Enter Id (gm.nh014)
• Password (ucfeu5a)
• Click on Compose
• Click on to:
• Use arrow down to select Corporate Office
• Click on corporate office
• Click to:
• Click OK
• Click Attach
• Click Browse
• Click Desktop
• Click NOR
• Click Open
• Click Add
• Click Attach
• Click send
_____
Get the print out for the call accounting which is located in the phone room.
Please put this in the night audit packet
_____
Make sure ALL dirty rooms are assigned.
_____
Clean up the front desk area-empty trash if it is full.
_____
At around 4am start coffee for breakfast area.