POSITION DESCRIPTION
Position:
Senior Adviser, International – Asia
Status :
Fixed Term Contract. Full time from October 2014 - end June 2017
Reports to:
Manager, International Special Projects and Cultural Exchange
Location:
Auckland or Wellington
Purpose:
The role is responsible for the project management and delivery of the Focus on
Asia programme of initiatives, developing strategic partnerships and providing
advice on funding decisions and future programmes.
KEY
RESULT
AREAS
Project

Management Focus on Asia
programme


CRITICAL TASKS
PERFORMANCE INDICATORS
Implement and deliver the agreed Project management and
initiatives in consultation with the advisory support is timely,
accurate and responsive to the
Project Team
needs of the programme.
Establish, implement, monitor and
report on the programme and initiative Critical initiatives & funding
budgets
programme milestones and
requirements are fully met
Manage the delivery of a Project
Communications Plan in liaison with the
Implementation of the
Communications team and the Project initiatives and plans occurs
team and other CNZ staff where within agreed timeframes and
to budget.
appropriate

Establish and manage the assessment
The projects are promoted and
process for relevant initiatives; including communicated effectively
securing internal and external assessors. internally and externally

Proactively identify and resolve risks and
Assessment process delivered
issues etc which could impact on the
on time and in accordance with
programme and/or progress, ensuring criteria
the manager is kept informed.

Manage and monitor the evaluation and
reporting milestones for the programme
Provide regular updates to the Project
Team and report on progress to Senior
Leadership team and Arts Council, as
Risks/ issues identified and
resolved.
High quality, timely and
accurate reports are provided
KEY
AREAS
RESULT
CRITICAL TASKS
PERFORMANCE INDICATORS
required
Customer Focus



Team work
Key internal and external
stakeholders and clients
receive accurate, relevant,
timely and high quality
information and feedback.
Remain updated on current strategies Actions on shared initiatives
and activity in Asia, share intelligence completed fully, on time.
and provide advice internally and
externally as appropriate
Pro-active communication with
interested parties
Provide advice internally and externally
on the programme and initiatives, as
required including responding to queries
from, and providing feedback to,
potential applicants

Conduct research and analysis into the Current and new relationships
region to identify trends, build and networks are developed
knowledge and share information.

High quality, relevant advice,
Explore and develop new partnerships analysis and information is
and
potential
opportunities
for provided internally and
collaboration in consultation with the externally
Project Team

Coordinate and implement systems and
processes to ensure the initiatives are
supported by efficient information
management

Undertake administrative tasks for the
delivery of the initiatives, where
required

Encourage cooperation within the TAPIC Contribute to TAPIC and
team and with other teams across organisational values and
Creative New Zealand and identify morale
opportunities for collaboration on
strategic initiatives.

Act as a role model to all CNZ staff and
lead by example, displaying positive,
collaborative ways of working.

Create an environment of open
communication where managers and
Research
Administration
Regularly liaise with key external
stakeholders
to
advance
shared
initiatives, and ensure joint objectives
are communicated
Information and data is up to
date and consistent with
Creative New Zealand’s
protocols and systems,
including the new CRM/GMS.
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KEY
AREAS
RESULT
CRITICAL TASKS
PERFORMANCE INDICATORS
staff are encouraged to exchange ideas
and opinions.
Maori
Responsiveness

Identify opportunities to work with Demonstrate an understanding
Maori to achieve Creative New Zealand`s and knowledge of working in a
bicultural environment.
strategic goals.
Key Relationships
 Manager, International Special Projects and Cultural Exchange
 Manager, Capability and International
 Senior Manager, Arts Policy, Capability and International
 Members of the TAPIC team
 Communications team
 Other Creative New Zealand managers and staff, from across the organisation.
 Key stakeholders including Asia New Zealand Foundation, British Council
Experience and Qualifications
Previous Experience
Proven experience in advisory and project management roles in the arts sector (preferably involving high
profile, international projects). Proven knowledge of the (north) Asian arts community is desirable
Skills & Knowledge
A high level of knowledge in the following areas:
 New Zealand arts sector
 Asian arts sector
 Project management/co-ordination skills
 Research and analytical skills
 Written and oral communication skills
 Assessment and funding processes
 Managing and monitoring budgets.
 Event management/co-ordination experience
 Design, communications and PR/media.
 Understanding of the principles and practise of the Treaty of Waitangi and the implications for the work
of Creative New Zealand
Competencies








Customer focused
Results Focused
Initiative/innovation
Organisational skills
Attention to detail
Team work
Analytical thinking/problem resolution
Professional/strong work ethic
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