Item 3.EJuly 11, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name
OR New/Vacant:
Leisha Alcia
Kaleigh Gomes
Andrew Caudill
Nikita Amy
CURRENT POSITION INFORMATION
Pos
Range /
Current Title:
#(s):
Class.:
16175
2
Academic Advisor, Student-Athletes
16176
2
Academic Advisor, Student-Athletes
11536
2
Academic Advisor, Student-Athletes
17032
3
Lead Advisor, Student-Athletes
Department: Wolfpack Academics
JCC
76640
76640
76640
86868
College/Division: President’s Office
Account #(s): 1201-101-0030
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
(X) Line of Progression (show titles below)
Academic Advisor, Student-Athletes
Director, Academic Services
Pos #:
Various
17032
Range:
2
3
JCC:
76640
67582
EEO:
3A
3A
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature Brenda Blackburn, Assoc AD, Acad Svcs
__________________
Date
_______________________/_____________________________________
Doug Knuth, Director, ICA / Marc Johnson, President
Director/Chair/Dean
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Academic Affairs Date
Action Approved by the Provost/President (Completed by Faculty HR):
Effective Date:
7/1/2014
Approved Title: See Above
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Academic Advisor, PAC – Line of Progression
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Academic Advisor, Student Athletes, and Director, Academic Services for Student Athletes
positions are responsible for academic advising of student-athletes and development and growth of a
successful student-athlete advising program. These functions are necessary to provide each studentathlete with a successful college experience by providing the assistance necessary to ensure a
balance between academic success and athletics while working toward the ultimate goal of
graduation and personal growth. The positions report to the special Assistant to the President for
Athletic Academics and Compliance.
Range 2 – Academic Advisor, Student Athletes:
The Academic Advisor, Student-Athletes, advises student-athletes on class schedules in the context
of mandated Conference and National Collegiate Athletic Association (NCAA) regulations relative to
progress toward graduation; monitors academic progress; serves as liaison between coaching staff,
departmental advisors and university student services, and Admissions and Records; staffs the
Intercollegiate Athletics (ICA) Study Center and computer lab; and assists in recruitment process.
Range 3 –Director, Academic Services for Student-Athletes (in addition to above R2):
The Director of Academic Services for Student-Athletes plans and coordinates academic success
programs for all components of advising, progress toward graduation and overall satisfactory progress
for student-athletes. The position provides and coordinates academic programs such as academic
student advising, proficiency/evaluation testing, student admissions, and student retention. Incumbent
monitors provides leadership experience and coordinates the programming, advising, and academic
support on all aspects of the academic process to ensure NCAA rules are being followed and
oversees NCAA and the Conference) academic documentation required for Division I status, including
collecting and monitoring all required paperwork. The Lead Advisor hires tutors, monitors operation
and scheduling of student advising events, and ensures adequate staff coverage by interns.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
Range 2 – Academic Advisor
80% - Student-Athlete Advising
 Advise student-athletes on class schedules to ensure compliance with mandated Conference
and NCAA regulations, in particular those with initial and continuing eligibility issues and
progress toward graduation
 Monitor the academic progress of all student-athletes including attendance and grade checks
 Determine and document satisfactory progress toward degree completion
 Support CHAMPS program, as needed
 Promote effective communication between student-athletes, parents, coaching staff, faculty
and staff
 Conduct team outreach on a regular basis
 Act as liaison for daily business with the Admissions and Records Office
 Serve as a liaison between the coaching staff and faculty, departmental advisors and
university student services and coordinate completion of progress reports
15% - Recruitment and Orientation
 Assist in the recruitment process of potential student-athletes by conducting initial recruitment
meetings
Position Description – Academic Advisor, PAC – Line of Progression
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Evaluate transcripts to determine if student-athletes meet the Admissions and Records
standards and meet NCAA eligibility requirements
Explain all available academic support services on campus
Support transition program for new students within CHAMPS/Lifeskills
5% - Professional Development
 Continue compliance and student-athlete advisement education
 Attend professional conferences and webinars on compliance and student advising to continue
professional self-education and advancement
 Serve on committees
Range 3 – Director, Academic Services (plus range 2 above)
60% - Student-Athlete Advising/Instruction
 Same as above
20% - Office Management
 Hire and supervise, direct, delegate, and evaluate work of assigned hourly tutors and
interns, and additional hourly support staff
 Develop learning communities and strategies for student success
 Manage daily operation of academic advising team and scheduling
 Review, track and audit advising components
 Monitor academic process to ensure NCAA rules are met
15% - Recruitment and Orientation
 Same as above
5% - Professional Development
 Same as above
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
Range 2:
The decisions and judgments made by this position impact the Intercollegiate Athletics Program, the
President and the University in its entirety. It is essential that the integrity of the ICA Department be
maintained. The student-athlete population is arguably among the most highly visible student
populations on campus. This group of students is governed by, among other documents, Conference
and NCAA rules and regulations. Knowledge of appropriate rules is critical not only for the well-being
of the student-athlete, but for the University as well. Because of this high visibility, the Athletic
Program requires solid support in areas of academic advising and the monitoring of academic
progress.
