EMERGENCY RESPONSE (EVACUATION)
(MINIMUM STANDARDS AND GUIDELINES)
Commencement Date:
1.
17/08/2011
Exceptions
Nil
2.
Definitions
After Hours
Weekdays between 5.00 pm and 8.00 am, weekends and public
holidays observed by the University
Building Warden
(White Hat)
A trained person responsible for the overall coordination of building
evacuations. Refer to Schedule B for detailed information
Evacuation Assembly
Area
A predefined safe location that evacuees proceed to in the event of
an evacuation
Emergency
For the purposes of this guideline, an emergency is defined as any
incident that could:
 Jeopardise the safety of or traumatise the persons on or near
the site
 Result in significant damage to property or equipment
 Significantly disrupt normal site operations
EWIS
Early Warning Intercommunication System. Sounding of ‘alert’ and
‘evacuation’ tones, coupled with systematic voice-over commands
and an emergency public address facility.
Floor Warden
(Yellow Hat)
A trained person responsible for evacuating given areas of a
building, and reporting back to the Building Warden.
Refer to Schedule B for detailed information
Warden Unit
Trained personnel within a building who take command on the
declaration of an emergency, pending the arrival of emergency
services. The Warden Unit will comprise of the following personnel:
 Building Warden
 Deputy Building Warden(s)
 Floor Wardens
Refer to Schedule B for detailed information
3.
Minimum Standards
These minimum standards are compulsory for all University staff, students and visitors to ensure
safety is maintained and legislative requirements are met. Section 4 shall be treated as a guide
to assist with meeting these standards.
3.1 All staff shall be informed of the appropriate response upon discovering an
emergency or during an evacuation as detailed in Schedule A
3.2 All staff shall be informed of the requirement to dial 5 from an internal phone or 9266
4444 from an external phone to activate immediate assistance during an emergency (NB
– emergency phone numbers for all other campuses may vary from the above, for more
information refer to Schedule C)
3.3 All emergency exits shall be:
 immediately known to staff accessing the area
 clear of obstructions
3.4 All staff shall be aware of their evacuation assembly area
3.5 Sufficient numbers of Building Wardens, Deputy Building Wardens and Floor
Wardens shall be appointed to each building and activity centre to ensure efficient
evacuation can be maintained as detailed in Schedules A and B.
Page 2 of 8
4.
Guidelines for managers, staff and others for the implementation of the ‘minimum standards’
General Provisions
Provision
The following priorities shall be followed during an emergency:
(i)
To protect life by ensuring that all people who may be in danger are warned and made safe
(ii)
To prevent the spread of the hazard by controlling its extent and minimising its release into the environment
(iii)
To save assets in the area
(iv)
To eliminate the hazard i.e. eliminate the cause of the emergency
Table 4.1 Guidelines for managers, staff and others for the implementation of the ‘minimum standards’ .
Minimum Standard
3.1 All staff shall be informed of the
appropriate
response
upon
discovering an emergency or during
an evacuation as detailed in Schedule
A
Managers
 Ensure the emergency procedures detailed in Schedule A are
covered during all staff inductions. This requirement is also
included in stage 3 of the Induction Checklist.
 Ensure the Emergency Procedure Poster is available from
Security is completed to be specific to your area, and clearly
posted.
3.2 All staff shall be informed of the
requirement to dial 5 from an internal
phone or 9266 4444 from an external
phone
to
activate
immediate
assistance during an emergency (NB
– emergency phone numbers for all
other campuses may vary from the
above, for more information refer to
Schedule C)
3.3 All emergency exits shall be:
 immediately known to
staff accessing the area
 clear of obstructions




