Catskill
\
For ALL
Chocolate
Festival 2010
Lovers
Saturday, March 13, 2010
Catskill Middle/High School
10:00 a.m. – 3:00 p.m.
Vendor, Demonstrator, Chocolate Contest Entry Packet
Catskill Chocolate Festival 2010
Saturday, March 13, 2010
10:00 a.m. to 3:00 p.m.
Catskill Middle/High School – 343 West Main Street, Catskill
Who is the sponsor?
Catskill Communities That Care (CTC) was established to develop a shared vision and to form
partnerships that will lead to positive youth development. Our mission is to develop prevention and
intervention strategies that strengthen resiliency, protect youth against substance abuse, and promote
healthy behaviors and positive youth outcomes. The Catskill initiative has embraced the risk and
protective model of Communities That Care and follows the recommendation of the Substance Abuse
and Mental Health Administration to follow the Strategic Prevention Framework. Catskill Communities
That Care identified the following priority areas: 1) reduce poor behavior among youth, 2) increase our
youth’s commitment to school, 3) challenge factors within the community that supports continuation of
the use of substance abuse among youth, 4) and to foster attitudes of parents that support healthy
behavior and a drug-free lifestyle.
Catskill CTC was established in 2005. The first Catskill Chocolate Festival is founded on making Catskill
CTC a self-sustaining entity with a true sense of community.
The first Catskill Chocolate Festival will be held at the Catskill Middle/High Schools on Saturday,
March 13, 2010. The Chocolate Festival is a one-day display of chocolate creations by amateurs
and professional chefs, chocolatiers, organizations.
What you will receive when participating:

Free admission;

For $1: you can receive a raffle ticket, balloon and 1 ticket to vote for the People’s
Choice Award of the Chocolate Lover’s Contest.

For $1, you can receive three (3) forks for tasting our chocolate lover’s creations and
water to cleanse your pallet between tastes!
All proceeds from this event will go to benefit Catskill Communities That Care, a coalition of people and
agencies working together to develop health, happy, drug-free youth.
Vendor Information
Calling all chefs, caterers, chocolatiers, artists and sculptors, clubs, organizations, children and
families! ALL chocolate LOVERS welcome. Sell Candy, Baked Goods, Chocolate Molds, Cooking
Utensils, Cakes, Hot Chocolate, Ceramic Eggs, Candy Dishes, Cookbooks, Illustrations, Recipes,
Lollypops, Chocolate, Fondues and Dips, Chocolate Mouse, and BEYOND…. Or, if you have a
product or service that fits into the scheme and you want to market to families, don’t miss this
event!
Vendors will receive an 8” x 11” cardstock sign with your business name. Please feel free to
bring professional displays, signs, and marketing materials.
Each vendor will be furnished:
A space of approximately 6’ x 8’
Octagon Table with brown plastic table skirt
2 chairs
1 “chocolate” colored helium balloon for your table;
Certificate from Catskill Communities That Care to hang in
your establishment to show that you support Healthy,
Drug-Free Youth
Vendors are asked to make tax-deductible $25 donation made out to: Mental Health
Association of Columbia and Greene Counties, Inc. Your tax-free donation will benefit Catskill
Communities That Care, a coalition of school, community members and agencies who work
together to foster healthy, drug-free youth. If vendors need two tables, Catskill Communities
That Care asks if vendors can make a donation of $50. Free to youth groups (i.e. Girl Scouts,
School groups, 4-H).
EACH VENDOR IS ASKED TO BRING A DONATION THAT THAT WILL BE RAFFLED OFF, WITH
ANNOUNCEMENTS OF DONATION FROM YOUR BUSINESS.
Tasting Considerations (Chocolate Vendors)
All participants agree to have sufficient food samples to adequately serve the public during the
hours of the festival. Chocolate vendors and participants are asked to bring samples of their
product for free tasting. Chocolate vendors and participants may limit samples to one person,
or assess a fee for multiple tasting at their discretion to limit per person consumption. Please
inform Festival Coordinator of your plans in advance. Beyond a taste, please feel free to SELL,
SELL, SELL…. For $1, festival guests will receive 3 forks for tasting and water to cleanse the
pallet. Please feel free to bring extra forks, toothpicks, napkins, plates, serving utensils. Please
make sure that all foods are covered during the event. Each tasting participant will be provided
with a plastic container for tasting tickets.
Set up/Take Down/Clean Up
All exhibitors are requested to set up their displays on Saturday, March 13, 2010 between the
hours of 8 a.m. and 9:30 a.m. Each exhibitor is expected to stay until close at 3:00 p.m. All
exhibitors should break down their space immediately following the event. Vendors must keep
their show space clean before, during and after the Chocolate Festival. Catskill CTC nor the
Catskill Central School District is responsible for any items left at the facility. Trash cans will be
available.
Vendor Booths
All vendor booths will be open and staffed during the Chocolate Festival on Saturday, March 13,
2010 from 10:00 a.m. to 3:00 p.m.
Electric
Electrical access is limited. Exhibitors must identify the need for electric on their registration
form. Exhibitors must bring their own extension cords.
Parking
Parking is available in parking lots in front, side and across the street from the Catskill
Middle/High School.
Registration
A registration/information booth will be located near the entrance of the Catskill Middle
School. Please check in at the registration table to receive your exhibitor package.
Heating/Cooling
Participants are responsible for providing their own heating and cooling devices for their
products, unless you are conducting a demonstration and Catskill Communities That Care has
easy and free access from one of our partners. No propane tanks will be allowed within the
confines of the building. If propane is needed, the vendor will be located outside the building.
Taxes/Permits/Licenses/Insurance Coverage
Vendors are 100% responsible for transactions between vendor and attendees. Taking orders is
the best manner to do business. Vendors are responsible for any sales taxes, licenses, permits,
fees, or insurance for associated sales.
Vendor Registration
PLEASE FILL OUT AND E-MAIL FORM WITH DEPOSIT TO:

Registration Deadline – March 10, 2010

All checks for tax-deductible donations must be made payable to the Mental Health
Association of Columbia and Greene Counties, Inc. to benefit Catskill Communities That
Care, a coalition that promotes healthy, drug free children.
Name: ___________________________________________________
Company Name: ___________________________________________
Address: __________________________________________________
City/State: _________________________________________________
Telephone: ________________________________________________
E-Mail: ____________________________________________________
Fax: _______________________________________________________
Description of Products to be exhibited: ______________________________________
Please fax/e-mail/mail form by March 10, 2010 to:
Catskill Communities That Care
danetteshepard@yahoo.com
Fax: 845-943-4431
Mail by March 6, 2010 to:
Catskill Central School District, Superintendent’s Office
343 West Main Street, Catskill, NY
Chocolate Demonstrations
PLEASE FILL OUT AND E-MAIL FORM WITH DEPOSIT TO:

Registration Deadline – March 10, 2010

All checks for tax-deductible donations must be made payable to the Mental Health
Association of Columbia and Greene Counties, Inc. to benefit Catskill Communities That
Care, a coalition that promotes healthy, drug free children.
Name: ___________________________________________________
Company Name: ___________________________________________
Address: __________________________________________________
City/State: _________________________________________________
Telephone: ________________________________________________
E-Mail: ____________________________________________________
Fax: _______________________________________________________
Description of Products to be Exhibited: ______________________________________
What will you need for your demonstration?___________________________________
_______________________________________________________________________
_______________________________________________________________________
Please fax/e-mail/mail form by March 10, 2010 to:
Catskill Communities That Care
danetteshepard@yahoo.com
Fax: 845-943-4431
Mail by March 6, 2010 to:
Catskill Central School District, Superintendent’s Office
343 West Main Street, Catskill, NY
Chocolate Contest
Challenge…
Catskill Community That Cares calls all chefs, caterers, chocolatiers, artists and sculptors, clubs,
organizations, children and families. Anyone who LOVES Chocolate! Catskill Communities That
Care challenges both Professionals and Amateurs alike, from young to old, to enter the
Chocolate Contest! The Chocolate Challenge 2010 is a one-day display of donated, chocolate
creations by both amateurs and professionals with judging, tasting and awards, and vendor
opportunities.
Bring tastes for everyone! For $1, the public will receive 3 forks for tasting and a People’s
Choice ticket to place in the plastic container for People’s Choice Award
SCHEDULE OF EVENTS:
Chocolate Entries can be delivered Friday, March 12nd between 5:00 p.m. and 7:00 p.m. or
Saturday, March 13rd between 8:00 a.m. and 9:30 a.m. to the Catskill Middle School.
Judging will occur between 10:00 a.m. and 11:00 a.m.
Public Viewing – Saturday, March 13, 2010 from 10:00 a.m. to 3:00 p.m.
Award Announcements - Saturday, March 13, 2010 at 2:30 p.m.
Application submission deadline is March 6, 2010. Preference will be given to the first 25
confirmed and paid entries as space is limited. All entries must be completely edible, made