Range 3:
Same as above
Impact:
Range 2:
The NCAA Board of Directors requires compliance with the Academic Reform Legislation for all
Division I NCAA institutions. This legislation is the “Incentive and Disincentives” package and
Position Description – Academic Advisor, PAC – Line of Progression
Page 4
severely penalizes all institutions at which the student-athletes are not attaining mandated NCAA
academic standards and progressing toward a degree. These penalties include, but are not limited to,
loss of scholarship, public reprimands of the institution to the national media, loss of post season play
opportunities and loss of the very considerable revenue sharing. The Academic Advisor assists
incoming student-athletes with the knowledge and life skills necessary to succeed as a studentathlete.
Range 3:
Same as above
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
Range 2:
 Conference rules and regulations and compliance
 NCAA and applicable Conference rules, regulations and procedures relating to intercollegiate
athletics and academic compliance, eligibility and certification
 University policies and procedures relating to advising, declaring of majors, and graduation
 Athletics department rules and regulations
 Curriculum, instruction, or student learning
Range 3 (in addition to R2 above):
 Same as above
Skills:
Range 2:
 Outstanding oral and written communication
 Interpersonal and human relations skills
 Teaching and tutoring skills
 Excellent organizational and time management
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Range 3 (in addition to R2 above):
 Teaching and training skills
 Mediation, problem resolution skills, and creative solution development activities
 Effective analysis and decision-making skills
Ability to:
Range 2:
 Maintain confidentiality of sensitive information
 Understand and interpret formalized policies, guidelines, rules, and regulations
 Research issues, provide solutions, and make appropriate decisions and bring concerns to
management
 Work and interact with a diverse population
 Exercise good judgment specifically dealing with confidentiality of sensitive information
 Be an advisor and counselor to students
 Motivate students and encourage development of academics
 Make decisions regarding the selection of majors, courses, and class load as they impact the
student-athlete’s ability to compete athletically and progress toward a specific degree and
ultimately graduate
Position Description – Academic Advisor, PAC – Line of Progression
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Identify issues impacting performance in the classroom and make the appropriate referral
Deal with daily problems such as computer issues, scheduling problems, and student-athlete
attendance and behavior issues during study hall and tutoring
Relate to student-athletes, faculty, administrators, and coaches at academic and athletic levels
Work independently and as a collaborative team member
Work flexible hours with regular weekend and evening work
Range 3 (in addition to R2 above):
 Assist staff with coordination of work efforts
 Be flexible and work under limited supervision with latitude for initiative and independent
judgment
 Positively motivate and mentor team members toward a common goal and create a strong
teamwork orientation
 Serve as a role model and mentor for others
 Coordinate, organize and implement programs and events
 Educate and train employees on processes and procedures
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Range 2:
Student-athletes
Coaches/athletics staff and
administrators
Academic advisors
Faculty and staff
Special Assistant to the
President
Range 3 (plus above R2):
Academic Advisors
External
Range 2:
Athletes’ parents and parents of
potential recruits during
recruiting visits
NCAA and WAC conference
member institution officials
Range 3 (plus above R2):
Same as above
Reason for Contact
To serve as a resource
To identify, coordinate on and resolve issues
To coordinate efforts
To identify, coordinate on, and resolve issues
To communicate and resolve issues
Serve as a resource, provide mentorship and collaborate to
resolve issues
Reason for Contact
To serve as a resource
To collaborate on resolving issues professionally, efficiently and
ethically
Position Description – Academic Advisor, PAC – Line of Progression
Page 6
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Range 2 and 3:
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Range 2:
Bachelor’s Degree and two years, or a Master’s Degree and one year, of experience
in student services or intercollegiate athletics
Preferred Licenses or Certifications: None
Range 3:
Bachelor’s Degree and four years, or a Master’s Degree and two years, of experience
in higher education to include experience in intercollegiate athletics and a combination
of student services and/or advising
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None