Alert staff of the Dial 5 emergency contact number or applicable
number for the campus during all staff inductions.
Ensure the Emergency Procedures Poster contains the Dial 5
number, or appropriate number for the campus.
Alert staff of their nearest emergency exits during all staff
inductions.
Ensure all exits are clearly signed.
Contact the Office of Facilities Management on extension 2020
if additional exit signs are required or if they require repair.
All Staff and Others
 Attend staff inductions as required
 Follow Warden’s instructions immediately during an
emergency and/ or a drill
 Adhere to Emergency Procedures
 Staff in charge of students or accompanying visitors
shall ensure these students or visitors comply with this
standard
 Attend staff inductions as required
 Immediately dial the appropriate emergency number
upon discovering an emergency to render assistance


Attend staff inductions as required
Follow instructions provided by management

3.4 All staff shall be aware of their
evacuation assembly area


3.5 Sufficient numbers of Building
Wardens, Deputy Building Wardens
and Floor Wardens shall be appointed
to each building and activity centre to
ensure efficient evacuation can be
maintained as detailed in Schedules A
and B.




REVISION HISTORY:
Revision
Approved/ Rescinded
Ref. No.
Ensure all exit routes are clear from obstruction.
In particular, prevent exit routes including stairwells from being
used for storage.
Alert staff of their evacuation assembly area and requirement to
assemble during all staff inductions.
Ensure the Emergency Procedures Poster details the
appropriate evacuation assembly area.
Assess and appoint the required number of members for the
Warden Unit (seek assistance from Security on extension 4444
if required).
Ensure each member of the Warden Unit attends the
compulsory training available through the Security office.
Support the Warden Unit with the appropriate area resources
and authority (seek assistance from Security on extension 4444
if required).
Security personnel act as the Warden Unit after hours. Hence
specific procedures to respond to after hours emergencies must
be developed for areas without after hours security.
Date
Committee/ Board
l
Page 4 of 8