predominantly of chocolate, and be no larger than 2’ X 2’ square.
Cake entries must also be accompanied by a tasting cake for the judging. Entries can be
any family-friendly design that captivates the eye and is suitable for a 2-day display.
A program will be available to the public using the information on the application.
Competitors will be permitted to display a stack of business cards on People’s Choice voting
table. Each entry will be furnished an exhibit card with the name of the entrant,
establishment (if applicable), and the name of the entry
Chocolate vendors and participants are asked to bring samples of their product for free tasting.
All participants agree to have sufficient food samples to adequately serve the public during the
hours of the festival. Chocolate vendors and participants may limit samples to one person, or
assess a fee for multiple tasting at their discretion to limit per person consumption. Please
inform Festival Coordinator of your plans in advance. Beyond a taste, please feel free to SELL,
SELL, SELL…. For $1, festival guests will receive 3 forks for tasting and water to cleanse the
pallet. Please feel free to bring extra forks, toothpicks, napkins, plates, serving utensils.
**Children participating in the cupcake contest are not required to participate in the Tasting Contest.
(Of course your creations may be so good you could win!)
Challenge…
Love to bake…make chocolate…sign up for the
Chocolate Challenge ……Have a business…want to sell your wares for a day…contact Catskill CTC for
more information.
Want to do have fun baking with your child, grandchild or someone else’s child. Sign up for the Cupcake
Contest! (No pre-registration required for the Cupcake Contest! Bring this form with you to enter your
cupcakes.
Adult Name: __________________________________ Child’s Name ___________________________
Address: _____________________________________________________________________________
Phone: __________________________ E-mail: ______________________________________________
Entry fee: $1.
Child and Parent or Other Caring Adult Cupcake
 Child is 5-12 years old
 Young person is 13 to 18 years old
Best of Taste, Best of Show Registration Fee $10
Best of Taste
 Professional
 Amateur
Best of Show
 Professional
 Amateur
People’s Choice
All entries in Best of Taste
and Best of Show are
automatically entered
All participants of the Chocolate Contest are registered to compete in the People’s Choice Award.
For Vendor Opportunities
For more information e-mail Danette Shepard at danetteshepard@yahoo.com - 845-733-1550
Mental Health Association of Columbia and Greene Counties, Inc. – 518-828The School Superintendent’s Office at 518-943-4696 x 202
Tasting (Vendors and Chocolate Entrants)
All participants (except the cupcakes contest) agree to have sufficient food samples to adequately serve
the public during the hours of the festival. Chocolate vendors and participants are asked to bring
samples of their product for free tasting. Chocolate vendors and participants may limit samples to one
person, or assess a fee for multiple tasting at their discretion to limit per person consumption. Please
inform Festival Coordinator of your plans in advance. Beyond a taste, please feel free to SELL, SELL,
SELL…. For $1, festival guests will receive 3 forks for tasting and water to cleanse the pallet. Please feel
free to bring extra forks, toothpicks, napkins, plates, serving utensils.
**Children participating in the cupcake contest are not required to participate in the Tasting Contest.
(Of course your creations may be so good you could win!