Attend staff inductions as required
During an emergency, immediately proceed to the
appropriate assembly area and await further
instructions
Appointed and voluntary wardens to attend the
compulsory training and fill the roles as described in
Schedule B
Remainder of staff must follow warden’s instructions
during an emergency
Resolution Number
Document Reference
SCHEDULE A
EMERGENCY EVACUATION GUIDELINE
The sounding of the EWIS alert and evacuation alarm will constitute the evacuation signal in
buildings so equipped. The alternate evacuation signal will be a fire alarm bell or a verbal
directive issued by the appropriate warden or member of staff.
In some instances, such as a chemical incident, bomb threat, medical emergency, etc instructions
will be given over the building’s PA system prior to the evacuation alarm being sounded.
1
Discovering an Emergency
1.1
1.2
1.3
1.4
1.5
Remain calm
Dial 5 or applicable number for the campus to report the emergency
Press Fire Alarm break glass if available/appropriate
Alert Wardens and other occupants
Only attempt to deal with the actual emergency if you have received training such as fire
extinguisher, use of first aid and if it is safe to do so
2
Emergency Evacuation
2.1
The Alert and/or Evacuation alarm or a floor warden or other member of staff may give a
verbal warning. Once the Alert alarm has commenced it will automatically go in to the
Evacuation tone. Always re-act immediately, follow your warden’s instruction and
commence evacuation of the building.
You must leave the building even if you believe it to be a false alarm or a drill
Remain calm
Ensure that persons in your immediate vicinity are aware that they have to evacuate
Collect small personal belongings (such as keys, purse etc do not take computers and
other large items) providing they are IMMEDIATELY and SAFELY accessible
Assist disabled persons in your immediate area as required
Unless directly involved in controlling the emergency or assisting wardens, immediately
leave the building by the first available Emergency Exit
Lifts are not permitted to be used in an emergency evacuation
Proceed to the designated Assembly Area – do not congregate around the exit doors,
and remain at the Assembly Area until directed otherwise by a Warden
Do not re-enter the building until the warden or Emergency Services personnel has given
the all clear.
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
All emergency exits are signed in green and white.
SCHEDULE B
WARDEN UNIT ROLES AND RESPONSIBILITIES
1
Building Warden (White hat)
1.1
Hat must be worn during the evacuation. Have key available to unlock EWIS system,
and ensure all other wardens within the building know where it is kept. If possible have
small notebook and pencil with you in case you need to make a note of problem areas,
locked rooms etc so that you can relay reliable information to Security/Emergency
services personnel.
1.2
Building Wardens are responsible for:
o Ensuring that Campus Emergency Number is promptly informed of any incidents by
Dialling 5 or applicable number for the campus
o Coordination of evacuation of building/affected area until arrival of Security, or
Emergency Services
o Confirming building/affected area has been evacuated and cordoned-off
o Liaising with security and emergency services personnel
1.3
If your building is a large building and/or WIP phones have been installed the Building
Warden should appoint a warden as a Communications Officer to assist with maintaining
a log of events. A checklist/template should be developed and used to assist with this
task.
1.4
Role:
o On hearing evacuation alarm obtain white warden hat and go to EWIS & Fire Panel
o Check Fire Panel - it will indicate which zone is affected. Give instruction to use
alternate route for exit, if required
o Dial 5 or applicable number for the campus or delegate task to Floor Warden or other
responsible person to confirm that fire brigade has been called, give additional
information on emergency and to request additional emergency services or
assistance as required
o Take Warden Intercom Phone (WIP) calls or have Floor Warden report back when
area is cleared
o Designate available Floor Wardens or seek assistance from responsible others to set
up guards outside exits/entrances at a safe distance from the emergency site to
prevent re-entry into building
o Report to and update security and emergency services personnel.
2
Floor Warden (Yellow hat)
2.1
Hat most be worn during the evacuation. If possible have small notebook and pencil with
you in case you need to make a note of problem areas encountered.
2.2
Floor Wardens are responsible for:
o Ensuring persons are evacuating floor/building/area
o Checking designated area(s) to ensure all persons have evacuated
o Where applicable, deploying persons to prevent access to affected area/building
o Reporting results of evacuation to Building Warden
o Assisting as required
2.3
Role:
o On hearing evacuation alarm obtain your yellow warden hat
o Take instruction from Building Warden,(if any)
o Assign guards to any entrance to your floor (other than emergency exits) eg. Cross
bridge or adjoining building
o Instruct guards to remain in position until relieved or no longer safe to do so
o Commence clearing your floor with strong clear direction, closing doors behind you
o If a door is locked, knock hard and call out, do not waste time unlocking doors.
Remember to check toilets, kitchens, meeting rooms, store cupboards etc.
Page 6 of 8
o
o
o
Instruct all evacuees to go immediately to the Assembly Area. No one may re-enter
the building.
Report back to Building Warden when floor cleared and inform Building Warden if any
persons have refused to leave (name/room number) or if any room was locked and
you believe a person may be trapped in the room
Take further instruction from Building Warden or go to Assembly Area to re-assure
evacuees.
Page 7 of 8
SCHEDULE C
CAMPUS EMERGENCY CONTACT NUMBERS
Campus
Emergency
Mobile or Off Campus
After Hours Emergencies
Security 24/7
Bentley
5
9266 4444 or 1300 00 4444
5
4444
Technology Park
5
9266 4444 or 1300 00 4444
5
4444
78 Murray Street
5
9266 4444 or 1300 00 4444
5
4444
Shenton Park
5
9266 4444 or 1300 00 4444
5
4444
Muresk
5
9266 4444
Security (Bentley) or 1300 00 4444
5
Security (Bentley)
4444
Security (Bentley)
Kalgoorlie
5
9266 4444
Security (Bentley) or 1300 00 4444
5
Security (Bentley)
4444
Security (Bentley)
Margaret River
000
9780 5812
Campus Manager
000
9427 5585
Crown Security
All other locations
000 for emergencies in Australia or as otherwise prescribed by the campus or education centre or regional centre from which you operate.
International mobiles can use 112 for emergencies all over the world.